VARC SOLUTIONS QB Procurement Justification Form~1.pdf
PDF 885 KB Posted
- Contract number
- 26-416CMS-ADOP4-P-83304
- Issued by
- Illinois
About this file
The document is a Central Management Services (CMS) Procurement Justification Form from the Illinois state government, specifically the CMS Office of Finance & Management, seeking to procure QuickBooks services from VARC Solutions. The procurement is classified as a Small Purchase method, involving the CMS Office of Finance & Management located in Springfield, Illinois.
The procurement involves QuickBooks Enterprise Silver with Remote Hosting for 5 users, with an annual billing cycle from August 2025 to July 2026. The total estimated value of the procurement is $7,906.00, which breaks down to $4,306.00 for the QuickBooks Enterprise Subscription, $3,300.00 for Remote Hosting, and $300.00 for VARC Processing Fees. The current QuickBooks service expires in July 2025, and this procurement represents a continuation of existing services. The estimated value is below the threshold requiring a Business Enterprise Program (BEP) goal, and the procurement is intended to meet CMS's reporting and financial management needs that are not currently satisfied by their existing SAP ERP system.
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Other files
| File | Type | Posted |
|---|---|---|
| VARC SOLUTIONS FY26 SMALL PURCHASE WITH SOLE SOURCE CONDITIONS FORM.pdf |
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Programmatic Objective & Economic Justification - Explain what you intend to solicit and why
One Time Purchase
V.23.0 Page 1 of 1
SBSA Procurement
History/Background - Explain how need is currently being met or if this is new initiative.
Central Management Services - Procurement Justification Form
If not SBSA or State Use and over $100,000, what is BEP Goal?
If a BEP goal was not calculated, explain why not in space below.
Estimated Value of Procurement
Contract # if Release off Master or Renewal or
Method of Procurement:
Initial Term - months:
Renewal Term - months:
QuickBooks Enterprise Silver w/ Remote Hosting - 5 Users - Annual Billing
● $7,906.00
○ $4,306.00 for the QuickBooks Enterprise Subscription
○ $3,300.00 for Remote Hosting
○ $300.00 for VARC Processing Fees
Please let me know if you have any questions or need any additional information. We look forward to working with you and your team!
Best Regards, Kaysie Thornton
P.O. Box 1689, Friendswood, TX 77549 · 281-412-6914 · kaysie@varcsolutions.com https://varcsolutions.com mailto:jessica.olive@illinois.gov
| FY26 CMS Procurement Justification Form V.23.0 QuickBooks.pdf |
| Blank Page |
FY26 CMS Office fo Finance Management 06.24.25.pdf
| Objective & Economic: CMS OFAM would like to procure QuickBooks services which is a very small expense for CMS whose benefits far outweigh the cost. I am aware of the data that SAP currently provides and it does not satisfy certain reporting needs of CMS. We have discussed with the ERP team and they agree that SAP does not provide the necessary tools that CMS requires. The nature of CMS operations require monthly financial statements for several of our funds for Federal reporting, rate setting, auditing purposes and management analysis. If this not approved, CMS would not be able to satisfy Federal reporting requirements and would be subject to audit findings. |
| HIstory/Background: CMS currently uses Quickbooks that expires in July 2025 with no renewal, so this would just be a purchase of continued services. |
| Method of Procurement: [Small Purchase] |
| Check Box9: Off |
| Initial Term-Months: 8/1/2025 - 7/31/2026 |
| Renewal Term-Months: |
| Check Box8: Off |
| P#: |
| Estimated Value: 7906 |
| BEP %: |
| BEP Goal explanation: Estimated value is under the threshold. |
File details come from the government source that posted it. Updated .