Users Guide.docx

Contract Number: 505ENT-O21-ELECRECYCLE-01 fState of Wisconsin Department of Administration State Bureau of Procurement

Contract #505ENT-O21-ELECRECYCLE-01 Recycling of Electronic Waste Services User Guide

Statewide Contract Number: 505ENT-O16-ELECRECYCLE-01 Services: Recycling of Electronic Waste Services

RFP: # 28333-SM

Contract Manager: Susanne Matschull (608) 267-9796, Susanne.Matschull@wisconsin.gov

Contract Vendor: Dynamic Lifecycle Innovations For more detail regarding Dynamic Lifecycle Innovations’ services, please contact the vendor contract manager Sean Jarosh, 877-781-4030, jarosh@thinkdynamic.com or orders@thinkdynamic.com

Scope The contract is available for use by Wisconsin state agencies, UW campuses, and other entities authorized to use state contracts such as Wisconsin municipalities as cited in Wisconsin statutes s. 16.73.

This contract includes the secure recycling of computers, hard drives, TVs, monitors, handhelds and peripherals. It also includes the secure destruction of data (on-site data destruction is available) and resale of reusable equipment. Dynamic Lifecycle Innovations’ services include collection, consolidation, inventory, data wiping, media destruction, testing services, de-manufacturing for recycling, and shredding.

Dynamic Lifecycle Innovations is certified to the National Association for Information Destruction (“NAID”) media destruction standard and is also certified to the e-Stewards Standard for Responsible Recycling. Dynamic Lifecycle Innovations is ISO 9001 (Quality) & 14001 (Environmental) registered.

Pricing Pricing for this contract can be found in the “Complete Price List” document found here.

Dynamic Lifecycle Innovations provides secure pickup and transport of IT assets to its processing facility in Madison based on “freight zone rates.” Pickup fees are assessed based on the zone map found in the Complete Price List materials on VendorNet. The freight charge covers the pickup of up to 12 pallets (or 8,000 pounds of equipment).

Dynamic Lifecycle will pay for, or charge, a per-pound fee for the equipment collected based on rates outlined in the contract (e.g. Desktop Computer – pay $0.20/lb.; Laptop Computer – pay $1.00/lb., charge $0.10/lb for LCD monitors). This is called the “Contract Bulk Rate Processing Service Fees and Revenues.”

On-site hard drive destruction services are also offered by Dynamic Lifecycle Innovations. This service is included with any ordered pickup (freight costs still apply). However, extra fees may apply beyond the prescribed quantity that is included in the cost of each pickup. Each agency should review the Complete Price List to determine if a request for onsite destruction services will result in additional fees.

Service Requirements

· Electronic waste recycling services are not to be subcontracted by the vendor. All such services are to be performed by Dynamic Lifecycle Innovations employees carrying proper identification credentials.

· Dynamic Lifecycle Innovations must destroy all data and identifying marks (e.g. asset tags) to reduce the risk of data and user information being accessed and retrievable after processing. Dynamic Lifecycle Innovations must also document how and when data was destroyed on devices (certificate will be provided within 45 days of month end).

· Dynamic Lifecycle Innovations will be responsible for ensuring that all security measures with regard to the clearing, purging, degaussing, destruction, or other handling of sensitive and confidential information stored on all collected electronic equipment are undertaken in a lawful and responsible manner.

· Dynamic Lifecycle Innovations must comply with all applicable state and federal solid and hazardous waste requirements for the transportation, storage and processing of electronics and the materials they contain.

· Dynamic Lifecycle Innovations will ensure that no electronic waste recycled under this agreement will go into a landfill.

· Dynamic Lifecycle Innovations agrees to respond to a pick-up request within one business day and pick up items for recycling within five business days.

· Dynamic Lifecycle Innovations must make payments to the contract user, if any are due, within 45 business days of materials being picked-up.

· Additional service requirements apply. Contract users may contact the contract manager regarding these requirements, or with any other questions.

Terms and Conditions The contract can be found here.

The original solicitation can be found here.

Contract Use Questions and Feedback Please direct any questions, comments, complaints, or feedback to the contract manager. User feedback will help to address and correct contractual issues and to prepare for future solicitations.