Pre-Proposal_Conference_(briefed_16Jan13).pdf

1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARNER ROBINS

AIR LOGISTICS COMPLEX

(WR-ALC) AND

WORLDWIDE (WW)

HUB & BLADE PROGRAM

16 JANUARY 2013

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• Welcome Remarks from DLA Aviation Commander at WR-ALC, Col Daniel Hicks

• C-130 Propeller Shop Concept of Operations

• Acquisition Details and Requirements

– WR-ALC Schedule

– Worldwide & FMS Schedule

– Instructions to Offerors

– Evaluation

• Industry Questions – Government Answers

• Target Acquisition Schedule

• Prop Shop Tour

– Customer Meet & Greet

– Prop Shop Walk-Through

• Maintenance Line and Shop Service Center

Agenda

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C-130 Concept of Operations (CONOPS)

Eric Smith, DLA Aviation Chief, Commodities Aircraft Component Repair Support Branch

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Customer Goals & Objectives

• Customer: AF’s Commodities Maintenance Group (CMXG) Responsible for overhaul of the C130 Hub and Blade Assembly supporting AF and Navy aircraft

• Objective: To repair/overhaul approximately 28 unique end items based on AF/Navy requirements

• Goals: To meet the monthly production targets set to satisfy the needs of the AF/Navy to ensure appropriate levels of those items are available on their shelves for immediate issue to their customer

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• DLA Aviation interfaces with customer to provide component parts required for repair/overhaul of C-130 Hub and Blade Assemblies

• Approximately 28 End Items repaired by the C130 Prop Shop

– For example: AF Prop Assemblies, Valve Housings, Pump

Housings, Bulkheads, etc.

– Approximately 700 component parts sourced through multiple means IAW Normal DoD supply chain processes/procedures:

• DLA (97%)

– Existing Virtual Prime Vendor (VPV) Contract (67%)

• AF (1%)

• Other Sources of Supply (GSA, Local Manufacture – 2%)

– Monthly Production targets, units per assembly, replacement rates provided by the AF to DLA for forecasting and sustainment planning

Supplier/Customer Interface

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Manage supply chain activities for tactical and strategic support

• Establish and maintain local stock levels

• Receipt, stock, store, and COSIS (Care of supply in storage) actions for materiel received from VPV contractor and other sources

– Maintaining a forward stock point referred to as a Shop Service Center

(SSC), designated as the MSS SSC

– Issuing material from the SSC to the customer, maintaining signature receipt records and appropriate financial transaction data

• Resolve stock shortages/outages with VPV onsite contractor representative

• Resolve quality issues with the VPV onsite contractor representative

• Provide material status as requested by the customer

• Conduct supportability reviews as requested by customer to support strategic focus

DLA Aviation Responsibilities

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AF Customer:

• Repairs approximately 28 unique end items

• Produces on average 161 end items per month

• Averages over 8,000 component part orders per month

DLA Aviation:

• Maintains approximately 700 SSC inventory details/levels

• Warehouse/processing area (MSS SSC) = 840 square feet

• 96% of all orders filled same day

• Average CWT (Customer Wait Time) less than half-a-day

• Current Backorder Picture:

• Unfilled orders: 47

• Backorder days: 1,612

• Average backorder age: 34.3 days

• Unique NSNs: 10

Workload Statistics

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Constraints Planning

• Changes in workload targets as determined by AF/Navy requirements

• Technical changes in repair processes that drive a change in material requirements

Problem Parts

• Supply chain failures

• Technical/quality issues

Financial

• Cost of alternative support when material not available on demand

• Cost of customer work-arounds (work stoppage, AWP, cannibalization) Delivery

• Shipment delays

• Incorrect processing

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C130 Prop Flight SSC (MSS) Overall CWT

DLA WR Demand Avg: 21,672 MSS SSC Demand Avg: 8,203 38% of the DLA WR Demands

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C130 Prop Flight SSC (MSS) VPV CWT

DLA WR Demand Avg: 21,672 MSS SSC Demand Avg: 8,203 VPV Demand Avg: 5,501 VPV is 67% of the SSC volume VPV is 25% of the DLA WR volume

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C130 Prop Flight SSC (MSS) DLA Issue Effectiveness

DLA WR Avg: 96% All SOS Avg: 96% AF Avg: 66%

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DLA Direct

DLA Direct

DL

A

Di re ct

Customer Direct

DLA Distribution Warner Robins

DLA Aviation MSS SSC

Existing VPV Contractor

96% DD

4% CD

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Acquisition Details & Requirements

Mike Gargiulo, DLA Aviation Program Manager Ingrid Smith, DLA Aviation Contracting Officer

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• Indefinite Delivery Indefinite Quantity, Firm Fixed Price, 5-year contract term (3-year base with single, 2-year option period)

• Partial Small Business Set-Aside

– 932 NSNs in Unrestricted (UNR) portion; 446 NSNs in

Set-Aside (SA)portion

– The SAME supply chain management functions apply to

BOTH portions of the requirement

• Two Schedules of Support with distinct performance requirements

– WR-ALC industrial customer

– Worldwide and FMS customers

Acquisition Details

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UNR Portion

– Includes all sole source to Original Equipment

Manufacturer (OEM), Hamilton Sundstrand items and any Critical Safety Items (CSIs) regardless of OEM or item coding

SA Portion

– Includes all fully competitive (i.e. technical data package fully available), multi-source and sole source items to an OEM other than Hamilton Sundstrand

Any add-on actions will follow the same logic for portion allocation reflected above

Acquisition Details (cont’d)

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Supply Chain Management Functions

– Demand Planning / Forecasting

– Purchasing and Supplier Management

– Finance (of contractor-owned inventory)

– Inventory Management

– Quality Control & Quality System Management

– Receipting

– Storage & Warehousing

– Obsolescence Management

– Packaging

– Transportation (WR-ALC via FOB Destination terms) /

Transportation Coordination (WW & FMS via FOB Origin terms)

– Customer Service

• Via on-site representative for WR-ALC schedule

• Via telephone and email for WW & FMS schedule

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• Implementation Period

– Anticipated implementation will exceed 180 days based on target award

– Government will provide on hand balances on or before

06 Jun 13 with focused inventory attrition efforts during this period

• FAR 52.216-18

– Ordering period shall begin 06 Jun 14

– Orders that may issue during implementation period will be treated as emergency-type buys

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• Pre-positioned (as planned/forecasted by the contractor) contractor-owned inventory available for immediate supply upon industrial customer demand

• Shop Service Center location and cabinets provided as government furnished space and material

– 370 square feet for UNR; 200 square feet for SA

– DLA retains 198 square feet (for NSNs and DLRs not subject to WR-ALC Hub & Blade contract support); 90 square feet is common space

– Anticipate the current cabinets will be made lockable for use

• Any change in use/provision for cabinets would be by solicitation amendment

WR-ALC Schedule

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WR-ALC Schedule (cont’d)

• Performance Metrics

– 96% Availability on Demand (AoD) within 24 Hours

– 98% AoD within 48 Hours

– Backorder Age (BA) limitations to specified ages

• Incentives and Disincentives

– Calculated based on Point System for performance to

AoD standards

– Applies to the following year’s unit prices (as reflected in the Schedule B contract award attachment)

– AoD incentives earned will be void if BA is or exceeds

180 days for 15% or more backorders

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• Worldwide and FMS delivery

– Delivery of material within 1 or 3 days based on delivery order category (CAT) aligning to Issue Priority Designator (IPD) codes

• IPD 1-3 = 1 Day; IPD 4-8 = 1 Day; and IPD 9-15 = 3 Days

– Delivery is defined as tender for shipment or inspection per Section C for WW or FMS requirements, respectively

– Use of Vendor Shipment Module (VSM) for labels, transportation information and carrier assignment

– Contractor is NOT required to ship material OCONUS

• First Lot Origin Inspection & Acceptance

– Applies to 82 UNR NSNs and 72 SA NSNs

– First Lot inspections subject to delivery extensions

Worldwide & FMS Schedule

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• Performance Metrics

– On-Time Delivery (OTD) within 1 or 3 days based on delivery order CAT/IPD

• Disincentives

– OTD below 90% results in disincentive

– Applies to the following year’s unit prices (as reflected in the Schedule B contract award attachment)

– Disincentive may be increased if OTD is < 90% and BA exceeds the minimum BA standards identified in the solicitation

• Multiple BA disincentives will not apply; greater of all BA disincentives will be utilized

Worldwide & FMS Schedule (cont’d)

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Instructions to Offerors

PROPOSAL PART

PAGE

LIMITS

NUMBER

OF COPIES

VOL 1 Price 20 Original + one copy

VOL 2 Technical 45 Original + four copies

Tab A - Implementation Tab B - Program Management Tab C – Program Execution Tab D - Quality System Tab E – Surge & Sustainment

VOL 3 Past Performance 25 Original + three copies

VOL 4 Small Business 10 Original + one copy

Tab A - Small Business Participation Plan* Tab B - Small Business Subcontracting Plan**

*Tab A applies to offerors on the UNR portion, regardless of offeror business size **The Subcontracting Plan is excluded from the 10-page page limitation above

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• Proposals shall be clear, concise and demonstrate the offeror’s understanding of the requirement

• Identify the information requested in Section L and provide appropriate matrixes to the requirement

• Small Businesses electing to propose on both portions of the requirement shall provide separate Volumes 1-4

• Deviation from FAR 52.219-7 (and 19.502-3)

– Solicitation anticipates Deviation approval; amendment will issue removing NOTE at L.6 upon receipt of Deviation approval

Instructions to Offerors (cont’d)

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• Best-Value, Trade-Off Source Selection based the following Evaluation Factors:

– Technical

• Implementation

• Program Management

• Program Execution

• Quality System

• Surge & Sustainment

– Past Performance

– Small Business Participation Plan (applies to Unrestricted portion only)

– Price

Evaluation

All Non-Price Factors, when combined, are approximately EQUAL to Price

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• Source Selection Evaluation Board (SSEB)

– Evaluates proposals in accordance with Section M and the

Source Selection Plan

– Identifies proposal strengths, weaknesses, deficiencies, uncertainties and risks

– Briefs evaluation findings to Source Selection Advisory

Council (SSAC)

• SSAC provides recommendations to the Source

Selection Authority (SSA)

• Provided that Discussions are necessary, the SSA, via the Contracting Officer, establishes a Competitive Range

Evaluation (cont’d)

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– Offerors retained in the competitive range have an opportunity to address proposal weaknesses, deficiencies, uncertainties and/or risks through Evaluation Notices (ENs)

• Offerors responses to ENs shall be incorporated into their Final Proposal Revision (FPR) via change pages, upon the Contracting Officer’s request for FPRs

• SSEB reconvenes for final evaluations based on receipt of FPRs and briefs findings to SSAC

• SSAC provides award recommendation(s) to SSA

• SSA makes award decision(s) based on independent judgment

Evaluation (cont’d)

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Industry Questions and Government Answers / Responses

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RFP Reference

Section A.6

1. Question/Comment

Is this the same information as L.9.5?

Can this be made an attachment to Volume 1 – Pricing and excluded from page count limits?

1. Government Response

Yes. This is the same information and as stated at L.9.5, completed clauses, representations and certifications are not subject to the page limitations for Volume 1.

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Section B.1

2. Question/Comment

Is a hard copy of the applicable attachment required? If so, can an offeror make it an attachment to Vol 1?

2. Government Response

Hard copies of completed Attachment 1A and/or 1B are not required. In accordance with L.9.1, the attachments shall be submitted via CD.

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DLAD 52.216-9010

Contract Quantity Limitations (pg. 58)

3. Question/Comment

If contract minimum is based upon 1% of the estimated annual demand value, what is the maximum contract value based upon?

Do the dollar values reflect the current HS corporate contract VPV contract and HS proprietary materiel?

3. Government Response

The maximum value is also based on the estimated annual demand value and includes the estimates for Surge & Sustainment requirements.

The estimated values do NOT include the values of any contractor-owned inventory. There is no contract requirement for the WR-ALC and WW Hub & Blade Contractor to purchase inventory from the existing VPV contract holder.

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DLAD 52.217-

9007 Surge and Sustainment

(pg. 62) and L.10.6.1

4. Question/Comment

Is a CAP or CAP Summary due with the proposal? If so, can this plan/summary be made an attachment to the Technical volume and excluded from the page count limitations?

4. Government Response

See L.10.6.1. Offerors shall complete the electronic CAP (eCAP) online using the worldwide web industrial capabilities program (WICAP) website at https://wicap.hq.dla.mil/wicap/ and print a copy of the CAP summary and submit it as part of the proposal. The CAP summary is INCLUDED in the page count limitations specified for Volume 2.

https://wicap.hq.dla.mil/wicap/

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DFARS 252.217-

7026 Identification of Sources of Supply (pg. 60)

5. Question/Comment

When is the table at DFARS 52.217-7026 required to be submitted?

5. Government Response

This information is required prior to award and will be requested during Discussions with those offerors selected in the competitive range (provided Discussions are conducted). If Discussions are not conducted, the Contracting Officer will request this information from the selected awardee(s).

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L.10.2.2.1

6. Question/Comment

Can the requirement to submit attachment 3 be excluded from the page count limits?

Can attachment 3 forms be made an attachment to Volume 2?

6. Government Response

Yes. This will be clarified with Amendment 1 (A0001).

Yes. This will be clarified with A0001.

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DFARS 252.237-

7024 Notification of Continuation of Essential Contractor Services Plan

(pg. 69) and L.10.4.6

7. Question/Comment

Is the DFARS 252.237-7024 Plan excluded from the page count and can it be made an attachment to Volume 2?

7. Government Response

No. The plan required by DFARS 252.237-7024 is a part of the Technical Volume and will not be excluded from the page limitations specified.

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Sections L.12.1, L.8.1 and M.5.3.1

8. Question/Comment

L.12.1 Small Business Participation Plan and M.5.3.1 seem to contradict L.8.1 Table Vol 4 Tab A asterisk: “* only applies to the unrestricted portion, regardless of business size.”

L.12.1 and M.5.3.1 state “regardless of the business size and portion being proposed shall detail…small business participation plan.”

If a small business is only proposing to the restricted portion, is a small business participation plan required?

8. Government Response

L.12.1 is in error and will be corrected at A0001. The Small Business Participation Plan applies SOLELY to the unrestricted portion of the requirement. Any offeror on the unrestricted portion, regardless of business size, is required to provide a Small Business Participation Plan as established in the RFP.

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Section L.10.3.2

9. Question/Comment

Can the required resume be made an attachment to Volume 2 and excluded from the page count limits?

9. Government Response

The resume is not subject to the specified page limitations as stated at L.10.3.2. It may be provided as an attachment or within the Technical proposal—this is at the offeror’s discretion.

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Section L.10.4.6

10. Question/Comment

Can the Continuation of Essential Services Plan (DFARS 252.237-7024) be made an attachment to Volume 2 and excluded from the page count limits?

10. Government Response

No. See response to similar question above (at Chart 34).

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FAR 52.246-11

(pg. 72)

11. Question/Comment

If an offeror, who is a distributor and not a manufacturer, is certified to AS 9120, will this meet the “Higher Level Contract Quality Requirement” stipulated in the

RFP?

11. Government Response

If the Contractor is not the actual manufacturer, see the requirements at

DLAD 52.246-9043.

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Section L.10.5.1

12. Question/Comment

Can an offeror’s “Higher Level Contract Quality Requirement (FAR 52.246-11)” Certificate be made an attachment to Volume 2 and excluded from the page count limitation?

12. Government Response

Yes. This will be clarified with A0001.

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Section L.11.3

13. Question/Comment

Can the Commercial Authorization Letter be made an attachment to Volume 3 and excluded from the page count limitation?

13. Government Response

These authorization letters may be attachments to Volume 3. This will be clarified with A0001.

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FAR 52.212-1 (b)

(pg. 94)

14. Question/Comment

Can offers be delivered in person to the

KO?

14. Government Response

No. The KO cannot receive proposals.

Hand delivery to a Bid Room associate will be authorized with instructions to be forthcoming in A0001.

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FAR 19.102 Non- Manufacturer Rule

15. Question/Comment

Is FAR 19.102 applicable to the set-aside portion of the requirement? If so:

As applied to the restricted portion of the RFP, does FAR

19.102 apply if the offeror is a small business non-manufacturer (distributor) and its suppliers are large business non-manufacturers also?

15. Government Response

The Small Business size standard for small businesses under the set-aside portion of the acquisition is 500 employees.

A waiver of the Non-Manufacturer Rule has been approved by SBA for NSNs that are only available from large business or foreign manufacturing sources. The 128 NSNs subject to the waiver are identified at Attachment 1B. NSNs not identified as being subject to the waiver shall be provided by a small business manufacturing source.

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FAR 19.102 Non- Manufacturer Rule

15. Question/Comment (cont’d)

If so, per the contextual definition of “manufacturer / producer,” does this definition apply to supplier(s) and distributor(s) who are also non-manufacturers?

Per subpart (5), will the contracting officer provide a non-manufacturer waiver for this solicitation if no small domestic manufacturer/processor can reasonably be expected to fulfill the requirement?

15. Government Response (cont’d)

Yes. The 500 employee size standards apply to suppliers/distributors under the requirement.

See the above response. The waiver has already been completed.

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No Reference

16. Question/Comment

May the Contractor also be (or attempt to become) an approved source of supply for NSNs in this solicitation or would the government consider this to be a potential conflict of interest?

16. Government Response

The Contractor may be a source of supply for any/some/all of the items subject to the requirement.

Those sources not currently approved would be required to submit a Source Approval Request, the same as any alternate offer submission. The fact that the successful Contractor may also be a source of supply for one or more items under the contract would not create an organizational conflict of interest as described in FAR 9.502.

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17. Question/Comment

Hamilton Sundstrand/UTAS will not quote pricing for any of the Unrestricted or Set-Aside NSNs in this solicitation.

(Specifically, UTAS stated that they “propose [pricing] direct to the Government” and therefore, “respectfully no bid at this time.”) How are potential offerors supposed to bid a unit price without HS/UTAS’s support?

17. Government Response

Hamilton Sundstrand/UTAS is not the sole source provider for any of the items subject to the set-aside/restricted portion of the acquisition. While Hamilton Sundstrand/UTAS or its authorized distributors are encouraged to partner with small business offerors under this acquisition to provide the small business source(s) an additional source of supply, the small business offerors have the option to pursue supplier agreements with the other approved sources of supply—or sources who manufacture to the fully competitive drawing(s), when applicable.

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18. Question/Comment

Hamilton Sundstrand/UTAS seems to be the only approved source of supply for the Unrestricted NSNs. Does this mean that only HS/UTAS can bid the Unrestricted portion of the solicitation (i.e. a sole source award to

HS/UTAS)?

18. Government Response

The unrestricted portion is not limited from competition and any offeror who can supply the required items and perform the associated supply chain management functions may submit a proposal.

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Attachments 1A and 1B

19. Question/Comment

Does the Government have a version of Attachments 1A/1B that includes the manufacturer part number, descriptions, reference numbers, and other information that is printed in Attachments 5A and 5B?

19. Government Response

The government does not have all requested information in spreadsheet form. However, SUPPLEMENTAL CAGE and Part Number / Drawing information was provided as an attachment to fbo.gov 07 Jan 13. As stated in the attachment, Attachments 5A and 5B shall take precedence in the event of a conflict of data / information between the solicitation attachments and supplemental CAGE and Part Number/Drawing data.

48 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

20. Question/Comment

Please define the “DPAS Pri Rating” and “DPAS Rating Pro Ind” codes used in Attachments 1A/1B.

20. Government Response

“DPAS Pri Rating” is the Defense Priority and Allocation System (DPAS) Priority Rating and “DPAS Rating Pro Ind” is the DPAS Rating Program Identifier as defined at B.6 of the solicitation. Refer to the FAR and DLAD clauses at page 52 of the solicitation for additional information regarding DPAS ratings/identifiers:

FAR 52.211-14, FAR 52.211-15, DLAD 52.211-

9002, and DLAD 52.211-9004.

49 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

21. Question/Comment

Does the Government own any inventory of any part number covered by this solicitation? If so, how much inventory does the Government own by part number? Will this inventory be available for program use (for example, will the Contractor manage and burn-down the Government Furnished Material first, then backfill with Contractor Furnished Material)?

Ideally, please provide a narrative explaining the Government’s intentions with regard to any existing inventory.

21. Government Response

The government has inventory levels for some of the NSNs subject to the requirement. Per solicitation paragraph C.3.3, “Existing contract and DLA Retail inventory levels shall be provided by the government beginning 06 Jun 13 as the Contractor may have the option to purchase residual inventory from the government during the transition period.”

Details beyond the government’s attrition of inventory are not available at this time.

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Attachments 2A and 2B

22. Question/Comment

Please provide the definition of each column header and any coded used within each column.

22. Government Response

Definitions of the column headers and available code information was provided as an attachment to fbo.gov 07 Jan 13.

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Section C.4.1

23. Question/Comment

Will the Contractor be provided with Internet access for Contractor-furnished computers at the WR-ALC Store Front facility?

23. Government Response

The government will provide commercial LAN lines for use in the store front location. No access to government (i.e. Air Force or DLA) LANs will be authorized—or necessary.

52 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

24. Question/Comment

To ensure fair and reasonable competition for this solicitation and select the best value contractor for integrated logistics support, will DLA consider eliminating material acquisition cost of source-directed/ source-restricted items from the price evaluation of the solicitation?

Suggested Solution, two possible approaches:

1) The Government grants the contractor authority to purchase from Government sources of supply and the contractor charges the Government its cost to purchase from Government sources; or 2) the contractor purchases from the directed sources commercially and charges the government the cost of these purchases. With #2 the cost for commercial material purchases could either be charged to a cost-reimbursement line item or to fixed unit prices established after selection and award to the successor PBL contractor.

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24. Government Response to Question/Comment 24

The government will not eliminate the material acquisition cost for any items subject to the WR-ALC and WW Hub & Blade solicitation. The government is seeking a total supply with associated supply chain management solution to be performed by industry without supply support from the government impacting cost savings associated with the selected strategy. DLA acknowledges that the acquisition strategy requiring WR-ALC and WW Hub & Blade offerors to secure commercial arrangements to support the unrestricted and/or set-aside population of items is challenging based on the approved sources of the items subject to the requirement. That said, we hope all potential offerors will engage the approved sources and consider mutually beneficial commercial arrangements within their applicable business models to provide the government the best value solution for the warfighter.

During acquisition strategy development, the acquisition team strongly considered the use of FAR 51 authority, a suggested solution noted by a potential offeror. The acquisition team re-visited that decision based on prior communications with that offeror, but concluded it is not in its best interests for the WR-ALC and WW Hub & Blade initiative.

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24. Government Response to Question/Comment 24 (cont’d)

First, a Part 51 strategy places the government customer in the middle of the relationship between the prime contractor and subcontractor. This elevates the potential risk of blurring the lines of responsibility for performance and subcontractor/supplier management. Further, the level of acquisition and administrative effort necessary to execute and manage a strategy including FAR 51 authority would significantly limit potential cost savings of the initiative.

The suggested solution for a cost-reimbursable line item is not allowable per FAR Part 12 acquisitions. The alternate suggested solution to establish fixed unit prices after award of the contract will not be considered as the Technical solution proposed by offerors shall detail a supply chain management plan that will enable successful performance of the Hub & Blade solicitation requirements, which includes an offeror's supplier management plan for all sources of supply under the acquisition. Moreover, this suggestion does not provide any expectation of improved pricing when compared to multiple offerors negotiating with all suppliers in the initial competition.

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25. Question/Comment

When is best time to ask a KO for an extension on an open solicitation?

25. Government Response

There is not a "best time" to request such, beyond the clear fact that the request has to be submitted PRIOR to the established solicitation closing date. That said, it is suggested that the earliest point in proposal development at which the supplier finds it cannot meet the established closing date, such request should be submitted.

Any request for an extension to the closing date shall provide the basis and substantiation as to why the extension is requested/the established closing date cannot be met.

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26. Question/Comment

Can any questions be posed at the conference (during discussions, if any) that are not pre-provided?

26. Government Response

Yes. Questions may be submitted at the conference, however, the government may elect to take the question down and provide its response at a later date, via fbo.gov posting.

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Section C.4

27. Question/Comment

Government min/max levels currently trigger EDI demands, how, when min/max levels are established by the contractor, will future EDI demands be triggered?

27. Government Response

The Contractor is not establishing min/max order levels for the government under the WR-ALC and WW Hub & Blade requirement.

This acquisition is for Customer Direct support and thus, when the industrial or operational customer has a demand, said demand will be entered into MILSTRIP for a resulting EDI delivery order and Contractor fulfillment. The Contractor is required to have material on demand/within 1-3 days (industrial/operational) and is based on the Contractor’s proposed supply chain management system identified in its Technical proposal (to include the basis at which the Contractor will order and replenish inventory).

58 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

28. Question/Comment

Will the contractor pass material directly to the technician via the WR-ALC storefront, or will there be a DLA intermediary?

28. Government Response

A DLA employee will be the “customer” receiving the Contractor’s supply.

59 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

29. Question/Comment

Is additional warehousing space available elsewhere at the WR-ALC site? Is there a fee for using it?

29. Government Response

There is no additional space at WR-ALC to be provided as government furnished or leased space.

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30. Question/Comment

Are there any union or other regulations / requirements on base that might affect dock to stock transport of material bound for the WR-ALC storefront?

30. Government Response

There are no known union regulations. Contractor deliveries may occur to the SSC during normal duty hours, 0700-1545 Monday through Friday. The AF retains facility management and entry control.

However, commercial deliveries are only authorized through one gate at Warner Robins and are subject to 100% inspection (i.e. screening of the delivery truck driver). Additional information is pending regarding any peak delivery times to be avoided, options for scheduled deliveries, and possible screening waivers.

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31. Question/Comment

Will government demands be entered/available in Wide Area Work Flow

(WAWF)?

31. Government Response

No. WAWF is a web-based system for electronic invoicing, receipt and acceptance.

It is not a repository for demand history.

Requisition history has been provided with the solicitation and will be updated prior to the government’s request for final proposal revisions (provided discussions are conducted).

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Section C.4.2.3.3

32. Question/Comment

Are RFID tags required for delivery of demands at the WR-ALC storefront, as indicated in the RFP?

32. Government Response

RFID tags are not required for WR-ALC customer support. See C.4.2.3.3 and DFARS 252.211-7006 (superscript at DFARS 252.211-7006 identifies RFID applies to Operational and FMS schedule only in accordance with ADDENDUM III TO FAR 52.212-4 Note at pg. 43).

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Section C.4.2.5

33. Question/Comment

Will delivery address information for FMS and WW orders be provided with the initial EDI transmission? If not, will the time required to obtain the delivery address be considered a government delay?

33. Government Response

Delivery information should be available in the EDI transmission and will be verified upon the contractor’s system processing the order through VSM, for the MSL and carrier selection.

64 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

34. Question/Comment

Will the government accept batch invoicing?

34. Government Response

Batch invoicing via WAWF procedures is acceptable.

65 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Section C.4.1.6.1.1

35. Question/Comment

Can the government define the specific point of "delivery" at the WR-ALC storefront (i.e. parts received, paperwork accepted, DLA system updated)?

35. Government Response

The point of delivery is defined as material receipt by the “customer” (the DLA employee who is essentially, the single face to the CMXG customer). The DLA employee is required to perform all material receipting to ensure traceability and payment.

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Section C.5

36. Question/Comment

Will any incentives be applied to Worldwide and FMS orders?

36. Government Response

No.

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Section C.4.2.4

37. Question/Comment

VSM takes a considerable amount of time to process an order. How/Will DLA address the issues within VSM?

37. Government Response

DLA Distribution has confirmed processing of orders through VSM should not take a “considerable” amount of time and suggests additional VSM training regarding functionality and processing may be helpful. The Supply Chain Transportation Office may be contacted at

(800) 456-5507 or delivery@dla.mil.

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Section C.4.2.4

37. Government Response (cont’d)

VSM provides contractors the capability to add multiple shipping sites, access to a web services feature that allows connections directly to the contractor’s warehousing system providing instantaneous addressing, shipment processing, archiving and security. There are currently over 2,500 contractors using VSM, processing >150K shipments per month. The key feature of VSM is that it populates various external systems such as MRO Tracker and GTN and allows customers in-transit visibility of their items as they are shipped from the contractor and through any applicable segments of the DLA supply chain. The benefits of using the system include a reduction in the number of misdirected shipments, reduction in number of frustrated shipments at the CCPs and ports, and a reduction in customer wait time.

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38. Question/Comment

What role will the DLA Customer Service Rep have?

38. Government Response

It is not anticipated the DLA Customer Service Rep role will change beyond the extent the individual operates today.

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Section L.6

39. Question/Comment

Is a small business which submits a proposal for the unrestricted and set-aside portions required to submit two separate technical and past performance proposals?

39. Government Response

Yes. The UNR and SA proposals are evaluated separately and thus, separate proposals are necessary. Moreover, the population of items is unique between the UNR and SA and thus, it is possible Technical and/or Past Performance information may vary between the portions of the acquisition.

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Section L.10.2.2.1

40. Question/Comment

Is Attachment 3 included in the page limitation?

40. Government Response

Yes. See response to Question 6 above.

This exclusion from the page limitations specified will be identified via A0001.

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Section L.10.6.1

41. Question/Comment

Is the CAP included in the page limitation?

41. Government Response

Yes. See response to Question 4 above.

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Section A.3

42. Question/Comment

Please provide details on the ordering procedures for industrial customers at the WR ALC “store front.” Are orders placed by industrial customers via EDI? Are industrial customers allowed to access the store front and place an order via another method?

42. Government Response

The ordering process is via traditional MILSTRIP ordering and EDI delivery order to the Contractor to ensure material and performance traceability as well as payment. Industrial customers will not be authorized to order outside the standard ordering system/process.

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Section C.4.1.6.3.1

43. Question/Comment

Will delays due to hold ups at base gates be excluded from the performance metrics?

43. Government Response

See response to Question 30 above. The government is working to provide additional information regarding possible gate delays/restrictions for contractor planning. Exclusions from performance metrics would be handled on a case-by-case basis.

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Attachments 5A and 5B

44. Question/Comment

Some parts fall under the QSLM/QSLD Requirement for FSCs: 5305, 5306, 5307, and 5310. Is the offeror required to have a QSL certification to be eligible for award?

44. Government Response

The offeror’s/Contractor’s source of supply is required to be listed on the

QSLM/QSLD.

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Acquisition Milestone Target Date Solicitation Close 12 Feb 13 Source Selection Evaluation 13 Feb - 04 Apr 13 Competitive Range Determination 24 Apr 13 Open Discussions 25 Apr 13 Close Discussions 15 May 13 Final Proposal Revisions Received 13 Jun 13 Final Source Selection Evaluations 03 Jul 13 Small Business Challenge Letters 04 Sep 13 Contract Announcements 10 Sep 13 Contract Award 13 Sep 13

Timeline above does not reflect the multiple internal reviews that occur during the acquisition process

Target Acquisition Schedule

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WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Break / Lunch Break prior to Building 140 C-130 Propeller Shop and Shop Service Center Tour

78 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT