Specifications - Exhaust Fans.pdf
PDF 222 KB Posted
- Attached to
- Various Exhaust Fans and Supplies
- Solicitation number
- ARFQ 0403 DBS2600000002 1
- Issued by
- Kanawha County, West Virginia
About this file
This is a Request for Quotation and Specifications document issued by the West Virginia School for the Deaf and Blind (WVSDB) for a one-time purchase of various exhaust fans and supplies. The solicitation seeks bids for eight different Dayton exhaust fan models or equivalent products, each with specific mandatory requirements including roof curb mounting capability, direct drive or axial configuration, horsepower specifications ranging from 1/8 hp to 1/3 hp, centrifugal or axial down blast design, and airflow ratings between 400 and 4,200 cubic feet per minute (cfm). The exhaust fans are intended for retrofit installation on existing rooftop curbs at the school facility, which serves children with low-vision requirements. All equipment must be new with no used or refurbished items accepted. Contract award will be based on lowest overall total cost, and vendors submitting alternative or equivalent products must provide supporting documentation and product identification data sheets. Delivery is required within 15 calendar days of purchase order receipt to the agency location at 301 East Main Street, Romney, West Virginia 26757, with provisions for expedited orders upon request.
Pricing must be submitted on the provided Pricing Page with unit prices and extended totals for each line item, with all standard delivery charges included in the bid price on an FOB Destination basis. The vendor selected for contract award must designate a primary contract manager available during normal business hours and comply with West Virginia state payment procedures. Unacceptable items will be returned at vendor expense without restocking charges, with full credit or replacement at the agency's discretion. Items returned due to agency error within 30 days may incur a restocking fee not to exceed 5 percent of the invoiced value. Vendor default is defined as failure to provide contract items according to specifications, failure to comply with applicable laws and regulations, or failure to remedy deficient performance upon request, with available remedies including immediate contract cancellation.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Pricing Sheet - Exhaust Fans.xlsx | XLSX spreadsheet | |
| TCA Coffee Roaster.pdf | ||
| Final_ARFQ_0403_DBS2600000002_1_WV_ARFQ_FORM.PDF |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
REQUEST FOR QUOTATION
Various Exhaust Fans and Supplies
Revised 10/27/2014
SPECIFICATIONS
1. PURPOSE AND SCOPE: The West Virginia School for the Deaf and Blind (WVSDB) is soliciting bids for the one-time purchase of various exhaust fans and supplies. WVSDB is seeking bids for all commodities listed under this solicitation.
2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.
Additional definitions can be found in section 2 of the General Terms and Conditions.
2.1 “Contract Item” means various exhaust fans and supplies as more fully described by these specifications.
2.2 “Pricing Section” means the schedule of prices, estimated order quantity, and totals contained in wvOASIS or Exhibit A Pricing Page used to evaluate the Solicitation responses.
2.3 “Solicitation” means the official notice of an opportunity to supply the West Virginia School for the Deaf and Blind with goods or services that is published by the Agency
3. GENERAL REQUIREMENTS:
3.1 Contract Items and Mandatory Requirements: Vendor shall provide WVSDB with the Contract Items listed below on an open-end and continuing basis. Contract
Items must meet or exceed the mandatory requirements as shown below.
Contract items will be used in a school facility for children with low-vision requirements. Contract items will be used for replacement of existing exhaust fans and must allow for retrofit installation on existing rooftop curbs.
3.1.1 Dayton exhaust fan, #5DVT1, or equivalent
3.1.1.1 Must allow for roof curb mounting
3.1.1.2 Must be Direct Drive
3.1.1.3 Must be minimum of 1/6 hp motor
3.1.1.4 Must be centrifugal down blast unit
3.1.1.5 Must be greater than 1600 cfm
3.1.2 Dayton exhaust fan, #7A404, or equivalent
3.1.2.1 Must allow for roof curb mounting
3.1.2.2 Must be greater than 4,200cfm
3.1.2.3 Must be minimum of ½ hp motor
3.1.2.4 Must be axial down blast unit
3.1.3 Dayton exhaust fan, #6KWK6, or equivalent
3.1.3.1 Must allow for roof curb mounting
3.1.3.2 Must be Direct Drive
3.1.3.3 Must be minimum 1/4hp motor
3.1.3.4 Must be centrifugal down blast unit
3.1.3.5 Must be greater than 850 cfm
3.1.4 Dayton exhaust fan, #5DVT0, or equivalent
3.1.4.1 Must allow for roof curb mounting
3.1.4.2 Must be Direct Drive
3.1.4.3 Must be minimum 1/4 hp motor
3.1.4.4 Must be centrifugal down blast unit
3.1.4.5 Must be greater than 1450 cfm
3.1.5 Dayton exhaust fan, #5DVR9, or equivalent
3.1.5.1 Must allow for roof curb mounting
3.1.5.2 Must be Direct Drive
3.1.5.3 Must be minimum 1/6 hp motor
3.1.5.4 Must be centrifugal down blast unit
3.1.5.5 Must be greater than 950 cfm
3.1.6 Dayton exhaust fan, #4YC76, or equivalent
3.1.6.1 Must allow for roof curb mounting
3.1.6.2 Must be Direct Drive
3.1.6.3 Must be minimum of 1/3 hp motor
3.1.6.4 Must be centrifugal down blast unit
3.1.6.5 Must be greater than 3300cfm
3.1.7 Dayton exhaust fan, #6KWK5, or equivalent
3.1.7.1 Must allow for roof curb mounting
3.1.7.2 Must be Direct Drive
3.1.7.3 Must be minimum of 1/6 hp
3.1.7.4 Must be centrifugal down blast unit
3.1.7.5 Must be greater than 550 cfm
3.1.8 Dayton exhaust fan, #6KWK4, or equivalent
3.1.8.1 Must allow for roof curb mounting
3.1.8.2 Must be Direct Drive
3.1.8.3 Must be minimum of 1/8 hp
3.1.8.4 Must be centrifugal down blast unit
3.1.8.5 Must be greater than 400 cfm
3.2 All equipment must be new. No used or refurbished equipment will be considered. Any
Item bid or received that does not meet the mandatory specifications will be disqualified or returned at no cost to the agency.
3.3 Alternate “or Equal” Submission
3.3.1 In the event the vendor submits an alternative solution; the vendor should include data sheets/ documentation confirming product identification numbers with their bid.
4. CONTRACT AWARD:
4.1 Contract Award: The Contract is intended to provide the WV Schools for the Deaf and Blind with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.
4.2 Pricing Section: Vendor should complete the Pricing Section by entering the Unit
Price of the commodity line item and multiplying by the estimated quantity to provide an extended price. Bids will be evaluated based on Total Bid Amount. Vendor should complete the Pricing Section in full as failure to complete the Pricing Section in its entirety may result in Vendor’s bid being disqualified.
Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.
5. PAYMENT:
5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the
State of West Virginia.
6. DELIVERY AND RETURN:
6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within 15 calendar days after receiving Purchase order.
Occasionally, WVSDB may request expedited orders to be delivered in less than 15 calendar days. Contract Items must be delivered to Agency at 301 East Main Street, Romney, WV, 26757, FOB Destination.
6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.
3.1 Delivery Payment/Risk of Loss: Standard order delivery shall be F.O.B. destination to the Agency’s location. Vendor shall include the cost of standard order delivery charges in its bid pricing and is not permitted to charge the Agency separately for such delivery. The Agency will pay delivery charges on all expedited orders if
Vendor invoices those delivery costs as a separate charge with the original freight bill attached to the invoice.
6.3 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.
6.4 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.
7. VENDOR DEFAULT:
7.1 The following shall be considered a vendor default under this Contract.
7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.
7.1.2 Failure to comply with other specifications and requirements contained herein.
7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract
Services provided under this Contract.
7.1.4 Failure to remedy deficient performance upon request.
7.2 The following remedies shall be available to Agency upon default.
7.2.1 Immediate cancellation of the Contract.
7.2.2 Immediate cancellation of one or more release orders issued under this Contract.
7.2.3 Any other remedies available in law or equity.
8. MISCELLANEOUS:
8.1 Contract Manager: During its performance of this Contract, Vendor must designate and maintain a primary contract manager responsible for overseeing Vendor’s responsibilities under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.
Contract Manager: ____________________________
Telephone Number: ___________________________
Email Address: _______________________________
File details come from the government source that posted it. Updated .