SPECIAL TERMS AND CONDITIONS QQ Goods Simplified.pdf
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- Solicitation number
- 61767
- Issued by
- Albemarle County, Charlottesville City, Virginia
About this file
This document contains the Special Terms and Conditions for a State of Virginia contract opportunity issued by the Virginia Department of Forestry (DOF). The DOF is seeking a contractor to supply and deliver inverter generators, portable power stations, and bifacial portable solar panels to support its efforts in prescribed burns and wildland fire management. The contract will be awarded to the lowest responsive and responsible bidder. Delivery of the goods is required within 30 calendar days after receipt of order. The contract is subject to cancellation by the DOF or the contractor with 60 days' written notice. The contract will result in one purchase order with applicable eVA transaction fees.
The evaluation will be based on net prices, with unit prices governing in the case of arithmetic errors. Cash discounts for prompt payment will not be considered. The DOF reserves the right to reject any and all bids, waive informalities, and delete items prior to award. The bid acceptance period is 30 days, after which the bid may be withdrawn at the bidder's request. The contract opportunity covers the jurisdictions of Albemarle County and Charlottesville City.
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Text version
SPECIAL TERMS AND CONDITIONS
1. AWARD OF CONTRACT: An award will be made to the lowest responsive and responsible bidder.
Evaluation will be based on net prices. Unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.
2. CANCELLATION OF CONTRACT: The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may also be terminated by the contractor, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
3. eVA ORDERS AND CONTRACTS: The solicitation/contract will result in 1 purchase order with the applicable eVA transaction fee assessed for each order.
4. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for (30) days. At the end of the days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.
6. DELIVERY: Delivery of goods or performance of services shall be within the number of calendar days stated below after receipt of order (ARO) by the bidder/offeror. The Agency requires the (bidder/offeror) to deliver within a reasonable time after ARO. If the bidder/offeror does not insert a stated delivery time in the blank below, the (bidder/offeror) will be deemed to offer delivery in accordance with the Agency’s desired delivery time as stated below:
Agency’s desired delivered time: 30 calendar days ARO
BIDDER’S/OFFEROR’S STATED DELIVERY TIME: ____ CALENDAR DAYS ARO
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