Amendment_1_for_QCs_for_Event__32101-13644.pdf

ITB Event #32101-13644– Amendment #1 Page 1 of 4

STATE OF TENNESSEE

DEPARTMENT OF GENERAL SERVICES

ITB EVENT #32101-13644

AMENDMENT #01

FOR VAM TDOC MOBILE OFFICES

DATE: May 12, 2025

ITB EVENT #32101-13644 IS AMENDED AS FOLLOWS:

1. State responses to questions and comments in the table below amend and clarify this ITB.

Any restatement of ITB text in the Question/Comment column shall NOT be construed as a change in the actual wording of the ITB document.

Question ITB SECTION QUESTION / COMMENT STATE RESPONSE

1. Can the state provide a deposit and/or progress payments?

No. Full payment will be net 30 after completed inspection and State acceptance.

2. The shore power cord is listed at 36", is this correct as 25' or 50' is customary?

The shore power cord shall be 50 feet in length as per the revised specifications.

3. Besides the 4 overhead cabinets at the kitchen is there any other storage required for supplies and equipment?

There should be four (4) total storage units. One (1) overhead cabinet at each open floor workstation above the window. One (1) overhead in the kitchen. The counter with mini fridge shall have drawers beside mini fridge.

4. Please clarify the requirement "seat belts and seat pedestals on side only"

Each desktop shall have a bar stool type seat on either side fixed in position without seat belts. There shall be a travel seat with seat belts for two (2) passengers on the passenger side facing the center of the unit, between the kitchen and entry door.

5. Are the specified fold down and stationary benches similar to bus seating with no storage underneath?

Each desktop shall have a bar stool type seat on either side fixed in position without seat belts. There shall be a travel seat with seat belts for two (2) passengers on the passenger side facing the

ITB Event #32101-13644– Amendment #1 Page 2 of 4 center of the unit, between the kitchen and entry door.

6. How many people are going to be riding in the vehicle at any given time?

There will be four (4) people riding in the vehicle at any given time including driver, and three passengers.

7. Is there a preference on what the ceiling is covered with? Fabric or the white Fiberglas?

The vehicle requires fabric on the ceiling; it will have limited contact and will provide echo dampening.

8. Is there a preference on the floor covering? The vehicle requires commercial vinyl flooring for ease of cleaning.

9. Do you need interior lighting in the vehicle? Yes, under overhead cabinets and recessed in ceiling.

10. Is there only one door on the vehicle? Provided cab may have two

(2) doors and the office shall have one (1) walk through on the passenger side.

11. Is there a pass thru from the front cab to the rear of the box?

Yes, with curtain closure.

12. The side cameras should show front and back of the vehicle when parked or just off the directions? Is there a monitor in the cab or the rear workstations for these cameras? Are these cameras on a recorder?

No, the vehicle does not require a secondary 360 camera system. Unit shall have a three (3) camera system, one rear facing camera for reverse operation including one (1) camera on each side of the unit for blind spot viewing during turn signal operation. Each camera shall be integrated into the AM/FM, Bluetooth radio

13. Is there a bathroom? No, a bathroom is not required.

14. Is there a galley area? No, the “kitchen” area is just counter along the wall with overhead cabinets. The counter shall hold 12-volt mini fridge and drawers.

15. Are the side mounted cameras required integrate with the rear camera, in other words, are you asking for a 360 camera system?, can this system be an all

No, the vehicle does not require a secondary 360 camera system. Unit shall have a three (3) camera system, one rear facing

ITB Event #32101-13644– Amendment #1 Page 3 of 4 in one to satisfy the requirement for radio and speaker system in communications?

camera for reverse operation including one (1) camera on each side of the unit for blind spot viewing during turn signal operation. Each camera shall be integrated into the AM/FM, Bluetooth radio.

16. Can you clarify the type of radio antenna and speakers that is needed, is this an emergency/ comms radio?

No emergency communication system. Unit shall have a three (3) camera system, one rear facing camera for reverse operation including one (1) camera on each side of the unit for blind spot viewing during turn signal operation. Each camera shall be integrated into the AM/FM, Bluetooth radio.

17. Clarify that the requirement is for a full 4 point automatic leveling system

Yes, unit shall have four (4) point automatic leveling system

18.

Could we take exception to the floor mounted ducts?

We typically duct our ESPAR heat units at the bottom of cabinets, and our air conditioning is ducted on the ceiling only.

Yes, HVAC should be dual roof mounted A/C, both with heater strips included. No furnace is needed.

19. Can we substitute materials on the pocket door from glass and aluminum to wood and laminate construction? We can add a window to the door if needed.

The private office door shall be a pocket door with full height shatter resistant glass for full viewing security.

20. What is the intention of having a foldable desk in private office? Is the thought that when the desk is deployed there will not be enough space to enter the room? Will the desk be centered in the room with the ability of the operator to face a bench seat, and is the second bench seat the seating for the desk?

Private office length of back wall, with hard wall divider length of back wall. Pocket door entrance. Desk is center of back wall out towards door with fixed bar stool style seat on each side to meet with clients privately.

21. “Open office” refers to desks and benches that are not enclosed by walls and door, but have a privacy partition wall between them, correct? And again the intention is for a fixed bench seat that serves as the seating for the desk, correct?

Yes, desk with bar stool style seat on each side. Hard wall divider, then desk with bar stool style seat on each side creates two (2) workstations to meet with clients. Fixed bar stool style on each side of desk to meet with clients.

All in line with driver side wall. Overhead storage

ITB Event #32101-13644– Amendment #1 Page 4 of 4 cabinet over each workstation.

22. What is the orientation of the flip down bench at the kitchenette? Will you be sitting at the countertop when deployed?

There shall be a travel seat for two (2) passengers on the passenger side facing the center of the unit, between the kitchen and entry door with seat belts. The travel seats will not be utilized at kitchen counter.

23. Is the intention for the kitchenette to have cabinets to enclose the refrigerator under the counter, or is this an open countertop with no cabinetry underneath?

Kitchenette is more of workspace with counter and cabinet under. Open on one side with shelf for 12-volt mini fridge and drawers on other side.

24. Do you require any networking ability, or mobile internet capability? (or option for)

No networking or internet required, however electrical system should include two

(2) lithium 100-amp hour coach batteries and one (1) 2KW pass through 120V inverter.

25. Do you require any wall mounted monitors? (or option for)

No

26. Do you have a preliminary floor plan? No, Bidder will provide drawings/blueprints.

27. There is no mention of ADA accessibility. Would you like the option for a wheelchair lift? It can be side or rear mounted interior with door.

No

28. There is a standard backup camera on the vehicle from Winnebago that also includes side views with the turn single in the mirrors. Would you like the second system for 360 mounted on the dash as well?

There shall not be a 360-degree camera system. Unit shall have a three (3) camera system, one rear facing camera for reverse operation including one (1) camera on each side of the unit for blind spot viewing during turn signal operation. Each camera shall be integrated into the AM/FM, Bluetooth radio.

29. How many interior and exterior outlets? Typically we install 8 to 10 interior and then 2 exterior on the curbside.

Two (2) exterior outlets on passenger side. One (1) outlet at each of the three workstation desks and two

(2) outlets for the kitchen counter area.

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30. Would you like the interior outlets standard 120v or 120v with usb?

120v plug and USB.

31. What size windows on the walls and should they be egress? Do they need sliders or fixed?

The windows shall be sliders.

Four (4) windows should fit on each side and one rear.

Sized to allow overhead cabinet above the windows on the inside. There shall be a total of nine (9) on the box body.

32. Do you want window treatments on every window including the door window?

All exterior windows shall have curtains or blinds, while the office door has no covering for internal security purposes.

33. Would you like partial wrap and full wrap pricing?

Full wrap pricing.

34. Is the timeline a factor in choosing a vendor as well as the price?

As long as production is within the timeline stated in the specifications, then price will be the determining factor in awarding.

35. Our quote does not include taxes. Is there any tax required to register the vehicle once received in Tennessee? If so, what is the rate to include on the quote?

Do not add tax, the State is tax exempt. No drive out tags needed, the State handles registration and titling in house. Delivery should include complete unit (post Pre-Delivery Inspection), invoice, and the original Manufacturer’s Statement of Origin.

36. In Section 3.d. “Communication: The unit shall be equipped with a radio/rear-view monitoring system to include radio antenna and speakers.”, are these intended to be a single system or two different systems (i.e. 1 radio and 1 rear-view monitoring system)? If these are two different systems, what is the desired make/model of the radio, and should this be included as part of the offer?

There shall not be a “secondary camera system”.

Unit shall have a three (3) camera system, one rear facing camera for reverse operation including one (1) camera on each side of the unit for blind spot viewing during turn signal operation.

Each camera shall be integrated into the AM/FM, Bluetooth radio.

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37. In Section 2.a. is the 26 to 28 feet of vehicle length the total length of the chassis and shelter together?

Yes. The total length of the completed vehicles should be between 26 and 28 feet.

38. In Section 6.a. are there to be four total windows, or four windows on each side and a rear window for a total of 9 windows?

Four (4) windows shall fit on each side and one rear.

Sized to allow overhead cabinet above the windows on the inside. Total of nine

(9) on the box body

2. Event Amendment Effective Date. The revisions set forth herein shall be ef fective upon release.

All other terms and conditions of this ITB not expressly amended herein shall remain in full force and ef fect.