P03 SS-Item 4 Automation and HVAC.pdf

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. PURCHASE REQUEST OR REQUISITION NUMBER:

695-15-2-555-0001

1A. PROJECT/TASK

NUMBER

695-324

1B. ESTIMATED AMOUNT:

$8,650,000.00

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: This product Johnson

Controls Metasys Building Automation and HVAC Control System is the only product that allows for a single HVAC control system for the Milwaukee facility. Johnson Controls Metasys control system is the campus-wide building and HVAC control System. It is comprised of thousands of terminal devices and controllers. This campus-wide system will be modified when the new Parking Structure Lot 4 is constructed east of Building 111 and with HVAC signals returning to the monitoring “front-end” equipment in Building 113 (GRAPHICS). Additionally, the Johnson Controls building automation system has numerous remote monitoring workstations strategically located to facilitate timely troubleshooting and system adjustments by engineering staff. The signals from the Parking

Structure Lot 4 will be sent back to existing workstations in Building 113 (GRAPHICS) where the building automation system is monitored. An incompatible system may require installation of new “front-end” and remote workstations as well as new software and programming. Additionally, installation of components that match the existing building automation system minimizes maintenance costs and bench stock requirements.

3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED: My conclusion is that this product is the only product that has the features or capabilities identified in Item #1 above and is based on the following research: Need to match existing system to ensure there are no interface problems, impacts to patient safety and familiarity of the product to the staff and maintenance personnel.

4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

The only reasonable and practicable way that the VA can accomplish the things identified in Item #3 above is by using a product that has the features or capabilities identified in Item #1 above. The VA needs to be able to do the following:

full interface and compatibility with existing campus-wide HVAC control system in Building 111 and at Building 113.

5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT

CONDUCTED: My conclusion is Item #4 above is based on the following research: This is the only way to ensure complete compatibility and that the campus will not have two HVAC control systems on the Milwaukee campus.

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6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

________________________________________ Date: ________________

Typed/Printed Name and Signature of Technical Representative

Signature: ______________________________ Date:____________________

Contract Specialist

Approved By:

Signature: ______________________________

Ricky Bond

Contracting Team Supervisor

NCO-12, Great Lakes Acquisition Center

Facility: Clement J. Zablocki VAMC, Milwaukee, WI.

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