Specifications Part -1 (03-10-21) 5-1-25.pdf

SPECIFICATIONS: PART 1

METHOD OF AWARD:

• Regarding Lot 1 and 2: A multiple group award may be made for each manufacture’s line per Lot to the lowest two (2) responsible, responsive bidders.

ELIGIBILITY: In order to be eligible for award, a bidder must comply with the following:

1.) A bidder must be the manufacturer of the products being offered or an authorized representative (i.e. dealer/reseller) of the manufacturer‘s products.

2.) If a bidder is not the manufacturer of the products being offered, the bidder will need to provide written certification, from the Original Equipment Manufacturer (OEM) stating that they, the bidder, are an authorized representative (i.e., dealer/reseller) for the OEM’s equipment upon which they, the bidder, are bidding on. Certifications should be on OEM’s letterhead.

Bidders who fail to provide a signed “Original Equipment Manufacturer’s (OEM’s) Authorization to Bid Certification” document for any manufacturer’s product bid may have their bid rejected.

SPECIFICATIONS: All items to be provided shall be in accordance to the Manufacturer’s commercial specifications.

For all items, as appropriate, shall also abide the following specifications as included in this bid document:

The attached specifications and drawings are for informational purposes.

• All items provided shall be latest model year only.

• Manufacturer’s model number changes/revisions will be acceptable so long as price remains as awarded for that line item for the current contract period.

• The contractor(s) shall submit to PA-DOT, on a continuing basis, all service bulletins and technical letters, as regularly issued by a manufacturer to dealers or large fleets. All relevant information shall be supplied for the unit(s) bid to the Commonwealth to inform PA-DOT of any improvements, changes and/or problems concerning the unit and its component parts. This information shall be addressed to: Pennsylvania Department of Transportation, Fleet Management Division, 17th Street & Arsenal Blvd., Harrisburg, PA 17120, Attn: Chief, Fleet Management Division.

• PA-DOT reserves the right to have its representative(s) periodically inspect each unit during assembly at the contractor's assembly point.

DELIVERY/SHIPPING: The contractor is to deliver all units within sixty (60) calendar days after receipt of a purchase order, unless otherwise agreed to in writing between the ordering entity and the Contractor. It shall be assumed by the parties that the contractor received the purchase order on the third business day following the day on the purchase order, unless the contractor provides credible evidence that the order was received on a later date. All materials ordered shall be shipped in accordance with normal industry standards.

MINIMUM ORDER: The minimum order qualifying for F.O.B. Destination delivered prices shall be one (1) unit. (It is understood that prices bid & awarded are at FOB Destination delivered pricing that includes all delivery, shipping & handling, and set-up charges (if applicable) to the ordering agency’s location, as stated in the Purchase Order).

INQUIRIES: Direct all questions concerning this proposal via the email listed below. All questions will be taken up to five (5) business days prior to the IFB closing date.

Adrienne Dickerson 1800 Herr St, 2nd Floor Harrisburg, PA 17103 addickerso@pa.gov