CTR058136_Memo_of_Administrative_Change_05.24.22.pdf
PDF 102 KB Posted
- Attached to
- Master Agreement AZ|CTR058136
- Contract number
- CTR058136
- Issued by
- Arizona
About this file
The document is a Contract Memorandum from the Arizona Department of Administration's State Procurement Office regarding a contract with 3M Company for Reflectorized Sign Sheeting. The memorandum addresses an administrative correction of the Contract ID from CTR058135 to CTR058136, which was inadvertently entered incorrectly during the contract award phase. The contract involves the State of Arizona and the City of Phoenix, with communication between state procurement officials and 3M representatives to resolve the contract identification issue.
The contract appears to be for reflectorized sign sheeting, with the City of Phoenix expressing urgency to add additional items to the contract and obtain council approval for purchases. The memorandum indicates that the contract's requirements, specifications, terms, and conditions remain unchanged despite the Contract ID correction. The document suggests there is a need for additional products and a time-sensitive process for the City of Phoenix to approve and purchase items under this state contract.
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Text version
Contract Memorandum Arizona Department of
Administration State Procurement Office
100 N. 15th Avenue, Suite 305 Phoenix, AZ 85007
Contract ID: CTR058136
Label: Reflectorized Sign Sheeting
ACKNOWLEDGEMENT AND AUTHORIZATION
This amendment shall be fully executed upon the electronic approval in the State e-Procurement system by the
Procurement Officer or delegate.
Available online at app.az.gov Page | 1
REFLECTORIZED SIGN SHEETING
The Contract ID CTR058136 was executed with 3M Company, but during the award phase of the contract, the State inadvertently entered the incorrect Contract ID (CTR058135) on the Offer and Acceptance Form. The form has been corrected to reflect the correct Contract ID (CTR058136). This memo serves to document the administrative change of the contract in APP with the corrected Offer and Acceptance Form posted.
ALL OTHER REQUIREMENTS, SPECIFICATIONS, TERMS AND CONDITIONS REMAIN UNCHANGED
https://app.az.gov/
5/24/22, 11:08 AM State of Arizona Mail - Re: CTR058136 https://mail.google.com/mail/u/0/?ik=a5729f04fb&view=pt&search=all&permthid=thread-f%3A1733203126233806647%7Cmsg-f%3A17332049629629… 1/1
Simon Alvarez <simon.alvarez@azdoa.gov>
Re: CTR058136
1 message
Timothy Gibson <tgibson@mmm.com> Wed, May 18, 2022 at 3:29 PM To: William Loveland <wloveland@azdes.gov> Cc: Simon Alvarez <simon.alvarez@azdoa.gov>, Stephen Nettles <steve.nettles@azdoa.gov>
Thank you Bill. I know Phoenix has a time crunch on getting their paperwork to council for approval to purchase off the State Contract. They have also reach out to me asking when we can get the additional items on the contract. Simon and I have talked, he indicated it was going to take several weeks to get the addendum out to us There is an urgency from Phoenix to get the items added as soon as possible.
Thank you to all for your help with these two items.
Tim Gibson 3M TSD tgibson@mmm.com / 3M.com/RoadSafety Cell (480) 221-5407 Customer Service (800) 553-1380 / Sent from my iPhone
On May 18, 2022, at 5:02 PM, William Loveland <wloveland@azdes.gov> wrote:
Hi Simon, I had a call earlier today with Tim at 3M. There is a discrepancy in the offer and acceptance, CTR058135 is on the published document. I am not sure what happened but I suspect it was a typing error.
This contract was established with the cooperation and intent of City of Phoenix usage. They are sharing with Tim that the Council will have issues with the conflicting digits. It needs to be amended/corrected. Also please reach out to Mike Happ from COP to discuss additional products as there is need there as well. If you need to talk through it just let me know. Sorry for the mistake.
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OfferAcceptanceRev120121.pdf
498K mailto:tgibson@mmm.com mailto:wloveland@azdes.gov https://mail.google.com/mail/u/0/?ui=2&ik=a5729f04fb&view=att&th=180d94bb1c59bb5b&attid=0.1&disp=attd&safe=1&zw
| CTR058136 Memo of Administrative Change 05.24.22.pdf |
| State of Arizona Mail - Re_ CTR058136 |
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