UCHC-219735455_Oct_19_26_solicitation_doc.pdf

This is a Request for Proposal (RFP) solicitation document issued by the University of Connecticut Health Center for an AI-powered inpatient pre-bill review solution. The solicitation is open to all vendors and seeks proposals for an Epic-integrated solution capable of conducting pre-billing review of 100% of patient charts to identify missed reimbursement opportunities and documentation gaps. The vendor questions and answers period runs from September 11, 2026 at 2:15 PM EDT through September 17, 2026 at 2:00 PM EDT, with proposals due October 13, 2026 at 2:00 PM EDT. The contract term spans five years, approximately January 1, 2027 through December 31, 2031, with options for two additional two-year renewal periods. UConn Health will make a single award based on Selection Committee evaluation. Supporting documentation includes compliance requirements, specifications, a standard contract with Business Associate Agreement provisions, and two addenda with supplier questions and answers.

Pricing must be submitted for Year 1 implementation and subscription fees, Years 2-5 annual subscription and contingency fees, and per-chart fees, with all pricing fixed throughout the contract term and payment terms net 45 days. Quoted prices must exclude state and federal taxes per Connecticut General Statutes Section 12-412, as UConn Health is tax-exempt, and must remain valid for 180 days from the proposal due date. Qualified proposers must have at least five years of continuous business experience providing comparable goods and services, maintain current Connecticut Secretary of State registration, provide three current client references and one prior reference, and comply with comprehensive cybersecurity requirements including HIPAA compliance, multi-factor authentication support, role-based access controls, encryption protocols, and incident response planning. Subcontracting and offshoring are not permitted. Contractors must maintain commercial general liability and professional liability insurance of $1 million each, name UConn Health and the State of Connecticut as additional insureds, and carry workers' compensation in accordance with Connecticut law. The contract is terminable by UConn Health at its sole discretion without cause. All proposal materials become public record subject to Connecticut Freedom of Information Act.