Sec L (DRAFT) - SPH-M.pdf

L.1 General Proposal Information

Offerors are cautioned to consult the Contracting Officer IN WRITING before submitting an offer that proposes any deviations or exceptions to any of the requirements, terms, and conditions of the solicitation because it may be cause for rejection of the proposal (See Section M.2).

L.1.1 The proposal, subject to the Submission, Modification, Revision, and Withdrawal paragraph of Instructions to Offeror(s) –Competitive Acquisitions (FAR Provision 52.215-1) contained in Section L of the solicitation, shall be submitted in the format and quantities set forth below.

All information necessary for the review and evaluation of a proposal is to be contained in the proposal volumes set forth below. Section M of the solicitation sets forth the evaluation criteria and delineates the Factors to be evaluated and their relative order of importance. The offeror's proposal, as required by this section, will be evaluated as set forth in Section M of this solicitation. The Government will not assume the offeror possesses any capability, understanding, or commitment not specified in its proposal. It is an offeror's responsibility to submit a well-written proposal, with adequately detailed information, which clearly demonstrates an understanding of and the ability to comply with the solicitation requirements to allow for a meaningful evaluation. The Government does not assume the duty to search for data to cure problems it finds in proposals.

L.1.2 Minimum Acceptance Period

This provision supersedes any language pertaining to the acceptance period that may appear elsewhere in this solicitation (e.g. SF 33 Box 12).

ACCEPTANCE PERIOD means the number of calendar days available to the Government for awarding a contract from the date specified in this solicitation for receipt of offers.

L.1.2.1 The Government specified minimum acceptance period is 240 calendar days.

L.1.2.2 The offeror shall clearly state in its proposal Administrative volume the acceptance period. Offerors may specify a longer acceptance period than the Government's minimum acceptance period stated above.

L.1.2.3 An offer allowing less than the Government's minimum acceptance period, or fails to provide a proposal acceptance period, may be rejected.

L.2 Proposal Content, Format and Submission Instructions

L.2.1 Proposal Content

L.2.1.1 All proposals shall be in English (American Standard) and shall be in US dollars.

Proposals not in English (American Standard) or in US Dollars may be rejected. The proposal shall include all information specified and shall address all requirements outlined in Section L. The offeror's proposal shall be submitted in separate volumes set forth below. The offeror’s proposal shall consist of the following volumes:

Volume Number Title Volume 1 Maturity Factor Volume 2 Technical Performance Factor Volume 3 Test Readiness Factor Volume 4 Cost/Price Factor Volume 5 Small Business Participation Factor Volume 6 Administrative Volume 7 CLASSIFIED Information (ONLY IF APPLICABLE)

L.2.1.2 Each volume shall include a (i) title page, (ii) table of contents, and (iii) list of tables and figures. When applicable, the title page, table of contents, and list of tables and figures are excluded from any page count limit established for a proposal volume. Each page of the proposal shall be numbered, and it is recommended each paragraph of the proposal have a reference number. A list of all attachments and substantiating data shall be provided in the table of contents. The table of contents shall include the following information for each factor, attachment, and for all substantiating data listed:

(a) Cross-reference to related Section L paragraph number

(b) Page number

(c) File name

L.2.1.3 A Proposal Executive Summary or transmittal letter is optional. It will neither be considered as part of the volumes required, nor will it be evaluated. If a Proposal Executive Summary is submitted, it should be no more than five pages in length and be submitted as part of the Administrative volume.

L.2.2 Proposal Format

The proposal shall be submitted in electronic format, as outlined in these instructions.

L.2.2.1 Electronic Files. Each proposal file shall be labeled so it is easily identifiable for evaluation purposes. The proposal electronic files names should not exceed 50 characters in length and does not contain any periods (not including the file extension).

L.2.2.2 Acceptable File Formats. All electronic information provided in response to the solicitation must be provided in Microsoft (MS) Office Suite 2016 compatible or Adobe Acrobat Reader 11 compatible format or except as noted in instructions for individual volumes. For files in PDF format, scanners should be set to 200 dots per inch. The offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. The proposal shall not contain citations for, or active links to live Internet sites or pages. All information shall be contained within the electronic proposal. Any linked or referenced information that is not contained in the proposal will not be accepted.

L.2.2.3 Unless otherwise specified, it is recommended that the proposal be formatted for 8.5 inch x 11 inch paper with a minimum font size of 10 pt. and with a minimum of 0.5 inch margins.

Schedules, drawings and other documents more appropriate to larger size should be formatted for no larger than 8.5 inch x 14 inch dimensions.

L.2.2.4 Provide spreadsheets that include all formulas, function, macros, computations, or equations used to compute the proposed amounts. For each workbook, all Rows, Columns, Cells, and Worksheets are to be visible. Do not include Zero height and zero width rows and columns in Worksheets. Do not format Worksheet cells with the font color equal to the fill color. If Workbooks or Worksheets are password protected, then the passwords must be provided. Do not submit Print image files or pictures or files containing only values. Failure to provide fully functional Excel spreadsheets in the proposal may result in the proposal being rejected (See Section M.2.1(a)).

L.2.2.5 The offeror shall make every effort to ensure that the proposal is virus-free, such as running an anti-virus scan, prior to proposal submission. Proposals (or portions thereof) submitted which indicate the presence of a virus, or which are otherwise rendered unreadable by damage in electronic transit, shall be treated as "unreadable" as described in FAR 15.207(c).

L.2.3 Proposal Submission Instructions

L.2.3.1 UNCLASSIFIED Submission Instructions

Proposals shall be submitted in accordance with the below instructions. It is not anticipated that any requested proposal information will be CLASSIFIED. The below are instructions for UNCLASSIFIED proposals only for Volumes 1-6.

L.2.3.1.1 Each volume listed above shall be submitted on a separate set of CD-ROMs or DVDs. The offeror shall submit two identical sets of CD-ROMs or DVDs for each volume. One set of media shall be labeled as the primary copy. In the case of defective file(s) on the primary disc, the second copy will be utilized only to retrieve and review the defective file(s) in question. If the primary disc is entirely defective, the second copy will be used entirely. All other data on the primary disc will take precedence.

L.2.3.1.2 Each CD-ROM or DVD shall be labeled so it is easily identifiable for evaluation purposes (example: Volume 3, Cost/Price Factor, Set 1 of 2, CD 1 of X), and shall also include the offeror's name and the solicitation number.

L.2.3.1.3 Proposals shall be submitted to the address below. All proposals delivered in response to this solicitation, whether hand-carried or sent via US mail, shall be addressed as follows:

US Army Contracting Command - Detroit Arsenal (DTA) Bldg 231, Mail Stop 303 Attn: SPH-M Evaluation Proposal 6501 East 11 Mile Road Detroit Arsenal, MI 48397-5000

Solicitation Number: W912CH-25-R-0003 Proposal Due Date & Time:

TO BE DELIVERED UNOPENED

(offeror's name)

L.2.3.1.4 Methods of Submission for Unclassified Proposal

Proposals shall either be hand-carried or sent via US mail. Hand-carried submissions* include proposals delivered by commercial carriers such as FedEx, UPS, or services other than the US Postal Service. Proposals must be delivered to the Detroit Arsenal (DTA) Mail Handling Facility (Building 255) between the hours of 8:00AM and 1:00PM local Detroit Arsenal, MI time. The package(s) will be dated and time stamped at the Mail Handling Facility and the Government will be responsible for forwarding the package(s) to the appropriate personnel. Offerors should ensure that any commercial carrier it uses, has a tracking system that can provide documentation that will prove the date and time of delivery to the Government. If the proposal is hand-carried by other than a commercial carrier, the delivery person (even if an employee of the offeror) must be a US citizen and must obtain a signed receipt, indicating date and time of delivery, from the Mail Handling Facility personnel. The delivery person must provide the receipt since the Mail Handling Facility personnel do not have them.

* Primary DTA Access Point: Mound Road Gate which is located between 11 Mile Road and 12 Mile Road on the east side of Mound Road. Confirm access point by checking the visitor information site: https://home.army.mil/detroit/index.php/my-fort/all-services/gate-information. Follow security officer directions to the Mail Handling Facility (Building 255). It may be necessary for the delivery person to obtain a visitor’s badge prior to being allowed to enter the installation.

If so, the security officer will advise the delivery person of the procedures to follow.

L.2.3.1.4.1 Exterior envelopes must identify the solicitation number and date specified for receipt of proposals.

L.2.3.1.4.2 For hand-carried offers, offerors are cautioned that approval to enter the installation must be obtained prior to the closing date and time for receipt of proposals. Due to security procedures, delays are probable at the entry point and offerors must plan to accommodate them. It is the offeror’s responsibility to plan sufficient time to clear Detroit Arsenal security and ensure proposals reach the intended destination.

L.2.3.1.5 No alternate method of proposal submission is authorized by this solicitation. Failure to submit the proposal in accordance with these instructions will result in the proposal not being accepted or evaluated. Unauthorized submission methods include, but is not limited to, the following examples: E-mail, Fax, hardcopy, or other electronic submission methods.

L.2.3.2 CLASSIFIED Submission Instructions

This solicitation does NOT contain any CLASSIFIED information. It is not anticipated that any requested proposal information will be CLASSIFIED, however these instructions are being provided in the event there is.

The offeror shall segregate any and all CLASSIFIED proposal information into a stand-alone volume (Volume 7) and submit in accordance with the below instructions.

Volume 7 shall be submitted on two identical sets of CD-ROMs or DVDs. A table of contents shall be provided to link the provided file to which Factor for which it is being submitted (e.g.

Maturity, Technical Performance), and further, to which requirement or element within the Factor it pertains to. Each CD/DVD shall be encrypted, properly marked and securely mailed. A separate sheet with the password/code shall be provided in a separate mailing.

If submitting Volume 7 (Classified Information), follow the National Industrial Security Program Operating Manual (NISPOM) Chapter 5 instructions using the below mailing address:

Outer Envelope:

US Army TACOM Building 233 (Mail Stop 105) 6501 E. Eleven Mile Road Detroit Arsenal, MI 48397-5000

Inner Envelope:

SFAE-GCS-H

Source Selection Information See FAR 2.101 and 3.104 Attn: Security Manager 6501 E. 11 Mile Road Detroit Arsenal, MI 48397

Solicitation Number: W912CH-25-R-0003 DATE & TIME: (Refer to SF 33 (Pg. 1), Block 9)

TO BE DELIVERED UNOPENED

L.2.3.3 Submission Due Date

The offeror must ensure its proposal, in its entirety, reaches the required destination before the Offeror Due Date and Time established in this solicitation. The lateness rules for submitted proposals are outlined in FAR 52.212-1 "Instructions to Offerors - Commercial Products and Commercial Services" and are incorporated into this solicitation.

L.2.4 Alternate Proposals

Offerors may submit multiple alternate proposals with differing approaches to meeting the requirements. The Government will separately evaluate each alternate proposal received.

Therefore, each alternate offer submitted must be a complete, comprehensive, and a standalone proposal submission, which is fully responsive to the information requested in the solicitation including an entirely separate submission of substantiating data and separate Production Representative System Sample(s) provided for each alternate proposal.

L.2.5 Organizational Conflict of Interest

L.2.5.1 The provisions of FAR 9.5, Organizational Conflict of Interest (OCI), apply to any award under this Request For Proposal (RFP). Potential offerors should review its current and planned participation in any other Government contracts, subcontracts, consulting, or teaming arrangements where they may be in a position of actual or perceived bias or unfair competitive advantage.

L.2.5.2 Offerors should disclose any potential OCI situations to the Contracting Officer as soon as identified including prior to proposal submission. The disclosure should include the facts and an analysis of the actual or perceived conflict and a recommended approach(s) to neutralize or mitigate the potential conflict. The preferred approach to potential conflicts is to negate/obviate the conflict. Mitigation is considered only if it is not practical to negate/obviate the conflict. The Contracting Officer will promptly respond to resolve any potential conflicts.

L.3 All or None

Offers in response to this solicitation must be submitted for all the requirements identified in the solicitation. Offers submitted for less than all the requirements called for by this solicitation may be rejected or ineligible for award. Proposals that contain alternative terms and conditions may be considered as taking exception to the requirements of the solicitation.

See Section M.2.

L.4 Evaluation Factors

Offeror proposals shall address the following Factors:

a. Maturity Factor

b. Technical Performance Factor

c. Test Readiness Factor

d. Cost/Price Factor

e. Small Business Participation Factor

The below instructions are provided to advise offerors as to the information required by the Government to assess the offeror’s proposal. It is the offeror's responsibility to submit detailed and complete information as required so the Government may conduct an evaluation, and it is imperative that the offeror present its proposal in a clear and complete manner. The Government does not assume the duty to search for data to cure problems it finds in proposals.

The burden of providing thorough and complete information remains with the offeror. Failure to provide requested information may result in being assessed with higher risk in one or more the Factor(s) or otherwise negatively impact the evaluation. Offerors are reminded that the proposal, to include all substantiating data, must be in English. Proposal information not in English will not be considered (See FAR 52.214-34).

The definition of proposed solution used throughout Section L and M is defined as everything in the offeror’s proposed self-propelled howitzer vehicle system, and (if proposed) any other accompanying systems that make up the offeror’s proposed system of systems to support the self-propelled howitzer system, that the offeror agrees to make available to the USG for the purposes of the evaluation testing that will be performed under this effort. Refer to Attachment 0001 for further definitions.

L.4.1 Volume 1 - Maturity Factor

L.4.1.1 The offeror shall provide a detailed description of the maturity of all systems in its proposed solution. For each system in the offeror’s proposed solution, the offeror shall provide a written narrative that specifically addresses the five Maturity Elements (described further below): 1) Design Stability, 2) Completed Testing, 3) Supportability, 4) Operational Use, and 5) Ammunition-Cannon Compatibility. When specified, the offeror is requested to provide substantiating data to enable the Government to evaluate the maturity of the offeror’s proposed solution. Substantiating data (which may take the form of technical information, documentation, test data and rationale) shall be complete, specific, and relevant only to the specific maturity elements to substantiate what has been completed/achieved. Where the offeror submits substantiating data for a design configuration that varies from the offered design configuration, the offeror shall discuss the extent of the variance and the impact such variances have on the credibility of the substantiating data. The offeror shall provide a list of associated file names of the substantiating data within the written narrative. The Government reserves the right, during clarification or discussion under FAR 15.306, to request additional data to support its assessment.

L.4.1.2 Maturity Elements

L.4.1.2.1 Design Stability

The offeror shall describe the design stability of each system in its proposed solution by detailing out what key aspects of material design have been achieved. Where the offeror describes key aspects of the design stability of a system that varies from the offered design configuration of the proposed system, the offeror shall discuss the extent of the variance and the impact of such variances. Examples of key aspects of material design are as follows: design and prototyping history, systems engineering efforts completed for the system of systems/system/subsystems, major revisions between prototype and production system(s), software revision history, application of digital engineering/digital twin efforts, use of system/subsystems hardware-in-the-loop (HIL) or software-in-the-loop (SIL) that have been verified to reflect system performance, and a description of ongoing product improvement efforts.

NOTE: Design stability information is not needed for any US ammunition (See definition in Attachment 0001).

L.4.1.2.2 Completed Testing

The offeror shall describe what environmental and reliability testing has been completed on its proposed solution, to include the self-propelled howitzer vehicle, ammunition, and anything else proposed as part of its complete system of systems (i.e. resupply vehicle/system). Where the offeror describes completed testing on systems that varies from the offered design configuration, the offeror shall discuss the extent of the variance and the impact of such variances. The offeror shall specifically describe any completed testing that involved the following:

Cannon/Ammunition testing at extreme temperatures, system testing across environmental conditions specified in Army Regulation 70-38, Electromagnetic Interference Testing, Sand and Dust testing, system durability testing (including cannon firing and mobility mileage accumulation), and system reliability scoring testing.

NOTE: Completed Testing information is not needed for any US ammunition (See definition in Attachment 0001).

L.4.1.2.3 Supportability

The offeror shall describe its proposed support of its proposed solution for the duration of USG testing under this effort. The offeror shall describe availability of the following: operation and maintenance documentation (i.e. manuals, common repair/replacement procedures), spare parts, and other logistics needs (special tools) to support the duration of testing under this effort.

The offeror shall substantiate its available maintenance documentation by providing examples, or excerpts of Operator and Maintenance Manual procedures for common repair procedures for Cannon, Powertrain, and Ammunition Handling subsystems. Where the offeror provides supportability information that varies from the offered design configuration, the offeror shall discuss the extent of the variance and the impact such variances.

NOTE: Supportability information is not needed for any US ammunition (See definition in Attachment 0001).

L.4.1.2.4 Operational Use

The offeror shall describe what operational use its proposed solution has achieved. Operational use is defined as use by Soldiers for the system’s intended purpose, without manufacturer or other technical support. This can include evaluation, training, or combat use.

Where the offeror describes operational use of a design configuration that varies from the proposed solution’s configuration, the offeror shall discuss the extent of the variance and the impact such variances. For proposed solutions that are not fully fielded with a Foreign or US armed services, the offeror shall provide an overview of the effort required to take that system from its current state to the point at which it is ready for issuing to US soldiers. In this context, issuing to US soldiers is the equivalent to having all technical development and testing complete and an initial issuance, equivalent to the USG acquisition Initial Operational Capability (IOTC). See this reference for further details: Initial Operational Capability (IOC) | www.dau.edu

NOTE: The Government recognizes sensitivity to foreign Army fielding schedules, training locations, and funding, but asks for as complete a description as possible.

It is recommended that portion of the narrative describing Operational Use be limited to 10 pages.

L.4.1.2.5 Ammunition-Cannon Compatibility

The offeror shall describe and substantiate that the cannon subsystem and each combination of ammunition offered are compatible when operated together. Where the offeror describes ammunition-cannon compatibility for design configuration that varies from the offered design configuration, the offeror shall discuss the extent of the variance and the impact of such variances. In this context, compatible is defined as safe, survivable, and suitable for service. The offeror shall focus on the high explosive and high precision projectiles, with its accompanying fuzes as applicable, and the propelling charges and primers that may be proposed. Examples of substantiating data include the following: form/fit data for physical compatibility showing ammunition-cannon interface compatibility (e.g. interface control documents, tolerance analysis, etc.), ammunition-cannon interface and performance under worn cannon barrel conditions, projectile fallback test results, former interior ballistics with emphasis on cannon ignition (negative differential pressures), cannon pressure cook-off in a hot gun test results, and projectile-rammer compatibility for high acceleration rammers.

NOTE: Consider Standardization Agreement (STANAG) 4224 for general guidance on procedures to assess safety and suitability.

L.4.2 Volume 2 – Technical Performance Factor

Definitions: Refer to definitions in Attachment 0001 that apply to this Factor.

L.4.2.1 As part of Volume 1, the offeror shall provide a detailed overview of the proposed solution. At a minimum the proposed solution shall include a self-propelled howitzer vehicle and artillery ammunition as its proposed system of systems. The proposed solution may also include other systems such as a resupply vehicle or system and any other systems necessary to operate and maintain the system of system. For the proposed artillery ammunition, the Government is primarily interested in the high explosive and/or precision projectile types proposed by the offeror. The offeror may include text, photos, illustrations, and model/drawing extracts. The overview shall include system selections.

L.4.2.2 Substantiating Data

The offeror shall provide substantiating data to document and support the credibility of the offeror’s proposed solution meeting the Technical Performance Requirements of this Factor (See L.4.1.3). Substantiating data can be in the form of USG test data, third party test data (including Foreign Government test data), offeror test data, annotated video demonstration, manufacturers' specification sheets, validated modeling and simulation data, safety confirmations, material release information, analytical support, design documentation and/or rationale. For this solicitation, a "third party" is defined as a party other than the USG and the prime offeror. Substantiating data shall be complete, specific, and relevant only to the evaluated requirements.

L.4.2.2.1 Where the offeror submits substantiating data for a design configuration that varies from the proposed design configuration, the offeror shall explain the extent of the variance and the impact such variances have on the credibility of the substantiating data. Additionally, if the offeror uses test data to substantiate meeting the required performance, the offeror shall provide the data and test reports showing all characteristics and parameters of data/test. As part of the substantiating data, the offeror shall list all assumptions and shall provide all data, reports, and technical references necessary to demonstrate the adequacy of the assumptions and methods used. All data shall be clearly identified and dimensions with units included.

L.4.2.3 The offeror shall provide substantiating data to demonstrate that its proposed solution meets the following Technical Performance Requirements:

L.4.2.3.1 Any vehicles proposed shall be compatible with JP-8 or F-24 fuels.

L.4.2.3.2 The system of systems shall utilize 155mm class artillery ammunition.

L.4.2.3.3 The system of systems shall include, at minimum, a self-propelled howitzer vehicle and artillery ammunition.

L.4.2.3.4 Any vehicle(s) in the system of systems shall provide, at a minimum, armored protection from counter-battery artillery and kinetic energy threats for the crew members while conducting mobility operations. NOTE: Substantiating data that contains Classified information or armor makeup is not required; only an architectural overview of how the crew are protected is requested.

L.4.2.3.5 The system of systems shall achieve a maximum range greater than 25 km with unguided, unassisted, conventional artillery ammunition (e.g. without the use of Rocket Assisted Projectiles (RAP) or Base Bleed technology). The Government’s equivalent projectile would be an M795. NOTE: Only projectiles included in the proposed solution will be considered.

L.4.2.3.6 The system of systems shall complete the mission in Attachment 0002 - Mission Cycle Time Scenario in less than 25 minutes. NOTE: The offeror’s proposal shall specifically detail how the constraints in each event are addressed/met.

L.4.3 Volume 3 – Test Readiness Factor

The offeror shall provide a safety assessment report to substantiate its proposed solution is sufficiently safe to timely begin USG evaluation at USG test facilities under this effort. This safety assessment report shall address the self-propelled howitzer and, if offered, the ammunition, resupply vehicles/systems, and special tools. Sufficiently safe is defined as achieving an offeror assessed safety rating at or below a Medium risk level in accordance with MIL-STD-882E or industry recognized equivalent.

L.4.4 Volume 4 – Price Factor

L.4.4.1 Price Volume

In accordance with FAR 15.403-5(a)(1), certified cost or pricing data is not required for initial proposal submission. For initial proposal submission, provide the information outlined below.

L.4.4.2 Provide all prices and costs in US dollars only.

L.4.4.3 Attachment 0003 – Pricing Workbook

Submit your completed Attachment 0003 - Pricing Workbook with your proposal. Complete the attachment in accordance with the instructions included within the attachment. Propose Firm- Fixed-Price for the CLIN included in the Attachment. Submit the attachment in Microsoft Excel format. Do not enter any proposed prices into Section B of the RFP.

L.4.4.4 The Government reserves the right to request additional or more detailed cost or price information to support its evaluation.

L.4.4.5 Use of Existing Government-Furnished Property (GFP) (if applicable):

L.4.4.5.1 If the offeror is proposing to utilize GFP that it received on another Government contract in performance of this contract on a rent-free basis, then the offeror must provide a list of GFP that includes the following for each item:

- Acquisition cost;

- Age;

- Type of GFP;

- The accountable contract under which the property is held;

- The dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent;

- The amount of rent that would otherwise be charged in accordance with FAR 52.245-9, Use and Charges;

- Evidence that it obtained authorization for its rent-free use from the Contracting Officer having cognizance of the property; and

- Any additional information required in accordance with Attachment 0004 – Use of Existing Government-Furnished Property.

L.4.4.5.2 The offeror is to obtain any rental equivalent amounts (or any other data required) from the cognizant Contracting Officer necessary to determine the GFP Price Adjustment calculated in accordance with Attachment 0004 – Use of Existing Government-Furnished Property.

L.4.4.5.3 The offeror shall identify the total GFP Price Adjustment (for all classifications of property) that it calculated in accordance with Attachment 0004 – Use of Existing Government- Furnished Property and provide all calculations showing how the total GFP Price Adjustment was developed. If applicable, the offeror is to also identify the rationale for any allocations to each CLIN.

L.4.5 Volume 5 – Small Business Participation (SBP) Factor

L.4.5.1 Application: The SBP proposal submission instructions apply to every offeror (US and non-US), regardless of size, socioeconomic status, or locations of working facilities or headquarters.

L.4.5.2 SBP Factor Workbook (Attachment 0005) and SBP Factor Workbook Instructions (Attachment 0006):

a. All offerors, including offerors who are themselves small business concerns for the North American Industry Classification System (NAICS) code assigned to this requirement, are required to complete the SBP Factor Workbook using the detailed SBP Factor Workbook Instructions. The offeror’s submission of the SBP Factor Workbook is the offeror’s proposed extent of SBP in each Small Business category.

b. An offeror shall fill out the SBP Factor Workbook with goals for this solicitation specifically, even if it is an Other-Than-Small-Business (OTSB) submitting a Comprehensive Subcontracting Plan.

c. When filling in the Workbook, the offeror shall include the dollars for prime contractor participation and subcontractor participation that are a part of the “Total Contract Amount”.

The “Total Contract Amount” for the purposes of this Factor is defined as: The proposed amount for CLIN 0001. (See Price Workbook – Attachment 0003)

d. The offeror shall use the automatic “Roll-Up” tab in the Workbook to check for consistency between the SBP Factor Submittal and other parts of the proposal (i.e Cost/Price Factor), and (for offerors who are OTSB) the submitted Subcontracting Plan.

L.4.5.3 Registrations, Agreements, and Certifications

a. The Government may use the System for Award Management (SAM) to verify size, ownership, and any other information provided about the prime and subcontractors listed in the proposal. The Government may use the Small Business Administration (SBA) Dynamic Small Business Search (DSBS) Database to verify any SBA certifications for 8(a), 8(a) Joint Venture, and Women Owned Small Business (WOSB)/Economically Disadvantaged WOSB SBs (prime contractor and/or subcontractor). Any proposed HUBZone SBs (prime contractor and/or subcontractor) must be verifiable in the SBA DSBS Database. Offerors should be aware of how SB concerns are defined (see SBP Factor Workbook Instructions (Attachment 0006) and 13 CFR 121, Small Business Size Regulations). Offerors are advised to review 13 CFR 121.103, "How Does SBA Determine Affiliation”; FAR 2.101, “Small Business Teaming Arrangement”; and FAR 19.101, “Affiliates”.

b. Failure to register in SAM for the corresponding NAICS code identified in FAR 52.204-8 prior to submitting a proposal for this solicitation may preclude an award being made to your company.

c. Joint Venture Registration. If the offeror is a small business joint venture, the joint venture shall be registered in SAM under its own name in accordance with 13 CFR 121.103(h). In addition, each member in a small business joint venture shall be registered in SAM for the type of work it does. To be recognized as a small business joint venture and be eligible for award of a contract, the membership arrangements of the joint venture shall be identified and the company relationships fully disclosed in the offeror’s proposal in accordance with FAR 9.603.

d. Affiliate Registration. If the offeror is a small business that has first tier affiliates that will be performing work on the proposed contract, each first-tier affiliate shall be registered in SAM for the type of work it does.

e. Subcontractor Registration or Certification. According to FAR 52.219-8 and 52.219-9 in this solicitation, the offeror may not require subcontractors to be registered in SAM. For any small business subcontractor listed in the SBP Factor Workbook that is not registered in SAM, the offeror shall provide in accordance with 13 CFR 121.411(g), a Certification Form (Attachment 0007) from that subcontractor verifying its small business size and socioeconomic status. This certification shall contain, on the same page as the size and status claimed, the signature of the official authorized to sign for the subcontractor.

L.4.5.4 Other Resources/Additional Data. In addition to the data submitted by the offeror, and the data found in Government systems specifically referenced throughout this Section L.4.5, the Government may use other resources to evaluate the offeror’s SBP Factor Submittal. The Government reserves the right, during clarification or discussion under FAR 15.306, to request additional data to support its assessment.

L.5 Volume 6 Administrative Volume. In addition to the proposal evaluation factor volumes above, provide the following information:

L.5.1 Signature Actions/offeror Fill-Ins. Provide a scanned image of a signed copy of the SF33 cover page, a copy of all completed fill-ins for Sections A through K, and (if applicable) a signed copy of all amendments to the solicitation. SAM certifications need not be separately submitted; however, all offerors must be successfully registered and valid in SAM.

L.5.1.1 Where certifications and approved systems are required for an offeror, if the proposal is being submitted by a Joint Venture, certifications and approved systems for the principals (partners) of the joint venture will be considered as valid for that offeror providing the necessary documentation from all principals (partners) is provided with the proposal.

L.5.1.2 Joint Venture (JV). To be recognized as a JV and eligible for award, the membership arrangements of the JV must be identified and the company relationships fully disclosed in the offeror's proposal IAW FAR 9.603. A copy of the agreement establishing the JV must contain the signatures of all of the members comprising the JV.

L.5.2 The offeror’s proposal acceptance period in terms of calendar days from the date for receipt of offers specified in the RFP (See Section L.1.2).

L.5.3 Statement of Acknowledgement. A statement specifying the extent of agreement with all terms, conditions, and provisions of the RFP, and a statement of agreement to furnish and deliver the items or perform services set forth in the RFP in consideration for offeror’s proposed price(s) set opposite each item. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be determined to be a Deficiency or grounds for the Government to reject the proposal from further consideration in the source selection process (Reference M.2.1).

L.5.4 Assumptions. The offeror shall consolidate and identify all offeror's generated "assumptions" contained anywhere in the proposal. The offeror shall include a statement that none of the "assumptions" contradict or take exception to any terms, conditions, or requirements of the solicitation. Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be determined to be a Deficiency or grounds for the Government to reject the proposal from further consideration in the source selection process (Reference M.2.1).

L.5.5 Organizational Conflict of Interest (OCI). The offeror shall provide an affirmative statement that the offeror does not have an OCI as it applies to this solicitation (Reference L.2.4).

L.5.6 Property Management Plan

L.5.6.1 If Government Property (as defined in FAR 52.245-1) will be utilized in the performance of this contract, the offeror is required to submit a Property Management Plan (PMP) with its proposal that is consistent with the requirements of the solicitation. If required, submit the PMP as a stand-alone Attachment to the offer in response to this solicitation and ensure the PMP addresses the following:

L.5.6.1.1 An overview description of the contractor’s Property Management System (PMS).

L.5.6.1.2 The purpose of the offeror’s PMS, specifying what laws, regulations, and/or instructions it complies with.

L.5.6.1.3 Describe the scope of the assets that are applicable to the offeror’s PMS.

L.5.6.1.4 The ten (10) outcomes of Government Property requirements that are required by FAR 52.245-1(f):

a) Acquisition of Property

b) Receipt of Government Property. If the contract has Item Unique Identification (IUID) requirements, the PMP must address these requirements.

c) Records of Government property

d) Physical inventory

e) Subcontractor control

f) Reporting Requirements: Please also describe intervals, format of reports, who/whom they will be reported to, how they will be delivered (Email, Hard Copies))

g) Relief of stewardship responsibility and liability

h) Utilizing Government property

i) Maintenance

j) Property closeout

L.5.6.1.5 Describe any additional standards (e.g., customary commercial practices, voluntary consensus standards, industry leading practices) that the contractor intends to use in the management of Government Property, and how they are applicable to the tasks being performed on the effort.

L.5.6.2 If the solicitation does not already include FAR 52.245-1 and the offeror proposes to utilize existing Government Property during contract performance, then FAR 52.245-1 will be included in any resulting contract.

L.5.7 Small Business Subcontracting Plan (SBSP)

L.5.7.1 If the offeror is other than a US Small Business concern as defined by the NAICS code applicable to this solicitation, the offeror shall submit an acceptable SBSP in accordance with FAR 52.219-9 and its ALT II and Defense FAR Supplement (DFARS) Clause 252.219-7003 and provide this plan as part of the proposal submission. Offerors are encouraged to review the DoD checklist at http://business.defense.gov/Acquisition/Subcontracting/. Note that such a plan is not required of offerors that are small businesses.

L.5.7.2 The plan shall be submitted as an Attachment to the offer in response to this solicitation.

L.5.7.3 Each page of the subcontracting plan shall be marked with the solicitation number and date, and may also be marked with other codes or identification symbols to aid in later identification.

L.5.7.4 Dollars. The SBP Factor includes specific instructions as to what to include in the dollars for the Factor Submittal, for example, specific CLINs, options, task orders, proposed prices, target prices, or weighted average prices, etc. To ensure consistency with the SBP Factor, the offeror shall follow those same instructions in developing the SBSP dollars.

L.5.7.5 Percentages. The offeror shall submit the SBSP with goals expressed in TWO ways: (a) as a percentage of Total Subcontracting Amount and (b) as a percentage of Total Contract Amount as defined in the SBP Factor in this Section L.

L.5.7.6 Breakout. The offeror shall note the differences between the SBP Factor and the SBSP, as explained in the SBP Factor, including the proper breakout of the SBSP.

L.5.7.7 Failure to submit and negotiate an acceptable subcontracting plan which, in the judgment of the Contracting Officer, provides the maximum practicable opportunity for small business and small disadvantaged business concerns to participate in the awarded contract may render the offeror ineligible for award. In this connection, offerors should be aware of the statutory goal that has been placed on the Department of Defense to award five percent of its total planned subcontracting dollars to small disadvantaged businesses at the prime contract and subcontract levels. In view of this Congressional mandate, the offeror shall provide, within the plan, a specific explanation of any aggregate small disadvantaged business goal of less than five percent of the proposal's total subcontracting dollars.

L.5.7.8 If the offeror participates in the SBSP (Test Program) described in DFARS 219.702, an approved DoD Comprehensive Subcontracting Plan may be submitted with the offer. DFARS 252.219- 7004 shall be added to any contract that incorporates a DoD Comprehensive Plan.

L.5.8 Assertion of Restrictions. The offeror shall include in its proposal submission, each of the following: Non-Commercial Technical Data, Non-Commercial Computer Software and Software Documentation, Commercial Technical Data, and Commercial Computer Software and Software Documentation on its Assertion of Restrictions listing required under DFARS 252.227-7017, dated and signed by an official authorized to contractually obligate the offeror, including any assertions of its subcontractors or suppliers. The offeror’s assertions list will be incorporated into the contract at time of award. Omission of restrictions applicable to Commercial Technical Data and Commercial Software and Software Documentation from the DFARS 252.227-7017 Assertion of Restrictions listing will bar the offeror from asserting such a restriction upon delivery of the data, unless the omission would analogously qualify for the allowable post-award presentations based on the conditions provided in subsection (e) of either DFARS Provision 252.227-7013 or 252.227-7014.