VAM_TDOC_Mobile_Offices.pdf

Event Description

***EVENT UPDATE 5/14/25***

Please see the attached State Responses to Written Questions and Comments. Additionally, note the deadline has been extended to May 30, 2025 at 2:00 PM Central Time.

***EVENT UPDATE 4/24/2025***

The State is still reviewing the Written Questions and Comments from vendors. The deadline to submit bids is extended to May 23, 2025 at 8:00 AM Central Time.

This event is to bid for a one-time purchase for the Department of General Services, Vehicle and Asset Management division, on behalf of Tennessee Department of Correction.

Specifications and terms & conditions are attached.

Pre-Response Conference on April 15, 2025 at 9:30 a.m. Central Time on Microsoft Teams. See Terms and Conditions for link to join.

Questions and Comments deadline is April 16, 2025 at 2:00 p.m. Central Time.

Agency Contact: DeRenne Raley, (615) 251-7173, DeRenne.Raley@tn.gov

READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to https://sso.edison.tn.gov/psp/paprd/SUPPLIER/SUPP/h/?tab=PAPP_GUEST Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: https://sso.edison.tn.gov/oaam_server/oamLoginPage.jsp (Maintain supplier information)

Central Procurement Office Website:

http://www.tn.gov/generalservices/section/central-procurement-office

The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 1 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Question UOM Best Worst Response

General Questions Question UOM Best Worst Response How many days after receipt of purchase order will it take to deliver item(s)?

Required: Yes Mandatory Response:No

Response Comments

What is the Brand/Model you are Bidding?

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

Please enter the vendor contact, for the purchase order

List the Contact Person's Name

List the Contact Person's Address

List the Contact Person's Phone Number

List the Contact Person's Toll Free Phone Number

List the Contact Person's Pager or Cell Number

List the Contact Person's Email Address

List the Contact Person's Website

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 2 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Response Comments

Associated Terms: Vendor Contact, Purchase Order The bidder shall list their company's Contact Person. The Contact Person shall be the contact person for all questions regarding the purchase order. Note: The bidder can attach a list of alternate personnel to contact to the bid.

The Respondent agrees to design and include vehicle wrap with TDOC logos and graphics.

Required: Yes Mandatory Response:No

Response Comments

Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Response Comments

If the bidder is not registered with the Secretary of State¿s Office, it will be given seven (7) business days to become registered or the bid will be rejected.

Bidders Secretary of State issued I.D. Number

Required: Yes Mandatory Response:No

Response Comments

Associated Terms: Register with the Secretary of State's Office Prior to award and during the contract period, a corporation must be registered and be in good standing with the

Secretary of State's Office. The following is the contact information for the Secretary of State's Office: State of

Tennessee, Department of State, Corporate Filings, 312 Rosa L Parks Avenue, 6th Floor, William R. Snodgrass Tower, Nashville, TN 37243-1102, email:. business.services@state.tn.us; website: http://www.tennessee.gov/sos/apd/index.htm

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 3 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

If the bidder is not registered with the Secretary of State's Office, it will be given seven (7) business days to become registered or the bid will be rejected.

Please answer yes or no to the following. If "yes", describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment , or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c)is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and (d)has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

Response Comments

Please enter the number of days that your bid offer will expire from the bid opening date:

Required: Yes Mandatory Response:No

Response Comments

Associated Terms: Bid Offer Expiration Enter the expiration date of your bid offer in the space provided on this Invitation to Bid. A minimum period of thirty (30) days from the bid closing date is requested. The state shall have sixty (60) days to accept the bid if a minimum period is not stated.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 4 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Iran Divestment Act. By submission of this response, each respondent and each person signing on behalf of any bidder certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Tenn. Code Ann. § 12-12-106.

Required: Yes Mandatory Response:No

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.

Required: Yes Mandatory Response:No

Response Comments

The respondent shall indicate the standard warranty period.

List the Standard Warranty Period:

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 5 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Question UOM Best Worst Response

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 6 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Line Details Line: 1 Item ID: Line Qty: 2 UOM: Each Bid Qty: 2 Required: Yes Reserve Price: No

Description: Mobile Office Comments:

- 2/24/25, Requisition for ITB, Bid for 2 RV style mobile offices for Department of Corrections, Specifications and vendor list atttached, Evan Alston

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 7 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 8 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 2 UOM: Each Description: Mobile Office

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: SURPLUS PROPERTY WAREHOUSE

6500 CENTENNIAL BLVD

NASHVILLE TN 37209-1199

United States

Quantity: 2 Due Date: 04/08/2025 Freight Terms:

Ship Via: Best Option Available

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 9 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: Anne Raley Phone:

Email: DeRenne.Raley@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32101-0000013644 Sell RFx 10 Event Round Version 1 3 Event Name VAM TDOC Mobile Offices Start Time Finish Time

04/11/2025 08:00:00 CDT 05/30/2025 14:00:00 CDT