Statement of Work - Propane.pdf

STATEMENT OF WORK (SOW)

FOR

PROPANE DELIVERY Services

12/06/2023

1.0 General

1.1 Scope: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform the delivery of fuel (propane) Services, as defined in this SOW. The specifics of this requirement are located in Section 4.0 of this SOW.

1.2 Background: Westover ARB houses two locations that use propane as fuel. The Munitions Storage Area (MSA) and the Fire Training Area (FTA). There are two (2) 500 gallon tanks at the MSA and one (1) 12,000 gallon tank at the FTA.

1.3 Period of Performance (PoP): The Period of Performance shall be five (5) years, of twelve

(12) months.

1.4 General Information:

1.4.1 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

• New Year’s Day: January 1st

• Martin Luther King, Jr.’s Birthday: 3rd Monday of January

• President’s Day: 3rd Monday of February

• Memorial Day: Last Monday in May

• Juneteenth: June 19th

• Independence Day: July 4th

• Labor Day: 1st Monday of September

• Columbus Day: 2nd Monday of October

• Veteran’s Day: November 11th

• Thanksgiving Day: 4th Thursday of November

• Christmas Day: December 25th

1.4.2 Place and Performance of Services: The contractor shall provide services between the hours of 0730L-1500L (730am-3pm) on Monday through Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at MSA buildings 8840 & 8842 and the FTA. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW when the Government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential.

1.4.2.1 Gate Closures: Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.2.2 Installation Regulations: The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance. The Government reserves the right to direct the removal of an employee for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.3 Security Requirements: The contractor shall comply with AFFARS 5352.242-9000 and all applicable installation/facility access and local security policies and procedures, which may be obtained from the POC. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements.

1.4.4. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0 Definitions and Acronyms

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2 Contracting Officer (CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.4 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.5 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.6 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.7 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.8 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.2 Acronyms: (List all acronyms used in the PWS and what they represent. At a minimum, insert the acronyms provided below.)

AFRC Air Force Reserve Command BI Background Investigation CM Contract Manager CO Contracting Officer COR Contracting Officer Representative DD254 Department of Defense Contract Security Classification Specification DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense FAR Federal Acquisition Regulation GFP/M/E/S Government Furnished Property/Material/Equipment/Services OCI Organizational Conflict of Interest PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement TE Technical Exhibit USD(I) Under Secretary of Defense for Intelligence

3.0 Government Furnished Property

3.1 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The Government will provide the property, material, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.2 Property: Two (2) 500 gallon and one (1) 12,000 gallon propane tanks

3.3 Materials: None

3.4 Equipment: None

3.5 Services: Escort to and from tanks located inside the MSA.

3.6 Utilities: None

3.7 General: Except for those items specifically stated to be GFP/M/E/S, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

4.0 Requirements

4.1 The contractor shall inspect tanks, deliver, and maintain appropriate levels of propane to the Munitions Storage Area (MSA) and the Fire Training Area (FTA) located on Westover ARB, Chicopee, MA 01022. The Government has two (2) 500 gallon tanks at the MSA and one (1) 12,000 gallon tank at the FTA. Performance shall be in accordance with the scope of this Statement of Work and other specifications and provisions of the contract.

4.1.1 The contractor is required to respond to requests for fuel delivery within 72 hours of receipt. The contractor shall complete the delivery within this timeframe. A list of persons authorized to request fuel deliveries will be provided by the Contracting Officer (CO) upon award. This list will be updated as necessary. Contractor shall provide and ensure a means of answering emergency calls on a 24 hour a day basis. Repairs to tanks are not covered under this requirement.

4.2 Schedule of fuel Products:

Propane Grade Federal Specification Nomenclature Type II BBG-110, 95% Oderized Propane

4.3 Schedule of Tanks to be Serviced:

Propane Site Location Storage Tank Capacity Estimated Annual Usage MSA, Bldgs 8840, 8842 500 gallons – 2 each 3,000 gallons FTA 12,000 gallons 5,000 gallons

4.4 Unloading Procedures

4.4.1 Contractor personnel should be prepared to prevent and help control transfer leaks during unloading and be familiar with the overfill prevention devices associated with the tank being filled. To prevent leaks from occurring during the loading/unloading the following leak prevention contingency procedures will be implemented:

4.4.1.1 Before Loading

4.4.1.1.1 Extinguish all flames and sources of ignition (e.g. cigarettes)

4.4.1.1.2 Ensure that vehicle’s motor and lights are turned off, and the parking brake is set.

4.4.1.1.3 Attach ground wire to the truck body

4.4.1.1.4 Remove ungrounded objects from the loading/unloading area.

4.4.1.1.5 Chock truck wheels

4.4.1.1.6 Check hose and connections

4.4.1.1.7 Check tank level gauge or stick the tank to confirm product level and ensure tank has sufficient capacity to accept transfer. Note working capacity as to not overfill.

4.4.1.1.8 Ensure that the driver does not remain in the vehicle.

4.4.1.2 During Loading

4.4.1.2.1 Transfer operator must be present and attentive at all times.

4.4.1.2.2 Because liquid volumes change with temperature, tanks shall not be filled above a level that will result in overflow after thermal expansion. Fill levels are established at 90 percent of tank capacity.

4.4.1.2.3 Inform driver to stop filling once tank reaches 90 precent capacity.

4.4.1.3 After Loading

4.4.1.3.1 All loading valves should be closed. Note any signs of leakage. Take remedial actions, if necessary.

4.4.1.3.2 Close all hatches tightly.

4.4.1.3.3 Close internal safety valves

4.4.1.4 Before Truck Departure

4.4.1.4.1 Check all truck drains, outlets, and connections for leakage to prevent loss in transit.

4.4.1.4.2 Check unloading area for spills and apply absorbent material, if needed.

4.4.1.5 Upon Truck Departure

4.4.1.5.1 Check all valves, caps, drains, and connections for closure and leakage.

Relock them, if necessary.

4.4.1.5.2 Make a final check of unloading area.

4.5 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237- 2 – Protection of Government Buildings, Equipment, and Vegetation. The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor's failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

4.6 ENVIRONMENTAL REQUIREMENTS

In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

4.6.1 HAZARDOUS MATERIALS

All hazardous materials brought on-site by the contractor prior to use must be approved using the AF 3952 and local processes. See Appendix B for categories of materials that require approval. Government may remove any materials from consideration for use by the Contractor that contain ingredients prohibited by the AF or other regulatory agency. Contractor will be instructed materials that require the Air Force’s Enterprise Environmental Safety and Occupational Health-Management Information System (EESOH-MIS) tracking. Those materials will require the completion of a Contractor HAZMAT Product Request Form (PRF).

This includes products that contain chemicals tracked for Air Quality purposes that may not be considered “hazardous” and any non-commodity batteries. This also includes fuels used to run generators and other construction/maintenance equipment. Contractors shall anticipate a 7-10 business day turn around for approvals. For initial contract PRF/Safety Data Sheet (SDS) submissions, of fifteen or more, a lead time of 20-25 business days can be expected. See Appendix C for the PRF. The Contractor will retain a copy of their Contractor HAZMAT PRFs for the duration of the specified project.

The Contractor will submit a Contractor Material Usage Data Sheet for each unique material to the COR once a quarter. Any HAZMAT brought on site for the contract and not used in its entirety will be removed from the installation by the Contractor. See Appendix D for a copy of the Contractor Material Usage Data Sheet.

The contractor shall maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. The contractor shall maintain a complete copy of all approved SDS and AF Form 3952s. At the end of the contract, all excess hazardous materials will be removed by the Contractor. The contractor shall remove all hazardous materials by the end of each workday unless prior approval is granted detailing the amounts and location.

The contractor shall submit an interim inventory report, not later than ten working days following each contract year, of all hazardous materials used since the last hazardous usage report to the POC or CO. In addition, the final inventory report will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material over the duration of the contract.

4.7 Permits, Licenses, and certifications

4.7.1 Contractor must have all Federal, State, and Local permits, licenses, and certifications to transport propane.

5.0 Applicable Publications and Forms

5.1 Publications applicable to this PWS are listed below:

(Code the publications as mandatory or advisory, the date of the publication, and what chapters or pages are applicable to the requirement. All publications should include the website from which they are available. Validate all websites to ensure they have not changed)

Publication (Chapter/Page)

Date of Publication

Mandatory or Advisory

Website

Federal Acquisition Regulation https://www.acquisition.gov/browse/index/far Defense Federal Acquisition

Regulation Supplement https://www.acquisition.gov/dfars

Air Force Federal Acquisition Regulation Supplement https://www.acquisition.gov/affars https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/dfars https://www.acquisition.gov/affars

APPENDIX A - FEDERAL STOCK CLASSES REQUIRING CONTRACTOR REPORTING

Federal Stock Class Description 2640 Tire rebuilding and tire and tube repair materials 3439 Miscellaneous Welding, Soldering, and Brazing Supplies and Accessories 5610 Mineral Construction Materials, Bulk 5640 Wallboard Building and Thermal Insulation

6130/40 Batteries 6550 In Vitro Diagnostic Substances, Reagents, Test Kits and Sets 6750 Photographic Supplies 6810 Chemicals 6820 Dyes 6830 Gases: Compressed and Liquefied 6840 Pest Control Agents and Disinfectants 6850 Miscellaneous Chemical Specialties 7930 Cleaning and Polishing Compounds and Preparations 8010 Paints, Dopes, Varnishes, and Related Products 8030 Preservative and Sealing Compounds 8040 Adhesives 8720 Fertilizers 9110 Fuels, Solid 9130 Liquid propellants and fuels, petroleum case 9135 Liquid propellant fuels and oxidizers, chemical base 9140 Fuel Oils 9150 Oils and Greases: Cutting, Lubricating, and Hydraulic 9160 Miscellaneous Waxes, Oils and Fats

Products Containing Chemicals in the following Stock Classes are required to be reviewed and reported, additional stock classes may exist. If unsure, please submit for review. All non-commodity batteries must be submitted for review.

APPENDIX B – PRODUCT REQUEST FORM

Ver. December 2023

APPENDIX C – PRODUCT USAGE

FORM