Stationary_Engineer_Training_RFP_Fee_Proposal_Template.xlsx

This is a fee proposal template for the County of San Mateo's Stationary Engineer Training Program, a specialized training curriculum designed to equip participants with skills in operating, maintaining, and repairing various building systems and equipment. The program encompasses ten course components: Introduction to Industrial Maintenance, Safety and Workplace Readiness, Electrical Fundamentals, Beginning and Advanced Air Conditioning, Beginning and Advanced Refrigeration, Tools, Materials, and Measurements, Environmental Responsibility and Regulations, Plumbing, Welding, and Fire Alarms/Fire Pumps. Proposers may bid on the full program or specific course components, with training delivery options including in-person classroom instruction or a hybrid format combining live instruction and Zoom. The proposal deadline is November 14, 2025, at 5:00 PM, with a non-mandatory pre-proposal meeting scheduled for October 20, 2025, at 11:00 AM. The contract includes an initial three-year term with an option to extend for an additional two years, for a maximum total duration of five years. The evaluation criteria include project approach, firm qualifications, team qualifications, and fee proposal, with a potential total score of 200 points and possible oral interviews for top-scoring proposers.

Proposers must submit costs per session that include all expenses associated with course design, materials development, course delivery, and up to 15% contingency for market changes over the contract lifetime. The template allows for flexible pricing across the ten course components with no cap on the number of courses on which bidders may submit proposals. Minimum qualifications require proposers to demonstrate at least two years of training experience in proposed course areas within the last five years and completion of training for at least two public sector or labor entities, with one training completed in California. The solicitation includes a preferential procurement process providing additional points to local businesses and nonprofits, with potential extra preferences for small and micro businesses. Proposers must maintain comprehensive insurance coverage and comply with local ordinances and non-discrimination policies. The county retains ownership of all work products created under the agreement, and contractors are responsible for evaluating individual participant performance throughout the training program.