Troup County _ Invitation To Bid (RFP) _ Call.pdf

INVITATION TO BID

Callaway Stadium & Field Lighting Project RFP (10/26/2023)

801 Dallis Street, LaGrange, Ga 30240

Sealed proposals from Contractors will be received by Troup County Purchasing Department, in 100 Ridley

Avenue, Suite 3100, until 3 p.m. at the time prevailing in LaGrange, Georgia on 30 NOV 2023 for the Callaway

Stadium & Field Lighting Project RFP (10/26/2023) located at 801 Dallis Street, LaGrange, Georgia. At the time and place noted above, the proposals will be publicly opened. All sealed proposals shall include a fully completed/executed PROPOSAL FORM, as provided in this INVITATION TO BID, the required 5% Bid Bond, and a detailed project proposal demonstrating the proposed lighting system design and compliance with the Scope of Work. The detailed project proposal shall include an equipment layout, on-field design, off-field design, photometric design/layout report, written performance guarantee, structural/engineering design & calculations, control & monitoring design plans, electrical design plans, all product information, a copy of all manufacturer’s product warranties, and the contractor’s written warranty covering all labor, installation, and workmanship.

The contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of the opening.

The project is to be substantially complete in one hundred and twenty (120) consecutive calendar days.

Anticipated start date for construction is on or about 2 JAN 2024.

Bids delivered to:

Troup County Purchasing Department 100 Ridley Ave., Suite 3100 LaGrange, GA 30240

Late bids will not be accepted.

Mandatory Pre-Bid to be held on 7 NOV 2023 at 3 PM on the Project Site.

All requests for clarification or additional information must be made via email ONLY to Diana Evans, Troup County Purchasing Director at devans@troupco.org. No phone calls or contacts other than email is allowed.

Contacting any other party prior to the bid opening for information will require that any bid submitted by said bidder being non-responsive. No requests for information will be allowed after 21 NOV 2023.

Any and all addenda for this project will be posted at www.troupcountyga.org/rfp.html.

Bid Bond equal to 5% of bid is required. Both a Performance Bond and a Payment Bond will be required in the amount equal to 100% for the contract price from the successful bidder. The bonding surety must be either mailto:devans@troupco.org authorized by the Insurance Commissioner of Georgia or be on the United States Treasury’s list of approved bond sureties.

The successful bidder shall be required to provide comprehensive and liability insurance wherein the County is named as co-insured, contractor is also required to provide a certificate of insurance for Workmen’s Compensation Insurance.

The successful bidder must provide a vendor application, e-verify form and a W-9 prior to beginning work. All subcontractors must provide a Troup County e-verify form prior to beginning work on site. These forms can be downloaded from www.troupcountyga.org/rfp.html.

The Owner reserves the right to reject any or all bids and to waive technicalities and informalities.

The Owner reserves the right to interview any or all respondents.

The Owner reserves the right to award the project, as determined to be in the best interest of Troup County.

The Owner reserves the right to award the project, as determined to provide the best value for Troup County.

Troup County Board of Commissioners

BY: ______________________________

Diana Evans, Purchasing Director

Troup County, Georgia

PROPOSAL FORM

INVITED BIDDERS:

Having carefully examined the Request for Proposal (RFP) entitled “Callaway Stadium & Field Lighting Project

RFP (10/26/2023)” and Addendum No. _______ as well as the premises and conditions affecting the work, the undersigned proposes to furnish all services, labor, and material called for by them for the entire work in accordance with said document for the TOTAL SUM OF

_____________________________________________DOLLARS ($_______________________________)

The undersigned further proposes that, should any of the following Alternatives/Options be accepted and be incorporated in the Contract, the TOTAL SUM will be altered in each case as follows:

Alternatives/Options:

Alternative/Option #1 – Field Lighting Level = 100FC Average

Alternative/Option #2 – Light Show Entertainment System & Color Options

The undersigned agrees that this proposal may not be revoked, or withdrawn for a period of sixty (60) days from and including the date of the Bid Opening.

The undersigned agrees to execute a contract (AIA Document A101) no later than ten (10) days from and including date of notification of acceptance of this proposal in writing, by mail, telegraph, facsimile transmission, or delivery.

The undersigned agrees to commence actual physical work on the site with an adequate force and equipment within ten (10) days from and including a date to be specified in written order of the Owner and be substantially complete in one hundred and twenty (120) consecutive calendar days.

Enclosed herewith is a Bid Bond* in an amount of _______________________________________________

__________________________________________________ Dollars ($______________________) being not less than 5% of the BASE BID. The undersigned agrees that the above-stated amount is the proper measure of liquidated damages which the Owner will sustain by failure of the undersigned to execute the Contract and to furnish the Performance Bond and the Labor & Material Payment Bond in case this proposal is accepted and further agrees to the following.

*Certified or Cashier’s Check not acceptable

If this proposal is accepted within sixty (60) days from and including the date of the Bid Opening and the undersigned fails to execute the Contract within ten (10) days from and including date of notice of such acceptance, or, if he fails to furnish with Performance Bond and Labor & Material Payment Bond, the obligation of the Bid Bond will remain in full force and effect, and the money payable therefore shall be paid the Owner as liquidated damage for such failure; otherwise the obligation of the Bid Bond will be null and void.

Respectfully submitted, Name: ______________________________________________________

Address: ______________________________________________________

By: ______________________________________________________

Title: ______________________________________________________

The full names and addresses of persons and firms interested in the forgoing bids as principals are as follows:

Legal Name of Bidder: _______________________________________________

FORM OF CONTRACT

FORM TO BE USED:

The Agreement for the work will be written on the Standard Form of Agreement between Owner and Contractor where the basis of payment is a Stipulated Sum, AIA Document A101, 2007 edition, with modifications.