T0085 24DPP01035 Bid Solicitation 6.20.24.docx

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Attached to
Contract RFP/NJCOOP NJ|24-FLEET-118741
Contract number
24-FLEET-118741
Issued by
New Jersey

About this file

This document is a Bid Solicitation issued by the New Jersey Department of the Treasury, Division of Purchase and Property, on behalf of the New Jersey Department of Transportation (NJDOT), state agencies, and cooperative purchasing participants. The solicitation covers three geographic regions (North, Central, and South) encompassing counties such as Bergen, Essex, Hudson, Morris, Passaic, Sussex, Union, Warren, Hunterdon, Mercer, Middlesex, Monmouth, Ocean, Somerset, Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester, and Salem.

The bid solicitation seeks to procure snow plow parts, grader and loader blades, divided into two categories: specific parts (Price Lines 1-171) and brand-specific price list/catalog parts (Price Lines 172-184). The contract will have a three-year base term with potential extensions up to three additional years. The state intends to make one contract award per region for specific parts and multiple awards for catalog parts. Pricing will be based on firm fixed prices or percentage discounts/markups from manufacturer price lists. The solicitation is not designated as a small business or disabled veteran-owned business set-aside, and will allow intrastate cooperative purchasing participants to utilize the resulting contracts. A 1% Procurement Efficiency Program Fee will be applied to all purchases, and contractors must submit quarterly sales reports.

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Bid Solicitation #

24DPP01035

T0085 Snow Plow Parts and Grader and Loader Blades - Statewide

Date
Time

Due Date For Electronic Questions Refer to Bid Solicitation Section 2.1 for more information.

July 9, 2024
2:00 PM

Mandatory/Optional Pre-Quote Conference Refer to Bid Solicitation Section 2.5 for more information.

Not Applicable to this Procurement.

Mandatory/Optional Site Visit Refer to Bid Solicitation Section 2.4 for more information.

Not Applicable to this Procurement.

Quote Opening Date Refer to Bid Solicitation Section 3 for more information.

July 23, 2024
2:00 PM

Dates are subject to change. All times contained in the Bid Solicitation refer to Eastern Time.

All changes will be reflected in Bid Amendments to the Bid Solicitation posted on www.njstart.gov.

SET-ASIDES

Small Business Set-Aside For Goods and Services:

☐ I ☐ II ☐ III

For Construction:

☐ IV ☐ V ☐ VI

☒ Not Applicable ☐ Entire Contract ☐ Partial Contract ☐ Subcontracting Only ☐ Preference

Disabled Veteran-Owned Business Set-Aside
☒ Not Applicable

☐ Entire Contract ☐ Partial Contract ☐ Subcontracting Only ☐ Preference

Bid Solicitation Issued By:

State of New Jersey Department of the Treasury Division of Purchase and Property Trenton, New Jersey 08625‑0230 On Behalf of:

State of New Jersey Using Agency/Agencies Cooperative Purchasing Participants

Date: 6/20/2024

TABLE OF CONTENTS

1INTRODUCTION AND SUMMARY OF THE BID SOLICITATION1
1.1PURPOSE AND INTENT1
1.2BACKGROUND5
1.3CONTRACT AMOUNT5
1.4ORDER OF PRECEDENCE OF CONTRACTUAL TERMS5
1.5INTRASTATE COOPERATIVE PURCHASING5
2PRE-QUOTE SUBMISSION INFORMATION6
2.1ELECTRONIC QUESTION AND ANSWER PERIOD6
2.2EXCEPTIONS TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS (SSTC)6
2.3BID AMENDMENTS6
2.4MANDATORY/OPTIONAL SITE VISIT6
2.5MANDATORY/OPTIONAL PRE-QUOTE CONFERENCE6
2.6PRE-QUOTE DOCUMENT REVIEW6
3QUOTE SUBMISSION REQUIREMENTS6
3.1QUOTE SUBMISSION6
3.2BIDDER RESPONSIBILITY7
3.3ANNOUNCEMENT OF QUOTE INFORMATION7
3.4QUOTE ERRORS7
3.5QUOTE WITHDRAWAL PRIOR TO QUOTE OPENING7
3.6QUOTE WITHDRAWAL AFTER QUOTE OPENING, BUT PRIOR TO CONTRACT AWARD7
3.7JOINT VENTURE7
3.8SMALL BUSINESS SET-ASIDE CONTRACTS8
3.9DISABLED VETERANS’ BUSINESS SET-ASIDE CONTRACT8
3.10BID SECURITY8
3.11BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE8
3.12QUOTE CONTENT8
3.13FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE8
3.13.1OFFER AND ACCEPTANCE PAGE8
3.13.2OWNERSHIP DISCLOSURE FORM8
3.13.3DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM9
3.13.4DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM9
3.13.5MACBRIDE PRINCIPLES FORM9
3.13.6SERVICE PERFORMANCE WITHIN THE UNITED STATES9
3.13.7CONFIDENTIALITY/COMMITMENT TO DEFEND9
3.13.8SUBCONTRACTOR UTILIZATION PLAN10
3.13.9RESERVED10
3.13.10AFFIRMATIVE ACTION10
3.13.11RESERVED10
3.13.12STATE OF NEW JERSEY SECURITY DUE DILIGENCE THIRD-PARTY INFORMATION SECURITY QUESTIONNAIRE10
3.13.13BUSINESS REGISTRATION11
3.13.14Certification of Non-Involvement in Prohibited Activities in Russia or Belarus Pursuant to P.L.2022, c.311
3.14TECHNICAL QUOTE11
3.15BIDDER QUOTE OVERVIEW FORM11
3.16BIDDER DATA SHEET/FORM11
3.17AFFIDAVIT OF APPAREL PRODUCTION11
3.18DISCLOSURE OF PRODUCT COMPOSITION11
3.19SPECIFICATION DATA SHEETS11
3.20SAMPLES AND TESTING11
3.21SPECIFICATION CONFORMANCE FORM11
3.22MANUFACTURER’S CERTIFICATION11
3.23MANUFACTURER’S PUBLISHED LIST OF OPTIONS AND ATTACHMENTS/PRICE LIST12
3.24PRICE LIST AND/OR CATALOG – FOR CATEGORY 2 - PRICE LINES 172 THROUGH 184 ONLY12
3.25MANAGEMENT OVERVIEW12
3.26CONTRACT MANAGEMENT12
3.27CONTRACT SCHEDULE12
3.28MOBILIZATION PLAN12
3.29ADDITIONAL PLAN(S)12
3.30ORGANIZATIONAL EXPERIENCE12
3.31LOCATION12
3.32ORGANIZATION CHARTS13
3.33RESUMES13
3.34EXPERIENCE WITH CONTRACTS OF SIMILAR SIZE AND SCOPE13
3.35FINANCIAL CAPABILITY OF THE BIDDER13
3.36STATE-SUPPLIED PRICE SHEET INSTRUCTIONS13
3.36.1DELIVERY TIME AND COSTS15
3.36.2CASH DISCOUNTS15
3.36.3VOLUME DISCOUNTS15
3.36.4USE OF “NO BID” ON THE STATE-SUPPLIED PRICE SHEET15
3.37ORAL PRESENTATIONS15
4SCOPE OF WORK17
4.1GENERAL17
4.2REGIONAL JURISDICTION17
4.3GUARANTEE/WARRANTY17
4.4CATEGORY 1 – SPECIFIC SNOW PLOW PARTS AND GRADER AND LOADER BLADES (PRICE LINES 1 THROUGH 171)17
4.5CATEGORY 2 – PRICE LIST/CATALOG SNOW PLOW PARTS (PRICE LINES 172 THROUGH 184)18
4.6DELIVERY REQUIREMENTS18
4.6.1EMERGENCY DELIVERIES19
4.6.2RETURN SHIPPING AND RESTOCKING FEES19
4.7PAYMENT20
4.8REPLACEMENT OF UNSATISFACTORY PRODUCT20
4.9SUBSTITUTION OF DISCONTINUED OR REFORMULATED PRODUCTS20
4.10SUBSTITUTION OF PRODUCTS ON A TEMPORARY BASIS20
4.11PRICE LIST UPDATES20
4.12CONTRACT METHOD OF OPERATION20
5GENERAL CONTRACT TERMS22
5.1CONTRACT TERM AND EXTENSION OPTION22
5.2CONTRACT TRANSITION22
5.3PERFORMANCE SECURITY22
5.4OWNERSHIP OF MATERIAL22
5.5SUBSTITUTION OF STAFF22
5.6DELIVERY TIME AND COSTS22
5.7AUTHORIZED DEALER AND/OR DISTRIBUTORS22
5.8LIQUIDATED DAMAGES23
5.9RETAINAGE23
5.10ELECTRONIC PAYMENTS23
5.11PROCUREMENT EFFICIENCY PROGRAM23
6DATA SECURITY REQUIREMENTS – CONTRACTOR RESPONSIBILITY24
7MODIFICATIONS TO THE STATE OF NEW JERSEY STANDARD TERMS AND CONDITIONS25
8QUOTE EVALUATION AND AWARD25
8.1RIGHT TO WAIVE25
8.2DIRECTOR’S RIGHT TO ACCEPT OR REJECT A QUOTE25
8.3RECIPROCITY FOR JURISDICTIONAL BIDDER PREFERENCE25
8.4CLARIFICATION OF QUOTE25
8.5ORAL PRESENTATION25
8.6TIE QUOTES25
8.7STATE'S RIGHT TO INSPECT BIDDER’S FACILITIES25
8.8STATE'S RIGHT TO CHECK REFERENCES25
8.9EVALUATION CRITERIA25
8.9.1TECHNICAL EVALUATION CRITERIA26
8.9.2PRICE EVALUATION26
8.10QUOTE DISCREPANCIES26
8.11NEGOTIATION26
8.12BEST AND FINAL OFFER (BAFO)26
8.13“REQUEST FOR REVISION” WITHIN NJSTART27
8.14POOR PERFORMANCE27
8.15RECOMMENDATION FOR AWARD27
8.16CONTRACT AWARD27
9GLOSSARY28
9.1CROSSWALK28
9.2DEFINITIONS28
9.3CONTRACT-SPECIFIC DEFINITIONS33

ATTACHMENT 1 – State of New Jersey Standard Terms and Conditions (2/8/2024) ATTACHMENT 2 – Standard Procurement Forms Packet ATTACHMENT 3 – Bidder Data Sheet/Form ATTACHMENT 4 – Specification Conformance Form ATTACHMENT 5 – NJDOT Drawings iii

INTRODUCTION AND SUMMARY OF THE BID SOLICITATION

This Bid Solicitation is issued by the Department of the Treasury, Division of Purchase and Property (Division), Procurement Bureau, on behalf of New Jersey Department of Transportation (NJDOT), Statewide Agencies, and Cooperative Purchasing Participants. Quotes submitted in response to this Bid Solicitation shall be through the State of New Jersey’s eProcurement system, NJSTART. Bidders are advised to thoroughly read all sections of this Bid Solicitation and follow all instructions.

Bidders are strongly encouraged to visit the NJSTART Vendor Support Page, which contains Quick Reference Guides (QRGs), supporting videos, a glossary of NJSTART terms, and helpdesk contact information. Bidders should utilize the QRGs before attempting to submit a Quote through NJSTART. It is the Bidder’s responsibility to ensure that the Quote and attachments have been properly submitted. Inquiries concerning the use of NJSTART may be directed to njstart@treas.nj.gov. The Division will not respond to substantive questions related to the Bid Solicitation or any other Contract via this email address.

PURPOSE AND INTENT

The purpose of this Bid Solicitation is to solicit Quotes for Snow Plow Parts and Grader and Loader Blades.

It is the intent of the State to award Contracts to those responsible Bidders whose Quotes, conforming to this Bid Solicitation are most advantageous to the State of New Jersey (State), price and other factors considered. The State may award any or all price lines. The State, however, reserves the right to separately procure individual requirements that are the subject of the Contract during the Contract term, when deemed by the Director of the Division (Director) to be in the State’s best interest.

There are 184 Price Lines, which are itemized as follows:

Price Line #

Description

Category 1 – Individual Price Lines 1 through 171

1
SNOW PLOW EDGES: BLADE "A" PART# V-3248, MFG: NJDOT SPECIFICATION DRAWING NO.4-168
2
SNOW PLOW EDGES: BLADE "B" PART# V-4602, MFG: NJDOT SPECIFICATION DRAWING NO. 4-168
3
SNOW PLOW EDGES: BLADE "C", 5/8" THICK MFG: NJDOT SPECIFICATION DRAWING NO. 4-168
4
SNOW PLOW EDGES: BLADE "C" PART# V-4604, MFG: NJDOT SPECIFICATION DRAWING NO. 4-168
5
SNOW PLOW EDGES: SIZE 126" X 6" X 1/2" PART# F-09178-1, MFG: FRINK WING MODEL 12AR39
6
SNOW PLOW EDGES: BLADE "D" PART# V-6024, MFG: NJDOT SPECIFICATION DRAWING NO. 4-169
7
SNOW PLOW EDGES: BLADE "E" PART# V-4904, MFG: NJDOT SPECIFICATION DRAWING NO. 4-169
8
SNOW PLOW EDGES: PART# 2009131 MFG: MEYER PRODUCTS INC.
9
SNOW PLOW EDGES: SIZE 1-1/2" X 10" RUBBER BLADE (TO INCLUDE 1,400 PSI TENSILE STRENGTH CUSTOMER-SPECIFIED SLOTTING FOR PLOW BOLTS).
10
SNOW PLOW EDGES: SIZE 1-1/2" X 12" RUBBER BLADE (TO INCLUDE SLOTTING FOR PLOW BOLTS)
11
SNOW PLOW EDGES: PART# 23694, MFG: DOUGLAS DYNAMICS WESTERN FRONT PLOW
12
SNOW PLOW EDGES: CARBIDE BLADE 3' LONG - 3/4" X 6". MFG: NJDOT SPECIFICATION DRAWING NO. 4-113
13
SNOW PLOW EDGES: CARBIDE BLADE - 4' LONG - 3/4" X 6". MFG: N.J.D.O.T. SPEC. DWG. NO. 4-113
14
SNOW PLOW EDGES: PART# 80032 MFG: VIKING WING MODEL 140WS
15
WINGPLOW EDGES: PART# 0009-5-5 MFG: FRINK
16
LOADER BLADES: SIZE 7' X 8" X 3/4" MFG: NJDOT SPECIFICATION DRAWING NO. 3-113
17
LOADER BLADES: SIZE 8' X 8" X 3/4" MFG: NJDOT SPECIFICATION DRAWING NO. 3-113
18
LOADER BLADES: SIZE 89" X 8" X 3/4" MFG: NJDOT SPECIFICATION DRAWING NO. 3-113
19
LOADER BLADES: TROJAN 1500Z S/DUMP BUCKET SIZE: 13" X 8" X 1", MFG: NJDOT SPECIFICATION DRAWING NO. 3-113
20
LOADER BLADES: SIZE 101" X 8" X 3/4" MFG: NJDOT SPECIFICATION DRAWING NO. 3-113
21
LOADER BLADES: 3 YARD BUCKET SIZE 106" X 8" X 3/4", MFG: NJDOT SPECIFICATION DRAWING NO. 3-113
22
LOADER BLADES: 2-3/4 YARD BUCKET SIZE 119" X 8" X 3/4", MFG: NJDOT SPECIFICATION DRAWING NO. 3-114
23
SNOW PLOW BLADE: SIZE 11' X 6" X 1/2" STANDARD PUNCHING - BLADE "Z"
24
SNOW PLOW PARTS: CASTER STEM PART# W2812, NJDOT SPECIFICATION DRAWING NO. 4-197-3
25
SNOW PLOW PARTS: TENSION RD. ASSEMBLY PART# W5130G2N, NJDOT SPECIFICATION DRAWING NO. 4-160-1
26
SNOW PLOW PARTS: LATCH PIN SWIVEL PART# V3564, NJDOT SPECIFICATION DRAWING NO. 4-184
27
SNOW PLOW PARTS: SHOE PART# V3566, NJDOT SPECIFICATION DRAWING NO. CAST 4-221
28
SNOW PLOW PARTS: LIFT ARM CHAIN PART# V3817, NJDOT SPECIFICATION DRAWING NO. 4-192-1, 4-192-2
29
SNOW PLOW PARTS: LATCH PIN SWIVEL PART# V3831, NJDOT SPECIFICATION DRAWING NO. 4-154
30
SNOW PLOW PARTS: LOCKING PIN (1" DIAMETER) PART# U4329, NJDOT SPECIFICATION DRAWING NO. 4-147
31
SNOW PLOW PARTS: INNER NOSE PIECE PART# V4349G1, NJDOT SPECIFICATION DRAWING NO. 4-164
32
SNOW PLOW PARTS: CASTER ASSEMBLY PART# V445G91 LESS WHEEL & AXLE, NJDOT SPECIFICATION DRAWING NO. CAST: 4-144-1, 4-144-2, 4-144-3, 4-144-4.
33
SNOW PLOW PARTS: CASTER ASSEMBLY PART# V4641G1 MODIFIED LESS WHEEL AND AXLE. NJDOT SPECIFICATION DRAWING NO. 4-197-1, 4-197-2, 4-197-3.
34
SNOW PLOW PARTS: OUTER NOSE PIECE PART# V5578-1, NJDOT SPECIFICATION DRAWING NO. 4-183
35
SNOW PLOW PARTS: OUTER NOSE PIECE PART# V5579-1, NJDOT SPECIFICATION DRAWING NO. 4-164
36
SNOW PLOW PARTS: CURB BUMPER GUARD PART# V5579-3, NJDOT SPECIFICATION DRAWING NO. 4-133
37
SNOW PLOW PARTS: INNER NOSE PIECE PART# V6025G1, NJDOT SPECIFICATION DRAWING NO. 4-186
38
SNOW PLOW PARTS: OUTER NOSE PIECE PART# V6027P1, NJDOT SPECIFICATION DRAWING NO. 4-186
39
SNOW PLOW PARTS: LIFT SPRING ASSEMBLY PART# V6079, NJDOT SPECIFICATION DRAWING NO. 4-192-1 (SEE ITEM #55 AND NOTE #4), 4-192-2
40
SNOW PLOW PARTS: CHAIN BLOCK ID#, PART# OR SIZE: U6084, NJDOT SPECIFICATION DRAWING NO. 4-192-2
41
SNOW PLOW PARTS: YOKE ASSEMBLY PART# V7241G2, NJDOT SPECIFICATION DRAWING NO. 4-196-3
42
SNOW PLOW PARTS: ANGLE BOLT "A" PART# V7363P1, NJDOT SPECIFICATION DRAWING NO. 4-196-7
43
SNOW PLOW PARTS: AXLE CLAMP PART# V7365G2, NJDOT SPECIFICATION DRAWING NO. 4-196-4
44
SNOW PLOW PARTS: FORK PART# 78424-A, NJDOT SPECIFICATION DRAWING NO. 4-197-2
45
SNOW PLOW PARTS: CURB BUMPER PART# U10505, NJDOT SPECIFICATION DRAWING NO. 4-191, NOTE: CAST NOT ACCEPTABLE
46
SNOW PLOW PARTS: WRAP AROUND L/SIDE PART# U10506-L, NJDOT SPECIFICATION DRAWING NO. 4-159
47
SNOW PLOW PARTS: WRAP AROUND R/SIDE PART# U10506-R, NJDOT SPECIFICATION DRAWING NO. 4-158 OR 4-191
48
SNOW PLOW PARTS: EYE BAR PART# U10967-A, NJDOT SPECIFICATION DRAWING NO. 4-154
49
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY PART# 4-192-2, NJDOT SPECIFICATION DRAWING NO. 4-192-1 TYPE A, 4-192-2
50
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY PART# U11000G1, NJDOT SPECIFICATION DRAWING NO. 4-192-1 TYPE B 4-192-2
51
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY PART# U11000G2, NJDOT SPECIFICATION DRAWING NO. 4-192-1 TYPE C
52
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY PART# U12834G1, NJDOT SPECIFICATION DRAWING NO. 4-192-1 TYPE D 4-192-2, 4-192-3
53
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY PART# U12834G2, N.J.D.O.T. DWG. NO. 4-192-1 TYPE E 4-192-3
54
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY TYPE F, NJDOT SPECIFICATION DRAWING NO. 4-192-1 TYPE F 4-192-2
55
SNOW PLOW PARTS: LIFT CHAIN ASSEMBLY TYPE G, NJDOT SPECIFICATION DRAWING NO. 4-192-2
56
SNOW PLOW PARTS: PEAR SHAPED CONNECTOR, NJDOT SPECIFICATION DRAWING NO. 4-192-4, ITEM #2
57
SNOW PLOW PARTS: BUTT/HEAD RIVET PIN G PART# U11208, NJDOT SPECIFICATION DRAWING NO. 4-196-7
58
SNOW PLOW PARTS: BUTT/HEAD RIVET PIN C PART# U11269, NJDOT SPECIFICATION DRAWING NO. 4-196-7
59
SNOW PLOW PARTS: CASTER STEM SPRING PART# U11787, NJDOT SPECIFICATION DRAWING NO. 4-144-2 OR 4-182-2
60
SNOW PLOW PARTS: ADJ. BOLT FORK PART# U12050, NJDOT SPECIFICATION DRAWING NO. CAST: 4-144-3 FABRICATED: 4-182-3
61
SNOW PLOW PARTS: ADJUSTING BOLT PART# U13885, NJDOT SPECIFICATION DRAWING NO. 4-144-2 OR 4-182-2
62
SNOW PLOW PARTS: ADJUSTING BOLT PART# U14304, NJDOT SPECIFICATION DRAWING NO. 4-197-2
63
SNOW PLOW PARTS: PIN "B" PART# U17393, NJDOT SPECIFICATION DRAWING NO. 4-196-7
64
SNOW PLOW PARTS: BUTT/HEAD RIVET PIN "D", NJDOT SPECIFICATION DRAWING NO. 4-196-7
65
SNOW PLOW PARTS: BUTT/HEAD RIVET PIN "F", NJDOT SPECIFICATION DRAWING NO. 4-196-7
66
SNOW PLOW PARTS: CLAMP PIN A PART# U18816-P1, NJDOT SPECIFICATION DRAWING NO. 4-196-7
67
SNOW PLOW PARTS: SERRATED LOCKING BLCK PART# U8818P1, NJDOT SPECIFICATION DRAWING NO. 4-196-7
68
SNOW PLOW PARTS: CASTER NUT PART# 62100477, NJDOT SPECIFICATION DRAWING NO. CAST: 4-144-3 FABRICATED: 4-182-3
69
SNOW PLOW PARTS: RETAINING RING PART# 62100638, NJDOT SPECIFICATION DRAWING NO. 4-144-2
70
SNOW PLOW PARTS: OUTSIDE TUBE ASSEMBLY PART# W5131G1, NJDOT SPECIFICATION DRAWING NO. 4-160-1
71
SNOW PLOW PARTS: INSIDE TUBE ASSEMBLY PART# W5132G1, NJDOT SPECIFICATION DRAWING NO. 4-160-1
72
SNOW PLOW PARTS: COVER PLATE PART# U17313-P1, NJDOT SPECIFICATION DRAWING NO. 4-160-1
73
SNOW PLOW PARTS: PLOW COUPLING PART# U12026, NJDOT SPECIFICATION DRAWING NO. 4-160-1
74
SNOW PLOW PARTS: INSIDE SPRING PART# U17318-P1, NJDOT SPECIFICATION DRAWING NO. 4-160-2
75
SNOW PLOW PARTS: PIPE WELDMENT PART# V7395G1, NJDOT SPECIFICATION DRAWING NO. 4-192-2
76
SNOW PLOW PARTS: OUTSIDE SPRING PART# U17317G, NJDOT SPECIFICATION DRAWING NO. 4-160-2
77
SNOW PLOW PARTS: MOLDBOARD HINGE PART# V3541A, NJDOT SPECIFICATION DRAWING NO. 4-135
78
SNOW PLOW PARTS: MOLDBOARD HINGE PART# V4861A, NJDOT SPECIFICATION DRAWING NO. 4-156
79
SNOW PLOW PARTS: THRUST BEARING PART# A20053P113, NJDOT SPECIFICATION DRAWING NO. 4-144-2 OR 4-182-2
80
SNOW PLOW PARTS: HANDLE PT3 PART# U10493, NJDOT SPECIFICATION DRAWING NO. 4-144-3 OR 4-182-3
81
SNOW PLOW PARTS: CASTER HOUSING PART# 62101805, NJDOT SPECIFICATION DRAWING NO. 4-146
82
SNOW PLOW PARTS: LARGE SEMI-CIRCLE ASSY. COMP. WITH SEMI-CIRCLE HINGES WITHOUT CASTER HOUSING, PART# X4605G3
83
SNOW PLOW PARTS: CASTER HOUSING BRACE PART# U11863, NJDOT SPECIFICATION DRAWING NO. 4-144-3 OR 4-182-3
84
SNOW PLOW PARTS: SEMICIRCLE HINGES PART# 99502025, NJDOT SPECIFICATION DRAWING NO. 4-135 OR 4-156
85
SNOW PLOW PARTS: LG/SNOW PLOW PUSH BAR (COMP), PART# W2632T1
86
SNOW PLOW PARTS: TRIP SPRING ASSEMBLY PART# X1911G, N.J.D.O.T. DWG. NO. 4-145-1, 1-145-2, 4-145-3
87
SNOW PLOW PARTS: CENTER TUBE ASSEMBLY PART# W5136G1, NJDOT SPECIFICATION DRAWING NO. 4-145-1
88
SNOW PLOW PARTS: TUBING ASSEMBLY PART# W5137G1 NJDOT SPECIFICATION DRAWING NO. 4-145-1
89
SNOW PLOW PARTS: INSIDE SPRING PART# U12836, NJDOT SPECIFICATION DRAWING NO. 4-145-2
90
SNOW PLOW PARTS: OUTSIDE SPRING PART# U12835, NJDOT SPECIFICATION DRAWING NO. 4-145-2
91
SNOW PLOW PARTS: RECOIL SPRING PART# U3955-P1, NJDOT SPECIFICATION DRAWING NO. 4-145-1
92
SNOW PLOW PARTS: SPRING BOSS PART# U12979, NJDOT SPECIFICATION DRAWING NO. 4-145-1
93
SNOW PLOW PARTS: TRIP SPRING ASSEMBLY PART# W5097G2, NJDOT SPECIFICATION DRAWING NO. 4-160-1, 4-160-2, 4-160-3
94
SNOW PLOW PARTS: TRUNNION PLATES (1 COMPLETE SET), PART# U17203G1
95
SNOW PLOW PARTS: TRUCK HITCH WITH 52 1/2" ADJ. EXTENSION (DOES NOT INCLUDE CYLINDER), PART# 62101548
96
SNOW PLOW PARTS: 28-1/2" ADJ./EXT. PART# 62100256, NJDOT SPECIFICATION DRAWING NO. 4-196-3
97
SNOW PLOW PARTS: 38-1/2" ADJ/EXT. PART# 62100926 NJDOT SPECIFICATION DRAWING NO. 4-196-3
98
SNOW PLOW PARTS: 52-1/2" ADJ./EXT. PART# 62101479, NJDOT SPECIFICATION DRAWING NO. 4-196-3
99
SNOW PLOW PARTS: MONARCH CS-200 J2, SINGLE ACTING HYDRAULIC RAM OR APPROVED EQUAL
100
SNOW PLOW PARTS: MONARCH CD-250 J2, DOUBLE ACTING CYLINDER OR APPROVED EQUAL (LESS EXTERNAL HYDRAULIC FITTINGS AND COMPONENTS) NJDOT SPECIFICATION DRAWING NO. 4-140
101
SNOW PLOW PARTS: MOLDBOARD/RIB, VERTICAL 32" X 2-1/2" X 1/2". THE USING AGENCY WILL SUPPLY THE TEMPLATE.
102
SNOW PLOW PARTS: MOLDBOARD RIB, VERTICAL SIZE: 36" X 2-1/2" X 1/2". THE USING AGENCY WILL SUPPLY THE TEMPLATE.
103
SNOW PLOW PARTS: MOLDBOARD RIB, 36" X 2-1/2" X 1/2", WITH REINFORCEMENT PLATES AT TRIP CYLINDER OR HINGE POINTS THE USING AGENCY WILL SUPPLY THE TEMPLATE.
104
SNOW PLOW PARTS: LONG SPRING HOOK PART# U4054, NJDOT SPECIFICATION DRAWING NO. 4-192-2
105
SNOW PLOW PARTS: SWIVEL BRACKET PART# V3909G1, NJDOT SPECIFICATION DRAWING NO. 4-192-3
106
SNOW PLOW PARTS: LARGE FUNNEL MOLDBOARD, TO INCLUDE SNOW SHIELD LESS BLADE, INNER & OUTER NOSE PIECES, NUTS AND BOLTS. NJDOT SPECIFICATION DRAWING NO. 4-131
107
SNOW PLOW PARTS: MONARCH HYDRAULICS PUMP MODEL M503, MANUAL 3-WAY, 12V, WITH 4-1/2" DIAMETER X 10" TANK.

PART# M3303-0111

108
SNOW PLOW PARTS: SMALL FUNNEL MOLDBOARD TO INCLUDE SNOW SHIELD LESS BLADE, INNER & OUTER NOSE PIECES.
109
SNOW PLOW PARTS: MONARCH CS-250 SINGLE ACTING RAM (WITH MODIFICATIONS), NJDOT SPECIFICATION DRAWING NO. 4-202
110
SNOW PLOW PARTS: 6" SNOW PLOW SHOE WITH EXTENDABLE LEG, NJDOT SPECIFICATION DRAWING NO. 4-205
111
SNOW PLOW PARTS: RUBBER SHIELD AND BACK PLATE, SIZE: 11' X 12", HOLE PATTERN TO BE DETERMINED.
112
SNOW PLOW PARTS: RUBBER SHIELD AND BACK PLATE, SIZE: 10' X 12", HOLE PATTERN TO BE DETERMINED.
113
SNOW PLOW PARTS: CHAR-LYNN HYDRAULIC MOTOR, PART# 101-1032
114
SNOW PLOW PARTS: CONTRACTOR'S BUMPER ANGLE, NJDOT SPECIFICATION DRAWING NO. 4-208
115
SNOW PLOW PARTS: 5" SNOW PLOW SHOE PART# PBS-12-12, NJDOT SPECIFICATION DRAWING NO. 4-204
116
SNOW PLOW PARTS: OSCILLATING DRIVE BAR FOR VALK WR1137 PLOW, NJDOT SPECIFICATION DRAWING NO. 4-211
117
SNOW PLOW PARTS: CASTER HOUSING FOR VALK WR1137 PLOW NJDOT SPECIFICATION DRAWING NO. 4-216
118
SNOW PLOW PARTS: MOLDBOARD FOR VALK WR1137 TO INCLUDE SNOW SHIELD LESS BLADE AND NOSE PIECES.
119
SNOW PLOW PARTS: MOLDBOARD RIBS FOR VALK WR1137 PLOW
120
SNOW PLOW PARTS: HEAVY DUTY TRIP CYLINDER FOR VALK WR1137 PLOW
121
SNOW PLOW PARTS: LIFT CHAIN BLOCK-POWER REVERSIBLE, NJDOT SPECIFICATION DRAWING NO. 4-209
122
SNOW PLOW PARTS: BRONZE BUSHINGS FOR P/R WORM GEARS
123
SNOW PLOW PARTS: REMOVABLE GEAR SECTOR FOR VIKING P/R PLOW PATTERN SUPPLIED BY NJDOT
124
SNOW PLOW PARTS: REMOVABLE GEAR SECTOR FOR VALK P/R PLOW (ALL TYPES), MFG: NJDOT SPECIFICATION DRAWING 4-207A AND 4-207B, PATTERN SUPPLIED BY NJDOT
125
SNOW PLOW PARTS: GEAR HOUSING - LESS GEAR, VALK P/R WR1137
126
WRAP-AROUND UNIVERSAL, MFG: NJDOT SPECIFICATION DRAWING NO. 4-220
127
AXLE - PIN TYPE, MFG: NJDOT SPECIFICATION DRAWING NO. 4-219
128
CYLINDER 3" DOUBLE-ACTING, MFG: NJDOT SPECIFICATION DRAWING NO. 4-214
129
CASTER ASSEMBLY, MFG: NJDOT SPECIFICATION DRAWING NO. 4-212
130
CURB BUMPER, MFG: NJDOT SPECIFICATION DRAWING NO. 4-215
131
CASTER ASSEMBLY LESS WHEEL AND AXLE PART# V-4641 G1, MFG: NJDOT SPECIFICATION DRAWING NO. 4-167-1, 4-167-2 AND 4-167-3
132
EXTERNAL COIL - TYPE SPRING FOR VALK WLL-3848 P/R PLOW, MFG: NJDOT SPECIFICATION DRAWING NO. 4-217
133
TRIP LIMITER - INNER FOR VALK WLL-3848 P/R PLOW, MFG: NJDOT SPECIFICATION DRAWING NO. 4-218
134
TRIP LIMITER - OUTER FOR VALK WLL-3848 P/R PLOW, MFG: NJDOT SPECIFICATION DRAWING NO. 4-218
135
MOLDBOARD (NO EARS) FOR VALK WLL-3848 P/R PLOW
136
WORM GEAR & CAGE ASSEMBLY, MINUS MOTOR WITH GREASE FITTINGS-FOR VALK WLL-3848 P/R PLOW
137
MOLDBOARD FOR VALK RV112116 P/R PLOW
138
PUSHBAR - INCLUDING LOCKING MECHANISM FOR VALK RV112116 P/R PLOW
139
CIRCLE - WITH CASTER HOUSING & TEETH - FOR VALK RV112116 P/R PLOW
140
PUSH BAR EARS FOR VALK RV112116 P/R PLOW
141
MOLDBOARD FOR VIKING CIVES R1136ME P/R PLOW
142
CIRCLE FOR VIKING CIVES R1136ME P/R PLOW
143
TRIP CYLINDER ASSEMBLY (MODIFIED SPRING) INCLUDING CROSS TEE FOR VIKING CIVES R1136ME P/R PLOW
144
MOLDBOARD SHOE WITH CARBIDE MFG: NJDOT SPECIFICATION DRAWING NO. 4-221
145
MOLDBOARD J-TYPE REVERSIBLE, TO INCLUDE SNOW SHIELD, LESS BLADE & NOSE PIECES. MFG: NJDOT SPECIFICATION DRAWING NO. 4-213
146
4" DOUBLE ACTING CYLINDER, MFG: NJDOT SPECIFICATION DRAWING NO. 4-225
147
TRIP SPRING ASSEMBLY, MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-1,2,3
148
INNER SPRING - 3-1/4", MFG: NJDOT SPECIFICATION DRAWING. NO. 4-224-2
149
SPRING - 5-1/2", MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-2
150
OUTSIDE TUBE ASSEMBLY, MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-1
151
TENSION ROD, MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-1
152
INSIDE TUBE ASSEMBLY, MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-1
153
COVER PLATE, MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-1
154
PLOW COUPLING, MFG: NJDOT SPECIFICATION DRAWING NO. 4-224-1
155
CASTER STEM, MFG: NJDOT SPECIFICATION DRAWING NO. 4-226
156
CASTER STEM, MFG: NJDOT SPECIFICATION DRAWING NO. 4-197-3
157
INNER NOSE PIECE - LEMBO PLOW MFG: NJDOT SPECIFICATION DRAWING NO. 4-228
158
PIPE WELDMENT, MFG: NJDOT SPECIFICATION DRAWING NO. 4-227
159
FUNNEL MOLDBOARD, MID SIZE, TO INCLUDE SNOW SHIELD LESS BLADE AND INNER & OUTER NOSEPIECES. MFG: NJDOT SPECIFICATION DRAWING NO. 4-222
160
LOCKING PIN, MFG: NJDOT SPECIFICATION DRAWING NO. 4-184
161
LATCH PIN SWIVEL, MFG: NJDOT SPECIFICATION DRAWING NO. 4-173
162
LARGE REVERSIBLE MOLDBOARD TO INCLUDE SNOW SHIELD LESS BLADE & NOSE PIECES. MFG: NJDOT SPECIFICATION DRAWING NO. 4-188
163
SEMI-CIRCLE ASSEMBLY FOR VALK, POWER REVERSING PLOW, MODEL # WR-1137
164
SEMI-CIRCLE ASSEMBLY FOR VALK, POWER REVERSING PLOW, MODEL # WR-3848
165
SWIVEL CHAIN BLOCK FOR POWER REVERSE PLOWS, NJDOT SPECIFICATION DRAWING NO. 4-230
166
SNOW PLOW PARTS: HYDRAULIC CYLINDER - 2/5" X 10" - PART #: HY-2510 FOR A VALK RV112116 P/R PLOW
167
SNOW PLOW PARTS: CASTER FORK - PART# OR539 FOR A VALK RV112116 P/R PLOW
168
SNOW PLOW PARTS: CASTER STEM (ADJ. BOLT) PART #: OR531 FOR A VALK RV112116 P/R PLOW
169
SNOW PLOW PARTS: CASTER SPACER - NJ DOT DRAWING 4-182-2 FOR A VALK RV112116 P/R PLOW
170
SNOW PLOW PARTS: R-548 MOLD BOARD SHOE FOR VALK RV112116 PLOW.
171
SNOW PLOW PARTS: OR568N HEAVY DUTY TRIP CYLINDER FOR VALK RV112116 PLOW

Category 2 - Individual Price Lines – Percentage Discount or Markup from the Brand Manufacturer’s Price List/Catalog Pricing - Price Lines 172 through 184

172
SNOW PLOW PARTS: DOUGLAS DYNAMICS BRAND ONLY - PRICE LIST FOR PARTS - NO SUBSTITUTIONS
173
SNOW PLOW PARTS: MONARCH HYDRAULICS BRAND ONLY - PRICE LIST FOR ELECTRIC HYDRAULIC POWER CONTROL UNITS - NO SUBSTITUTIONS
174
SNOW PLOW PARTS: GLEDHILL BRAND ONLY - PRICE LIST FOR PARTS FOR WING PLOWS - NO SUBSTITUTIONS
175
SNOW PLOW PARTS: GLEDHILL BRAND ONLY - PRICE LIST FOR HITCH PARTS - NO SUBSTITUTIONS
176
SNOW PLOW PARTS: VIKING BRAND ONLY - PRICE LIST FOR PARTS FOR WING PLOWS - NO SUBSTITUTIONS
177
SNOW PLOW PARTS: VIKING BRAND ONLY - PRICE LIST FOR PARTS FOR POWER REVERSIBLE PLOWS - NO SUBSTITUTIONS
178
SNOW PLOW PARTS: FRINK BRAND ONLY - PRICE LIST FOR PARTS FOR WING PLOWS - NO SUBSTITUTIONS
179
SNOW PLOW PARTS: FRINK BRAND ONLY - PRICE LIST FOR PARTS FOR POWER REVERSIBLE PLOWS - NO SUBSTITUTIONS
180
SNOW PLOW PARTS: MEYER BRAND ONLY - PRICE LIST FOR PARTS - NO SUBSTITUTIONS
181
SNOW PLOW PARTS: DIAMOND BRAND ONLY - PRICE LIST FOR PARTS - NO SUBSTITUTIONS
182
SNOW PLOW PARTS: FISHER BRAND ONLY - PRICE LIST FOR PARTS - NO SUBSTITUTIONS
183
SNOW PLOW PARTS: VALK BRAND ONLY - PRICE LIST FOR PARTS FOR WORM GEAR REVERSIBLE PLOWS - NO SUBSTITUTIONS
184
SNOW PLOW PARTS: VALK BRAND ONLY - PRICE LIST FOR PARTS FOR CYLINDER REVERSIBLE PLOWS - NO SUBSTITUTIONS

The Bid Solicitation consists of three (3) regions, as follows:

Region
Counties
North
Bergen, Essex, Hudson, Morris, Passaic, Sussex, Union and Warren
Central
Hunterdon, Mercer, Middlesex, Monmouth, Ocean and Somerset
South
Atlantic, Burlington, Camden, Cape May, Cumberland, Gloucester and Salem

A Bidder may bid on a single price line/category or multiple price lines/categories. Bidders are not required to bid on all categories in order to be considered responsive. Bidders shall indicate the regions served on the State-Supplied Price Sheet. For Price Lines 172 through 184, Bidders may bid different regions for each brand bid.

The State intends to make awards as follows:

For Category 1 - Individual Price Lines 1 through 171:

The State intends to make one (1) Contract award per region for each price line.

A Bidder is not required to bid on all price lines on the State-Supplied Price Sheet in order to be considered responsive.

For Category 2 - Individual Price Lines 172 through 184:

For individual price lines 172 through 184, the State intends to make a Contract award to all responsive Bidders.

A Bidder may bid on one, some or all Individual Price Lines for Price Lines 172 through 184. A Bidder is not required to bid on all Individual Price Lines on the State-Supplied Price Sheet in order to be considered responsive.

This Bid Solicitation is not designated as a Small Business or Disabled Veteran-Owned Business set aside.

The State of New Jersey Standard Terms and Conditions (SSTCs) included with this Bid Solicitation will apply to all Contracts made with the State. These terms are in addition to the terms and conditions set forth in this Bid Solicitation and should be read in conjunction with them unless the Bid Solicitation specifically indicates otherwise.

BACKGROUND

This is a reprocurement of the products under T0085 Snow Plow Parts, and Grader and Loader Blades. Bidders interested in reviewing the current Contract specifications and pricing information may do so by following the instruction below. Bidders should not rely upon or use data or information from the contract when preparing a response to this Bid Solicitation as this Bid Solicitation addresses the State’s current requirements.

· Go to: www.njstart.gov

· Select “Active Blankets”

· In the search bar, select “Blankets” from the drop down menu

· Enter the T0085 and click “”

· The current Contract list will appear under “Results”

CONTRACT AMOUNT

The estimated amount of the Contract, if stated, shall not be construed as either the maximum or minimum amount which the State shall be obliged to order.

ORDER OF PRECEDENCE OF CONTRACTUAL TERMS

The Contract awarded, and the entire agreement between the parties, as a result of this Bid Solicitation shall consist of: (1) the final Bid Solicitation, (2) the State of New Jersey Standard Terms and Conditions, (3) the Quote, and if applicable (4) any Bidder responses to clarifications; (5) a Bidder’s Best and Final Offer, (6) other negotiated document, and/or (7) third party document. In the event of a conflict in the terms and conditions among the documents comprising this Contract, the order of precedence, for purposes of interpretation thereof, are listed from highest ranking to lowest ranking as noted above.

Any other terms or conditions, not included with the Bidder’s Quote and accepted by the State, shall not be incorporated into the Contract awarded. Any references to external documentation, including those documents referenced by a URL, including without limitation, technical reference manuals, technical support policies, copyright notices, additional license terms, etc., are subject to the terms and conditions of the Bid Solicitation and the State of New Jersey Standard Terms and Conditions. In the event of any conflict between the terms of a document incorporated by reference, the terms and conditions of the Bid Solicitation and the State of New Jersey Standard Terms and Conditions shall prevail.

INTRASTATE COOPERATIVE PURCHASING

The State intends to extend the Contracts awarded to the State's Intrastate Cooperative Purchasing Participants. Although the State is making the use of any Contract resulting from this Bid Solicitation available to Intrastate Cooperative Purchasing Participants, the State makes no representation as to the acceptability of the Bid Solicitation’s terms and conditions to any Intrastate Cooperative Purchasing Participants.

PRE-QUOTE SUBMISSION INFORMATION

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote and for reviewing the Quote submission requirements and the Scope of Work requirements.

ELECTRONIC QUESTION AND ANSWER PERIOD

The Division will electronically accept questions and inquiries from all potential Bidders via the “Q&A” Tab of the Bid Solicitation in NJSTART. Questions should be directly tied to a Bid Solicitation Section, the Price Sheet, Form or Attachment; and should reference the specific Bid Solicitation Section or document to which it relates.

The cut-off date for electronic questions and inquiries relating to this Bid Solicitation is indicated on the Bid Solicitation cover page. In the event that questions are posed by Bidders, answers to such questions will be issued by Bid Amendment.

A Bidder shall not contact the Using Agency and/or the Procurement Specialist directly, in person, by telephone or by e-mail, concerning this Bid Solicitation, prior to Contract award.

EXCEPTIONS TO THE STATE OF NJ STANDARD TERMS AND CONDITIONS (SSTC)

Questions regarding the State of New Jersey Standard Terms and Conditions and exceptions to mandatory requirements MUST be posed during the Electronic Question and Answer period and shall contain the Bidder’s suggested changes and the reason(s) for the suggested change(s).

BID AMENDMENTS

In the event that it becomes necessary to clarify or revise this Bid Solicitation, such clarification or revision will be by Bid Amendment. Any Bid Amendment will become part of this Bid Solicitation and part of any Contract awarded. Bid Amendments will be posted as a file attachment on the “Summary” page of the Bid Solicitation in NJSTART after the cut-off date.

There are no designated dates for release of Bid Amendments. Those Bidders who are on the bid holder list either through commodity code registration in NJSTART or by acknowledging the bid in NJSTART should receive notification of any Bid Amendment(s). If a Bidder is not on the bid holder list, Bid Amendments are still viewable on the “Summary” page of the Bid Solicitation in NJSTART.

It is the sole responsibility of the Bidder to be knowledgeable of all Bid Amendments related to this procurement. An interested Bidder should check the NJSTART “Open Bids” Tab on a daily basis to ensure review of the most updated information.

MANDATORY/OPTIONAL SITE VISIT

Not applicable to this procurement.

MANDATORY/OPTIONAL PRE-QUOTE CONFERENCE

Not applicable to this procurement.

PRE-QUOTE DOCUMENT REVIEW

Not applicable to this procurement.

QUOTE SUBMISSION REQUIREMENTS

QUOTE SUBMISSION

In order to be considered for award, the Quote must be received electronically by the Division’s Proposal Review Unit, through NJSTART, by the required date and time.

The date and time of the Quote opening are indicated on the Bid Solicitation cover sheet and on the “Summary” Tab of the Bid Solicitation webpage within NJSTART. If the Quote opening deadline has been revised, the new Quote opening deadline will be shown on the posted Bid Amendment and on the “Summary” Tab of the Bid Solicitation webpage within NJSTART. Quotes not received prior to the Quote opening deadline shall be rejected.

Quotes will be publicly opened and announced by telephone conference on the date and time of the quote opening.

(Dial-in phone number: 888-204-5984 / Access code: 2602305)

When submitting a Quote through NJSTART, do not use any symbols (i.e., #, @, $, &, *) in the filename as this may prevent the Quote from being properly uploaded. Uploaded files must be compatible with Microsoft Office and/or Adobe software applications. DO NOT UPLOAD files with extensions such as .zip, .numbers, or .pages.

When uploading the documents to NJSTART, the Bidder should select the “Confidential” option in NJSTART for attachments on the “Attachments” Tab to request that the documents not be displayed publicly through NJSTART. Marking an attachment as "Confidential" in NJSTART shall not constitute the Bidder's designation of the attachment as exempt from public disclosure under the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know.

BIDDER RESPONSIBILITY

The Bidder assumes sole responsibility for the complete effort required in submitting a Quote in response to this Bid Solicitation. No special consideration will be given after Quotes are opened because of a Bidder’s failure to be knowledgeable as to all of the requirements of this Bid Solicitation. The State assumes no responsibility and bears no liability for costs incurred by a Bidder in the preparation and submittal of a Quote in response to this Bid Solicitation or any pre-contract award costs incurred.

ANNOUNCEMENT OF QUOTE INFORMATION

On the date and time Quotes are due under the Bid Solicitation, all information concerning the Quotes submitted may be publicly announced and shall be available for inspection and copying except otherwise noted:

A. Information appropriately designated as proprietary and/or confidential in a Bidder’s Quote shall not be available for inspection and copying; and B. Where negotiation is contemplated, only the names and addresses of the Bidders submitting Quotes will be announced, and the contents of the Quotes shall not be available for inspection and copying until the Notice of Intent to Award is issued by the Director.

QUOTE ERRORS

In accordance with N.J.A.C. 17:12-2.11 “Proposal errors,” a Bidder may withdraw its Quote as described below.

QUOTE WITHDRAWAL PRIOR TO QUOTE OPENING

A Bidder may withdraw its Quote submission in NJSTART prior to the Quote opening; however, Bidders should note that while withdrawn NJSTART Quotes remain viewable by the Bidder on its Vendor Profile Homepage, they are removed from the Division’s view and cannot be considered for Contract award. The Bidder may submit a revised Quote as long as the Quote is received prior to the announced date and time for Quote submission. Bidders may refer to the QRG “Submit a Quote” for additional instructions.

QUOTE WITHDRAWAL AFTER QUOTE OPENING, BUT PRIOR TO CONTRACT AWARD

If, after the Quote opening, but before Contract award, a Bidder discovers an error in its Quote, the Bidder may make a written request to the Procurement Bureau to withdraw its Quote, or a portion thereof, from consideration for award. If the Bidder’s request to withdraw is made in good faith, and the State will not be significantly prejudiced by granting the withdrawal of the Quote beyond the loss of the benefit of the bargain to the State of the withdrawing Bidder’s offer, the request shall be granted. Evidence of the Bidder’s good faith in making this request can be demonstrated by one (1) or more of the following factors: A mistake is so significant that to enforce the Contract resulting from the Quote would be unconscionable; that the mistake relates to a material feature or term of the Contract; and that the mistake occurred notwithstanding the Bidder’s exercise of reasonable care. After Quote opening, while pursuant to the provisions of this section a Bidder may request to withdraw its Quote and the Director may in his/her discretion allow said Bidder to withdraw it, the Division also may take notice of repeated or unusual requests to withdraw by a Bidder and take those prior requests to withdraw into consideration when evaluating the Bidder’s future Quotes.

The Quote withdrawal request must include the Bid Solicitation Number, Bid Solicitation Title, and the Quote submission date and should be sent to Procurement.Bureau@treas.nj.gov.

If, during a Quote evaluation process, an obvious pricing error made by a potential Contract awardee is found, the Director or his/her designee shall issue written notice to the Bidder. The Bidder will have up to five (5) business days after receipt of the notice to confirm its pricing. If the Bidder fails to respond, its Quote shall be considered withdrawn, and no further consideration shall be given to it.

JOINT VENTURE

If a Joint Venture is submitting a Quote, the agreement between the parties relating to such Joint Venture should be submitted with the Joint Venture’s Quote. Authorized signatories from each party comprising the Joint Venture must sign the Offer and Acceptance Page. Each party to the Joint Venture must individually complete and comply with all the forms and certification requirements in Bid Solicitation Section 3 – Quote Submission Requirements.

SMALL BUSINESS SET-ASIDE CONTRACTS

Not applicable to this procurement.

DISABLED VETERANS’ BUSINESS SET-ASIDE CONTRACT

Not applicable to this procurement.

BID SECURITY

Not applicable to this procurement.

BIDDER ADDITIONAL TERMS SUBMITTED WITH THE QUOTE

A Bidder may submit additional terms as part of its Quote. Additional terms are Bidder-proposed terms or conditions that do not conflict with the scope of work required in this Bid Solicitation, the terms and conditions of this Bid Solicitation, or the State of New Jersey Standard Terms and Conditions. Bidder proposed terms or conditions that conflict with those contained in the State of New Jersey Standard Terms and Conditions will render a Quote non-responsive. It is incumbent upon the Bidder to identify and remove its conflicting proposed terms and conditions prior to Quote submission.

Quotes including Bidder proposed additional terms may be accepted, rejected, or negotiated, in whole or in part, at the State’s sole discretion.

If Bidder intends to propose terms and conditions that conflict with the State of New Jersey Standard Terms and Conditions, those Bidder proposed terms and conditions shall only be considered if submitted and agreed to pursuant to the electronic question and answer procedure. Bidders shall not submit exceptions or modifications as part of the Quote or on the “Terms and Conditions” Tab through NJSTART.

QUOTE CONTENT

The Quote should be submitted with the attachments organized in the following manner:

· Forms

· State-Supplied Price Sheet

A Bidder should not password protect any submitted documents. Use of URLs in a Quote should be kept to a minimum and shall not be used to satisfy any material term of a Bid Solicitation. If a preprinted or other document included as part of the Quote contains a URL, a printed copy of the information should be provided and will be considered as part of the Quote.

FORMS, REGISTRATIONS AND CERTIFICATIONS TO BE SUBMITTED WITH QUOTE

A Bidder is required to complete and submit the following forms. As an alternative to uploading certain forms with the submitted Quote, a Bidder may complete several certifications electronically in NJSTART on the “Terms and Categories” Tab within the Vendor Profile. Those forms that may be completed on the NJSTART “Terms and Categories” Tab are noted below. Additionally, a Bidder may attach completed forms to the Vendor Profile. Refer to QRGs “Vendor Forms” and “Attaching Files” for additional instructions. VENDOR QUICK REFERENCE GUIDES

OFFER AND ACCEPTANCE PAGE

The Bidder should complete and submit the Offer and Acceptance Page with the Quote. The Offer and Acceptance Page must be signed by an authorized representative of the Bidder. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

OWNERSHIP DISCLOSURE FORM

Pursuant to N.J.S.A. 52:25-24.2, in the event the Bidder is a corporation, partnership or limited liability company, the Bidder must disclose all 10% or greater owners by (a) completing and submitting the Ownership Disclosure Form with the Quote; (b) if the Bidder has submitted a signed and accurate Ownership Disclosure Form dated and received no more than six (6) months prior to the Quote submission deadline for this procurement, the Division may rely upon that form; however, if there has been a change in ownership within the last six (6) months, a new Ownership Disclosure Form must be completed, signed and submitted with the Quote; or, (c) a Bidder with any direct or indirect parent entity which is publicly traded may submit the name and address of each publicly traded entity and the name and address of each person that holds a 10 percent or greater beneficial interest in the publicly traded entity as of the last annual filing with the federal Securities and Exchange Commission or the foreign equivalent, and, if there is any person that holds a 10 percent or greater beneficial interest, also shall submit links to the websites containing the last annual filings with the federal Securities and Exchange Commission or the foreign equivalent and the relevant page numbers of the filings that contain the information on each person that holds a 10 percent or greater beneficial interest. N.J.S.A. 52:25-24.2.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this form online in NJSTART on the “Terms and Categories” Tab.

A Bidder’s failure to submit the information required by N.J.S.A. 52:25-24.2 will result in the rejection of the Quote as non-responsive and preclude the award of a Contract to said Bidder.

DISCLOSURE OF INVESTMENT ACTIVITIES IN IRAN FORM

The Bidder should submit Disclosure of Investment Activities in Iran form to certify that, pursuant to N.J.S.A. 52:32-58, neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates (as defined in N.J.S.A. 52:32-56(e)(3)), is listed on the Department of the Treasury’s List of Persons or Entities Engaging in Prohibited Investment Activities in Iran and that neither the Bidder, nor one (1) of its parents, subsidiaries, and/or affiliates, is involved in any of the investment activities set forth in N.J.S.A. 52:32-56(f). If the Bidder is unable to so certify, the Bidder shall provide a detailed and precise description of such activities as directed on the form. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.

DISCLOSURE OF INVESTIGATIONS AND OTHER ACTIONS INVOLVING BIDDER FORM

The Bidder should submit the Disclosure of Investigations and Other Actions Involving Bidder Form, with its Quote, to provide a detailed description of any investigation, litigation, including administrative complaints or other administrative proceedings, involving any public sector clients during the past five (5) years, including the nature and status of the investigation, and, for any litigation, the caption of the action, a brief description of the action, the date of inception, current status, and, if applicable, disposition. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.

MACBRIDE PRINCIPLES FORM

The Bidder should submit the MacBride Principles Form. Pursuant to N.J.S.A. 52:34-12.2, a Bidder is required to certify that it either has no ongoing business activities in Northern Ireland and does not maintain a physical presence therein or that it will take lawful steps in good faith to conduct any business operations it has in Northern Ireland in accordance with the MacBride principles of nondiscrimination in employment as set forth in N.J.S.A. 52:18A-89.5 and in conformance with the United Kingdom’s Fair Employment (Northern Ireland) Act of 1989, and permit independent monitoring of their compliance with those principles. If a Bidder does not submit the form with the Quote, the Bidder must comply within seven (7) business days of the State’s request or the State may deem the Quote non-responsive.

NOTE: In lieu of completing and submitting the paper-based form, the Bidder has the option to complete this certification online in NJSTART on the “Terms and Categories” Tab.

SERVICE PERFORMANCE WITHIN THE UNITED STATES

Not applicable to this procurement.

CONFIDENTIALITY/COMMITMENT TO DEFEND

Pursuant to the New Jersey Open Public Records Act (OPRA), N.J.S.A. 47:1A-1 et seq., or the common law right to know, Quotes can be released to the public in accordance with N.J.A.C. 17:12-1.2(b) and (c).

The Bidder should submit a completed and signed Confidentiality/Commitment to Defend Form with the Quote. In the event that the Bidder does not submit the Confidentiality form with the Quote, the State reserves the right to request that the Bidder submit the form after Quote submission.

After the opening of sealed Quotes, all information submitted by a Bidder in response to a Bid Solicitation is considered public information notwithstanding any disclaimers to the contrary submitted by a Bidder. Proprietary, financial, security and confidential information may be exempt from public disclosure by OPRA and/or the common law when the Bidder has a good faith, legal/factual basis for such assertion.

When the Bid Solicitation contains a negotiation component, the Quote will not be subject to public disclosure until a notice of intent to award a Contract is announced.

As part of its Quote, a Bidder may request that portions of the Quote be exempt from public disclosure under OPRA and/or the common law. The Bidder must provide a detailed statement clearly identifying those sections of the Quote that it claims are exempt from production, and the legal and factual basis that supports said exemption(s) as a matter of law. The State will not honor any attempts by a Bidder to designate its price sheet, price list/catalog, and/or the entire Quote as proprietary and/or confidential, and/or to claim copyright protection for its entire Quote. If the State does not agree with a Bidder’s designation of proprietary and/or confidential information, the State will use commercially reasonable efforts to advise the Bidder. Copyright law does not prohibit access to a record which is otherwise available under OPRA.

The State reserves the right to make the determination as to what to disclose in response to an OPRA request. Any information that the State determines to be exempt from disclosure under OPRA will be redacted.

In the event of any challenge to the Bidder’s assertion of confidentiality that is contrary to the State’s determination of confidentiality, the Bidder shall be solely responsible for defending its designation, but in doing so, all costs and expenses associated therewith shall be the responsibility of the Bidder. The State assumes no such responsibility or liability.

In order not to delay consideration of the Quote or the State’s response to a request for documents, the State requires that Bidder respond to any request regarding confidentiality markings within the timeframe designated in the State’s correspondence regarding confidentiality. If no response is received by the designated date and time, the State will be permitted to release a copy of the Quote with the State making the determination regarding what may be proprietary or confidential.

SUBCONTRACTOR UTILIZATION PLAN

Bidders intending to use Subcontractor(s) shall list all subcontractors on the Subcontractor Utilization Plan form or may list the Subcontractor(s) on the “Subcontractor” Tab in NJSTART.

For a Quote that does NOT include the use of any Subcontractors, the Bidder is automatically certifying that, if selected for an award, the Bidder will be performing all work required by the Contract.

If it becomes necessary for the Contractor to substitute a Subcontractor, add a Subcontractor, or substitute its own staff for a Subcontractor, the Contractor will identify the proposed new Subcontractor or staff member(s) and the work to be performed. The Contractor shall forward a written request to substitute or add a Subcontractor or to substitute its own staff for a Subcontractor to the State Contract Manager for consideration. The Contractor must provide a completed Subcontractor Utilization Plan, a detailed justification documenting the necessity for the substitution or addition, and resumes of its proposed replacement staff or of the proposed Subcontractor’s management, supervisory, and other key personnel that demonstrate knowledge, ability and experience relevant to that part of the work which the Subcontractor is to undertake. The qualifications and experience of the replacement(s) must equal or exceed those of similar personnel proposed by the Contractor in its Quote. The State Contract Manager will forward the request to the Director for approval.

NOTE: No substituted or additional Subcontractors are authorized to begin work until the Contractor has received written approval from the Director.

SMALL BUSINESS AND/OR DISABLED VETERANS’ BUSINESS SUBCONTRACTING SET-ASIDE CONTRACT Not applicable to this procurement.

RESERVED

AFFIRMATIVE ACTION

The intended Contractor and its named Subcontractor(s) must submit a copy of a New Jersey Certificate of Employee Information Report, or a copy of Federal…

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