P03 SS-Item 3 Locksets.pdf

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1

(OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K))

IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase.

1. PURCHASE REQUEST OR REQUISITION NUMBER:

695-15-2-555-0001

1A. PROJECT/TASK

NUMBER

695-324

1B. ESTIMATED AMOUNT:

$8,650,000.00

2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: This product Best Patented

Cylindrical and Mortise Locksets with Medeco 7-pin interchangeable cylindrical cores, LCN Closures

(Mechanical, Low Energy, High Energy, Electronic Hold-Open, Electromagnetic), Von Duprin Exit Devices, Hager Hinges, is what the facility has standardized on. It would be extremely cumbersome to maintain a completely separate locking system. The medical center requires all construction incorporate the Best Locksets and Medeco keying system, LCN closures (Mechanical, Low Energy, Electronic Hold-Open, Electromagnetic), Von Duprin exit devices and Hager hinges because experience has found out that “approved equals” are not at all equal in quality. It is also important to note that maintaining bench stock for the parts and keying components of an entirely different locking system and hardware sets would be expensive and time-consuming. Use of another brand would require duplicating efforts in training and double the stock on hand for replacement parts. These items are competitively priced and are widely available.

3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED: My conclusion is that this product is the only product that has the features or capabilities identified in Item #1 above and is based on the following research: Need to match existing components and to provide the quality needed for hardware at the VAMC.

4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES:

The only reasonable and practicable way that the VA can accomplish the things identified in Item #3 above is by using a product that has the features or capabilities identified in Item #1 above. The VA needs to be able to do the following:

full integrate with the existing locks and hardware throughout the campus to ensure safety of patients and workers.

5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT

CONDUCTED: My conclusion is Item #4 above is based on the following research: The other products on the market are not equal in quality to the Best Lock, Medeco Cores, LCN closures, Von Duprin exit devices and Hager hinges and would require additional cost to maintain within the facility.

https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125454 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125503 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125467 https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125503

6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

________________________________________ Date: ________________

Typed/Printed Name and Signature of Technical Representative

Signature: ______________________________ Date:____________________

Contract Specialist

Approved By:

Signature: ______________________________

Ricky Bond

Contracting Team Supervisor

NCO-12, Great Lakes Acquisition Center

Facility: Clement J. Zablocki VAMC, Milwaukee, WI.

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