Special_Terms_Modification.pdf

MODIFIED Provision

Solicitation

SECTION 2 Scope of Work Page 6 2.4 All materials when made into signs or other traffic control type devices shall be capable of withstanding normal shipping and installation practices without scuffing, delaminating, ripping, or other damage that is directly related to a design or material defect. Damaged materials shall be replaced without cost to the State.

2.5 The Type I sign making materials (sheeting, films and inks) shall have a minimum of three (3) years of warranted life. The Type IV sign making materials (sheeting, films and inks) shall have a minimum of ten (10) years of warranted life. The Type XI sign making materials (sheeting, films and inks) shall have a minimum of twelve (12) years of warranted life, with the exception of the fluorescent yellow and fluorescent yellow green, which shall have a minimum warranted life of ten (10) years.

Fluorescent orange and fluorescent striped white and orange sheeting shall be at minimum of Type VIII and are allowed to have a shorter warranty period (typically three years). The warranty shall be for the sheeting and all applicable components of any system for sign making such as film, protective anti-graffiti film, ink etc. as required by the manufacturer. The manufacturer shall be clear in the warranty and offer in general on the warranty's limitations and bid item or system use requirement. The warranty shall include the entire cost of the replacement sign fabrication and installation, only the cost of the sheeting may be pro-rated as determined by the State, all other costs shall be at current replacement cost. The warranty shall be a published and official documented submittal by the offering company.

Modified provision

2.0 Scope of Work Warranty on Products

(11/19/21) Warranty on Products:

3M’s Type I (3200, 3430 and 7300) products do not have a 3-year warranty. 3M will provide our standard warranty, the details of which are located on our product bulletins which are provided with our bid response. Expected Life is 3 Years from date of installation

3M’s 3334/3336, orange and white, and 3M’s 3326, red and white, currently meet Type III specifications and may meet Type IV specifications in the future. Expected Life is 12 months from date of installation

3M’s Fluorescent Orange, 4084, and our 444/446 Orange and white, meet Type XI specifications. They do not meet Type VIII specifications. Expected Life is 3 Years from date of installation

3M’s 4081 FY and 4083 FYG have a seven-year warranty in Arizona. 3M’s 4084 FO has a three year warranty in Arizona. Our warranty information is listed on our product bulletins which are provided with our bid response.

3M warranty will provide sign restoration for a period up to seven (7) years from date of installation. That includes sheeting and labor of fabricating the sign. It does not cover any other labor or installation. Our warranty information is listed on our product bulletins which are being provided with our bid response.

SECTION 2.0 : Contract Administration and Operation, page 11

2.1.1. That price-plus-discount equivalence (“Contractor’s Best Pricing”) is intended to be irrespective of whether or not those other sales have special purchase terms, conditions, rebates or allowances.

2.1.2. If Contractor’s Best Pricing for equivalent services, items of equipment and materials is better than the Contract Pricing, then Contractor agrees to adjust the Contract Pricing to match the Contractor’s Best Pricing for all sales related to the Contractor made after the date when the Contractor’s Best Pricing was first better than the Contract Pricing.

2.1.3. For clarification of intent, that date is intended to be the date when the difference first occurred, which might have been before the difference was first identified. If it was before, then Supplier agrees to charge at less than the Contract Pricing until the extended difference that would have been realized (i.e., if the Contractor’s Best Pricing had been applied when it should have been) has been settled.

Modified provision

3M will maintain Contractor's Best Pricing through the current quarterly reporting requirements. Discussions will focus on State of Arizona and Poly Sub usage and contract needs. Any discrepancies will be addressed and any pricing issues will be closed out immediately. Additionally, at yearly renewal a review of Best pricing will be conducted.

SECTION 2-C Page 36 Delivery Time. Unless stated otherwise in the Commercial Document generally or in the applicable Order particularly, Contractor shall make delivery within 2 (two) business days after receiving each Order.

Modified

Delivery is 45 ARO.

Approved by Brent Bachelor verbally 11/19

Solicitation:

NOTICE OF CANCELLATION: Applicable to all insurance policies required within the Insurance Requirements of this Contract, Contractor’s insurance shall not be permitted to expire, be suspended, be canceled, or be materially changed for any reason without thirty (30) days prior written notice to the State of Arizona. Within two (2) business days of receipt, Contractor must provide notice to the State of Arizona if they receive notice of a policy that has been or will be suspended, canceled, materially changed for any reason, has expired, or will be expiring. Such notice shall be sent directly to the Department and shall be mailed, emailed, hand delivered or sent by facsimile transmission to State Procurement Office.

Modified:

3M Company will contractually agree to provide a 30-day cancellation or non-renewal in Self Insurance coverage notice, or any other material change. Discussed and okayed verbally with Brent Bachelor 11/19