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TRFP27006986

Stormwater and Drainage System Maintenance, Construction, Asset Management & Prevention

SECTION A. BACKGROUND

The State of Rhode Island on behalf of the Rhode Island Department of Transportation (RIDOT) is soliciting proposals from qualified vendors to provide Stormwater and Drainage System Maintenance and Construction for repairs, replacements, asset management services and preservation work.

RIDOT is responsible for applying cost-effective methods to operate, repair, replace, maintain, restore and preserve Rhode Island’s stormwater and drainage system assets including stormwater treatment units (STUs), catch basins, manholes, culverts, outfalls, and associated conveyance infrastructure, in addition to the many linear miles of roadway throughout the state. This initiative will assist in extending the useful life of these assets by allowing RIDOT to more efficiently perform required stormwater maintenance and drainage work that is not part of upcoming RIDOT capital improvement projects and may also be used for emergency responses and repairs originating from constituent complaints. Preservation activities, including rehabilitation and preservation techniques for existing stormwater conveyance systems, such as pipe lining, slip lining, cured-in-place pipe (CIPP), joint sealing, localized repairs, and point rehabilitation have been demonstrated to cost-effectively improve the condition of, and/or extend the service life of these assets and efficiently sustain their intended environmental benefits. This initiative will also assist RIDOT to comply with our State of Rhode Island Department of Environmental Management Rhode Island Pollutant Discharge Elimination System Municipal Separate Storm Sewer System (RIDEM RIPDES MS4) general permit; regulations under the federal Clean Water Act; and the 2015 United States Environmental Protection Agency (US EPA) Consent Decree (the Decree) which stipulates that RIDOT improve its storm water management program including inspecting, cleaning and repairing as necessary, approximately 25,000 catch basins, 2,000 outfalls, and 100 Best Management Practices (BMPs) along 1,100 linear miles of roadway throughout the state. Compliance will reduce pollution from stormwater flowing into Narragansett Bay and hundreds of lakes, ponds and rivers throughout Rhode Island.

The initial term of this program shall be for three (3) years. At RIDOT’s discretion and based upon the availability of funds, this program may be renewed for two (2) additional one (1) year terms. The State may allow Open Enrollment of qualified vendors during the active period.

SECTION B. SCOPE OF WORK

RIDOT expects to advertise an average of ten (10) to twenty (20) projects per year and to award no more than five million dollars ($5M) per year. Statewide project specific scopes of work for each Work Order may include one or more project location(s) and will request a range of services included but not limited to those listed in the Specific Activities / Tasks section of this solicitation. It is RIDOT’s intention to group individual Work Orders by geographic area, when possible. Work may or may not occur on Interstates or limited access highways.

All services shall be coordinated and managed under the direction of RIDOT's Office of Stormwater Management (OSM) and/or Maintenance Division (Maintenance). Project assignments will be made solely at RIDOT's https://www.dot.ri.gov/EnvironmentalDivision/docs/Stormwater/RIDOT_Decree.pdf

TRFP27006986 Page 2 of 6 discretion. There are no assurances or guarantees of projects being assigned and RIDOT reserves the right to revoke or cancel an assignment at any time.

RIDOT will conduct “mini-bids” by distributing the Work Order Scopes of Work to multiple Vendors. The maximum allowable total price for any individual Work Order is five hundred thousand dollars ($500,000.00).

Prices submitted for individual Work Orders may not exceed this amount.

Work Order assignments may consist of individual projects or a combination of projects at the sole discretion of RIDOT. Projects may or may not be combined according to similarity of scope, location, permit status, adjacent RIDOT projects, emergency situations and other factors.

The Vendor shall furnish all labor, materials, equipment, supervision and traffic control necessary to complete an individual Work Order project, as specified in the RIDOT Standard Specifications for Road and Bridge Construction (latest edition), when applicable, the included Job Specific Specifications, the US EPA Consent Decree, and the State’s General Conditions of Purchase. All work shall be completed in accordance with the latest edition of The Manual on Uniform Traffic Control Devices (MUTCD).The Specific Activities / Tasks included in this solicitation provide only a sample of the typical work items that may be called for by project specific Work Orders issued by RIDOT OSM or Maintenance.

I. Specific Activities / Tasks

Qualified Vendors may submit proposals that demonstrate their ability to provide labor, materials, services, skills, supervision and necessary tools and equipment needed to perform all aspects of the services required of this solicitation which may include, but are not limited to:

A. Stormwater and Drainage System Maintenance

i. cleaning, adjusting, repairing, rebuilding/reconstructing existing stormwater and drainage system assets; including but not limited to catch basins, manholes, inlet and outlet structures;

ii. performing minor roadway repairs, replacements and restoration in the areas immediately adjacent to such stormwater and drainage assets;

iii. performing rapid response emergency maintenance work;

iv. resurfacing roadways and other related work.

B. Construction and Site Work

i. moving, excavating, transporting, replacing, refilling, grading and compacting surface and subsurface materials;

ii. asphalt paving, crack filling, seal coating and line striping;

iii. removing tree stumps and other vegetative structures;

iv. seeding, liming and fertilizing lawn installations;

v. installing and replacing pavement, traffic control structures, drainage structures and components, including concrete, asphalt and granite curbing, and concrete and PVC drainage pipes;

vi. performing rapid response emergency repair work related to flooding, including pavement rehabilitation, drainage improvements and culvert installation to prevent future flooding and erosion, stabilize flooded areas and remove water;

vii. utility connections.

C. Asset Management and Preservation (project activities considered preventative maintenance and/or preservation actions may be eligible for Federal-aid participation)

i. performing preventative maintenance on existing STUs such as routine inspections aligned with operation & maintenance plans, regular maintenance of sediment forebays, infiltration areas, https://www.dot.ri.gov/business/bluebook/index.php https://www.dot.ri.gov/business/bluebook/index.php https://www.dot.ri.gov/EnvironmentalDivision/docs/Stormwater/RIDOT_Decree.pdf https://www.dot.ri.gov/EnvironmentalDivision/docs/Stormwater/RIDOT_Decree.pdf https://rules.sos.ri.gov/regulations/part/220-30-00-13 https://mutcd.fhwa.dot.gov/

TRFP27006986 Page 3 of 6 detention areas, outlet structures, hydrodynamic separators, catch basins, drainage manholes, and drainage pipes for the purpose of extending the useful service life of RIDOT’s STUs and drainage system assets;

ii. conducting routine inspections, cleaning and sediment removal, and minor repairs of STUs, catch basins, manholes, culverts, and stormwater conveyance systems;

iii. rehabilitating or preserving existing culverts and drainage pipes through pipe lining, slip lining, CIPP, joint sealing, point repair, or other trenchless rehabilitation methods;

iv. maintaining or restoring infiltration areas, sediment forebays, outlet structures, and hydrodynamic separators; deep sump catch basins, catch basin and drainage manhole cleanouts;

v. performing vegetation management, erosion repair, and stabilization of slopes adjacent to drainage facilities;

vi. performing restoration or retrofit of outfalls or drainage inlets and aprons where deterioration impedes functionality.

D. Traffic Control

i. providing traffic control services as needed for any activities where it is required in accordance with the latest edition of the MUTCD for all work operations.

II. Work Zone Safety & Mobility

The Vendor shall protect their work to minimize any danger to the personnel assigned, agency staff and the public. The work site shall be kept neat at all times. Safety Data Sheets (SDS) shall be available at the work site for review as requested.

Traffic Control shall be in accordance with the Federal Highway Administration’s Manual on Uniform Traffic Control Devices (MUTCD) and the RIDOT issued Traffic Management Plan (TMP). The Vendor shall utilize the provided TMP and designate a TMP Implementation Manager.

The Vendor’s TMP Implementation Manager and all other Vendor/Sub-Contractor personnel responsible for the setup, operation, maintenance, inspection, movement, and/or breakdown of temporary traffic control devices, equipment, and/or vehicles shall be trained in accordance with RIDOT Training Guidelines for Personnel Responsible for Work Zone Safety & Mobility and shall possess an official certificate of satisfactory completion of such training. Training shall be at a level appropriate to the individual’s job responsibilities and to the job decisions the individual is required to make and shall be completed prior to the commencement of work.

III. Temporary Traffic Control Devices

The Vendor is required to install, maintain, and ultimately remove temporary traffic control (TTC) devices at each work location. All traffic control devices, setups, and activities shall conform to the MUTCD. See Job Specific Specification “Traffic Control Truck with Truck Mounted Attenuator (TMA) and Changeable Message Sign (TMCMS)” for details.

It is the Vendor’s responsibility to supplement the TTC devices shown on the approved TTC Plans if necessary to adequately control, warn, and/or guide traffic. All appropriate TTC devices shall be in place prior to starting any work.

IV. Stormwater Pollution Prevention and Soil Erosion and Sediment Control Plans

The Vendor may be required to develop an effective Stormwater Pollution Prevention Plan (SWPPP) if required to comply with stormwater discharge requirements from construction sites. It is the Vendor’s responsibility to https://mutcd.fhwa.dot.gov/ https://www.dot.ri.gov/documents/doingbusiness/TrainingGuidelinesWZSM.pdf https://www.dot.ri.gov/documents/doingbusiness/TrainingGuidelinesWZSM.pdf

TRFP27006986 Page 4 of 6 take all measures to prevent pollutants from entering storm drains or water courses by implementing Best Management Practices (BMPs) including general good housekeeping practices, appropriate scheduling of activities, operations practices, and maintenance procedures. BMPs shall be maintained for the duration of the Vendor’s work. The Vendor is responsible for proper removal and disposal of all waste materials, including waste generated by the implementation of the BMPs.

The Vendor may be required to develop and implement a Soil Erosion and Sediment Control (SESC) Plan to minimize soil erosion, control sediment runoff, and protect water quality during construction or earth-disturbing activities. It is the Vendor’s responsibility to select, install, maintain, and remove temporary SESCs or propose ongoing maintenance of permanent SESCs at each work location. The Vendor is also responsible for performing inspections, keeping records and reporting in accordance with the SWPPP and SESC Plan.

SECTION C. PROPOSAL

Each Vendor shall submit a proposal that will address all items listed below or include a statement explaining why the item does not apply.

I. Technical Proposal

Transmittal Letter: The technical Proposal shall be transmitted with a cover letter describing the Vendor’s interest and commitment to participating in this program. The Letter of Transmittal shall be signed by an owner, officer, or other authorized agent of the contracting firm.

A. Capability, Capacity and Qualifications

i. Capability and Capacity: Vendors shall include a description of their firm’s capability to perform stormwater and drainage system maintenance activities, construction and site work, asset management and preservation services. Include a brief description of knowledge and understanding of coordinating the operations necessary to conduct work safely and efficiently along the state highway network; and specify their ability to supply sufficient qualified staff upon short notice for a range of assignments and/or simultaneously.

Qualified vendors shall designate one main point of contact who will be available for the direct supervision of the assigned staff and who will be the liaison between RIDOT and the firm. Key staff are expected to be available and committed for the duration of each project. Replacement of key team members will not be permitted without prior approval from RIDOT.

ii. Equipment List: Provide a list of readily available equipment that may be used to perform the

Specific Activities / Tasks cited herein.

iii. Qualifications of Available Staff: Vendors shall provide a comprehensive list of key staff who may be involved in projects advertised through this program, with a description of their qualifications and relevant experience performing work related to the Specific Activities / Tasks cited herein, including their experience in the field of stormwater and utility repairs, masonry work, traffic control, sediment and erosion controls, etc. Vendors must demonstrate a minimum of 3 years of relevant experience and possess working knowledge of State and federal environmental and transportation regulations and laws as well as RIDOT’s design and construction policies, procedures and standard specifications.

Additional staff may be added during the effective dates by notifying RIDOT in conjunction with response to project specific Work Order mini-bids.

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B. Relevant Experience, Current Workload, Past Performance

i. Relevant Experience of Contracting Firm: Vendors shall include a comprehensive list of projects and/or clients similar in scope to the types of projects listed in Specific Activities / Tasks.

ii. Current Workload: List current relevant projects your firm is under contract to perform (including RIDOT projects) and their anticipated completion dates.

iii. Relevant References: Provide the following contact information for at least three (3) previous clients for which your firm provided similar services listed in the Specific Activities / Tasks:

client’s company name, contact person’s name, address where work was completed, contact’s phone and email address. Also provide the dates of service and the types of services provided.

By so listing, the Vendor acknowledges that permission is granted to RIDOT to contact said individuals to verify past experience and performance.

iv. Performance Record: RIDOT will evaluate the Vendor’s past performance in terms of Project

Delivery, timeliness of completion, quality of deliverables and cost control.

C. Approach / Methodology

The Vendor shall clearly convey their understanding of the Scope of Work and Specific Activities / Tasks listed herein. Provide a brief description of the methods, equipment and materials that may be utilized while performing related Specific Activities / Tasks and include a strategy for managing technical or scheduling challenges that may be encountered at any stage of the project. The proposed project approach will be assessed for its responsiveness to the Specific Activities / Tasks cited in this RFP as evidenced by the Vendor’s technical approach to services requested and ability to perform services on time and on budget.

II. Required Forms

Vendors must provide the required forms as indicated in the chart below.

Forms Prime

Supplemental Bidder Attestation

Anti-Collusion

Certification Regarding Debarment Disclosure of Lobbying Activities

Conflicts Disclosure - for Board of Directors, key personnel and anyone who has a potential conflict to disclose

USDOT Standard Title VI Assurances

SECTION D. EVALUATION

A Technical Evaluation Group (TEG) will be convened by RIDOT. Members of the TEG will be required to execute a Conflicts Disclosure Statement prior to the Division of Purchases release of the proposals. Proposals shall be evaluated on the criteria listed below. A vendor must receive a “Pass” for each criteria in order to be included in this program.

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I. Work Order Selection Vendors selected under this solicitation will be afforded the opportunity to bid on work as requested by RIDOT. RIDOT will prepare a scope of work with the requirements for the proposed Work Order assignment, including but not limited to, any plans, details, job specific requirements, estimated quantities, etc. The Contractor is expected to provide a lump sum bid price, including all labor, equipment, materials, and all incidentals necessary to complete the work as required.

Award of Work Orders will be to the lowest responsible/responsive bidder. Vendors selected under this solicitation will not be required to submit bids for every Work Order issued. If a Vendor chooses not to submit a bid, that will not be held against them on future Work Orders. Vendors shall confirm receipt of the Work Order Solicitation for bids and indicate their intent to submit a bid. Failure to acknowledge receipt of a RIDOT Work Order Solicitation will be documented and may be utilized by RIDOT to evaluate responsiveness of a Vendor under this and future Work Order programs.

II. Method of Payment

All services shall be initiated through assigned Work Orders with project specific scope of work distributed by OSM or Maintenance. The method of payment shall be Lump Sum and include profit and overhead.

SECTION E. MINORITY BUSINESS ENTERPRISE

Work order assignments will be either Federal or State funded. If a work order assignment is 100% State funded, a 15% Minority Business Enterprise (MBE) goal will be assigned.

SECTION F. REFERENCES

Vendors are hereby notified that the following list of Standards and references shall be utilized and applied:

• Consent Decree

• FHWA Manual on Uniform Traffic Control Devices for Streets and Highways

• RIDOT Standard Specifications for Road and Bridge Construction

• RIDOT Rhode Island Standard Details

• FHWA Standard Highway Signs and Markings

• RIDOT Traffic Design Manual

• State of Rhode Island General Conditions of Purchase

Selection Criteria Pass / Fail

Capability, Capacity, Qualifications Pass / Fail

Relevant Experience, Current Workload, Past Performance Pass / Fail

Approach / Methodology Pass / Fail http://www.dot.ri.gov/documents/about/protecting/stormwater/RIDOT_Decree.pdf http://mutcd.fhwa.dot.gov/ https://www.dot.ri.gov/business/bluebook/index.php http://www.dot.ri.gov/documents/doingbusiness/RIDOT_Std_Details.pdf http://mutcd.fhwa.dot.gov/ http://www.dot.ri.gov/business/trafficdesignmanual.php https://rules.sos.ri.gov/regulations/part/220-30-00-13