AUSTIN TE-4.pdf

INTERNAL REVENUE

SERVICE

Public Buildings Service Office of Real Property Management and

Safety

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FY 2011

IRS Building Delegations Performance Work Statement

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide

TABLE OF CONTENTS

A-1 Air Dryer, Refrigerated or Regenerative Desiccant Type (Frequency: Semiannual) _________ 1 A-2 Unitary, Heating and Cooling Unit Application (Frequency: Annual) _____________________ 3 A-3 Humidification Systems (Frequency: Semiannual) __________________________________ 5 A-4 Air Compressor (Frequency: Semiannual) ________________________________________ 6 A-5 Air Conditioning Machine; Split System (Frequency: Comfort – Annual, Special – Monthly) __ 7 A-6 Air-Conditioning Machine Package Unit (Comfort Cooling) (Frequency: Annual) ___________ 9 A-7 Air-Conditioning Machine, Package Unit (Special Purpose) (Frequency: Monthly)_________ 11 A-8 Air-Conditioning, Window Unit (Frequency: Annual) _______________________________ 13 A-9 Air-Cooled Condenser (Frequency: Annual) ______________________________________ 15 A-10 Heat Pumps (Frequency: Annual) ______________________________________________ 17 A-11 Air Handler Unit (Frequency: Annual) ___________________________________________ 19 A-12 Glycol Dry Cooler (Frequency: Comfort – Annual, Special – Semiannual) _______________ 21 A-13 Air Conditioning Unit, Ceiling/Wall Mounted (Frequency: Comfort – Annual, Special – Monthly)23 A-15 After-Cooler/Separator (Frequency: Semiannual) __________________________________ 25 B-1 Battery Charger (Frequency: Quarterly) _________________________________________ 26 B-2 Boiler (Coal, Oil, and Gas) (Frequency: Annual) ___________________________________ 27 B-3 Burner, Gas (Frequency: Annual) ______________________________________________ 29 B-4 Burner, Oil (Frequency: Annual) _______________________________________________ 31 B-5 Boiler, Electric (Frequency: Annual) ____________________________________________ 33 B-6 Boiler, Instruments/Controls (Frequency: Annual)__________________________________ 34 B-7 Boiler, Internal Inspection and Hydrostatic Test (Frequency: Annual)___________________ 35 B-8 Boiler, External Inspection (Frequency: Annual) ___________________________________ 38 C-1 Clocks, Central System (Frequency: Semiannual) _________________________________ 40 C-2 Remote Air Intake Dampers (Frequency: Semiannual)______________________________ 41 C-3 Coils Preheat, Reheat, Etc. (Remote Locations) (Frequency: Annual) __________________ 42 C-4 Central Mini-Computer, HVAC Systems (Frequency: Quarterly)_______________________ 43 C-5 Automatic Mixing Box Pneumatic or Electric (Frequency: Annual) _____________________ 44 C-6 Controls, Central System HVAC (Frequency: Annual) ______________________________ 45 C-7 Condensate or Vacuum Pump (Frequency: Annual)________________________________ 46 C-8 Central Control Panel (Frequency: Annual)_______________________________________ 47 C-9 Cooling Tower, Maintenance (Frequency: Annual) _________________________________ 48 C-10 Cooling Tower, Cleaning (Frequency: Quarterly) __________________________________ 51 C-11 Evaporative Condenser (Frequency: Annual) _____________________________________ 54 C-13 Crane, Electric (Frequency: Quarterly) __________________________________________ 57 C-14 Chain Hoist and Trolley (Frequency: Annual) _____________________________________ 58 C-21 Carts and Scooters, Engine or Battery Powered (Frequency: Annual) __________________ 59 C-24 Condensing Unit, Refrigeration (Frequency: Critical: Monthly, Comfort: Annual) __________ 61 D-1 Door, Power Operated (Frequency: Semiannual) __________________________________ 63 D-3 Roof Drains, Downspout, and Gutter Inspection (Frequency: Annual) __________________ 64 D-4 Door, Automatic Hydraulic Electric or Pneumatic Operated Main Entrance (Frequency:

Quarterly)_________________________________________________________________ 65 D-5 Doors, Main Entrance (Frequency: Semiannual) __________________________________ 66 D-6 Drains, Areaway, Driveway, Storm (Frequency: Annual) ____________________________ 67 D-9 Distiller, Water, Laboratory Use Only (Frequency: Annual)___________________________ 68 D-10 Door, Manual Overhead (Frequency: Annual)_____________________________________ 69 E-1 Elevators, Electric or Hydraulic (Frequency: Monthly)_______________________________ 70 E-2 Elevators, Electric or Hydraulic (Frequency: Quarterly)______________________________ 72 E-3 Elevators, Electric or Hydraulic (Frequency: Semiannual) ___________________________ 73 E-4 Elevators, Electric or Hydraulic (Frequency: Annual) _______________________________ 74

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Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide E-5 Elevator, Electric, Inspection (Frequency: Semiannual) _____________________________ 76 E-6 Elevator, Electric, Inspection (Frequency: Annual) _________________________________ 78 E-7 Elevator, Electric, Inspection (Frequency: 5 Year) _________________________________ 80 E-8 Elevator, Hydraulic, Inspection (Frequency: Semiannual)____________________________ 90 E-9 Elevator, Hydraulic, Inspection (Frequency: Annual)________________________________ 92 E-10 Escalators and Moving Walks, Inspection (Frequency: Annual) ______________________ 102 E-15 Escalator (Frequency: Weekly) _______________________________________________ 104 E-16 Escalator (Frequency: Annual) _______________________________________________ 105 E-17 Expansion Joints In Piping (Frequency: Annual)__________________________________ 106 E-18 Emergency Lights, Wet Cell (Frequency: Quarterly) _______________________________ 107 E-19 Emergency Lights, Closed Systems (Frequency: Quarterly)_________________________ 108 E-20 Induction Disc Over Current Relay (Frequency: Annual)____________________________ 109 E-21 Over and/or Under Voltage Relay (Frequency: Annual) ____________________________ 111 E-22 Thermal Over Current Relay (Frequency: Annual) ________________________________ 113 E-23 Induction Disc – Directional Over Current Relay (Frequency: Annual) _________________ 115 E-24 Power Factor Reverse Current or Watt Type Relay (Frequency: Annual)_______________ 117 E-25 Ground Fault Type Transformer or Differential Relay (Frequency: Annual) _____________ 118 E-25A Bolted Pressure Contact Switch (low voltage) Switch (low voltage) (Frequency: Ground Fault

Operated: Annual, Stand Alone: Three Years ____________________________________ 119 E-26 Low Voltage Molded Case Circuit Breaker (Frequency: Three years) _________________ 120 E-27 Low Voltage Power Air Circuit Breakers (Over 100 Amps) (Frequency: Three years) _____ 121 E-28 Motor Starters, 100 Hp and Greater (Frequency: Three years)_______________________ 123 E-29 High Voltage Oil Circuit Breaker (Frequency: Annual) _____________________________ 124 E-30 Switchboards, Medium Voltage (Frequency: Three years) __________________________ 125 E-30A Switchboard, Low Voltage (Per Cubicle) (Frequency: Three Years)___________________ 127 E-31 Network Protectors 600V Class (Frequency: Annual) ______________________________ 129 E-32 High Voltage Network and Power Type Transformer (Oil Filled) (Frequency: Annual) _____ 131 E-33 High Voltage Network and Power Dry Type Transformers (Frequency: Annual) _________ 133 E-34 Disconnects (Isolating Switch; Per Switch) (Frequency: Annual) _____________________ 134 E-35 Motor Control Center (MCC) (Frequency: Semiannual) ____________________________ 136 E-36 Automatic Transfer Switch (Frequency: 3 Years) _________________________________ 137 E-37 Bus Duct, Low Voltage, and Connectors (Frequency: Aluminum: Annual, Outdoors: Annual, Copper: 3 Years __________________________________________________________ 139 E-37A Bus Duct, Metal Enclosed, and Connectors (Frequency: Aluminum: Annual, Outdoors: Annual, Copper: 3 Years __________________________________________________________ 142 E-38 High Voltage Air Circuit Breaker (Frequency: Annual) _____________________________ 144 E-39 Supervision Set (Frequency: Annual) __________________________________________ 145 E-40 Emergency Generators, Electric, Gasoline, or Natural Gas Engines (Frequency: Annual)__ 146 E-41 Emergency Generators, Electric, Diesel Engines (Frequency: Quarterly)_______________ 148 E-41A Emergency Generators, Electric, Diesel Engines (Frequency: Annual) ________________ 149 E-42 Emergency Generators, Electric (Frequency: Weekly) _____________________________ 151 E-42A Emergency Generators, Electric (Frequency: Monthly)_____________________________ 153 E-42B Emergency Generators, Electric (Frequency: Quarterly)____________________________ 155 E-42C Emergency Generators, Electric (Frequency: Semiannual) _________________________ 156 E-43 Lead Acid Battery (Frequency: Quarterly) _______________________________________ 158 E-43A Lead Acid Battery – Sealed Type (Gell Cell) (Frequency: Quarterly) __________________ 160 E-44 Nickel Cadmium Battery (Frequency: Quarterly)__________________________________ 161 E-44A Primary Battery (Dry Cell) (Frequency: Monthly)__________________________________ 162 E-46 Battery, Uninterruptible Power System (Frequency: Monthly)________________________ 163 E-46A Battery, Uninterruptible Power System (Frequency: Quarterly)_______________________ 165 E-46B Battery, Uninterruptible Power System (Frequency: Annual) ________________________ 166

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Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide E-49 Emergency Pumps and Ventilators (Frequency: Annual) ___________________________ 167 E-50 Emergency Pumps and Ventilators (Frequency: Quarterly) _________________________ 168 E-51 Motor Starter, Less than 100 Hp (Frequency: Annual) _____________________________ 169 E-52 Auxiliary Protective Relays (Frequency: Annual)__________________________________ 170 E-56 Dimmer and Control, Stage and General Lighting (Frequency: Quarterly) ______________ 171 E-57 Low Voltage Dry Type Transformer (30 KVA or More, 600 Volts or Less) (Frequency: 3 years)172 E-58 Power Distribution Units (PDU) (Frequency: Semiannual) __________________________ 173 E-59 Uninterruptible Power Systems (UPS) (Frequency: Quarterly) _______________________ 175 E-60 Uninterruptible Power Systems (UPS) (Static) (Frequency: Annual)___________________ 176 E-61 Uninterruptible Power Systems (UPS) Static (Frequency: Annual)1 ___________________ 178 E-65 Uninterruptible Power Systems (UPS) (Frequency: Annual, Quarterly) ________________ 179 E-66 Uninterruptible Power Systems (UPS) (Frequency: Annual, Semi-Annual) _____________ 181 F-1 Alarm Check Valves and Accessories (Frequency: Monthly) ________________________ 188 F-1A Alarm Check Valves and Accessories (Frequency: Quarterly) _______________________ 189 F-2 Dry Pipe, Deluge and Preaction Valves (Frequency: Weekly) _______________________ 190 F-2B Dry Pipe, Deluge, and Preaction Valves (Frequency: Annual) _______________________ 192 F-3 Post Indicator Valves (Frequency: Annual) ______________________________________ 194 F-4 Fire Control Valves (Frequency: Monthly) _______________________________________ 195 F-4A Fire Control Valves (Frequency: Quarterly)______________________________________ 196 F-4B Fire Control Valves (Frequency: Annual) _______________________________________ 197 F-5 Fire Pump – Diesel Engine Driven (Frequency: Weekly) ___________________________ 198 F-5A Fire Pump – Diesel Engine Driven (Frequency: Monthly) ___________________________ 200 F-5B Fire Pump – Diesel Engine Driven (Frequency: Quarterly) __________________________ 201 F-5C Fire Pump – Diesel Engine Driven (Frequency: Annual)____________________________ 202 F-6 Fire Pump – Electric Motor Driven (Frequency: Weekly)____________________________ 204 F-6A Fire Pump – Electric Motor Driven (Frequency: Monthly) ___________________________ 205 F-6B Fire Pump – Electric Motor Driven (Frequency: Annual) ____________________________ 206 F-8 Fire Hose – 1.5 in., Racked in Buildings (Frequency: Monthly)_______________________ 208 F-8A Fire Hose – 1.5 in. Racked in Buildings (Frequency: Annual) ________________________ 209 F-9 Fire Department Hose Connections – Standpipe Outlets (Frequency: Monthly)__________ 210 F-9A Fire Department Hose Connections – Standpipe Outlets (Frequency: Five Years) _______ 211 F-10 Fire Department Pumper Connections – Standpipe or Sprinkler (Frequency: Monthly) ____ 212 F-11 Fire Doors – Stairwells and Exitways, Swinging (Frequency: Quarterly)________________ 213 F-12 Fire Doors – Sliding and Vertical Rolling (Frequency: Quarterly) _____________________ 214 F-13 Fire Supervisory Signals – Testing (Frequency: Quarterly)__________________________ 215 F-14 Automatic Fire Detection – Smoke Detectors (Frequency: Annual) ___________________ 216 F-14B Automatic Fire Detection – Heat Detectors (Frequency: Annual) _____________________ 218 F-14C Smoke Control Systems – Operational Testing (Frequency: Semiannual) ______________ 220 F-15 Fire Alarm Control Panel and Remote Annunciators (Frequency: Annual) ______________ 221 F-15A Fire Alarm Control Panel – Special Systems (Frequency: Annual) ____________________ 223 F-15B Central Station Transmitter (Frequency: Annual) _________________________________ 225 F-15C Central Station – Receiver and Re-Transmission Equipment (Frequency: Daily) _________ 226 F-16 Fire Alarm System – Recorder (Frequency: Weekly) ______________________________ 228 F-16A Fire Alarm System – Event Printer (Frequency: Quarterly) __________________________ 229 F-16B Fire Alarm System – Audio Control Panel (Frequency: Annual) ______________________ 230 F-16C Fire Alarm System – Remote Controller (Frequency: Annual) _______________________ 231 F-16D Fire Alarm System – Remote Amplifier (Frequency: Annual) ________________________ 232 F-17 Manual Fire Alarm Stations – Coded and Uncoded (Frequency: Annual)_______________ 233 F-18 Fire and Smoke Dampers (Frequency: Two Years) _______________________________ 234 F-19 Fire Hydrants – Dry Barrel and Wet Barrel (Frequency: Semiannual)__________________ 235 F-19A Fire Hydrant Flow Test- Dry Barrel and Wet Barrel (Frequency: Five Years) ____________ 236

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Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide F-20 Sprinkler Heads – Sprinklered Areas (Frequency: Annual)__________________________ 238 F-20A Antifreeze Solution in Sprinkler Systems (Frequency: Annual) _______________________ 239 F-21 Water Spray Extinguishing Systems (Frequency: Monthly)__________________________ 241 F-21A Water Spray Extinguishing Systems (Frequency: Annual) __________________________ 242 F-22 Fire Extinguishers, Stored Pressure with Gauge (Frequency: Annual) _________________ 244 F-22A Fire Extinguishers – Stored Pressure With Gauge (Non- Stainless Steel Shell) (Frequency: 6-years)___________________________________________________________________ 246 F-22B Fire Extinguishers – Non rechargeable (Frequency: Annual) ________________________ 247 F-23 Fire Extinguishers, Gas Cartridge or Cylinder (No Gauge) (Frequency: Annual) _________ 248 F-24 Fire Extinguishers – Inspection (Frequency: Monthly)______________________________ 250 F-24 Fire Extinguishers – Inspection (Frequency: Monthly)______________________________ 251 F-25 Fire Extinguishers, Hydrostatic Testing of Carbon Dioxide, Stored Pressure and Cartridge Type

(Frequency: 5 or 12 years) __________________________________________________ 252 F-26 Fire Extinguishing Systems, Carbon Dioxide (High Pressure) Halon, Dry Chemical – Inspection

(Frequency: Monthly)_______________________________________________________ 254 F-26A Fire Extinguishing Systems, Carbon Dioxide (High Pressure) Halon, Dry Chemical (Frequency:

Semiannual) _____________________________________________________________ 255 F-27 Fan, Centrifugal (Frequency: Annual) __________________________________________ 257 F-28 Filter, Movable Curtain, Oil Coated (Frequency: Quarterly) _________________________ 258 F-29 Filter, Roll Type, Disposable (Frequency: Quarterly)_______________________________ 259 F-30 Filters, Viscous Type(Wire Mesh) (Frequency: Quarterly)___________________________ 260 F-31 Filter, Roll Type Disposable Media, Manual or Motor Driven (Frequency: Annual)________ 261 F-31 Filter, Roll Type Disposable Media, Manual or Motor Driven (Frequency: Annual)________ 262 F-32 Filter, Throw Away (Frequency: Quarterly) ______________________________________ 263 F-33 Filters, Electrostatic (Frequency: Quarterly) _____________________________________ 264 F-36 Fans, Propeller, 24" Diameter or Larger (Frequency: Annual) _______________________ 265 F-38 Lightning Protection(Per Down Conductor) (Frequency: Annual) _____________________ 266 F-39 Cafeteria Exhaust Hood, Duct System (Frequency: Semiannual)_____________________ 267 F-40 Filter, Throw Away, Bag Type (Frequency: Semiannual) ___________________________ 268 F-43 Filter, Charcoal (Frequency: Quarterly) _________________________________________ 269 F-44 Fountain, Memorial or Decorative (Frequency: Semiannual) ________________________ 270 F-46 Fireplace (Frequency: Monthly)_______________________________________________ 271 F-47 Fireplace (Frequency: Quarterly)______________________________________________ 272 F-49 Filter, Control Air (Frequency: Quarterly)________________________________________ 273 G-1 Fuel Oil Filter/Strainer (Frequency: Semiannual) _________________________________ 274 G-2 Grease Traps (Frequency: Monthly) ___________________________________________ 275 G-3 Fences and Gates, Security/Access (Frequency: Semiannual) ______________________ 276 H-1 Hot Water Converters (Steam) (Frequency: Annual)_______________________________ 277 H-2 Hot Water Heater – Gas (Frequency: Annual) ___________________________________ 278 H-3 Hot Water Heater – Electric (Frequency: Annual) _________________________________ 279 H-4 Plate Heat Exchanger (Frequency: Annual) _____________________________________ 280 H-5 Hot Water Heater – Steam Coil (Frequency: Annual) ______________________________ 281 H-6 Hot Air Furnace (Frequency: Annual) __________________________________________ 282 H-12 Unit Heater, Fuel Oil (Frequency: Annual)_______________________________________ 283 H-15 Hoist, Electric (Frequency: Annual) ____________________________________________ 284 I-2 Fan Coil Units, Under Window Type ___________________________________________ 285 I-3 Induction Units, Under Window Type (Frequency: Annual)__________________________ 286 I-4 Fan Coil Unit, Ceiling Hung (Frequency: Annual) _________________________________ 287 I-5 Fan Coil Unit, Ceiling Hung, VAV Box with Electric Reheat (Frequency: Annual)_________ 288 K-1 Play Structure, Surfacing, Location and Accessibility, Size, and Placement, and Storage Area, Maintenance Worksheet (Frequency: Monthly)___________________________________ 289

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Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide K-2 Play Structure, Sliding Equipment (Frequency: Quarterly) __________________________ 290 K-3 Play Structure, Swing (Frequency: Monthly) _____________________________________ 291 K-4 Play Structure, Climbing Equipment (Frequency: Monthly) __________________________ 292 K-5 Play Structure, Rotating, Spring Rocking, and Seesaws (Frequency: Monthly) __________ 294 K-6 Play Structure, Sand and Water Play Equipment (Frequency: Monthly) ________________ 295 K-7 Play Structure, Signs, Trees, and Pathways (Frequency: Semiannual) ________________ 296 K-8 Play Structure, Playhouse, Garden, and Manipulatives (Frequency: Annual)____________ 297 K-9 Play Structure, Carriages and Buggies (Frequency: Annual) ________________________ 298 K-100 Kitchen Equipment, Dish/Tray, Busing Conveyor (Frequency: Quarterly)_______________ 299 K-100A Kitchen Equipment, Dish/Tray, Busing Conveyor (Frequency: Semiannual) ____________ 300 K-101 Kitchen Equipment, Dishwashing Machine (Frequency: Quarterly) ___________________ 301 K-101A Kitchen Equipment, Dishwashing Machine, Electric (Frequency: Semiannual) __________ 302 K-102 Kitchen Equipment, Fryer (Frequency: Quarterly)_________________________________ 303 K-102A Kitchen Equipment, Fryer (Frequency: Semiannual)_______________________________ 304 K-103 Kitchen Equipment, Grill (Frequency: Quarterly)__________________________________ 305 K-103A Kitchen Equipment, Grill (Frequency: Semiannual)________________________________ 306 K-104 Kitchen Equipment, Ice Cream and Shake Maker (Frequency: Quarterly) ______________ 307 K-104A Kitchen Equipment, Ice Cream and Shake Maker (Frequency: Semiannual) ____________ 308 K-105 Kitchen Equipment, Ice Maker (Frequency: Quarterly) _____________________________ 309 K-105A Kitchen Equipment, Ice Maker (Frequency: Semiannual) ___________________________ 310 K-106 Kitchen Equipment, Kettle (Frequency: Quarterly) ________________________________ 311 K-106A Kitchen Equipment, Kettle (Frequency: Semiannual) ______________________________ 312 K-107 Kitchen Equipment, Oven (Frequency: Quarterly)_________________________________ 313 K-107A Kitchen Equipment, Oven (Frequency: Semiannual)_______________________________ 314 K-108 Kitchen Equipment, Range (Frequency: Quarterly)________________________________ 315 K-108A Kitchen Equipment, Range (Frequency: Semiannual)______________________________ 316 K-109 Kitchen Equipment, Refrigerators/Freezers (Walk-In Units) (Frequency: Quarterly)_______ 317 K-109A Kitchen Equipment, Refrigerators/Freezers (Walk-In Units) (Frequency: Semiannual) ____ 318 K-110 Kitchen Equipment, Boiler/Generator, Steam (Frequency: Quarterly)__________________ 319 K-110A Kitchen Equipment, Boiler/Generator, Steam (Frequency: Semiannual) _______________ 320 L-2 Loading Ramp, Adjustable (Frequency: Quarterly) ________________________________ 321 L-3 Lighting, Special Fixture (Frequency: Annual)____________________________________ 322 L-4 Lighting, Outside; Incandescent (Frequency: Semiannual), Fluorescent, Mercury Vapor Or High

Pressure Sodium ( Frequency: Five Years) _____________________________________ 323 L-5 Lawn Sprinklers (Per Nozzle) (Frequency: Annual) _______________________________ 324 L-8 Spotlights, Fixed And Portable (Frequency: Monthly) ______________________________ 325 L-10 Lift, Electric, Stage Screen (Frequency: Semiannual)______________________________ 326 M-1 Manhole, Electrical (Frequency: Annual)________________________________________ 327 M-2 Manholes, Sewer (Frequency: Quarterly) _______________________________________ 328 M-3 Motors, Preventive Maintenance (Frequency: Annual) _____________________________ 329 M-3A Motors, Predictive Maintenance (Frequency: Annual)______________________________ 330 M-4 Manhole (Water, Steam, and Fuel Oil) (Frequency: Semiannual)_____________________ 332 M-5 Material Handling Equipment, Electric Lift Trucks (Frequency: Monthly) _______________ 333 M-5A Material Handling Equipment, Electric Lift Trucks (Frequency: Annual) ________________ 335 M-6 Material Handling Equipment, Engine Driven (Frequency: Semiannual)________________ 336 M-7 Material Handling Equipment, Non-Power Operated (Frequency: Annual) ______________ 337 M-9 Mobile Equipment (Frequency: Annual) ________________________________________ 338 M-10 Motor Controller Unit, 600 Volts or 200 Hp and Above (Frequency: Annual) ____________ 339 M-11 Motors, 3-Ph, 600 Volts or 200 Hp and Above. (Frequency: Annual) __________________ 341 P-4 Pump, Centrifugal (Frequency: Annual) ________________________________________ 343 P-6 Pump, Vacuum (Frequency: Semiannual)_______________________________________ 345

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Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide R-1 Radiator, Heating (Frequency: Five Years) ______________________________________ 346 R-2 Roof Inspection, Built Up Type (Frequency: Semiannual)___________________________ 347 R-2A Roof Inspection, Shingle Type (Frequency: Semiannual) ___________________________ 348 R-3 Refrigeration Machine, Absorption Unit (Frequency: Annual) ________________________ 355 R-4 Central Chilled Water Package Unit: Comfort Cooling or Drinking Water (Frequency: Annual), Special Purpose or Computer Cooling (Frequency: Quarterly) _______________________ 358 R-5 Refrigeration Machine, Centrifugal (Frequency: Annual)____________________________ 360 R-6 Refrigeration Machine, Reciprocating and Scroll (Frequency: Annual)_________________ 362 R-7 Refrigeration Machine, Rotary Screw (Frequency: Semiannual)______________________ 364 R-8 Control Panel, Central Refrigeration Unit (Frequency: Annual)_______________________ 366 R-9 Radiation – Baseboards/Convectors (Steam, Hot Water, or Electric, per Linear Foot)

(Frequency: 2 Years)_______________________________________________________ 367 R-11 Refrigeration Controls, Central System (Frequency: Annual) ________________________ 368 R-13 Non-Destructive Chiller Tube Analysis (Frequency: Three Years) ____________________ 369 R-14 High Efficiency Purge Units (Frequency: Annual) _________________________________ 370 R-15 Refrigerant Monitor (Frequency: Monthly)_______________________________________ 372 S-2 Sewage Ejector (Pneumatic Tank Type Ejectors) (Frequency: Annual) ________________ 373 S-5 Sweeper (Frequency: Semiannual) ____________________________________________ 374 S-6 Sewage Ejector, Sump Type (Frequency: Annual) ________________________________ 375 S-7 Sump Pump (Frequency: Annual) _____________________________________________ 376 S-8 Strainer, Y-Type (Frequency: Annual)__________________________________________ 377 S-9 Strainer, Bolted Flange Type (Water and Steam) (Frequency: Annual) ________________ 378 S-10 Scrubbing Machine (Battery or Propane Powered) (Frequency: Quarterly) _____________ 379 S-11 Snow Blower (Frequency: Annual) ____________________________________________ 380 S-14 Dual Strainer (Frequency: Annual) ____________________________________________ 381 S-15 Backwash Strainer (Frequency: Annual) ________________________________________ 382 T-1 Tanks, Water, (All Types) (Frequency: 3 Years) __________________________________ 384 T-2 Tank, Air/Refrigerant/LP Gas (Frequency: Annual)________________________________ 385 T-3 Tanks, Fuel Oil Storage (Frequency: 4 Years) ___________________________________ 386 T-4 Underground Storage Tank (UST) (Frequency: Monthly) ___________________________ 387 T-5 Trash Compactor (Frequency: Annual) _________________________________________ 388 T-6 Tank, Chemical (Frequency: Annual) __________________________________________ 389 T-8 Traps (All Types) (Frequency: Low Press: —Every 5 Years, High Press: Annual) ________ 390 U-1 Unit Heaters (Steam and Hot Water) (Frequency: Annual) __________________________ 391 U-2 Unit Heater (Gas and Oil Fired) (Frequency: Annual) ______________________________ 392 V-2 Valve, Safety Relief (Frequency: Monthly) ______________________________________ 393 V-3 Valves, Regulating (Frequency: Annual) ________________________________________ 394 V-4 Valves, Fire System – Pressure Regulating Type (Frequency: Monthly) _______________ 395 V-4A Valves, Fire System – Pressure Regulating Type (Frequency: Annual) ________________ 396 V-4B Valves, Fire System – Pressure Regulating Type (Frequency: Five Years) _____________ 398 V-5 Valve, Manually Operated (Frequency: Main Line or Critical – Annual, Other Over Two Inches

— 5 years) _______________________________________________________________ 400 V-6 Valve, Motor Operated (Frequency: Annual)_____________________________________ 401 V-7 Valve, Hydraulic/Pneumatic/Electric (Frequency: Annual) __________________________ 402 V-8 Check Valve, Critical (Frequency: Annual) ______________________________________ 403 V-9 Backflow Preventer (Frequency: Annual) _______________________________________ 404 V-10 Vacuum System, Centralized (Frequency: Annual)________________________________ 406 W-1 Drinking Water Filter Systems (Frequency: Quarterly) _____________________________ 407 W-2 Wash, Emergency (Frequency: Weekly) ________________________________________ 408 W-3 Water Softener (Frequency: Semiannual) _______________________________________ 409 W-4 Filter, Water (Frequency: Semiannual) _________________________________________ 410

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Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide

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W-5 Window Washing Scaffold, Power Operated (Frequency: Annual) ____________________ 411 W-7 Wheelchair Lift (Frequency: Monthly) __________________________________________ 412 W-8 Water Treatment for Cooling Systems (Frequency: Monthly) ________________________ 413 W-8 Water Treatment for Cooling Towers (Frequency: Monthly) _________________________ 415 W-9 Water Treatment for Heating Systems (Frequency: Monthly) ________________________ 416 X-21 Key Card System (Frequency: Quarterly) _______________________________________ 417 X-22 Electric Flag Pole (Frequency: Quarterly) _______________________________________ 418 X-23 Unit Heater, Electric (Frequency: Semiannual) ___________________________________ 419 X-26 Solar Heating System (Frequency: Semiannual)__________________________________ 420 X-26A Solar Heating System, (Solar Collectors) (Frequency: Annual)_______________________ 421 X-29 Chemical Feeder (Frequency: Semiannual) _____________________________________ 422 X-32 Parking Arm Gates (Frequency: Annual)________________________________________ 423 X-37 Emergency Shower (Frequency: Annual) _______________________________________ 424 X-39 Septic Tank (Frequency: Annual) _____________________________________________ 425 X-41 Tractor, Diesel (Frequency: Monthly, Semiannual, Annual) _________________________ 426

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide A-1 Air Dryer, Refrigerated or Regenerative Desiccant Type (Frequency: Semiannual)

Application:

This guide card applies to refrigerated or regenerative desiccant type air dryers with a capacity of 10 SCFM or greater. Those units with a capacity of less than 10 SCFM will be maintained in conjunction with the air compressor that they are associated with.

Special Instructions:

1. Schedule this maintenance in conjunction with the maintenance on the associated air compressor.

2. Review manufacturer's instructions.

3. Review the Standard Operating Procedure for "Controlling Hazardous Energy Sources."

4. De-energize, lock and tag electrical circuits.

5. Comply with the latest provisions of the Clean Air Act and Environmental Protection Agency (EPA) regulations as they apply to protection of stratospheric ozone.

6. No intentional venting of refrigerants is permitted. During the servicing, maintenance, and repair of refrigeration equipment, the refrigerant must be recovered.

7. Whenever refrigerant is added or removed from equipment, record the quantities on the appropriate forms.

8. Recover, recycle, or reclaim the refrigerant as appropriate.

9. If disposal of the equipment item is required, follow regulations concerning removal of refrigerants and disposal of the item.

10. If materials containing refrigerants are discarded, comply with EPA regulations as applicable.

11. Refrigerant oils to be removed for disposal must be analyzed for hazardous waste and handled accordingly.

12. For refrigerant type units, closely follow all safety procedures described in the Material Safety Data

Sheet (MSDS) for the refrigerant and all labels on refrigerant containers.

Checkpoints:

1. Lubricate valves and replace packing, if necessary.

2. Check dryer operating cycle.

3. Inspect and clean heat exchanger.

4. Check outlet dew point.

5. Clean and lubricate blower.

6. Check automatic blow down devices.

7. Inspect and replace or reinstall inlet filters.

8. Refrigerated Type:

a. Check traps.

b. Check refrigerant level and moisture content. If low level or moisture is indicated, check for refrigerant leaks using a halogen leak detector or similar device. If leaks are not able to be stopped or corrected, report leak status to supervisor.

c. Clean and lubricate condenser fan motor.

9. Desiccant Type:

a. Replace filter cartridges, both prefilter and afterfilter.

b. Check the inlet flow pressure, temperature and purge rate.

c. Check the desiccant and replace if necessary.

d. Inspect and clean solenoids, purge valves, and strainers.

Recommended Tools, Materials, and Equipment:

1. Tool Group A

2. Cleaning equipment, lubricants, approved refrigerants if applicable, and materials. Consult the

Material Safety Data Sheets (MSDS) and container labels for hazardous ingredients and proper personal protective equipment (PPE).

3. Filter cartridges (for desiccant type dryer)

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide

4. Gasket and packing material

5. Fin comb

6. Self sealing quick disconnect refrigerant hose fittings

7. Refrigerant recovery/recycle unit

8. EPA/DOT approved refrigerant storage tanks

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide A-2 Unitary, Heating and Cooling Unit Application (Frequency: Annual)

This guide card applies to self-contained heating and cooling units containing a complete cooling system and heating unit (gas or oil burner). These are normally installed on rooftops, but can be in other locations. They are also referred to as climate changers, roof packs, etc.

Special Instructions:

1. Schedule shutdowns with operating personnel, as needed.

2. Review manufacturer's instructions.

3. Review the Standard Operating Procedure for "Controlling Hazardous Energy Sources."

4. De-energize, lock and tag electrical circuits.

5. Comply with the latest provisions of the Clean Air Act and Environmental Protection Agency (EPA) regulations as they apply to protection of stratospheric ozone.

6. No intentional venting of refrigerants is permitted. During the servicing, maintenance, and repair of refrigeration equipment, the refrigerant must be recovered.

7. Whenever refrigerant is added or removed from equipment, record the quantities on the appropriate forms.

8. Recover, recycle, or reclaim the refrigerant as appropriate.

9. If disposal of the equipment item is required, follow regulations concerning removal of refrigerants and disposal.

10. If materials containing refrigerants are discarded, comply with EPA regulations as applicable.

11. Refrigerant oils to be removed for disposal must be analyzed for hazardous waste and handled accordingly.

12. Closely follow all safety procedures described in the

13. Material Safety Data Sheet (MSDS) for the refrigerant and all labels on refrigerant containers.

Checkpoints:

1. Remove debris from air screen and clean underneath unit.

2. Inspect gaskets. Look for leaks between unit and structure, caulk as necessary.

3. Clean condenser, cooling coil fins, and fans.

4. Remove dirt or dust from all interior parts.

5. Replace filter.

6. Inspect and adjust damper.

7. Lubricate motor and fan bearings.

8. Check fan RPM to design specifications.

9. Check bearing collar set screws on fan shaft to make sure they are tight.

10. Check dampers for dirt accumulations. Check felt. Repair or replace as necessary.

11. Check damper motors and linkage for proper operation.

12. Lubricate mechanical connections of dampers sparingly.

13. Clean coils by brushing, blowing, vacuuming or pressure washing.

14. Check coils for leaking, tightness of fittings:

a. Check for refrigerant leaks using a halogen detector or similar testing device. If leaks are not able to be stopped or corrected, report leak status to supervisor. Consult the Material Safety Data Sheets (MSDS) for disposal requirements. Reclaimed and recycled CFCs are exempt from hazardous waste regulations (Consult 40 CFR Part 261).

b. Check refrigerant levels and recharge if needed.

15. Use fin comb to straighten coil fins.

16. Flush and clean condensate pans and drains.

17. Check belts for wear, adjust tension or alignment and replace belts when necessary. Multi-belt drives should be replaced with matched sets.

18. Check rigid couplings for alignment on direct drives and for tightness of assembly. Check flexible couplings for alignment and wear.

19. Check electrical connections for tightness.

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide

20. Check mounting for tightness.

21. Check for corrosion.

22. Check mounting bolts and tighten if needed.

23. Check and adjust, or replace if necessary, vibration eliminators.

24. Compressor.

a. Check compressor oil level.

b. Run machine, check action of controls, relays, switches, etc., to see that:

1) compressor(s) run at proper settings.

2) reheat coils activate properly.

3) crankcase heater is operating properly.

4) suction and discharge pressures are proper.

5) discharge air temperature is set properly.

25. Heating Unit.

a. Gas and/or oil fired (if equipped).

1) Check burner for flashback and tight shutoff of fuel.

2) Check operation of controls. Clean and adjust if necessary.

3) Clean burner, chamber, thermocouple and control. (Use a high suction vacuum and/or brush.) Check combustion chamber for cracks, holes, or other defects.

4) Adjust pilot or electric ignition device.

5) Inspect vent and damper operation.

6) Operate unit and adjust burner.

7) Check operation of safety pilot, gas shutoff valve, and other burner safety devices.

8) Check temperature differential and controls.

9) Check frame of unit with ohmmeter for proper electric ground.

10) Replace covers (if any) and clean area.

b. Electrical (if equipped).

1) Visually inspect for broken parts, contact arcing or any evidence of overheating. Inspect all wiring for deterioration.

2) Check nameplate for current rating and controller manufacturer's recommended heater size.

(Heater size shall not be changed without the regional design engineer's approval.)

3) Check line and load connections and heater mounting screws for tightness.

Recommended Tools, Materials, and Equipment:

1. Tool Group A

2. Tachometer

3. Grease gun and oiler

4. Pressure washer

5. Vacuum

6. Fin comb

7. Cleaning tools, approved refrigerant, and materials. Consult the MSDS for hazardous ingredients and proper personal protective equipment.

8. Safety goggles and gloves.

9. CO2 analyzer

10. Self sealing quick disconnect refrigerant hose fittings

11. Refrigerant recovery/recycle unit

12. EPA/DOT approved refrigerant storage tanks.

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide A-3 Humidification Systems (Frequency: Semiannual)

Special Instructions.

1. Review manufacturer's instructions.

2. Review the Standard Operating Procedure for "Selection, Care, and Use of Respiratory Protection."

3. Turn off water supply.

4. Secure electrical service before servicing humidification system, if applicable.

5. Use of work gloves may be necessary due to caustic residual mineral deposits.

Checkpoints.

1. Operate humidistat through its throttling range to verify activation, or deactivation of humidifier.

2. Clean and flush condensate pans, drains, water pans, etc. Remove corrosion, and repaint as needed. If a corrosion preventive chemical is used, ensure that it does not become a part of the indoor air by creating large amounts of volatile organic compounds or irritants. Check the Material Safety Data Sheet (MSDS) to see what hazardous products are present. If hazardous products are present rinse very well before the system is returned to use. Ensure that the paint lead level is 0.06% or less.

3. Check condition of heating element. Clean steam coils.

4. Clean steam/water spray nozzles. Adjust/replace as needed.

5. Chemically clean exterior of coil to remove scale and encrustations.

6. Inspect steam trap for proper operation.

7. Inspect pneumatic controller for air leaks.

8. Inspect water lines for leaks and corrosion. Tighten all connections and repair leaks.

Recommended Tools, Materials, and Equipment.

1. Tool Group A

2. Psychrometer

3. Coil cleaning chemical. Consult the MSDS for hazardous ingredients and proper personal protective equipment (PPE).

4. Work gloves

5. Safety goggles

6. Respirator

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide A-4 Air Compressor (Frequency: Semiannual)

Special Instructions:

1. Review manufacturer's instructions and equipment history record.

2. Coordinate motor PM on an annual basis. See Guide M-3.

3. Tank should be inspected and tested by qualified inspector.

4. De-energize, tag, and lock out circuits. Review the Standard Operating Guide on "Controlling

Hazardous Energy Sources".

Checkpoints:

1. Perform normal tour checks and operations. Perform a visual inspection of the air system, noting any obvious leaks or portions of the air distribution network that may be subject to physical damage.

2. Change compressor crankcase oil.

3. Clean or replace air intake filter.

4. Check air dryer, automatic condensate drains, and air tank for proper operation. Clean condenser coils and cover grills.

5. Inspect belt alignment and condition. Adjust or replace belts as required.

6. Check for corrosion and scale on water cooled units.

7. Clean heat exchange surfaces.

8. Check accuracy of gauges with calibrated test gauge.

9. On two stage compressor, check intermediate pressure.

10. Test relief valves, replace if leaking or the relief range is incorrect. Do not readjust safety relief valves in the field.

11. Check operation of compressor unloaders, repair or replace if not loading and unloading properly.

12. Check compressor suction and discharge valves for proper operation. Replace leaking valves.

13. Check cut in and cut out of compressor pressure controller, readjust if necessary for proper air pressure requirements. Do not exceed ASME maximum tank pressure.

14. Check to make sure belt guard is installed prior to putting air compressor back in service.

15. No pressure vessel is to have its hand hole or manhole covers removed unless the vessel is at atmospheric pressure.

16. Check if air compressor is running excessively or frequently cycling on and off (possible leaks). Log hour meter readings.

17. Perform an air leak check of the compressor and air distribution network in the equipment room, using an appropriate ultrasonic scanning device. Check hoses, hose connections, hose fittings, quick couplers, filters, regulators and lubricators. Correct or schedule repair as a work item. Tag location and date of leaks.

Recommended Tools, Materials, and Equipment:

1. Standard Tools – Basic

2. Belts

3. Lubricants. Consult the Material Safety Data Sheets (MSDS) for hazardous ingredients and proper personal protective equipment (PPE).

4. Fin comb

5. Vacuum cleaner commercial type 6.Test gauge

7. Ultrasonic scanner with trisonic and contact scanning modes.

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide A-5 Air Conditioning Machine; Split System (Frequency: Comfort – Annual, Special – Monthly)

Application:

This guide card applies to those packaged type air conditioning machines that are equipped with chilled water coils or direct expansion coils on split systems. The other portion of the split system, i.e., a refrigeration condensing unit (PM Guide C-24), or a packaged type chilled water unit (PM Guide R-4), is to be serviced in conjunction with this PM activity.

Special Instructions:

1. Review manufacturer's instructions.

2. A/C machine maintenance should be scheduled to coincide with condensing unit or package chiller maintenance as noted above.

3. Comply with the latest provisions of the Clean Air Act and Environmental Protection Agency (EPA) regulations as they apply to protection of stratospheric ozone.

4. No intentional venting of refrigerants is permitted. During the servicing, maintenance, and repair of refrigeration equipment, the refrigerant must be recovered.

5. Whenever refrigerant is added or removed from equipment, record the quantities on the appropriate forms.

6. Recover, recycle, or reclaim the refrigerant as appropriate.

7. If disposal of the equipment item is required, follow regulations concerning removal of refrigerants and disposal.

8. If materials containing refrigerants are discarded, comply with EPA regulations as applicable.

9. Refrigerant oils to be removed for disposal must be analyzed for hazardous waste and handled accordingly.

10. Closely follow all safety procedures described in the Material Safety Data Sheet (MSDS) for the refrigerant and all labels on refrigerant containers.

Checkpoints:

1. Thoroughly inspect and clean interior and exterior of machine with vacuum (remove panels).

2. Clean drain pan and note excessive corrosion. Treat rusted areas with rust inhibitor. Ensure that the rust inhibitor chemical does not add volatile organic compounds or contaminants to the drain pan. If possible, rinse well after application or choose a less hazardous material. Consult the chemicals Material Safety Data Sheet (MSDS) for this information.

3. Perform checks according to the type of unit.

a. Chilled water units:

1) Check for chilled water leaks on all lines, valves, strainers, coils, etc. If leaks are not able to be stopped or corrected, report leak status to supervisor.

2) Clean strainer on chilled water unit.

b. Direct expansion units: Check for refrigeration leaks on all lines, valves, fittings, coils, etc., using a halogen leak detector or similar testing device. If leaks are not able to be stopped or corrected, report leak status to supervisor.

4. Check condition of cooling and reheat coils. Use fin comb if need to straighten fins.

5. Clean coils. Use detergent solution and warm water if coil is heavily soiled.

6. Drain and clean humidifier pan or pad, whichever applies. Replace pad if required. Remove corrosion as needed.

7. Clean and lubricate motor and squirrel cage fan(s). Check alignment of motor and fan. Check bearings for excessive wear.

8. Check belt tension and condition. Adjust or replace as required.

9. Replace pre-filters if needed.

10. Replace final filter if needed.

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide

11. Run machine, check action of controls, relays, switches, etc., to see that:

a. Chilled water units:

1) Chilled water valve(s) are operating properly.

2) Reheat coils activate properly.

3) Humidistat activates humidifier.

4) Valves regulating water pressure are proper on cooling.

5) Discharge air temperature is set properly.

6) Check and record chilled water inlet and outlet temperatures.

b. Direct expansion units:

1) Humidistat activates humidifier.

2) Reheat coils activate properly.

3) Discharge air temperature is set properly.

12. Check and adjust vibration eliminator mountings if equipped. Repair or replace if required.

Recommended Tools, Materials, and Equipment:

1. Tool Group A

2. Cleaning tools, grease gun, oil and materials. Consult the MSDS for hazardous ingredients and proper personal protective equipment (PPE).

3. Vacuum

4. Fin comb

5. Filters

6. Spare V-belts

7. Self-sealing quick disconnect refrigerant hose fittings, if applicable.

8. Refrigerant recovery/recycling unit, if applicable.

9. EPA/DOT approved refrigerant storage tanks.

10. Safety goggles

11. Gloves

12. Approved refrigerant.

13. Electronic leak detector.

Technical Exhibit TE-4 Preventive Maintenance Requirements

Internal Revenue Service Preventive Maintenance Guide A-6 Air-Conditioning Machine Package Unit (Comfort Cooling) (Frequency: Annual)

Application:

This PM guide applies to units that may have the evaporator, compressor, fan unit components, and condenser within a single housing or may have the condenser separate from the housing. If the condenser is separate, perform the PM on the condensing unit using PM Guide A-9 at the same time.

Special Instructions:

1. Review manufacturer's instructions.

2. De-energize, lockout, and tag the electrical circuits.

3. Comply with the latest provisions of the Clean Air Act and Environmental Protection Agency (EPA) regulations as they apply to protection of stratospheric ozone.

4. No intentional venting of refrigerants is permitted. During the servicing, maintenance, and repair of refrigeration equipment, the refrigerant must be recovered.

5. Whenever refrigerant is added or removed from equipment, record the quantities on the appropriate forms.

6. Recover, recycle, or reclaim the refrigerant as appropriate.

7. If disposal of the equipment item is required, follow regulations concerning removal of refrigerants and disposal of the appliance.

8. If materials containing refrigerants are discarded, comply with EPA regulations as applicable.

9. Refrigerant oils to be removed for disposal must be analyzed for hazardous waste and handled accordingly.

10. Closely follow all safety procedures described in the Material Safety Data Sheet (MSDS) for the refrigerant and all labels on refrigerant containers.

Checkpoints:

1. Thoroughly inspect and clean interior and exterior of machine with vacuum cleaner, (remove panels).

2. Clean drain pan and note excessive corrosion, prepare metal and paint as necessary. Consult the

Material Safety Data Sheet (MSDS) to ensure that the paint lead level is 0.06% or less.

3. Check for refrigerant leaks using a halogen detector or similar testing device. Repair all leaks before recharging unit. If leaks are not able to be stopped or corrected, report leak status to supervisor.

Consult the MSDS for disposal requirements. Reclaimed and recycled CFCs are exempt from hazardous waste regulations (Consult 40 CFR Part 261).

4. Check refrigerant levels for proper charge and recharge as needed.

5. Check condition of cooling and reheat coils. Use fin comb if needed to straighten fins.

6. Clean coils, use coil cleaner detergent solution and high pressure water.