Response_to_Questions_re_Arc_Flash_studies_at_NNMC.pdf

1. The SOW call out for 40 hours of study. Field data collection for a facility of this size/type may take longer than 40 hours to complete depending on accessibility to spaces and operational needs of the facility. Can you provide further clarification on the 40 hour requirement?

Proposer shall provide a timeline on entire project.

2. Will the owner permit pulling panel covers on energized equipment to perform field data collection, or will the facility require the equipment to be de-energized and a lockout/tagout performed prior to pulling the panel cover?

Proposer shall present actable standard industry practice to address this.

3. Will the contractor be responsible for providing and installing arc flash labels, or will the facility provide for label installation.

Proposer shall provide all supplies, equipment, time, travel to complete this requirement.

4. Will the facility provide a qualified person to assist with equipment location and data collection?

Yes, government point of contact will be identified.

5. The scope of work as provided does not mention recommended device settings or device coordination. Should the study include those, or is it the intent of the owner only to conduct a study to evaluate the existing conditions without evaluating opportunities to mitigate or reduce the incident energy levels in the system?

Proposal shall include recommended device settings or device coordination and based on the study outcome shall provide mitigation to reduce the incident energy levels in the system.

6. Is the completion due 30 business days, or 30 calendar days after award?

Work shall be completed within 30 business days.

7. Under ‘work requirement’ of this RFP, it states that 40 hours of study and 4 hours training and completing all service. Are we required to complete this task in maximum 44 hours? Based on review of one line diagrams provided with RFP, it appears that the effort to perform this Arc Flash, short circuit, coordination studies is much more than 44 hours. Please confirm no. of maximum hours to be quoted if your agency has already determined.

Proposer shall include timeline of events indicating the hours of study and training.

8. Are there any qualification documents required to be submitted with this bid or only ‘Study Fee Schedule’?

Submittal of Certified Electrical technicians with adequate knowledge and experience to perform this level of work assigned to this project shall be included with the proposal.

9. Will HIS agency electrical open the electrical equipment cover during the survey for data collection to perform the study?

A government electrician will be assigned to contractor at all times while contractor is on site.