Pre-Proposal_Conference_(14Dec12).pdf

WR-ALC & WW HUB & BLADE

SPM4A2-13-R-0002

PRE-PROPOSAL CONFERENCE 16 JAN 13

OVERVIEW

A Pre-Proposal Conference and Propeller Shop & Shop Service Center storage area site visit is scheduled for the WR-ALC & WW Hub & Blade acquisition at Warner Robins Air Force Base (WR-AFB) on 16 Jan 13. All prospective offerors are encouraged to attend. Instructions, requirements and details regarding the event are provided below.

REGISTRATION

In order to attend the Conference and following site visit, individuals MUST be registered in advance of the event. Attendees must register by email to Ingrid Smith at Ingrid.Smith@dla.mil no later than 21 Dec 12 at 3:00 PM EST. Registration shall include the following information for EACH participant/company representative: Name, Date of Birth and Social Security Number.

BASE ENTRY PROCEDURES

Without CAC Cards

Registered attendees without a government-issued CAC card require sponsored access to Warner Robins via Gate-3. Registered attendees shall provide the Gate-3 guard the following:

• Valid photo identification;

• Name of the event: Hub & Blade Pre-Proposal Conference; and

• Name of the sponsor: John Wallace.

The guard will validate identification against the registered attendees listing provided by Ingrid Smith. Access will not be granted to individuals who have not registered via the aforementioned instructions or who fail to provide the Gate-3 guard with the information identified above.

Upon entry to Warner Robins, Pre-Proposal Conference attendees shall precede to the Conference location, the Horizons Club (Dedaleon Room) identified at Attachment 1.

With CAC Cards

Registered attendees with a government-issued CAC card are not required to provide the identification and information identified above to access the base through Gate-3.

These registered individuals may proceed directly to the Horizons Club (Dedaleon Room).

Base access questions may be submitted directly to John Wallace at John.D.Wallace@dla.mil,

478.327.9229 (office) or 478.397.4737 (mobile).

mailto:Ingrid.Smith@dla.mil mailto:John.D.Wallace@dla.mil

In the event of an emergency situation arises whereby a registered participant is unable to attend (or arrive by the specified time), the participant is requested to contact Ingrid Smith at

614.769.2764 to note the individual will not be attending.

PRE-PROPOSAL CONFERENCE

The Conference is anticipated to begin by 0830 AM EST. The purpose of the Conference is to explain the terms and conditions of the solicitation and requirements for proposal submission. In doing so, industry may submit questions regarding the solicitation (ANTICIPATED TO ISSUE ON/BEFORE 31 DEC 12) and/or proposal requirements with responses to be addressed at the conference. Any questions shall be submitted via email to the Contracting Officer, Ingrid Smith at Ingrid.Smith@dla.mil no later than 10 Jan 13. Questions submitted after said date and on the date of the conference may be answered at a later date--and made publically available at Federal Business Opportunities (fbo.gov).

The Conference will include a briefing from DLA Leadership at WR-ALC regarding the C-130 Propeller Shop concept of operations and the aforementioned briefing from the Contracting Officer and Program Manager regarding key terms and conditions, solicitation instructions and answers to submitted questions. The Conference is targeted for completion no later than 12:00

PM EST.

C-130 PROPELLER SHOP SITE VISIT

Shuttle transportation will be provided from the Conference to the Prop Shop. The site visit/tour will include appropriate highlights of the maintenance line and the storage location to be provided as government furnished space under the WR-ALC & WW Hub & Blade contracts.

Due to the size of the storage space, the group will be divided to ensure all attendees have a sufficient tour/view of the space to be made available.

Attendees will be returned (via shuttle) to their vehicles at the Horizons Club upon completion of the tour, targeted for no later than 2:00 PM EST. Attendees shall depart the base at this time.

SPECIAL NOTES AND/OR PROHIBITIONS

Each company is restricted to no more than two (2) attendees.

Dress code for the conference and site visit is business casual. Attendees are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the Building 140 Propeller Shop. Moreover, ear and eye protection is required to walk through the shop. Attendees that have such protection are requested to bring their own due to the government’s constrained supplies (eye protection is most limited in supply).

As the site visit portion of the day involves walking through the Propeller Shop, attendees are requested to communicate any special needs or necessary at the time of conference registration to ensure proper accommodations are arranged.

mailto:Ingrid.Smith@dla.mil

No refreshments will be served. Only bottled water and a single cup of coffee are permitted at the Horizons Club. Lunch will not be provided. It is anticipated there will be a short period between the conclusion of the conference and shuttle arrival for attendees to obtain meals/snacks from their vehicles.

Any changes to the solicitation will be by formal amendment. If an amendment is issued, standard procedures relating to the acknowledgement and receipt of any such amendment shall apply.

In no event will failure to attend the Pre-Proposal Conference constitute grounds for a claim after award of the contract.

Cell phones are permitted; however, taking of photographs is prohibited.

If severe weather causes the base to close, the event will be postponed. Registered attendees will be notified as soon as practical regarding any necessary reschedule. Be advised to monitor local television/radio station/web links for weather reports.