Callaway Stadium _ Field Lighting Mandatory .pdf

This document is a Request for Proposal (RFP) issued by the Callaway City Parks & Recreation Department for field lighting upgrades at Callaway Stadium. The RFP seeks proposals from qualified vendors to design, supply, and install new LED field lighting at the stadium. The project overview states that the existing lighting system is outdated and the new lighting will improve energy efficiency, brightness, and coverage of the playing field. Respondents must provide detailed technical specifications, project timelines, and pricing. A mandatory pre-bid conference is scheduled, and proposals are due by the specified deadline. The contract will be awarded to the most responsive and responsible bidder, and the initial term is for 3 years with two 1-year renewal options.

The RFP outlines specific pricing requirements, including unit pricing for the lighting equipment and installation. There are no stated set-aside requirements, but the city may give preference to local or disadvantaged business enterprises. Funding for the project will come from the city's capital improvement budget. Respondents must demonstrate experience with similar sports lighting projects and provide references. Additional details on the scope of work, bid submission requirements, and evaluation criteria are provided in the attachments to this RFP document.