SPM4A213R0002_(issued26Dec12).pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 7900)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXT.

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXT.

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) 41 U.S.C. 253 (c)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV,. 9-97)

Prescribed by GSA - Far (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

See Att 1A & 1B 1 109

SPM4A2

SPM4A2-13-R-0002

INGRID V. SMITH INGRID.SMITH@DLA.MIL

804 279 6302

12/26/2012 gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text

WR-ALC AND WORLDWIDE

HUB & BLADE

gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text

DLA AVIATION (ARCJ)

8000 JEFFERSON DAVIS HIGHWAY

RICHMOND, VA 23297-5100

gpp5289 Typewritten Text

SEE SECTION L

gpp5289 Typewritten Text gpp5289 Typewritten Text

SEE L.8.1

gpp5289 Typewritten Text N/A gpp5289 Typewritten Text 02/12/2013 gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text Starts @ 13 gpp5289 Typewritten Text Starts @ 13 gpp5289 Typewritten Text Starts @ 13 gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text gpp5289 Typewritten Text

2:00 PM

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED

SPM4A2-13-R-0002

Page

NAME OF OFFEROR OR CONTRACTOR

50336-101 NSN 7540-01-152-8067

US GOVERNMENT PRINTING OFFICE 1990-262-081

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION A – GENERAL INFORMATION TO OFFERORS

A.1 OVERVIEW

A.1.1 This is a solicitation for Indefinite Delivery Indefinite Quantity (IDIQ) Firm-Fixed-Price (FFP) contracts for Warner Robins Air Logistics Complex (WR-ALC) Propeller (Prop) Shop and worldwide (WW) Hub & Blade supply support with associated supply chain management.

A.1.2 The requirement herein is a partial small business set-aside in accordance with FAR 19.502-3. Two awards will be made on an All or None basis for the items associated with each individual schedule included herewith: an award for supply support and associated supply chain management functions for the 932 National Stock Numbers (NSNs) for unrestricted competition (Attachment 1A) and an award for supply support and associated supply chain functions for the 446 NSNs set-aside for small business (Attachment 1B).

A.1.3 The contract term specifies a base period of three-years and a single, two-year option period.

A.1.4 All references to “Contractor” or “contract” herein, refer to the single contract that will result for each portion (i.e. Unrestricted or Set-Aside) of the Prop Shop & WW Hub & Blade requirement.

A.2 INTRODUCTION

A.2.1 This solicitation and resulting contract is for supply support with associated supply chain management of the Prop Shop & WW Hub & Blade population. The solicitation specifies the Contractor shall utilize its supply chain network to plan for, obtain and maintain sufficient inventory necessary to meet industrial customer demands at WR-ALC, worldwide operational customers and Foreign Military Sales (FMS).

A.2.3 The Contractor shall provide the Prop Shop & WW Hub & Blade population of items provided at Attachment 1A (unrestricted) or 1B (set-aside).

A.2.2 The supply chain management functions to be performed by the Contractor include:

demand planning and forecasting, purchasing & supplier management, finance (i.e.

contractor-owned inventory) and inventory management, quality control & quality system management, receipt, storage & warehousing, obsolescence management, packaging, transportation/transportation coordination, and customer service. Additionally, the Contractor will manage a “store front” at WR-ALC with contractor-owned pre-positioned inventory on government-furnished space to support the industrial customer performance requirements detailed herein.

A.2.4 Section C specifies all minimum requirements for compliance in an offeror providing a responsive proposal for evaluation and award consideration.

A.3 ORDERING PROCEDURES

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Order placement will be via Electronic Data Interchange (EDI) transmissions in accordance with American National Standards Institute (ANSI), ANSI X12 Standards through a registered Value Added Network (VAN). Issuance of an EDI transmission from the Contracting Officer constitutes a binding order and the Contractor is required to commence performance upon receipt of a binding order.

A.4 FACSIMILE PROPOSALS

FACSIMILE proposals will NOT be accepted. However, facsimiles are authorized for amendments and/or withdrawals only and should be transmitted to: (804) 279-4165.

A.5 OFFEROR AUTHORIZED REPRESENTATIVE(S)

Offerors shall identify individual(s) authorized to represent the offeror’s position and commit the offeror in all exchanges between Government and offeror:

Name:

Title/Position:

Phone Number:

E-Mail Address:

A.6 EXECUTED REQUEST FOR PROPOSAL DOCUMENTS AND CERTIFICATIONS

Executed Request for Proposal Documents and Certifications shall contain the signed original of all documents requiring signature of the offeror. Use of reproductions of signed originals of the SF33, Solicitation, Offer and Award; SF30 Amendment of Solicitation/Modification of Contract;

and Representations, Certifications and Other Statements of Offerors, is authorized in the copies of the proposal. Subsequent pages following the SF33 (except for the completed Representations, Certifications and other statements of Offerors) or SF30 should not be submitted.

A.7 NOTES

A.7.1 Unless expressly stated otherwise herein, the term “days” refers to calendar days.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION B – SCHEDULE OF SUPPLIES AND SERVICES

B.1 The Section B spreadsheets, incorporated as Attachment 1A and 1B contains the WR-ALC Prop Shop & WW Hub & Blade Program NSNs for contract support. Offerors shall submit proposed pricing for the appropriate portion of the subject acquisition in accordance with the unit price (U/P) structure identified herein.

Element of Requirement

Base Year 1 Base Year 2 Base Year 3 Option Year 1 Option Year 2

Supplies with associated Supply Chain Management for WR-ALC Unrestricted or Set- Aside NSNs

Attachment 1A or Attachment 1B Tab WR-ALC

Attachment 1A or Attachment 1B Tab WR-ALC

Attachment 1A or Attachment 1B Tab WR-ALC

Attachment 1A or Attachment 1B Tab WR-ALC

Attachment 1A or Attachment 1B Tab WR-ALC

Supplies with associated Supply Chain Management

WW & FMS

Unrestricted or Set- Aside NSNs

Attachment 1A or Attachment 1B Tab WW & FMS

Attachment 1A or Attachment 1B Tab WW & FMS

Attachment 1A or Attachment 1B Tab WW & FMS

Attachment 1A or Attachment 1B Tab WW & FMS

Attachment 1A or Attachment 1B Tab WW & FMS

Surge & Sustainment for Unrestricted or Set-Aside NSNs

Attachment 1A or Attachment 1B Tab S&S

Attachment 1A or Attachment 1B Tab S&S

Attachment 1A or Attachment 1B Tab S&S

Attachment 1A or Attachment 1B Tab S&S

Attachment 1A or Attachment 1B Tab S&S

B.1.1 Offerors shall use the Annual Demand Quantity (ADQ) identified in the applicable Section B spreadsheet Attachment 1A or 1B tab in order to establish unit prices for the Hub & Blade population of items.

B.1.2 Offerors shall note, however, the Hub & Blade NSN population and data is subject to change. The ADQ data is provided to assist offerors in analysis and proposal development only. Additionally, the government has provided material requisition history for the Hub & Blade population of items at Attachments 2A and 2B. The government neither warrants nor guarantees the Contractor will realize the stated ADQ or historical demands during contract performance beyond the guaranteed minimum stated herein.

B.1.3 Awards will be made on an All or None Basis by unrestricted (non-set-aside) and set-aside portions. Offerors failing to provide pricing for all NSNs within the applicable unrestricted or set-aside portion may be rejected from award consideration.

B.2 Supplies with Associated Supply Chain Management Unit Prices (WR-ALC) are FFP and shall include costs associated with the end-item material supplied and all associated supply chain management / logistics performance requirements set forth within this solicitation for store front support at WR-ALC.

B.3 Supplies with Associated Supply Chain Management Unit Prices (Operational & FMS) are FFP and shall include costs associated with the end-item material supplied and all associated supply chain management / logistics performance requirements set forth within this solicitation for shipments to worldwide and FMS customers.

B.4 Surge & Sustainment (S&S) NSNs are identified at Attachment 1A or 1B and shall be priced as a FFP unit price for each contract year.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

B.4.1 The Monthly Wartime Rate (MWR) is the S&S quantity, which is above the normal requirements that may be ordered by the government during a military contingency. The MWR is expressed as a 30-day recurring surge quantity requirement.

B.5 All contract prices established by award of the solicitation may be made publically available.

By submitting a proposal, the resulting Contractor agrees to publication of its unit prices outlined herein.

B.6 Section B Spreadsheet (Attachment 1A and Attachment 1B) Information / Definitions

Section B Tab 1, entitled “WR-ALC” Supplies with Associated Supply Chain Management Unit Prices

a. Unrestricted or Set-Aside NSN – Self Explanatory

b. Unrestricted or Set-Aside NIIN – Self Explanatory

c. U/P Base Period, Year One – Self Explanatory

d. U/P Base Period, Year Two – Self Explanatory

e. U/P Base Period, Year Three – Self Explanatory

f. U/P Option Period, Year One – Self Explanatory

g. U/P Option Period, Year Two – Self Explanatory

h. Part Number – This is the part number for the applicable NSN and required for all items except those identified as AMSC G (see column n)

i. Offeror Remarks – Self Explanatory

j. Estimated ADQ WR-ALC – This is the estimated WR-ALC annual demand quantity for the NSN

k. Item – Self Explanatory

l. UI – Unit of Issue; for items included in this solicitation unit of issue are EA-Each, FT-

Feet, PR-Pair, LB-Pound and shall be priced in accordance with the applicable UI

m. AMC – Acquisition Material Code which identifies the competitive nature of the item (see

DFARS PGI 217.7506 Part 2)

n. AMSC – Acquisition Material Suffix Code which identifies the availability of data associated with the item or specific technical characteristics (see DFARS PGI 217.7506 Part 2)

Drawings for NSNs containing fully open data packages (i.e. AMC/AMSC of 1/G) are available via DLA Collaboration Folders at the following link:

https://pcf1.bsm.dla.mil/cfolders/. Offerors shall contact the cFolders Helpdesk at 866- 335-4357 for any access or navigation issues.

o. PIC – Place of Inspection Code; this indicates where inspection and acceptance will occur for each NSN; “1” or “C” indicate origin inspection and acceptance while “2” indicates destination inspection and acceptance (refer to requirements at C.4.1.3 and its subparts below regarding the Contractor’s responsibility for performing origin inspection and acceptance for NSNs PIC coded “1” or “C”)

p. QCC – Quality Control Code; a three digit code that indicates the level of quality assurance applicable to the item; the first, second and third position codes applicable to items subject to this requirement are defined as follows:

First Position – Contract Quality Requirements B: Commercial (any system offered) https://pcf1.bsm.dla.mil/cfolders/

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C: Contractor Responsibility D: Standard Inspection E: Higher Level Contract Quality Tailored ISO 9000 F: Higher Level Contract Quality ISO 9000 J: Standard Inspection – First Article Testing Government L: Higher Level Contract Quality ISO 9000 – First Article Testing Government R: Higher Level Contract Quality ISO 9000 – First Article Testing Contractor

Second Position – Quality Subsystem Identification A: No Quality Subsystem Requirements B: Product Verification Testing (PVT) C: Measurement and Test Equipment (M/TE)

E: PVT / M/TE

Third Position – Quality Specific Requirement A: No Specific Requirements B: Calibration System Requirements C: Quality Assurance Letter of Instruction (QALI) M: One or More Codes and Local Clause(s) Apply P: Additional Requirements – Refer to Quality Guidance / Contract Guidance Text

q. FAT – First Article Test; if a “Y” is listed in this column, the associated NSN includes FAT requirements

r. CSI – Critical Safety Item; NSNs coded as Air Force CSIs are identified by an “AF” in this column, NSNs coded as Army CSIs are identified by an “A” in this column, and NSNs coded as Navy CSIs are identified by an “N” in this column

s. DPAS Pri Rating – Defense Priority and Allocation System (DPAS) Priority Rating

t. DPAS Rating Pro Ind – DPAS Rating Program Identifier

u. Remarks – Self Explanatory

Section B Tab 2, entitled “WW & FMS” Supplies and Associated Supply Chain Management Operational & FMS Unit Prices

a. Unrestricted or Set-Aside NSN – Self Explanatory

b. Unrestricted or Set-Aside NIIN – Self Explanatory

c. U/P Base Period, Year One – Self Explanatory

d. U/P Base Period, Year Two – Self Explanatory

e. U/P Base Period, Year Three – Self Explanatory

f. U/P Option Period, Year One – Self Explanatory

g. U/P Option Period, Year Two – Self Explanatory

h. Part Number – This is the part number for the applicable NSN and required for all items except those identified as AMSC G (see column n)

i. Offeror Remarks – Self Explanatory

j. Estimated ADQ WW & FMS – This is the estimated WW & FMS annual demand quantity for the NSN

k. Item – Self Explanatory

l. UI – Unit of Issue; for items included in this solicitation unit of issue are EA-Each, FT-

Feet, PR-Pair, LB-Pound and shall be priced in accordance with the applicable UI

m. AMC – Acquisition Material Code which identifies the competitive nature of the item (see

DFARS PGI 217.7506 Part 2)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

n. AMSC – Acquisition Material Suffix Code which identifies the availability of data associated with the item or specific technical characteristics (see DFARS PGI 217.7506 Part 2)

Drawings for NSNs containing fully open data packages (i.e. AMC/AMSC of 1/G) are available via DLA Collaboration Folders at the following link:

https://pcf1.bsm.dla.mil/cfolders/. Offerors shall contact the cFolders Helpdesk at 866- 335-4357 for any access or navigation issues.

o. PIC – Place of Inspection Code; this indicates where inspection and acceptance will occur for each NSN; “1” or “C” indicate origin inspection and acceptance while “2” indicates destination inspection and acceptance

p. QCC – Quality Control Code; a three digit code that indicates the level of quality assurance applicable to the item; the first, second and third position codes applicable to items subject to this requirement are defined as follows:

First Position – Contract Quality Requirements B: Commercial (any system offered) C: Contractor Responsibility D: Standard Inspection E: Higher Level Contract Quality Tailored ISO 9000 F: Higher Level Contract Quality ISO 9000 J: Standard Inspection – First Article Testing Government L: Higher Level Contract Quality ISO 9000 – First Article Testing Government R: Higher Level Contract Quality ISO 9000 – First Article Testing Contractor

Second Position – Quality Subsystem Identification A: No Quality Subsystem Requirements B: Product Verification Testing (PVT) C: Measurement and Test Equipment (M/TE)

E: PVT / M/TE

Third Position – Quality Specific Requirement A: No Specific Requirements B: Calibration System Requirements C: Quality Assurance Letter of Instruction (QALI) M: One or More Codes and Local Clause(s) Apply P: Additional Requirements – Refer to Quality Guidance / Contract Guidance Text

q. FAT – First Article Test; if a “Y” is listed in this column, the associated NSN includes FAT requirements

r. CSI – Critical Safety Item; NSNs coded as Air Force CSIs are identified by an “AF” in this column, NSNs coded as Army CSIs are identified by an “A” in this column, and NSNs coded as Navy CSIs are identified by an “N” in this column

s. DPAS Pri Rating – Defense Priority and Allocation System (DPAS) Priority Rating

t. DPAS Rating Pro Ind – DPAS Rating Program Identifier

u. Non-Mfr Rule Waiver – NSNs marked with an “X” in this column are subject to a waiver of the Non-Manufacturer Rule (as defined at FAR 19.001)

The remainder of this page intentionally left blank.

https://pcf1.bsm.dla.mil/cfolders/

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

Section B Tab 3, entitled “S&S” Surge & Sustainment

a. Unrestricted or Set-Aside NSN – item identified as an S&S NSN under the applicable unrestricted or set-aside population

b. Unrestricted or Set-Aside NIIN – Self Explanatory

c. S&S MWR – Monthly Wartime Rate – quantity needed every 30 days upon notification of an S&S requirement

d. U/P Base Period, Year One U/P – Self Explanatory

e. U/P Base Period, Year Two U/P – Self Explanatory

f. U/P Base Period, Year Three U/P – Self Explanatory

g. U/P Option Period, Year One U/P – Self Explanatory

h. U/P Option Period, Year Two U/P – Self Explanatory

i. Government Investment (if any) – Dollar Value, by NSN proposed for the government to invest for S&S support at execution

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

SECTION C -- DESCRIPTION / SPECIFICATIONS / PERFORMANCE WORK STATEMENT

C.1 GENERAL

C.1.1 DLA is currently executing a Virtual Prime Vendor (VPV) contract, SPM4AX-09-D-9405 (originally awarded under contract SP0400-02-D-9409) in support of C-130, P-3, and E-2 / C- 2 Hub & Blade requirements which expires 05 Jun 14. Because the majority of items identified in this solicitation are currently supported under said contract, the WR-ALC Prop Shop & WW Hub & Blade requirement includes transition and implementation requirements to provide Air Force, Navy and FMS customers with a seamless transition to Contractor performance.

C.2 SCOPE

C.2.1 The Performance Work Statement (PWS) defines the WR-ALC Prop Shop & WW Hub & Blade scope of effort to be supply support and associated supply chain management for the Unrestricted or Set-Aside population of items/portions of the requirement. The Contractor shall provide supplies and associated supply chain management in support of industrial customers at WR-ALC and worldwide operational customers and FMS. The WR-ALC Prop Shop & WW Hub & Blade schedule of supplies is identified at Attachment 1A (unrestricted) and Attachment 1B (set-aside); future NSNs may be added for Program support as they are identified throughout the contract term. NSNs added to the unrestricted portion will include all sole source United Technologies Aerospace Systems (UTAS) (to include Hamilton Sundstrand) items and Critical Safety Items (CSIs). NSNs added to the set-aside portion will include all other items (i.e. non-UTAS sole source and non-CSIs).

C.2.2 The solicitation outlines the following areas of responsibility that the Contractor will be required to execute for industrial, operational and FMS customer support:

• Demand Planning & Forecasting

• Purchasing, Order Processing & Fulfillment

• Supplier Management

• Finance (contractor-owned inventory)

• Item Management (i.e. stock levels & locations)

• Quality Control & Quality System Management

• WR-ALC Store Front Establishment & Management

• Warehouse Management & Operations

• Obsolescence Management

• Packaging & Shipment Preparation

• Distribution & Transportation Management

• Customer Support Services

C.2.3 The WR-ALC Prop Shop & WW Hub & Blade is a FFP IDIQ contract with a period of performance of five (5) years; a three-year base period and a single, two-year option period, to be exercised at the discretion of the Government.

C.2.4 The ordering period is set forth at FAR 52.216-18, incorporated herein.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

C.3 CONTRACT TRANSITION & IMPLEMENTATION

C.3.1 The total length of the contract implementation/transition is estimated to be 180 days.

The implementation/transition period shall begin on the date of WR-ALC & WW Hub & Blade contract award and end on or before the existing contract’s final expiration on 05 Jun 2014.

The transition period is not finite as the WR-ALC & WW Hub & Blade contract award date is unknown at this time.

C.3.2 During implementation, the Contractor shall perform all functions necessary to enable full performance at contract execution and no later than 06 Jun 14. These functions include, but are not limited to: establishing (or modifying) the necessary warehouse infrastructure (to include WR-ALC store front), business partnerships, supplier agreements, materiel, systems (e.g. EDI testing), and customer service necessary to perform the requirements herein.

C.3.3 Existing contract and DLA Retail inventory levels shall be provided by the government beginning 06 Jun 13 as the Contractor may have the option to purchase residual inventory from the government during the transition period.

C.3.4 Implementation Reporting

C.3.4.1 The Contractor shall submit incremental status reports to update the Contracting Officer on its implementation progress during this period. At a minimum, these status reports are to be submitted, in writing to the Contracting Officer, at the following milestones and corresponding no later than (NLT) timeframes:

5% of Implementation Plan executed – NLT day 30 of implementation period 25% of Implementation Plan executed – NLT day 45 of implementation period 50% of Implementation Plan executed – NLT day 90 of implementation period 75% of Implementation Plan executed – NLT day 120 of implementation period 95% of Implementation Plan executed – NLT day 165 of implementation period

C.3.4.2 These reports must be submitted at a rate reflecting progress and actual completion of events toward implementation (i.e., those chronological events listed in the Contractor’s Implementation Plan as required at Section L) such that the Contracting Officer can form a reasonable belief that full performance will be achieved by the end of the Implementation Phase and that the corresponding percentage of completion has been achieved as at each milestone.

C.3.4.3 During the last month prior to full execution, the government reserves the right to request additional implementation status reports, at no additional cost.

C.3.5 Performance Review Boards (PRBs)

C.3.5.1 While not solely applicable to contract implementation/transition, PRBs will be held at 90 days and 150 days after the contract start date--and quarterly thereafter for the first two contract years. The intent of the PRBs is to monitor and assess contract performance, to coordinate responses and foster solutions to challenges encountered during and after Contractor implementation.

OPTIONAL FORM 336 (4-86)

C.3.5.1.1 For the remainder of the base period and single option period, the Contracting Officer expects to extend the PRB periods to semi-annually and will provide the Contractor with notification prior to the final PRB during the second base year.

C.3.5.1.2 PRBs for the unrestricted and set-aside award will be conducted separately.

C.3.5.2 PRBs shall alternate between in-person and telephonic (or video, if available) conference meetings with the first PRB being conducted in-person. The Contractor shall host the first PRB at its location (selected to encourage maximum participation from the government) and the government will alternate hosting subsequent PRBs at Warner Robins Air Force Base.

C.3.5.2.1 Less formal in-process meetings, occurring telephonically, are anticipated to occur throughout the contract term for day-to-day activities in ensuring successful contract performance to all customers.

C.3.5.3 The PRBs will be co-chaired by DLA Aviation and the Contractor and Contractor participants shall include those key personnel as identified at L.10.3.2. The Contractor shall develop an agenda (in accordance with C.3.5.4 below and as approved by the Contracting Officer) and distribute the agenda to perspective attendees no later than 5 days before the PRB. Meeting slides and resulting minutes for these reviews shall be submitted in the Contractor’s format (as approved by the Contracting Officer) and made available to attendees in electronic format by encrypted email, email with password-protected file or via access through the Contractor’s website.

C.3.5.4 During the PRB, the Contractor shall provide status of schedules, program goals and any process improvement initiatives and, at a minimum, provide status on the following Program elements:

• Program Overview – to include overall schedule status

• Transition Issues (as applicable), Delays, Concerns

• Industrial and Operational Metric Performance

• Quality/ Safety Issues

• Quality Assurance Issues

• Customer Service Support – to include the CSR on-site at WR-ALC

• Supplier Issues

• Obsolescence Issues

• FMS issues (if applicable)

• Other Issues or Challenges, as approved by the Contracting Officer

• Previous PRB Open Action Items/New Action Item

C.3.5.5 The Contractor will submit PRB minutes for approval by the Contracting Officer within 10-days after each PRB. Other Program Reviews may be conducted as mutually agreed between the Government and the Contractor. The Contractor is responsible for tracking and resolving (as appropriate), action items identified during the PRB.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.3.6 Contractor Support during Transition & Implementation During the 180-day transition & implementation period, the existing contractor is expected to support customer demands in accordance with the terms of that contract. However, in the event the existing contractor cannot fill a demand during this period, the Contractor is expected to support demands. Exceptions to the performance metric may be granted on an order-by-order basis during this period, provided the Contractor provides adequate substantiation to support such.

C.4 WR-ALC PROP SHOP & WW HUB & BLADE CUSTOMER SUPPORT

C.4.1 Industrial Customer Support at WR-ALC

C.4.1.1 The Contractor shall perform the appropriate supply chain management functions to support WR-ALC customer requirements via a store front established at the following location and made available to the Contractor as government-furnished space in accordance with FAR 52.245-1.

C-130 Propeller Shop 455 First Street Bldg 140, Gate 125-37B, Room #61 Robins AFB, GA 31098-1624

C.4.1.1.1 WR-ALC base access clearance requirements apply. The Contractor shall complete the Robins Air Force Base Access Affidavit at Attachment 3 for each employee requiring regular base access and return the completed forms with its proposal and the information required at AF FARS 5352.242-9000, incorporated herein, as described in Section L below.

C.4.1.1.1.1 DLA security officials will complete a background check for each Contractor employee requiring WR-ALC access. Upon contract award, the Contractor shall provide to the Contracting Officer the personal information for each of these employees including, but not limited to, name, address, date of birth and Social Security Number. The Contractor shall be required to maintain a record of this information and update it throughout the life of the contract.

C.4.1.2 The Contractor shall plan and pre-position appropriate levels of their inventory at the store fronts in order to support the industrial customer performance requirements identified below.

C.4.1.2.1 The total space available at the C-130 Propeller Shop is 858 square feet. The space available for unrestricted and set-aside portions of the requirement is currently under review.

C.4.1.2.2 The space for each portion will include lockable (to secure contractor-owned inventory) metal cabinets aligned in two rows with cabinets facing one another. The unrestricted Contractor will be provided 370 square feet and the set-aside Contractor will be provided 200 square feet. Attachment 4 identifies the complete breakdown of storage area space available (858 square feet): DLA space (198 square feet), common area (90 square feet) and the aforementioned unrestricted Contractor (370 square feet)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

and set-aside Contractor (200 square feet).

C.4.1.2.3 The current WR-ALC Prop Shop days and hours of operation are Monday through Friday, 0700-1545 Eastern Daylight Time (EDT)/ Eastern Standard Time (EST) and the Contractor is expected to have its store front manned during these hours.

C.4.1.2.4.1 As mission requirements dictate, the Prop Shop may work a Saturday shift. The decision for a Saturday shift is made no later than 1200 (EDT/EST) the Thursday prior to the Saturday shift. The Contractor may be required to man its store front during this Saturday shift and if so required, shall support customer demands in accordance with the performance requirements at C.4.1.6 below.

C.4.1.3 Inspection & Acceptance

C.4.1.3.1 The majority of NSNs subject to industrial support require Destination inspection and acceptance. Those NSNs requiring Destination inspection and acceptance are designated by a “2” under the Place of Inspection Code (PIC) column per Attachments 1A and 1B.

C.4.1.3.2 Those NSNs that typically require Origin inspection and acceptance are designated by a “1” or “C” under the PIC column per Attachments 1A and 1B.

However, due to the performance requirements of the acquisition, the responsibility for Origin inspection & acceptance required for these NSNs shall be performed by the Contractor and the Contractor shall retain records the appropriate inspections and acceptance occurred.

C.4.1.3.2.1 For purposes of delivery order issuance under the contract, the orders will reflect Destination inspection & acceptance.

C.4.1.4 Packaging & Marking

C.4.1.4.1 Packaging shall be commercial pack in accordance with ASTM D-3951.

C.4.1.4.2 The Contractor shall comply with all applicable labeling, marking and documentation requirements specified by MIL-STD-129P, Standard Practice for Military Marking.

C.4.1.5 FOB Point & Transportation The shipping terms for industrial site support are FOB Destination.

C.4.1.6 Performance Standards Industrial customer support requires availability on demand (AOD) and Backorder Age performance metrics, detailed at Table 1 below.

Delivery order creation and issuance, as used in this section, is defined as the date of the EDI 997 Functional Acknowledgement. The metric “clock” is based on the hours of operation at C.4.1.2.4 above.

OPTIONAL FORM 336 (4-86)

Table 1

Industrial Customer Performance Metric

Minimum Performance Standard

AOD (within 24 hours after receipt) 96% AOD (within 48 hours after receipt) 98% BA < 30 Days 70% BA < 60 Days 50% BA < 90 Days 25%

C.4.1.6.1 Availability on Demand calculates materiel available in accordance with the timeframes established at Table 1 in a given month of performance.

C.4.1.6.1.1 AOD is measured from the time of customer demand/Contractor receipt of order and starts with the Contractor’s EDI 997 functional acknowledgement and is completed upon customer materiel receipt.

C.4.1.6.1.2 AOD is reported as a percent of orders receipted within 24 hours and within 48 hours.

C.4.1.6.2 Backorder Age tracks those orders not filled within the 48-hour AoD requirements at C.4.1.6.1 above and calculates age of backorders at delivery.

C.4.1.6.2.1 The BA timeframe includes order creation/receipt of a delivery order (via EDI 997) to Contractor delivery and receipt by the DLA store front representative.

C.4.1.6.2.2 BA is measured by order as volume of orders not created/closed within 2 days and includes orders created/still open by the following age buckets: 3-30 days, 31-60 days, 61-90 days, and 91+ days.

C.4.1.6.3 Reporting The government will provide the Contractor the monthly metric performance report within 15 days from the end of the preceding month. The Contractor is expected to submit all known challenges to calculations on individual delivery orders utilized in the metrics, via email to the Contracting Officer within 10 days. The challenge shall include the rationale and all supporting evidence. The Contracting Officer shall make the final decision to the challenge request within 5 days after receipt to include any final challenges submitted by the Contractor no more than 15 days after the conclusion of the performance period. If the Contractor does not submit a timely challenge, then no adjustment will be made to the monthly or annual/performance period performance metrics.

C.4.1.6.3.1 Orders that may be excluded from metric reporting may include government-caused delays as the exclusions would be substantiated via the Contractor challenge process.

C.4.1.6.4 Failure to Metric & Recovery Plan If the Contractor fails to meet performance for a particular delivery order(s) and within 5 days after receiving written notice of such from the Contracting Officer, the Contractor shall submit a get well plan

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

for the applicable NSN(s). The plan will identify the cause(s) of the failure and the specific steps that have been and will be taken to immediately correct the failure. If the Contracting Officer determines the plan is inadequate to address the cause of the failure, the Contracting Officer may require additional remedy action by the Contractor, at no cost to the government.

C.4.1.6.5 Delivery shall be as specified, except for the Federal holidays indicated below and Warner Robins Energy Days or other base closures. When a scheduled delivery requirement falls on one of these days, delivery will take place on the next business day (in accordance with the hours of operation at C.4.1.2.4). If the holiday falls on a Saturday, the holiday is celebrated the preceding Friday. If the holiday falls on a Sunday, the holiday is celebrated the following Monday.

New Year’s Day Labor Day Martin Luther King’s Birthday Columbus Day Presidents’ Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day

The Contractor will be notified no less than five business days in advance of an Energy Day.

C.4.1.7 Customer Service Representative (CSR) The Contractor shall provide a CSR on-site at WR-ALC to physically interface with DLA Aviation forward presence and the AF customer, as appropriate to facilitate improved forecasting, maintenance and production planning, materiel expedites to prevent work stoppages, and warranty problems as well as providing a Contractor focal point to assist with any engineering and technical issues.

C.4.1.7.1 The government anticipates that exchange of information with this CSR will be the primary means for Contractor and DLA Aviation personnel to address elements/issues involving WR-ALC support on a day-to-day basis.

C.4.2 Operational Customer Support

C.4.2.1 The Contractor shall perform the necessary supply chain management functions to support worldwide (i.e. within Continental United States (CONUS) and Outside Continental United States (OCONUS)) operational customers within the delivery timeframes identified at Table 2 below and FOB Origin terms stated herein.

C.4.2.2 Inspection & Acceptance

C.4.2.2.1 The majority of NSNs subject to operational support require Destination inspection and acceptance. Consistent with the requirements at C.4.1.3.1 above, Destination inspection and acceptance NSNs are designated by a “2” under the PIC column per Attachments 1A and 1B.

C.4.2.2.2 The remaining NSNs subject to operational support require Origin inspection and acceptance and are designated by a “1” or “C” under the PIC column per

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Attachments 1A and 1B. The origin inspection-coded materiel will be procured outside of a government contract. Therefore, the Defense Contract Management Agency (DCMA) personnel will not be able to assess these items during the applicable manufacture, assembly, or final inspection at the supplier’s location or when inspected by the Contractor upon receipt. As a result, the following requirements, at a minimum, will apply to each first lot shipment of applicable materiel (with subsequent lot shipments shipping under Destination inspection and acceptance):

C.4.2.2.2.1 DCMA will verify the Contractor’s and/or the item manufacturer’s technical records to establish reasonable assurance the item presented for acceptance meets all technical requirements. The Contractor shall ensure suppliers’ maintain objective evidence that products were properly manufactured, inspected and meet requirements. Government customers shall have access to said technical and quality records.

C.4.2.2.2.2 The following additional requirements apply solely to Critical Safety Items (CSI) designated by an “N” (or “AF & N”) under the CSI column at Attachment 1A.

1. The Contractor shall provide the CSI manufacturer’s compliance with

AS9100 requirements. Evidence of compliance includes: a) the CSI manufacturer’s Certificate of AS9100 Registration or b) Contractor’s assessment report of AS9100 compliance, showing the relevant dates, scope, limitations, final findings and conclusions, and re-examination requirements.

2. The Contractor shall provide Mill test report(s)/certificate(s) identifying the material test values and chemical analysis, heat/lot number (if applicable), and lot/batch number (if applicable) traceable to CSI work order(s).

3. The Contractor shall provide special process certificates for processes, inspections, and tests conducted external to the supplier, identifying the special process provider, certificate number, processes performed and date, and results.

4. The Contractor shall provide Work Order Process Sheets, Operation Sheets, and/or Job Traveler(s) showing:

• the purchase order number, item part number(s), applicable drawing(s) and revision; quantities ordered, and date(s) of manufacture,

• required manufacturing processes, operations, and workmanship requirements;

• required in-process inspections/verification points, final inspections/test requirements, and all inspections performed, inspection results (e.g. pass/fail or actual values when specified) with inspector stamps, initials, or electronic signatures and date(s) of inspections;

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

• if serialization is required, inspection data for each serialized item;

• raw material certificate information identifying the original mill to enable traceability of the work order to the material source;

• special process requirements, identification of the special process provider(s), and special process certification information to enable traceability of the work order to special processors.

5. If the CSI is an assembly, the Contractor shall provide documented evidence that the constituent parts of the assembly were: 1) manufactured and inspected properly, 2) the assembly was properly constructed and inspected, and 3) the assembly was tested in accordance with the applicable drawing or acceptance test.

6. The Contractor shall provide any other technical information regarding additional process, operations, inspections, or test performed by the Contractor prior to presenting the CSI for acceptance. Such Contractor activities include actions taken by the Contractor at the CSI supplier’s facility, at a Contractor facility, or by a third party facility.

7. The Contractor shall provide a Contractor Certificate of Conformance, specific to the part number(s) and delivery order, certifying that the supplies conform to all applicable drawings and/or specifications and that all other contract, purchase order, and quality requirements have been met.

8. If special packaging is required, the Contractor shall ensure the products meet those requirements and that the packaging has not been compromised in a way that could materially affect the items.

9. The following evidence may also be considered, when required in writing, by the Contracting Officer:

a. Evidence that either: 1) the CSI part numbered item was subject to First Article Inspection (FAI) in accordance with AS9102, or 2) that the supplier successfully manufactured the CSI part numbered item for the Contractor within two years prior to the date of manufacture of the items offered for acceptance.

b. If there were non-conformances on the CSI(s), material review records, “use as is” findings or rework or repair requirements, and inspections on reworked or repaired item(s).

C.4.2.3 Packaging & Marking

C.4.2.3.1 Packaging shall be commercial pack in accordance with ASTM D-3951.

C.4.2.3.2 The Contractor shall comply with all applicable labeling, marking and documentation requirements specified by MIL-STD-129P, Standard Practice for Military Marking. Military Shipping Labels (MSLs) shall be generated from the Vendor

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Shipment Module (VSM), detailed at C.4.2.4 below.

C.4.2.3.3 Radio Frequency Identification (RFID) requirements shall apply consistent to the requirements set forth at DFARS 252.211-7006.

C.4.2.4 FOB Point & Transportation The shipping terms for operational support are FOB Origin. The Contractor shall utilize VSM or any follow-on government system/process for all operational customer delivery orders.

C.4.2.4.1 The Contractor shall establish a VSM profile at the following website:

https://dpms.ddc.dla.mil. Any questions with establishing an account should be directed to DLA Distribution VSM personnel at 1.800.456.5507 or delivery@dla.mil.

C.4.2.4.2 When an order is ready for release, the Contractor will select the applicable delivery order in VSM, input shipment characteristics and shipping date. The carrier details will be provided once the aforementioned inputs are made.

C.4.2.5 Delivery The contractor shall deliver Operational customer requirements within the timeframes established at Table 2 below.

Table 2 Delivery Order Category (CAT)^ Codes Timeframe from Operational

Customer Order Receipt to Contractor Delivery^^

CAT 1

Issue Priority Designator (IPD) 1-3

1 Days^^

CAT 2

IPD 4-8

CAT 3

IPD 9-15

3 Days^^

^Note, the EDI 850 Transaction will pass the Priority Code and Delivery Days, which shall identify the corresponding CAT codes reflected in the table above

^^Contractor delivery is defined at C.4.2.5.1 below

C.4.2.5.1 The Contractor has successfully filled an operational demand and achieved On-Time Delivery (OTD) under the contract, when after receipt of a delivery order, the Contractor has submitted the shipment through VSM (to the point where pick-up is scheduled) and delivered the material to the shipment pick-up location, within the delivery timeframes established at Table 2 above.

C.4.2.5.2 Requisitions and subsequent delivery orders operate on a 24-hour basis. The Contractor’s date of receipt as returned in the EDI 997 shall constitute Day 0 under the OTD metric.

C.4.2.5.3 OTD performance is measured monthly, via a calendar month and shall track average OTD performance by: NSN, CAT and total (i.e. all delivery orders) calendar month performance. OTD is calculated by dividing the number of applicable (i.e. NSN, CAT or total) delivery orders delivered on-time (as defined at C.4.2.5.1 above) divided by the total number of applicable (i.e. NSN, CAT or total) delivery orders received.

https://dpms.ddc.dla.mil/ mailto:delivery@dla.mil

OPTIONAL FORM 336 (4-86)

C.4.2.5.4 Partial deliveries shall not constitute compliance with the delivery requirement or performance metric identified; however, partial deliveries are required when a partial quantity is available for immediate supply and the order is in backorder status.

C.4.2.5.5 Canceled delivery orders shall be removed from the monthly metric calculation of OTD performance.

C.4.2.5.6 Backorder Age shall track those orders not filled within the delivery terms/OTD requirements at C.4.2.5 above and calculates age of backorders at delivery.

C.4.2.5.6.1 The BA timeframe includes order creation/receipt of a delivery order (via EDI 997) to Contractor delivery and receipt as defined at C.4.2.5.1 above.

C.4.2.5.6.2 BA is measured by order as volume of orders not created/closed within 1 or 3 days (depending on the order CAT) and includes orders created/still open by the following age buckets: 2/4-30 days, 31-60 days, 61-90 days, and 91+ days.

C.4.2.5.7 Reporting The reporting requirements at C.4.1.6.3 shall apply.

C.4.2.5.7.1 Orders may be excluded from metric reporting may include government-caused delays (e.g. VSM delays or system downtime) as the exclusions would be substantiated via the Contractor challenge process.

C.4.2.5.8 Failure to Metric & Recovery Plan The requirements at C.4.1.6.4 shall apply.

C.4.2.5.9 Delivery shall be as specified, except for the Federal holidays listed at C.4.1.6.5 above. When a scheduled delivery requirement falls on one of these days, delivery will take place on the next business day (in accordance with the hours of operation at C.4.1.2.4). If the holiday falls on a Saturday, the holiday is celebrated the preceding Friday. If the holiday falls on a Sunday, the holiday is celebrated the following Monday.

C.4.2.6 Customer Service The Contractor shall provide customer service support to operational customers through a 1-800 number and a central email address to assist customers with varying customer service issues in an expedient manner and minimally, be available during normal business hours (i.e. Monday through Friday, 0730-1700

EDT/EST).

C.4.3 Foreign Military Sales

C.4.3.1 The Contractor shall perform the necessary supply chain management functions to support FMS customers in accordance with the delivery terms identified at Table 3 below.

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

C.4.3.2 Inspection & Acceptance shall be at Origin.

C.4.3.3 Packaging & Marking

C.4.3.3.1 FMS shipments shall be marked as prescribed by MIL-STD-129P and the Security Assistant Management Manual (SAMM), DoD 5105.38-M.

C.4.3.4 FOB Point & Transportation FMS orders require FOB Origin terms.

Transportation instructions will be included within delivery orders or may be obtained in accordance with DLAD 52.247-9034, incorporated herein.

C.4.3.4.1 The Contractor is required to conform to Military Assistance Program Address Directory (MAPAD) at the Defense Logistics Manual 4000.25, Volume 6 directions for FMS shipments, to include Special Instruction Indicators, identified by the title, “Country Reps and/or Special Instructions.” Similarly, exceptions found in the MAPAD authorize deviation from normal service procedures directions for use of the MAPAD are contained in the directory itself at, http://www2.dla.mil/j- 6/dlmso/elibrary/manuals/dlm/dlm_pubs.asp#v6.

C.4.3.5 Delivery FMS orders are excluded from and the disincentive application to operational customer support as shown at C.5 below. However, FMS orders shall be supported in a manner consistent with that of Contractor performance for industrial and operational customers.

C.4.3.5.1 The…