CTR065018_Contract_Amendment_Summary_Three__3_.pdf
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- Attached to
- Master Agreement AZ|CTR065018
- Contract number
- CTR065018
- Issued by
- Arizona
About this file
This document is a Contract Amendment (Amendment No. Three) issued by the Arizona Department of Transportation (ADOT) Procurement Division, located in Phoenix, Arizona. The amendment involves Ace Surface Maintenance, the contractor for CTR065018, which covers Parking Lot Sweeping Services for Region 4.
The amendment modifies several sections of the original contract's Scope of Work, primarily addressing communication protocols, work scheduling, and service notification requirements. Key changes include mandating email service notification slips within 24-48 hours of service, specifying detailed information to be included on these slips, requiring a master calendar submission by 6/14/2024 for the upcoming fiscal year, and clarifying work hours for Maricopa County (6PM-11:59PM) and Tucson area (7PM-11:59PM), including Casa Grande MVD. The amendment emphasizes that no work will be performed on weekends, state holidays, or furlough days without prior departmental approval.
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Text version
ARIZONA DEPARTMENT OF TRANSPORTATION
1655 W. Jackson Street, MD 100P
Phoenix, AZ 85007
Contract Amendment Summary CONTRACTOR: Ace Surface Maintenance AMENDMENT NO.: Three (3) DESCRIPTION: CTR065018 Parking Lot Sweeping Services – Region 4
Rev. 04/2020
Procurement
Pursuant to the Uniform Terms and Conditions, Section 5, Contract Changes, the above referenced contract is amended. Summary of changes is as follows:
1. CTR065018, Contract Documents, Scope of Work, Section 4.3.1. Communication Logs, has been hereby been replaced with the following language: “The Contractor shall email service notification slips to indicate work was accomplished within 24‐48 hours of the services being rendered. Slips shall be emailed to the Facilities Finance Department @ facilitiesfinance@azdot.gov , and the Facilities Finance Department will distribute individual slips to the appropriate location Points of Contact (POC). All service slips shall match the invoice dates in order for invoices to be processed.”
2. CTR065018, Contract Documents, Scope of Work, Section 4.3.2. Communication Logs, has been hereby replaced with the following language. “The notification slips shall include, but not limited to the following: Date of Service, Site Location, Start time, Driver Number.”
3. The Contractor shall submit a master calendar by 6/14/2024 in preparation of the new fiscal year, beginning 07/01/2024 per CTR065018, Contract Documents, Scope of Work, Work Schedule, section
3.2.3. “The Contractor shall submit a Master Calendar (twelve (12) month Calendar) for work to be performed on a weekly and monthly basis. This master calendar will furnish the exact dates and specific work to be performed at that scheduled time. The master calendar shall be supplied to each location and approved by each Point of Contact.”
4. CTR065018, Contract Documents, Scope of Work, and Work Schedule, section 3.2.1. language is hereby replaced with, “The Contractor shall adhere to the times agreed upon for Maricopa County (6PM‐11:59PM) and Tucson area (7PM‐11:59PM), including Casa Grande MVD. All work shall be completed between the hours listed in Exhibit 4, unless otherwise designated by the Department.
No work will be performed on weekends, State Holidays or applicable state furlough days without prior approval by the Department.”
5. All other terms, conditions and provisions of this contract remain unchanged.
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