Statement of Work 2026 Bucks County.pdf

Revised 4/02/2026 Page 1 of 13

Stormwater Control Measure (SCM) Maintenance in Bucks County

STATEMENT OF WORK

SPECIAL PROVISIONS

1. Governing Specifications

2. Service Requirements

3. Purchase Order Validity Period

4. Option to Renew

5. Option to Extend

6. Estimated Quantities

7. Subcontracting

8. Contract Representative

9. Equipment and Operator Requirements

10. Equipment List

11. Work Zone Traffic Control Requirements (WZTC)

12. Work Requirements and Procedures

a. Schedule

b. Holidays

c. Work Performance

d. Work Crew Readiness

e. Compliance Notifications

f. Disposal Site Requirements

g. Active Construction Zones and Beautification Areas

h. Property Damage

13. Pre-Service Meeting

14. PennDOT Roadside Contract Administration

15. Global Positioning System Equipment Requirements

16. Invoice and Billing Instructions

17. Spill Plan and Spill Kit

18. Strategic Environmental Management Program

PAY ITEMS:

Item 1: SCM Maintenance Four (4) Person Crew Item 2: Low Ground Pressure Mower Item 3: SCM Maintenance Additional One (1) Crew Member Item 4: Shadow Vehicle w/ Attenuator Item 5: Flashing Arrow Panel-Trailer Mtd.

ATTACHMENTS:

Attachment 1, Contractor Information Form Attachment 2, Proposed Equipment List Attachment 3, Confirmation of Services Form (Form OS-501) Attachment 4, Tabulation of Quantities Attachment 5, Accessing PennDOT iPad Applications for Business Partners Attachment 6, Acknowledgment of Stormwater Control Measure (SCM) Maintenance Responsibilities Attachment 7, Pesticide Business License and Certified Applicator License

Revised 4/02/2026 Page 2 of 13

SPECIAL PROVISIONS

1. GOVERNING SPECIFICATIONS

The purpose of this Invitation for Bid (IFB) is to procure a Contractor to perform routine maintenance of Stormwater Control Measures (SCM’s) in Bucks County in District 6-0 for the Pennsylvania Department of Transportation (hereinafter referred to as PennDOT). These services may be requested within PennDOT right-of-way and are to be performed in accordance with the most recent version of the following: (these documents can be found on the PennDOT website pa.gov/penndot or via an internet search by title)

• PennDOT Publication 213– Temporary Traffic Control Guidelines

• PennDOT Publication 23 – Maintenance Manual

• PennDOT Publication 888 – Stormwater Control Measure Maintenance Manual

This bid solicitation has been reserved for Small Business Contracting. Only those Bidders certified as DGS Small Businesses through the Small Business Contracting Program may submit a bid for these services.

Prior to the bid, all questions shall be directed to the Purchasing Agent.

In the event there is a conflict among the documents comprising this Contract, PennDOT and the Contractor have agreed on the following order of precedence: the Contract; the IFB; and the Contractor's Bid in Response to the IFB.

The PennDOT Project Manager for this contract will be the District Maintenance Manager (DMM) or Designee.

2. SERVICE REQUIREMENTS

SCM Maintenance is an essential maintenance activity which contributes to motorists’ safety, drainage effectiveness, vegetation control and roadside appearance. SCM Maintenance is to be performed per Publication 888 or as directed by the Project Manager or designee. For the purposes of this contract, “sediment and anti-skid material” is defined as fine sediment and anti-skid material that accumulates as a result of water flow through drainage features. “Litter/Trash” is defined as typical roadside articles along the highway right of way four inches and greater in size including articles from vehicles, bottles, bags, etc.

This work is the furnishing of all material, equipment, personnel, liability insurance, safety equipment and best operational practices necessary for the efficient maintenance of PennDOT owned SCMs as described in this Statement of Work.

Work continuously until each location is completed. Do not leave work location except when necessary due to the onset of inclement weather or darkness. When feasible, conduct all work operations from or beyond the roadway shoulder.

After tree and brush removal work, all live tree species shall be treated with an oil-based herbicide “cut stump treatment”. The Contractor shall ensure pesticides are applied in accordance with current laws and/or amendments governing the use and application of these products within the Commonwealth of Pennsylvania. Application of cut-stump treatments is mandatory for any cut tree or brush greater than one

(1) inch in diameter and will be considered incidental and will not be paid for separately. The Contractor shall submit a list of products proposed for use to the Project Manager or Designee for approval prior to application. Contractor shall include in the mix a colored dye to assist in the verification by the Project Manager or Designee.

License and Certification Requirements: The Contractor must supply a current copy of their PA Department of Agriculture Pesticide Application Business License and copies of the current PA Certified Pesticide Applicator Licenses for each Applicator. The Contractor will, within three (3) business days of notice of apparent low bidder status, submit the complete Attachment 7, Pesticide Business License and Certified Applicator License to the PennDOT Purchasing Agent.

Revised 4/02/2026 Page 3 of 13

1. In accordance with PennDOT Publication 23 – Maintenance Manual, Chapter 13, Section 13.4:

• All vehicles involved in pesticide operations must have the BU (Business License) number displayed

(in three (3) inch high letters and numbers) on both sides of the vehicle at a readily visible location.

• All applications must be made by either a:

o Certified Applicator o Registered Pesticide Technician o A noncertified employee acting with instructions and under the control of a certified applicator physically present at the application site

The certification for the applicator must be in Right-of-Way Category 10 for Roadside applications and Park Pest Control Category 23 for Safety Rest Area and Roadside Rest Pest Controls. Contractors in Rest Areas with only a Category 10 license, can only spray herbicides.

The services provided shall be consistent with standard operating procedures and applicable Federal, State, Local laws, rules, and regulations for the protection of public health and the environment, including following OSHA safety requirements.

Do not disturb any steel drums or other types of sealed containers which might contain solid, liquid, or gaseous chemical wastes, hospital wastes or infectious wastes. Immediately notify the Project Manager or Designee if any such material is discovered.

All work crews will be equipped as described below under EQUIPMENT REQUIREMENTS and PAY ITEMS.

3. PURCHASE ORDER VALIDITY PERIOD

The initial validity period will start upon execution of the Purchase Order and end December 31st, 2027.

4. OPTION TO RENEW

This purchase order may be renewed for a maximum of three (3) additional one (1) year terms, so long as the Department provides written notice to the contractor of its intention to extend the purchase order by letter prior to the expiration of the term agreement, or any extension thereof. No further document is required to be executed to renew the term of the contract. Any renewal will be under the same terms, covenants, and conditions, provided, however, that the rates under the contract may be increased up to 3% during each renewal term.

5.OPTION TO EXTEND

The Department reserves the right to extend a purchase order for up to three (3) months upon the same terms and conditions.

6. ESTIMATED QUANTITIES

All quantities are estimated, and the Department reserves the right to increase or decrease these quantities based upon need. PennDOT reserves the right to award any or all of the pay items listed in the Attachment 4, Tabulation of Quantities.

7. SUBCONTRACTING

Subcontracting is not permitted under this contract.

8. CONTRACT REPRESENTATIVE

The Contractor shall assign one of its employees to serve as the Contract Representative. The Contractor's Contract Representative will be the Contractor’s sole contact person designated to interact and communicate with the Department on all contract-related activities and issues. The Contractor Representative must be available 24-hours a day, seven (7) days a week, and proficient in the English language.

The Contractor shall provide the Department with Contractor’s Contract Representative's contact information including name, title, cell phone number, and email address.

Revised 4/02/2026 Page 4 of 13

The Contractor's Contract Representative shall have the authority to make all contract-related decisions.

The Contractor shall notify the Department immediately, in writing, of any change involving the individual serving in this position.

The Contractor must complete and submit Attachment 1, Contractor Information Form to the PennDOT Purchasing Agent within 3 business days of notice of apparent low bidder status.

PennDOT reserves the right to require changes to the Contract Representative or personnel when necessary to carry out the safe, professional and effective performance of the contract.

9. EQUIPMENT AND OPERATOR REQUIREMENTS

The Contractor shall ensure all equipment and equipment operators comply with applicable PA Motor Vehicle laws and federal regulations. The Contractor is responsible for determining adequate staffing and equipment needed to provide the services described in this Statement of Work. PennDOT reserves the right at any time to request additional staffing and/or equipment if deemed necessary. An ANSI Class 2 safety vest, hard hats and work shoes with above the ankle design must be worn by all crew members at all times in work zones.

Maintenance techniques and equipment requirements are described in Pub 888 Chapter 4.7 and shall direct this contract work. SCM Features are different from typical roadside features therefore care must be taken to maintain their integrity and functionality, this will be strictly enforced.

The Contractor will, within three (3) business days of notice of apparent low bidder status, submit a signed copy of Attachment 6, Acknowledgment of Stormwater Control Measure (SCM) Maintenance Responsibilities.

10. EQUIPMENT LIST

As noted in Section 9 there are equipment restrictions for certain SCM sites. The Contractor will, within three (3) business days of notice of apparent low bidder status, submit the completed Attachment 2, Proposed Equipment List to the PennDOT Purchasing Agent. This equipment may be subject to inspection.

The apparent low bidder shall demonstrate to the Project Manager or Designee that the equipment proposed for use in meeting the requirements of the contract is of sufficient type, capacity and quantity, and that all such equipment is in good working order. Additionally, the apparent low bidder may be asked to demonstrate that the personnel employed for providing the services required by the contract are sufficiently trained to operate the Contractor’s proposed equipment. The Proposed Equipment List shall also include Work Zone Traffic Control vehicles needed for compliance with traffic safety requirements as defined in the current version of PennDOT Publication 213.

After the bid opening, the PennDOT Project Manager or designee will notify the apparent selected Contractor regarding the time and location of the inspection/demonstration. PennDOT will provide the Contractor written communication regarding the outcome of the equipment demonstration.

The Contractor must advise the PennDOT Project Manager or designee of the need for equipment/personnel changes from the time their bid is submitted up to the date of receipt of notification of award.

At the discretion of the Project Manager or designee, the apparent selected Contractor may be provided with additional time after an initial, unsuccessful inspection/demonstration of equipment and personnel acceptability to prepare for and satisfactorily complete a second demonstration. If the apparent selected Contractor fails to demonstrate the acceptability of its equipment and/or personnel, the apparent selected Contractor will be deemed nonresponsive and not responsible, and its quote will be rejected. The contract may then be awarded to the next acceptable responsive and responsible Contractor that successfully demonstrates the acceptability of its equipment and personnel.

All equipment listed by the Contractor on Attachment 2, Proposed Equipment List must be present at the demonstration; incidental equipment need not be included. All equipment shall be licensed, insured, and registered in accordance with applicable PA Motor Vehicle Codes and the Terms and Conditions of this contract.

Revised 4/02/2026 Page 5 of 13

The Contractor name, logo if applicable and contact information must be visible on all motor vehicles used on the contract.

11. WORK ZONE TRAFFIC CONTROL REQUIREMENTS (WZTC)

Conduct Maintenance and Protection of Traffic in accordance with the most current versions of Publication 212 (Bureau of Highway Safety & Traffic Engineering Official Traffic Control Devices) and Publication 213 (Bureau of Maintenance and Operations Temporary Traffic Control Guidelines).

Provide all traffic control setups, shadow vehicles, signage, warning lights, flags, and flashing lights necessary to ensure the safety of the traveling public and minimize interference with the normal flow of traffic.

The costs of Maintenance and Protection of Traffic as required by Publication 213 for performing work on two-lane and/or two-way highways is considered incidental and will not be paid for separately.

PennDOT reserves the right to request and pay for additional WZTC (Shadow Vehicle with Attenuator, Trailer Mounted Flashing Arrow Panel, or additional crew members) to assist with Maintenance and Protection of Traffic. This will be requested in writing by the Project Manager or Designee; contractor shall not proceed with work that requires additional WZTC approval until notified in writing.

12. WORK REQUIREMENTS AND PROCEDURES

a) SCHEDULE: A Notice to start will be initiated in writing by the Project Manager or designee. SCM Maintenance operations must be completed in the time frames established. Work will be performed Monday through Friday. Work on Saturday and Sunday, as necessary, may be performed only with written consent of the Project Manager or Designee.

The PennDOT Project Manager or designee will give notice of work to the Contract Representative via email, fax, phone, or in person. Upon submission of the notice of work, the Contractor will have ten (10) Business Days to mobilize the crew and begin work, unless otherwise approved by the PennDOT Project Manager or designee. Should the Contractor fail to mobilize and begin work within the prescribed time, this would be considered a Contractor Work Performance Issue.

The PennDOT Project Manager or designee will assign work locations in writing. SCM locations listed in writing must be completed within thirty (30) calendar days of receipt of the notice. If the work cannot be completed in the 30-day timeframe, the PennDOT Project Manager or designee shall be notified as soon as possible. Failure to do so will be considered a Contractor Work Performance Issue.

Unless otherwise directed by the Project Manager or Designee, a work shift may begin no earlier than sunrise and end no later than sunset, provided sufficient daylight and/or weather conditions exist to allow for the safe completion of work activities.

The Contractor must contact the Project Manager or Designee by email each day whether they will be working/not working, location of work, and any WZTC that is being implemented. This report is to be made between 6:30 AM- 7:30 AM. If the WZTC requirements change during the day from what was reported in the daily call-in, the Project Manager or Designee must be notified immediately. At the end of each working day, a call-out must be made to the Project Manager or Designee by email each day by 2:30 PM.

For this contract, payment will begin when the crew arrives at the (first) work location. No payment will be for traveling to and from the work site from headquarters or home first thing in the morning and at the end of the workday. Payment will be made for travel time between work sites within a given workday.

During times of inclement weather or special events, the Project Manager or Designee may postpone work until a more suitable time.

Revised 4/02/2026 Page 6 of 13

No payment will be made for hours not worked due to inclement weather, equipment breakdowns, mandatory lunch breaks, or other causes. Payment will be made for time spent on field repairs requiring less than one (1) hour of down time; any crew member not involved in equipment repair shall make all reasonable efforts to continue working in a productive manner. Any breakdown shall be immediately reported to the Project Manager or Designee; no payment shall be made for field repair if the PennDOT has not been notified on the day of occurrence.

b) HOLIDAYS: No work shall be scheduled to occur on the following holidays unless written permission to do so is provided by PennDOT:

1. New Year’s Day

2. Martin Luther King Jr. Day

3. President’s Day

4. Memorial Day

5. Juneteenth

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veteran’s Day

10. Thanksgiving Day

11. Day after Thanksgiving Day

12. Christmas Day

For all holidays occurring on a Sunday, the following Monday will be recognized as the day when no work is to be scheduled. For all holidays occurring on a Saturday, the Friday before will be recognized as the day when no work is to be scheduled.

The Contractor shall not implement travel lane restrictions or any activities that will impede traffic during the following periods unless otherwise approved by the Project Manager or Designee:

1. Tuesday 5.00 AM through Monday 8.00 PM (Thanksgiving Weekend)

2. Friday before Holiday at 5:00 AM through the Monday after at 8:00 PM (Christmas and New Year's Weeks)

3. Friday 5:00 AM through Tuesday 8:00 PM (Easter Weekend)

4. Thursday 5:00 AM through Tuesday 8:00 PM (Memorial Day Weekend)

5. Friday 5.00 AM to Tuesday 8.00 PM (Independence Day Weekend)

6. Friday 5.00 AM through Tuesday 8.00 PM (Labor Day Weekend)

7. Special Events

c) WORK PERFORMANCE: The Project Manager or Designee may submit to the Contractor a list of work areas that may include additional information, such as high-priority or special needs areas, requested work order etc. The Contractor shall provide a general schedule for approval that clarifies the order and time frame needed to complete the work.

d) WORK CREW READINESS Absenteeism which prevents Contractor crews from performing work will be considered a Contractor performance issue. Absenteeism which prevents Contractor crews from performing work may result in the assessment of liquidated damages, performance issue entry in the Commonwealth's Contractor Responsibility Program System, and Purchase Order Cancellation.

Revised 4/02/2026 Page 7 of 13

e) COMPLIANCE NOTIFICATIONS: A written response to a Compliance Notification is required within 24 hours of receipt. REPEATED INADEQUATE REPONSES TO COMPLIANCE NOTIFICATIONS MAY

RESULT IN THE CONTRACTOR BEING FOUND NON-RESPONSIVE OR NOT RESPONSIBLE. IN THIS

CASE, PENNDOT RESERVES THE RIGHT TO WITHDRAW THE CONTRACT AND REQUEST SERVICES

FROM THE NEXT LOWEST BIDDER.

1. WORK ZONE TRAFFIC CONTROL (WZTC): If the Project Manager or Designee observes any aspect of a safety setup that raises questions or concern, the Contractor will be notified immediately.

2. WORK PERFORMANCE: Crews are expected to be productive and work continuously throughout the day (except for a lunch break, if taken). Excessively long breaks and unproductive crew members or crews will not be tolerated. If the Project Manager or Designee observes sub-standard work performance, the Contractor will be notified immediately.

The work of the Contractor is subject to inspection by PennDOT at any time. Unannounced inspections of operations performed under this contract may be conducted by the Project Manager or a Designee.

The Project Manager will have the authority to stop operations being performed under this contract at any time and for any reason. Deficiencies found during an inspection shall be corrected, at no cost to PennDOT, before operations resume.

f) LITTER/TRASH DUMPING & DISPOSAL SITE REQUIREMENTS

At the pre-service meeting, the Contractor will provide the Project Manager or Designee with a list of disposal sites that the Contractor will be using to dispose of the materials picked up under this contract.

Contractor must utilize disposal sites approved and licensed by the Commonwealth of Pennsylvania Department of Environmental Protection.

Contractor must notify PennDOT in advance of changes in disposal site(s). All Litter/Trash disposal costs and fees will be incidental to this service.

Crew is expected to arrive ready for work with truck(s)/trailer(s) completely empty unless given prior permission by the Project Manager or Designee. Dumping during normal work hours will only be permitted with written permission by the Project Manager or Designee. If a mid-day dump is approved, the dump location must be provided, and only the minimum crew members necessary to safely unload Litter/Trash may accompany truck driver to the dump. All remaining crew members must remain productive in work area until the truck returns.

The Department reserves the right to direct the Contractor to dump at any approved location.

The Contractor shall obtain receipts from the disposal facility as proof of disposal. Each Litter/Trash disposal ticket shall be attached to the M-609 on the date the disposal is completed, and a summary of the tickets shall be included on the M-609 Summary Spreadsheet (Attachment 4). PennDOT reserves the right to monitor and confirm the accuracy of the disposal receipts.

g) ACTIVE CONSTRUCTION ZONES AND BEAUTIFICATION AREAS

The Contractor shall not perform any operations within active construction zones or beautification areas unless directed to do so by the Project Manager or Designee.

h) PROPERTY DAMAGE

The Contractor shall repair or replace any PennDOT property, or private property, damaged during operations performed under this contract at no additional cost to PennDOT.

Revised 4/02/2026 Page 8 of 13

13. PRESERVICE MEETING

A Pre-Service Meeting will be scheduled by the Project Manager or Designee after the purchase order is issued and will be held at the PennDOT District 6-0 Office or virtually utilizing video conferencing tools.

The Pre-Service meeting is an incidental item and will not be paid for.

The Contractor will have ten (10) Business days to be ready to start work after the Pre-Service Meeting is held.

14. PENNDOT CONTRACT ADMINISTRATION

While PennDOT reserves the right to request submission of the M-609 in other formats in the future as detailed below, PennDOT requires Form M-609s to be submitted via a mobile application (hereinafter the “application”).

Any reference throughout this document to the M-609 shall mean the PennDOT Form M-609, which shall be completed by the Contractor via PennDOT’s mobile application unless directed otherwise by the Project Manager or Designee. To that end, the following requirements apply:

1. The Contractor shall become a PennDOT Business Partner, obtain credentials to utilize the application, and follow “Accessing PennDOT iPad Applications for Business Partners” (Attachment 8). This document provides guidance on registering to become a Business Partner and using the application.

2. The Contractor shall be responsible for the purchase, maintenance and operation of all hardware, including devices such as but not limited to compatible cellular telephones or tablets, necessary to utilize the application.

3. The Contractor shall submit all Form M-609s to PennDOT via the application. If applicable, supplemental daily information (GPS pins/information, photographs, etc.) shall be attached as pdf files.

4. A minimum of one M-609 shall be submitted per day. The regular submission of M-609’s is critical to the efficient administration of this contract and will be agreed upon at the Pre- Service meeting. If a revision is needed for an M-609, it will be “rejected” to the Contractor through the mobile application.

5. Once registered as a Business Partner, the Contractor shall use the application statewide for roadside maintenance work and, as directed by the PennDOT and its authorized personnel, including without limitation the Project Manager or Designee, complete Form M-609 electronically, with the same binding legal effect as though certified in writing.

15. GLOBAL POSITIONING SYSTEM EQUIPMENT REQUIREMENT

Contractor shall acquire and maintain a GPS Service Provider and provide to PennDOT access to real-time GPS data for work verification. Contractor shall create and maintain a PennDOT logon and shall share the username and password with the Project Manager or Designee at the Pre-Service Meeting. The cost for the contractor to provide the GPS requirement is considered incidental. The Contractor shall maintain a Global Positioning System (GPS) unit in the following vehicles when performing hourly work under this contract:

• SCM Maintenance Four (4) Person Crew – “gasoline or diesel powered, rear dump truck.”

The above systems shall be capable of producing a daily report that shall include the following at a minimum:

1. Location reporting at one (1) minute intervals

2. Date

3. Truck identification number(s)

4. Description of Crew (Crew Type)

5. Work location(s) including:

a. GPS coordinates

b. Time spent at each location

c. Address or roadway name

This report will be submitted with the electronic Roadside Activity Report (Form M-609) by attaching a Portable Document Format (pdf) file to the daily GPS report.

Revised 4/02/2026 Page 9 of 13

The GPS unit will be used to verify the hours worked and work locations covered by the hourly crew. It is not required to place GPS units in the Shadow Vehicle with Attenuator or Flashing Arrow Panel-Trailer Mtd., as it is understood that this vehicle may not be required full time yet is necessary to be deployed in advance of any work zone when required. The hours submitted for Shadow Vehicle with Attenuator shall match the crew hours in the work zone as required or approved.

16. INVOICE AND BILLING INSTRUCTIONS

A completed Confirmation of Services Form (Form OS-501) (Attachment 3) shall be submitted by the Contractor to the Project Manager or Designee for review and verification on a monthly basis. Both forms shall be itemized, include sufficient detail, and coordinate with the line items on the Purchase Order. The Project Manager or Designee will notify the Contractor if corrections are needed. Untimely or incomplete submissions of Form OS 501 and M-609 Summary Spreadsheets may delay processing of a “proper invoice” as required by the Payment section of the Terms and Conditions.

The Contractor shall ensure that all line-item quantities are monitored throughout the term of the Purchase Order and shall track line-item usage to be able to forecast shortages before they occur. When shortages are identified, the Contractor shall cease work immediately and contact the Project Manager.

17. SPILL PLAN AND SPILL KIT

Contractor must submit a Spill Plan to the Project Manager at the Pre-Service Meeting. The plan shall detail the steps that will be taken to contain any and all fluids and material that may accidentally be discharged by any of the equipment. In addition, the plan shall provide directions to the crew on the cleanup and disposal process of any/all leaked contaminants or material. If an environmental remediation company will be utilized, the name of the company and contact must be supplied.

Contractor must equip each crew with a Spill Kit. The Contractor's Spill Kit(s) must be shown to the Project Manager at the Equipment Inspection. The Spill Kit must be capable of containing any and all fluids and material that may accidentally be discharged by any of the equipment to prevent the discharge from entering any inlets or water ways. Contractor will check the spill kit on a monthly basis throughout the term of the contract to ensure it is complete and functional.

18. STATEGIC ENVIRONMENTAL MANAGEMENT PROGRAM

The Department has implemented a Strategic Environmental Management Program (SEMP). As part of SEMP, the Commonwealth of Pennsylvania has established a Green Plan Policy that can be found at:

http://www.pa.gov/ and is also posted at the Department’s District and County Offices. The Green Plan Policy is designed to protect the environment, conserve resources and comply with environmental laws and regulations.

The Contractor shall ensure that its personnel including the personnel of any of its subcontractors) are aware of the Commonwealth of Pennsylvania’s commitment to protecting the environment, are properly trained about the environmental impacts of their work and are competent (through appropriate work experience, job training or classroom education) to perform the work that they do.

PAY ITEMS

Item 1: SCM Maintenance Four (4) Person Crew

DESCRIPTION:

Remove litter and trash four (4) inches and greater in size from entire SCM feature and immediate surrounding area with a particular focus on inflow and outlet features prior to mowing/cutting.

Mow vegetated areas along SCM side slopes, embankments, SCM bottoms, pipe outfalls and perimeter areas to a height of five (5) to eight (8) inches.

Cut or trim woody vegetation up to eight (8) inches in diameter, remove weeds and undesirable or invasive plant species (including, but not limited to, cattails and common reed) within the SCM feature and the immediate surrounding area, as directed.

http://www.pa.gov/

Revised 4/02/2026 Page 10 of 13

Remove and properly dispose of all debris from the site, including, but not limited to, cattail material, downed trees, and trash or litter, in accordance with applicable environmental regulations.

Remove sediment and anti-skid material from inflow rock apron or forebay areas extending 15 feet from the pipe opening and one shovel length into the pipe.

Clearing is required in and around structural features including, but not limited to; pipe end/head walls, outlet structures, pipe outfall areas, rock aprons, sediment forebay structures, etc.

All grass clippings are to be distributed evenly. During mowing operations, where it can be avoided, do not discharge clippings onto roadway. Disperse grass piles of clippings left on mowed areas, shoulder and roadway areas.

Perform mowing operations when SCM is dry, preferably using hand operated equipment. Do not drive heavy equipment on SCM surfaces.

If the crew identifies any major deficiency with the SCM (ex. Erosion gullies, pipe damage, outlet structure damage) notify the Project Manager or Designee immediately.

Do not damage roots, basal areas or branches of any trees that will remain. Do not damage any ornamental beds or plantings.

The PennDOT Project Manager or designee will determine the specific limits of work. Do not leave sections of small trees or brush standing except when necessary, due to the onset of inclement weather or darkness. Cut small trees and brush off at ground level or at a height not to exceed one (1) inch above ground level.

If a project or work area would benefit from the assembly of multiple crews and/or additional equipment and/or personnel, The Project Manager or Designee will work together with the Contractor to determine the most effective plan to achieve this.

EQUIPMENT: The Contractor shall furnish equipment of the type and quantity needed for the proper and productive execution of the contracted work. Unless waived by the Project Manager or Designee, this equipment shall be provided (as a minimum) with the SCM Maintenance Four (4) Person Crew on a daily basis.

The Contractor shall furnish:

• One (1) gasoline or diesel powered, rear dump truck having a minimum GVW of 9 tons and 10-cubic yard truck capacity with closed bed.

• One (1) gasoline or diesel powered, trailer mounted, self-feeding brush chipper having a minimum, twelve-inch chipping capacity. Chippers more than 7 years of age will not be accepted unless approved by PennDOT prior to use.

• Two (2) gasoline powered chain saws having a bar length of between 12 and 23 inches and a minimum engine size of 3 cubic inches.

• One (1) pole chain saw having a minimum handle size of 5 feet and a 12-inch minimum bar length.

• One (1) knapsack sprayer or approved equal.

• Two (2) gasoline-powered trimmers having a minimum 30 cc displacement, a monofilament line head, and a brush blade head.

• Incidental equipment and tools as required for the work, including shovels, hand saws, pruning tools, and rakes.

• One (1) set of two-way radio/walkie-talkie for traffic control with a minimum range of 1 mile.

• A cellular telephone as a means of communicating with PennDOT.

Revised 4/02/2026 Page 11 of 13

PERSONNEL: A full complement consists of a four-person crew, consisting of:

• One (1) working Foreman having a minimum of 2 years of experience in small tree and brush removal; and having direct knowledge of safe small tree and brush cutting practices, as required by the terms of this contract. The Contractor shall ensure that its working Foreman is familiar with the areas and conditions in which the work crew will be operating.

• At least one (1) member of the crew must possess the knowledge and skills needed to establish work zone traffic protection set up in accordance with PUB 213 and, maintain and field adjust all equipment to maintain continuous and productive operations.

• At least one (1) member of the crew must possess a current Pennsylvania Certified Pesticide Applicator License with Category 10 certification or possess a Registered Pesticide Technician License.

DUMPING:

The hauling away of and disposal of waste composition such as chips, mulch, leaves, logs, and branches is incidental. However, the PennDOT may request wood chips to be dumped at pre-determined locations throughout the County. The chip dumping sites will be discussed and agreed upon in writing at the Pre-Service meeting, or at any other point during term of the contract. The Contractor shall only use pre-determined wood chip dumping sites as directed or approved by the Project Manager or Designee.

Absent such an agreement or in all other cases, the Contractor shall remove and dispose of all debris as an incidental item.

The PennDOT will pay no more than one-half hour (1/2 hour) at the beginning or end of each day to dump waste composition on the condition that the Project Manager or Designee is notified (voicemail, text, or email) beforehand; this time shall be added to the work site start or stop time noted on the M- 609 Form. If the dumping from the previous day occurs on the following day, it must be completed in the morning before work commences and will be added to the work site start time. Dumping must occur directly before or directly after the crew arrives or leaves a worksite for the time to be added to the worksite start or stop time. If no dump notification is received by the Project Manager or Designee, no payment will be made.

All other wood waste dumping that is required throughout the course of the day will be paid in full, travel time included. When a mid-day chip dump is required, the Project Manager or Designee shall be notified beforehand, and the dump site shall be reviewed. If a mid-day dump is approved, only necessary personnel needed to dump should leave the worksite, and all other crew members shall remain onsite to remain productive during a “split crew” period. PennDOT reserves the right to direct the Contractor to dump at any location.

PAY ITEM, UNIT OF MEASURE: Hour

Item 2: Low Ground Pressure Mower

DESCRIPTION:

This pay item shall consist of furnishing and operating one (1) low ground pressure mowing equipment piece for mowing and trimming vegetation in all SCMs (stormwater control measures) to prevent soil compaction, rutting, and damage to SCM surfaces, embankments, and other sensitive site features.

Perform mowing operations when SCM is dry, preferably using hand operated equipment. Do not drive heavy equipment on SCM surfaces.

Prior approval and coordination in writing with the PennDOT Project Manager or designee is required in advance of utilizing this pay item.

Payment will not be made for transport travel time to/from the work area to rental or subcontractor facilities.

Revised 4/02/2026 Page 12 of 13

EQUIPMENT:

Low Ground Pressure (LGP) mowing equipment must meet all of the following requirements:

1. Minimum Deck Width: Shall be at least 42 inches for all mowers (riding, stand-on, or self-propelled walk-behinds) to ensure operational efficiency in SCMs.

2. Maximum Deck Width: 60 inches for riding/stand-on mowers.

3. Maximum Axle Load: Shall not exceed 4 tons (8,000 lbs) per axle, inclusive of mower, operator (200 lbs allowance), fuel, attachments, and debris collection implements. Dual-axle configurations must distribute load evenly with no single axle >4 tons.

4. Maximum Overall Weight: Total operating weight ≤1,500 lbs (empty weight + operator + full fuel).

5. Operation: (under 5 tons/axle with 7 psi target, 20 psi max turf tread tires); verify weights via manufacturer spec sheets.

Examples:

Model/Example Deck Width Dry Weight Type Notes History

Toro TimeCutter ZT 4200 42-50" ~950 lbs Zero-turn Turf tires

Scag Liberty Z SFZ48-54 48-54" ~1,100 lbs Stand-on Suspension

Ferris ISX800 Stand-On 52" 52" ~1,200 lbs Stand-on Turf tires

Gravely Pro-Walk 42" 42" ~650 lbs Self-propelled Minimum size

Exmark Metro 48" 48" ~800 lbs Self-propelled Walk-behind

PERSONNEL: Additional personnel are not required with this item and will not be paid for unless authorized by the Project Manager or Designee using the SCM Maintenance Additional one (1) Crew Member line item. A minimum of one (1) crew member shall be used to operate the mower. Contractor shall determine which crew member(s) are eligible to operate mower. Operator(s) shall possess necessary training to operate machine in a competent and safe manner.

Item 3: SCM Maintenance Additional One (1) Crew Member

Provide one (1) person as directed by the Project Manager or Designee to assist SCM Maintenance Four (4) Person Crew in various tasks. This person shall be required to perform all tasks listed in pay item one (1).

Additional crew member shall have the necessary training and category of driver’s license to ensure that any/all Work Zone Traffic Control equipment can be set up, operated, moved, and taken down as necessary each day. Crew member shall have a minimum of one (1) year of experience in this type of work.

Prior approval and coordination in writing with the PennDOT Project Manager or designee is required in advance of utilizing this pay item.

Revised 4/02/2026 Page 13 of 13

Item 4: Shadow Vehicle with Attenuator, Flashing Arrow Panel, and Yellow Light

This pay item is to provide a vehicle positioned in the work area in advance of a work site to provide information to approaching drivers or protection for the workers or work vehicle. Personnel must possess a valid driver’s license of the proper class and endorsements as required by the current laws and be familiar with Publication 213 and operating the equipment under its provisions.

EQUIPMENT: Shadow Vehicle(s) with Attenuator, Flashing Arrow Panel, and Flashing/Revolving Yellow Lights shall meet the minimum requirements of Publication 213.

In some cases, two (2) Shadow Vehicles will be required to meet the minimum requirements of Publication

213. When two vehicles are needed, each vehicle will be invoiced at the hourly rate.

All other WZTC equipment as defined in Section 11 WZTC Requirements, are considered incidental.

Prior approval and coordination in writing with the PennDOT Project Manager or designee is required in advance of utilizing this pay item.

Payment will be made for approved hours worked on site related to Work Zone Traffic Control (WZTC) set up, maintenance, and removal only. Payment will not be made for transport travel time to/from the work area to rental or subcontractor facilities.

Item 5: Flashing Arrow Panel-Trailer Mtd.

This pay item is to provide trailer-mounted Flashing Arrow Panel to provide information to approaching drivers or protection for the workers or work vehicle. Personnel deploying the sign must possess a valid driver’s license of the proper class and endorsements as required by the current laws and be familiar with Publication 213 and operating the equipment under its provisions.

EQUIPMENT: The Flashing Arrow Panel-Trailer Mtd. shall meet the minimum requirements of Publication 213.

All other WZTC equipment as defined in Section 11 WZTC Requirements, are considered incidental.

Prior approval and coordination in writing with the PennDOT Project Manager or designee is required in advance of utilizing this pay item.

Payment will be made for approved hours worked on site related to Work Zone Traffic Control (WZTC) set up, maintenance, and removal only. Payment will not be made for transport travel time to/from the work area to rental or subcontractor facilities.