Attachment 1 - PWS Amd 01.pdf

Performance Work Statement

SPE603-20-R-0509

ATTACHMENT I

PERFORMANCE WORK STATEMENT (PWS)

ENVIRONMENTAL SERVICES – ALASKA

21 MAY12 JUNE 2020

Contents

SECTION 1.0 INTRODUCTION

1.1 Defense Logistics Agency Mission

1.2 General Description

1.2.1 Facility Locations

1.3 Scope of Environmental Services

1.3.1 Restoration:

1.3.2 Compliance:

SECTION 2.0 GENERAL CONTRACT REQUIREMENTS

2.1 CLIN Structure

2.2 Ordering

2.2.1 Ordering Known Requirements:

2.2.2 Ordering Unknown Requirements:

2.3 Notification Requirements

2.3.1 Notification of Environmental Spills/Releases and Regulatory Enforcement Actions

2.4 Contractor Manpower Reporting Requirements

2.5 Deliveries

2.6 Unauthorized Use of Facility Property

2.7 Contract Turnover

2.8 Hours of Operation and Holidays

2.9 Identification of Contractor Employees

2.10 Permits, Licenses, and Fees

2.11 Quality Assurance

2.12 Quality Control

2.13 Safety

2.14 Environmental Conservation

2.15 Transportation, Storage, and/or Disposal of Wastes

2.15.1 IDW

2.15.2 Soil Sample Disposition

2.16 Site Security

2.17 Site Emergency Response

2.18 Site Usage

2.19 Access

2.20 Key Personnel

2.20.1 Organizational Chart

2.20.2 Personnel Certifications

2.21 Government Furnished Information, Equipment, and Property (GFI, GFE, GFP)

2.22 Contractor Furnished Items and Responsibilities

2.23 Regulatory and Public Professional Interface

2.24 Meetings

2.25 Environmental Quality

2.26 Risk Management

2.27 Preparation of Remedial Designs with Permits

2.28 Laboratory Selection

2.29 Analytical Data Management

SECTION 3.0 PERFORMANCE REQUIREMENTS

3.1 TASK 1 – Project Initiation

3.2 TASK 2 - Project Management

3.3 TASK 3 - Analytical Testing

3.4 TASK 4 - Reports

3.5 TASK 5 - Assessment

3.6 TASK 6 - Remediation

3.7 TASK 7 - Compliance Support

3.8 TASK 8 - Emergency Response

3.9 TASK 9 – Project Closeout

SECTION 4.0 CONTRACT DELIVERABLES

4.1 Master Documents List

4.2 Plans and Schedules

4.2.1 Project Management Plan

4.2.2 Work Plan (incorporates Field Sampling Plan and Quality Control Plan Updates)

4.2.3 Integrated Management Schedule (IMS)

4.2.4 Other Associated Plans

4.3 Meetings

4.3.1 Project Management Review Meetings (Quarterly Status Meetings)

4.3.2 Regulatory Support Meetings

4.3.3 Public Meetings

4.3.4 Kickoff Meeting

4.3.5 Contract Closure Meeting

4.4 Technical Report Documents

4.4.1 Internal Deliberative and Draft Documents

4.4.2 Draft Documents

4.4.3 Draft Final Documents

4.4.4 Final Documents

4.4.5 Review Time

4.4.6 Copies

4.4.7 Submittals

4.4.8 Reviews, Comments, and Response

4.4.9 Approval of Submittals

4.5 Contractor’s Progress, Status, and Management Report and Responsibilities

APPENDIX A - Common Access Card (CAC) Procedures and Reporting Requirements

APPENDIX B – PERSONNEL

ATTACHMENT 2 APPENDIX C – NORTH POLE TO EIELSON AFB PIPELINE SITE SPECIFIC INFORMATION

ATTACHMENT 3 APPENDIX D – DFSP WHITTIER, AK SITE SPECIFIC INFORMATION

SECTION 1.0 INTRODUCTION

1.1 Defense Logistics Agency Mission

The Defense Logistics Agency (DLA) - Energy Division (Energy) is the Department of Defense (DOD) integrated material manager for bulk petroleum products and associated storage facilities. DOD Directive 4140.25 authorizes the DLA to sponsor projects for Defense Fuel Support Points (DFSPs) which receive, store, and issue DLA-owned petroleum products. DOD petroleum facilities eligible for DLA Energy funding support can be equipped with one or more of the following facilities: aboveground and/or underground storage tanks, tank truck and rail car loading racks, cross-country pipelines, marine piers, and flight line hydrant systems.

DLA Installation Management for Energy Environmental Division (DM-FEE) is responsible for funding, supporting and overseeing execution of DLA Energy’s environmental requirements. DM-FEE implements remedies as needed to protect human health and the environment. Site Closure (SC) is the primary goal of this effort while restoring and maintaining the Facility in a cost effective manner. For the purposes of this Performance Work Statement (PWS), a “Site” is the area where a release of a petroleum product resulted in an environmental liability to which DLA is the responsible party for remediation of the release. There are four sites at Eielson and one at Whittier. The contractor will maintain compliance with applicable federal, state, and local laws and regulations and with all facility management performance requirements.

The contract requirements detailed in this PWS are to provide services needed to execute environmental remediation actions at each Site, pursuant to and in compliance with all applicable federal, state, and local statutes and regulations, regulatory agreements and orders, Executive Orders (EOs), Department of Defense (DOD) instructions, manuals, handbooks, regulations, guidance, policy letters, programmatic goals and initiatives and industry standards and codes.

The contract objective is to:

• Protect human health and the environment through the management, operation, maintenance, and monitoring of contaminant recovery systems and the environmental media (e.g. surface water, ground water, soil or air) at the Site.

• Assist the Government in the management, response, and assessment of on-site locations described in the Eielson and Whittier Site Specific Appendix.

1.2 General Description

DLA requires two Indefinite Delivery/Indefinite Quantity (IDIQ) contracts to provide remediation and compliance services at two facilities in Alaska: Eielson AFB and the former DFSP Whittier, herein referred to as Eielson and Whittier. This PWS states the performance requirements and site specific requirements in the incorporated Eielson’s and Whittier’s Site Specific Appendices.

The Government anticipates that the Contractor for each Facility will perform the following:

• Project Management for Site Support

• Monitoring and Reporting of Site Environmental Conditions

• Data Management

• Compliance Support

• On-Site Site Support

• Emergency Response Event Evaluation

• Operation and Maintenance (O&M) of Environmental Remediation Systems at Eielson’s Moose Creek Site and at the Whittier site, and Long-Term Management/Monitoring at other sites

The Contractor shall function as an integral team member in support of the DLA mission, to include the sharing of information with DLA Contractors, DLA or DOD Service/Activity personnel, and cooperation with communities, regulators, and other Government entities. The Contractor is responsible for the efficient management and completion of tasks required by this contract and the timely submission of accurate contract deliverables. The

Contractor shall employ the most cost-effective and technically sound approaches to the contract objectives. The Contractor maintains the primary responsibility for recognizing and addressing problematic performance issues. The Contractor is responsible for performing work in accordance with all federal, state, and local statues and regulations.

Remedies shall conform to environmental permits, decision document requirement, and other legal requirements.

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services unless provided as Government Furnished Equipment (GFE).

1.2.1 Facility Locations

The two Facilities are Eielson AFB near Fairbanks, and the former Whittier DFSP, in Whittier.

1.3 Scope of Environmental Services

Task orders that will be issued under this environmental services contract will provide services related to requirements of the restoration and compliance.

1.3.1 Restoration: The contractor is responsible for performing work in accordance with all federal, state, and local statues and regulations. Remedies shall conform to environmental permits, decision document requirement, and other legal requirements for fuel related issues. Site preparation and restoration incidental to the environmental work, and operation, maintenance, repair, and replacement of systems and wells, will be included in the environmental services contracts.

1.3.2 Compliance: The contractor responsibility for environmental assessment and long-term management. It includes contractor responsibility for restoration activities necessary to achieve site cleanup in accordance with applicable regulatory requirements for all contaminants and pathways associated with the site. Remedial activities in response to written documentation from the regulatory agencies, site characterization and Decision Documents remedial strategy implementation and success based on agreed-upon metrics.

SECTION 2.0 GENERAL CONTRACT REQUIREMENTS

2.1 CLIN Structure

The following CLIN structure will be used to order work at Eielson:

CLIN 0001 Environmental Assessment, Remediation, Response CLIN 0002 Operation and Maintenance of Remediation System CLIN 0003 DLA HQ Environmental Support Services

The following CLIN structure will be used to order work at Whittier:

CLIN 0001 Environmental Assessment, Remediation, Response

2.2 Ordering

2.2.1 Ordering Known Requirements:

Orders for work at each location with PWS defined tasks and Reference Numbers will be issued with prices from the Price Proposal Worksheet.

2.2.2 Ordering Unknown Requirements:

Requirements or Tasks which are within scope of the PWS but not specifically defined can be ordered. The steps in the process are issuance of a request for proposal (RFP) by the COR, submission of a proposal by the contractor, evaluation of the technical and price proposal for the work, and upon acceptance of the proposal and pricing, the Contracting Officer issues the work by task order.

The CO will notify the Contractor of the need for work through the issuance of a Task Order RFP. The RFP is typically emailed to the Contractor’s Project Manager with a submittal date. The Contractor shall provide a response within 10 business days of the request unless specifically requested otherwise.

The Contractor shall submit a technical proposal and price proposal using one or a combination of the reference items from the Solicitation’s Price Proposal Worksheet. The Government and Contractor shall negotiate the Task Order scope of the work using the reference items and contract awarded unit prices in the Solicitation’s Price Proposal Worksheet. Task Orders and modifications shall be ordered by the CO, using the agreed upon quantity of reference items between the Government and the Contractor at Task Order / modification award. If the RFP tasks cannot be adequately addressed using these established reference items, the Contractor shall contact the CO or the COR to determine appropriate action (i.e. establishment of a new reference item, equitable adjustment, etc.).

The Contractor is expected provide full and complete proposals in a timely manner. The Contractor is expected to provide proposals within 10 business days of a Task Order RFP, where only existing reference numbers are utilized.

If additional reference numbers are warranted, the Contractor will provide a proposal within 30 days. The Contractor may request for an extension due to extenuating circumstances. The Contractor’s staffing or internal reviews are not considered extenuating circumstances. The Contractor’s proposal shall contain a narrative with sufficient detail to explain the number and purpose of the proposed referenced items and/or divergent task(s). The Contractor’s proposal shall be in the format similar to the introduction of a work plan, evaluation of offered reference item pricing, and the anticipated work schedule.

The Contractor's proposal shall be supported by necessary documentation such as drawings, calculations, catalog cuts, proposed labor and materials, and specifications to indicate that adequate engineering and planning to accomplish the requirement has been completed. The Contractor’s proposal shall comply with the contract and all RFP instructions.

All work will be issued as firm-fixed-priced task orders.

2.3 Notification Requirements

The Contractor shall notify the CO and COR of critical issues that may affect contract performance and/or human health and the environment. Issues requiring notification include, but are not limited to: health risks (including accidents and injuries), spills/releases, notice of violations (NOVs) or Notices of Non-Compliance either received or anticipated, unexpected utility crossings, operation impacts due to unusual weather conditions, unacceptable materials, changes in key personnel, identification of emerging contaminants, or identification of Rare, Threatened or Endangered (RTE) or sensitive species. As an example, if a RTE species is discovered during field activities, the Contractor is required to immediately stop work, report the discovery to the CO and the COR, and await further guidance. Oral notification should occur immediately, followed by written notification as soon as is practical.

Commencement of field activities shall not continue until approved by DM-FEE.

2.3.1 Notification of Environmental Spills/Releases and Regulatory Enforcement Actions

The Contractor shall comply with State, DLA, and host service reporting requirements for environmental spills/releases and regulatory enforcement actions. For more information on DLA spill notification requirements, refer to the latest version of DLA’s Environmental Guide for Fuels Facilities. The Contractor will notify the COR within 1 hour of discovery for spills or releases by phone and email. Additionally, upon notification that a regulator will visit the facility, the Contractor shall notify the COR and the CO within 1 hour by phone and email. The Contractor will provide a written assessment (typically an email with copy of written documentation provided by the regulator) of the visit/inspection results to the COR and DM-FEE within 24 hours of the regulators’ visit.

2.4 Contractor Manpower Reporting Requirements

The Contractor will comply with the Undersecretary of Defense, Acquisition, Technology, and Logistics memorandum, dated November 28, 2012, Subject: Enterprise-wise Contractor Manpower Reporting Application.

The Contractor shall report all Contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via ECMRA, a secure data collection site.

The Contractor is required to complete all required data fields using the following web address:

http://www.ecmra.mil/. Reporting inputs will be for labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. Inputs may be reported any time during the FY. All data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at: http://www.ecmra.mil/.

2.5 Deliveries

Any building material or supplies delivered to the site on behalf of the Contractor must be coordinated in advance with the DLA DM-FEE COR. Contractor personnel shall coordinate and receive all deliveries. Government employees will not inspect, sign on behalf of the Contractor, or otherwise receive Contractor shipments delivered to the Sites.

2.6 Unauthorized Use of Facility Property

The Contractor shall not permit or authorize personnel to store or repair any personal property within the sites. In addition, the Contractor shall not utilize site property for storage or repair of Contractor-owned vehicles and equipment not specifically required for contract performance. Disposal of such items shall be at the Contractor’s expense. Parking of personal vehicles used for transportation to and from work will be permitted in designated vehicle parking areas during working hours.

2.7 Contract Turnover

The Contractor will receive, during the ten working days prior to the start of contract performance, assistance from current Contractor/military/Government personnel, and the COR to familiarize the Contractor with the sites and relevant policies and procedures. During the last ten working days of this contract, the out-going Contractor shall exercise its best efforts and cooperation to effect an orderly and efficient transition to Contractor/military/Government personnel. The outgoing Contractor shall assist DLA, the COR, and the incumbent Contractor to accomplish the turnover inspection and inventory accounting as well as provide any relevant information concerning remedial system operation including maintenance records and engineering documentation.

The outgoing Contractor shall turn over all non-proprietary physical and electronic files, evidentiary matter, auditable documents, and other official records related to remedial operations and maintenance to the incoming Government/Contractor personnel.

2.8 Hours of Operation and Holidays

The Contractor shall be available during core working hours, 0900-1600 Alaska Standard Time. Hours of operation must be commensurate with PWS objectives so that the Contractor can ensure the on-site remedial system effectively operates on a continuous basis.

DLA and other federal personnel typically follow the official federal holiday schedule. The Contractor shall plan accordingly to ensure appropriate scheduling, continued operations, necessary access to federal facilities, and effective performance under this contract.

2.9 Identification of Contractor Employees

All Contractor personnel attending meetings, and working in other situations where their Contractor status is not obvious to third parties, shall identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. The Contractor shall ensure that all documents and reports produced by the Contractor for DLA’s use are marked accordingly.

2.10 Permits, Licenses, and Fees

http://www.ecmra.mil/

The Contractor shall perform all work in accordance with federal, state, local, base, and DLA requirements. This includes statutes, regulations, permits, agency-approved work plans, decision documents and all other legal requirements.

For each Task Order (TO), the Contractor shall meet State, Federal and Base requirements, as applicable. The Contractor shall provide the COR with copies of all required permits, permit equivalencies, licenses and certificates.

All required clearances, such as digging permits and utility locates, shall be obtained prior to initiation of drilling or excavating operations.

Information specific to each site is detailed in the Site Specific Appendices.

2.11 Quality Assurance

The Government shall evaluate the contractor’s performance under this Contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, and the frequency of surveillance, assuring 100% performance.

2.12 Quality Control

The Contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program assures that work complies with the requirements of the contract. The contractor shall prepare and submit a written Quality Control Plan (QCP) for the provision of environmental remediation services pursuant to this PWS.

Utilizing Alaska Department of Environmental Conservation Spill Prevention and Response regulation [18 AAC 75] requirements and IAW a Uniform Federal Policy-Quality Assurance Project Plan (UFP-QAPP) to develop a QCP.

The QCP will describe in comprehensive detail the necessary quality assurance (QA), quality control (QC), and will implement additional technical activities as needed to ensure that the results of the work performed will satisfy the stated performance criteria. The QCP should also describe the process by which the Contractor will conduct QA-QC on technical writing, review and editing of technical documents prior to submitting to the Government. Technical documents include but are not limited to; information presentation in a logical sequence, appropriate/ relevant/sufficient data gathering, data evaluation, and brief presentation of solutions from data analysis. The QCP shall be submitted as part of an overall Project Management Plan (PMP) that describes the contractor’s plan to implement the work required in this PWS (see Section 4.2.1). For proposed changes to the QA and QC after acceptance of the initial QCP, the contractor shall submit proposed changes for review and acceptance to the COR prior to initiating changes.

2.13 Safety

The Contractor will ensure contractor personnel have a safe and healthy work environment. The Contractor will ensure subcontractors are aware of, can comply with and remain in compliance with all safety procedures. It is essential that personnel handling fuel products and related equipment at the fuel facilities are thoroughly knowledgeable of the potential hazards and how to prevent or reduce these hazards IAW applicable federal, state and local laws and regulations. The Contractor’s safety program shall train employees to eliminate/mitigate the hazards and to address them in a safe manner. The Contractor shall comply with applicable safety requirements and base fire safety regulations at all times and shall maintain documentation showing compliance that is available to the Government or designated representative at any time. The Contractor shall provide 24-hour contact information to the base fire department dispatch center. The Contractor shall provide and replace as necessary all Personal Protective Equipment (PPE) and other safety items required for performing operations and maintenance tasks.

Contractor is expected to provide, at a minimum, Level D daily safety equipment for all contractor personnel. When higher level safety equipment and personal materials (Levels A-C) are required in specific situations, the contractor will identify the specific situation and inform the CO/COR.

The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements. The Contractor is required to provide the CO copies of any OSHA inspections received and OSHA report(s) submitted during contract and task order performance periods.

The Contractor shall confirm that all on-site workers (Contractor and its subcontractor) performing hazardous operations, including working with hazardous materials, have completed Hazardous Waste Operations and Emergency Response (HAZWOPER) training and/or other applicable training, plus annual refresher courses IAW 29 CFR 1910.120 and Code of Regulations (CCR) Title 8 Section 5192. The Contractor shall maintain documentation of training records and maintain appropriate site-specific Health and Safety Plan (HASP) on site, available for workers, DM-FEE, and/or regulatory review.

2.14 Environmental Conservation

The Contractor shall perform restoration activities consistent with regulatory environmental conservation and environmental planning requirements and in coordination with the United States Fish and Wildlife Service as applicable. This includes consideration of potential immediate and long-term impact of remediation activities to land use and wildlife, specifically those federally listed as threatened or endangered.

The Contractor shall comply with the DLA environmental review process to ensure appropriate National Environmental Policy Act (NEPA) evaluation coverage and coordination of activities, if required, is completed before conducting any work. The process typically requires the Contractor to provide a draft document with supporting figures and documentation to DLA allowing minimum of one calendar week review time for each review. The Contractor must have written documentation that a NEPA analysis has been conducted by DLA prior to conducting fieldwork onsite (e.g. construction/operation of systems), if required.

2.15 Transportation, Storage, and/or Disposal of Wastes

The Contractor shall ensure that personnel and all subcontractors handle, transport, store, treat and/or dispose of all wastes, including hazardous wastes, as required by the applicable laws and regulations.

2.15.1 IDW

The responsibility for investigative derived waste (IDW) generated during contract performance is designated in the respective Eielson and Whittier appendices. Should IDW require a hazardous waste manifest, bill of lading or other tracking procedure by a transporter or disposal site, it is the responsibility of the Contractor to secure the proper shipping and transport manifest. DM-FEE or an installation representative are available for coordination and review only. A Government installation representative must sign hazardous waste manifests before transport.

2.15.2 Soil Sample Disposition

The Contractor is responsible for soil samples and other potentially hazardous wastes, and to confirm hazardous or non-hazardous status. If hazardous, the Contractor must verify the disposal process. Additionally, the Contractor will comply with federal, state, and local regulations for excavated soil (e.g. Promulgated VOC vapor concentrations, soil management in accordance with the facility SWPPP as appropriate, etc.). The Contractor may be required to properly dispose of hazardous soil cuttings and/or water generated as a result of completing work under this contract. Disposal shall include packaging, labeling, temporary storage, and transportation in accordance with all applicable federal, state, and local statutes and regulations. Costs shall be included as part of the task generating such waste.

The Contractor will handle soils and wastes in accordance with specific TO requirements and, if applicable, installation specific hazardous waste and management plans. Non-hazardous waste from the site shall be disposed of off-site in an approved facility in accordance with the approved Work Plan and installation requirements.

2.15.4 Surplus Material and Debris

All non-usable surplus material and debris resulting from work under this contract shall be removed from the site by the Contractor. The Contractor shall be responsible for appropriate transportation and disposal of nonhazardous debris, waste, and non-usable material resulting from work under this contract. Nonhazardous waste must be disposed by the Contractor off Government property except for nonhazardous soil cuttings from boring and monitoring well construction and nonhazardous groundwater from monitoring well development, which may be spread on-site adjacent to the location at which they were generated, pending the approval of DLA and/or the host command and approved Work Plans. Some cuttings and well development/purging water may require disposal as an IDW (see above). Costs associated with containerization, transportation, & disposal for drilling waste shall be included in the appropriate drilling reference item number. It is the Contractor’s responsibility to recycle well casings and the applicable recycling profit shall be included in the Contractor’s proposed price. Costs associated with installation/removal permits shall be included in the appropriate drilling reference item number.

The Manifests for transportation and disposal of the waste shall be prepared by the Contractor and will be signed by a Government representative. A copy of the manifest shall be provided to the CO. Hazardous waste disposal costs shall be authorized within the appropriate task. Costs associated with containerization, transportation, & disposal for drilling waste shall be included in the appropriate drilling reference item number. Recycling shall be employed whenever fiscally feasible.

2.16 Site Security

The remedial systems are secured in containers and access doors padlocked. In case of security breach, the Contractor shall provide the CO and the COR with the name and contact information for a 24-hour, 7-day-a-week emergency response contact should a breach to the site’s security requiring immediate response be discovered. The Contractor shall provide physical security to work areas by furnishing security equipment, if needed. The Contractor shall comply with all local, state, federal and military law and guidance covering security activities. The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for the Contractor’s use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

2.17 Site Emergency Response

The Contractor shall perform emergency response to situations related to their project activities. The Contractor shall perform emergency repairs to sites, systems, improvements, or utilities damaged in the course of executing the contract requirements.

2.18 Site Usage

The Contractor shall be responsible for any damage caused to property of the United States (Federal property) by the activities of Contractor and subcontractor personnel under this contract and shall exercise due diligence in the protection of all site property against fire or damage from any and all other causes. The Contractor shall be responsible for any damage caused to property of the United States (Federal property) by the activities of the Contractor and its subcontractor personnel under this contract and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. The Contractor shall take all reasonable actions to protect the property from further loss. In the event any property of the United States is damaged or destroyed by the Contractor or subcontractor personnel incident to the exercise of the privileges herein granted, the Contractor shall promptly notify the Contracting Officer. The Contracting Officer will determine if the Contractor shall repair, replace, or reimburse the government for damage or loss of Government property.,

2.19 Access

Access to Eielson will be given either by the USAF or via installation access day passes. Whittier has no special access requirements.

2.20 Key Personnel

Primary technical services shall be performed by personnel who are credentialed in planning, science, safety, and engineering professions (generally, a credentialed professional is licensed as a registered professional geologist, registered professional engineer) licensed to practice in the state in which the site is located. Key Personnel must have the necessary expertise, in terms of knowledge and experience, to undertake the specified task. The Government has the right to request education, certification and/or licensure documentation for Key Personnel at any time. See APPENDIX B – PERSONNEL

The Contractor shall comply with all applicable federal laws, regulations and requirements. The Contractor shall additionally comply with all local and state laws, regulations and requirements as well as applicable DLA, and installation requirements. Appendix B presents required Contractor personnel considered to be “key personnel” by the Government. The Contractor shall ensure key personnel slots remain filled during the performance of activities under the contract. Prior to assigning new or transferring any specified current key personnel to other projects, the Contractor shall notify the CO and COR reasonably in advance and shall submit a justification and a resume of substituted personnel for review and acceptance by the CO. The Contractor shall ensure there are no impacts to the schedule or costs associated with individual tasks.

2.20.1 Organizational Chart

The Contractor shall submit an organizational chart identifying its personnel and subcontractors assigned to the contract. The Contractor shall immediately notify the CO and COR, in writing, of any changes to the organizational chart. The Contractor shall identify to the CO and COR potential impacts to the execution of this PWS. The Contractor will maintain responsibility for all subcontractor actions.

2.20.2 Personnel Certifications

All key and other personnel shall have an appropriate level of HAZWOPER (hazardous waste operations and emergency response) training and certification for work at Comprehensive Environmental Response, Compensation, and Liability Act (CERCLA) or Resource Conservation and Recovery Act (RCRA) sites.

2.21 Government Furnished Information, Equipment, and Property (GFI, GFE, GFP)

The Contractor shall properly account for and manage all new and existing Government Furnished Equipment (GFE) and/or Government Furnished Property (GFP) procured and utilized during this contract POP, in accordance with the applicable Federal Acquisition Regulation. A list of GFE/GFP is provided in the associated Site(s) Specific Appendix.will be provided during contract award.

The Contractor shall maintain all Federally owned property and equipment used during the contract, in accordance with applicable maintenance requirements. The Contractor shall comply with the applicable terms and conditions of the contract concerning the GFP. Additional details can be found in the associated Site(s) Specific Appendix if/as applicable.

2.22 Contractor Furnished Items and Responsibilities

In support of Site work, the Contractor shall furnish all materials, supplies, equipment, instruments, devices, tools, vehicles, utilities, and services required to perform work under this contract that are not listed as Government-provided in Site specific Appendices of this PWS.

2.23 Regulatory and Public Professional Interface

The Contractor shall not directly negotiate with regulators on behalf of the DM-FEE. The COR is the designated representative authorized to speak on behalf of the Government in environmental regulatory, technical, or administrative matters. All Contractor-produced submittals shall be provided to the COR for review and coordination with regulators. The Contractor shall obtain comments and/or approval from regulators only through the COR.

The Contractor shall assist DM-FEE with oral/written interaction with interested parties related to the project. These may include administrative and judicial proceedings and formal and informal meetings. Contractor support may include, but are not limited to, meeting presentation materials, agendas, and minutes; responses to public and stakeholder inquiries; news releases; and public notices.

2.24 Meetings

The Contractor shall assist DM-FEE on planning and logistical support, to include on-site translation and/or interpretation if required, at various on-site meetings. Additionally, Contractor will prepare presentation materials for, participate in, provide minutes for, and complete any necessary follow-up actions.

2.25 Environmental Quality

The Contractor shall include processes for considering, incorporating, documenting, and evaluating the benefits of green and sustainable remediation (GSR) practices pursuant to the DOD Memorandum “Consideration of Green and Sustainable Remediation Practices in the Defense Environmental Restoration Program” (DOD, 2009). GSR employs strategies throughout the remedial process that:

• Use natural resources and energy efficiently;

• Reduce negative impacts on the environment;

• Minimize or eliminate pollution at its source;

• Protect and benefit the community at large; and

• Reduce waste to the greatest extent possible.

In addition, GSR best management practices (BMPs) should be employed.

2.26 Risk Management

The Contractor shall verify the effective implementation of the environmental remedy through a documented risk management process. This process must account for a variety of potential project risks to identify and address the most significant risks in order to avoid adverse impacts to the implementation of the remediation. More information regarding notification requirements in PWS Section 2.3.

2.27 Preparation of Remedial Designs with Permits

Both locations, Eielson and Whittier, currently have active remedial systems installed and functioning or capable of functioning. New or replacement systems are not currently anticipated. If necessary, any modifications to existing systems will be addressed with issuance of a Task Order.

2.28 Laboratory Selection

Laboratories performing environmental testing in support of DM-FEE are required to be accredited in accordance with the Assistant Deputy Under-Secretary of Defense (OSD) memorandum, Department of Defense (DOD) Environmental Laboratory Accreditation Program (ELAP), December 2008. DOD ELAP accreditation is open to all environmental laboratories that can demonstrate conformance with the DOD Quality Systems Manual (QSM) via inspection. Proposed environmental laboratories shall follow, at a minimum, the most recent version of the DOD QSM. The DOD QSM was adopted into policy guidance as DODI 4715.15 and is available at http://www.denix.osd.mil/edqw/. The Contractor shall also ensure that the selected laboratory meets all Alaska state and federal requirements and certifications.

The Contractor shall select analytical laboratories with capabilities sufficient for analytical methods specified in the QSP and Task Orders, have adequate throughput capacity to handle the project’s analytical workload during all field activities, and meet definitive data requirements. Definitive data is defined as analytical data that are suitable for final decision making. Project-specific contaminants of potential concern (COPC) must be clearly identified in final analytical reports. Acceptance criteria for calibration standards, laboratory control samples, and project QC samples (matrix spike) must be defined and strictly enforced for the COPCs or other contaminants of interest. If a laboratory fails to meet the DOD QSM or project-specific requirements at any time, the CO or DM-FEE COR may determine that the use of the laboratory be discontinued and replacement analytical services be procured from a laboratory which can meet these requirements, if applicable.

Electronic deliverables of results must also be included in the price. Proposals shall state the turnaround time (in business days) to obtain results. Sample preparation costs required by sampling/hold times/analytical methods (extractions, dissolution, filtering, etc.) shall be included in the price. All laboratory analyses shall be reported in EPA Level II data packages as accepted by the State of Alaska. All data shall be reviewed and validated by the Contractor’s Chemist following EPA Level II data reporting guidance, the Department of Defense Quality Systems Manual for Environmental Laboratories, and the State of Alaska requirements, if applicable.

2.29 Analytical Data Management

The Contractor shall be responsible for assessing the environmental data’s quality by performing full data verification against criteria established within the analytical method, DOD QSM, any project specific Data Quality Objectives, and as documented in QCP and project library.

All analytical data shall be provided as a Staged Electronic Data Deliverable (SEDD) minimum stage 2A. The data deliverable shall also be compatible with and suitable for use by data verification software. After data verification, data shall be validated by a competent environmental professional / chemist to determine if there is any impact to the integrity of the data, or its usability. The data assessment process applies to all data, but at varying degrees; whether it’s generated in the field or at a subcontract laboratory. Data assessment covers both data verification and validation steps.

Documentation of verification and validation is evaluated from sampling logs, sample shipment records, the sample’s condition upon receipt at the lab and through the analytical process (analytical instrument’s calibration, calibration verification and all instrument performance checks), as well as the various method quality control samples. The level of this data assessment is dictated by the data’s intended use. Data verification procedures evaluate the testing results compliance with the acceptance criteria established within the EPA method (or other standard method), criteria in the most recent version of the DOD QSM, and/or project-specific Data Quality Objectives (DQOs). Data verification and validation procedures shall be detailed QCP and as required by Alaska State regulations for environmental data verification and data validation. Data validation procedures apply decision logic and qualifiers, as necessary. Routine data validation procedures follow the most recent version of the EPA National Functional Guidelines. Guidelines may be modified as appropriate, or use of other project-specific protocols may be warranted.

SECTION 3.0 PERFORMANCE REQUIREMENTS

The contractor is responsible for the efficient management and completion of tasks required by this contract and the timely submission of accurate contract deliverables. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services unless provided as Government Furnished Equipment (GFE). The contractor shall employ a pro-active approach to developing the most cost-effective and technically sound approaches to the contract objectives. The contractor maintains the primary responsibility for recognizing and addressing problematic performance issues. The following tasks define the scope of the requirements and any future work that the Government may order via task order.

3.1 TASK 1 – Project Initiation

The Contractor shall provide support necessary to implement the tasks outlined in this PWS including Attachment 2, Appendix C, and Attachment 3, Appendix D. The Contractor shall identify a primary point of contact for DLA.

Activities included within the project initiation task include, but are not limited to, the project kickoff meeting and the documents associated with the Contract sites.

3.2 TASK 2 - Project Management

The Contractor shall provide project management support necessary to implement the tasks outlined in this PWS throughout the contract POP. Activities included within the project management task include, but are not limited to:

attending meetings; providing information as requested by DLA and various departments/commands of the Military (e.g. Environmental Office for the site); provide briefing support to DLA and, if needed, Installation Commander;

technical oversight of assessment and remediation activities at the facility. The project management shall include all activities necessary to complete the tasks identified in the PWS safely and efficiently, such as: field documentation;

preparation of documents; and procurement of subcontractors as needed. Additionally, all costs associated with accounting and financial execution of the work including purchasing and cost control should be included in the pricing of the Project Management task. Project management includes contract transitional activities further described in PWS 2.7 CONTRACTOR TURNOVER and PWS 3.9 TASK 9- PROJECT CLOSEOUT below.

The Project Management Task shall also include the processing and payment of invoices for regulatory oversight fees as well as any other system related fees associated with the monitoring and remediation environmental efforts at the site. Regulatory oversight fees can vary on quarterly workload and unit fees.

In the event of a dispute with or enforcement action from a regulatory agency arising from performance of work covered by this Contract, regardless of whether the DLA is a named party, the Contractor shall notify the CO and the COR as soon as possible, but no later than within 24 hours. If DLA is a named party in the dispute or enforcement action, the Contractor will provide support to DLA as required to resolve the dispute or enforcement action. If DLA is not a named party in the dispute or enforcement action, the Contractor will provide its proposed response to the dispute or enforcement action to DLA for review and comment prior to submission. Contractor support typically includes preparing a briefing, point paper, and summary of technical data to support the DLA position.

3.3 TASK 3 - Analytical Testing

This task includes the laboratory testing and analysis of samples collected from various media (e.g. groundwater, soil, gas/vapor, asbestos-containing materials). Analytical Testing will be priced as part of the Remedial System O&M and Groundwater Monitoring tasks and separate additional services when requested. Additional analytical services for any DLA-directed site may be required. Unit prices offered for work accomplished under this task shall be in accordance with the reference list.

Environmental samples collected shall generally be tested utilizing USEPA sample collection methods. Electronic deliverables of results must be included in the price. Proposals shall state the turnaround time (business days) expected to obtain laboratory results. Preparation costs (extractions, dissolution, filtering, etc.) for samples requiring preparation prior to analysis and disposal of excess sample media shall be included in the price.

GROUNDWATER

Groundwater sampling includes routine collection/reporting under Tasks 2 and 3, as well as additionally ordered sampling. Groundwater samples collected shall be analyzed in accordance with the methods specified in approved groundwater monitoring plans. Below are some common sample analytes at DLA sites in Alaska:

• Total petroleum hydrocarbons (TPH) as diesel and as JP5 using U.S. Environmental Protection Agency (EPA) Method 8015B

• Benzene, toluene, ethylbenzene, total xylenes (BTEX), naphthalene, and methyl tert-butyl ether (MTBE) using EPA Method 8260B

• Diesel Range Organics (AK 102)

• Gasoline Range Organics (AK 101)

• Residual Range Organics (AK 103)

WASTE AND WASTE WATER

The Contractor shall handle all hazardous materials and waste in accordance with applicable federal, state, and local requirements. For the sites, waste and waste water analyses are included under Tasks 2 and 3. As stated above, the Contractor shall provide all hazardous materials use and hazardous waste disposal documentation to the COR on a quarterly basis to support reporting requirements. Similar reporting requirements, to the appropriate Facility POC and COR, would be required for work performed at DLA-directed locations.

Waste generated as part of groundwater monitoring and operation and maintenance of the remediation systems will be analyzed in accordance with the waste characterization requirements of the licensed disposal facility selected to receive the waste.

The Contractor shall also comply with federal, state, and local requirements for any task involving the transportation of hazardous wastes and/or contaminated materials to off-site treatment, storage and/or disposal facilities. This includes 40 Code of Federal Regulations (CFR) 260 and 49 CFR 172, 173, 178, and 179 as well as all other applicable local, state, and federal transportation regulations.

The Contractor will coordinate with the COR and the appropriate DOD Service/Activity Environmental Office through the COR when performing work under this contract to determine any unique service/activity requirements for the site’s location.

OTHER ENVIRONMENTAL SAMPLES

Additional environmental samples collected during directed field events shall be analyzed in accordance with all Federal, State, & Local requirements. Additional environmental samples may include, but are not limited to: Soil samples, soil vapor samples, indoor air samples, and analysis of potential asbestos containing materials.

3.4 TASK 4 - Reports

Report pricing will be in accordance with negotiated rates for this Contract. For monitoring reports, the Contractor shall prepare and submit one (1) draft electronic copy to the COR for review no later than 21 days prior to the regulatory due date or as specified in the Task Order. The Contractor shall finalize the report after receipt of review comments and submit one (1) electronic copy to the COR and the CO, as well as one (1) electronic/paper copy to the regulatory authority, if requested.

No later than 30 days after completion of any field work and/or receipt of analytical results, the Contractor shall prepare and submit one (1) draft electronic copy of a monitoring report of findings to the COR for review. The Contractor shall finalize the report after receipt of review comments and submit one (1) electronic copy to the COR and the CO.

Reports shall include a description of site conditions and the condition of the groundwater and remedial system operation. Specific enclosures would typically include the following where applicable:

• Site location map

• Well locations and groundwater flow map

• Sampling QA/QC information

• Laboratory analytical results for samples

• Summary of the operation and effectiveness of any remedial action that was completed

• Recommendations for future activities with estimated costs

• Charts showing historical reports

Other reports, such as Remedial Action Plans, that could identify or cite potential DLA liabilities for future actions, will require a preliminary draft (provided electronically via secure methods) to facilitate review, a draft version for formal staffing/coordination, a draft final, and final version.

3.5 TASK 5 - Assessment

The Contractor shall be responsible for reviewing, and responding to requests to provide mapping information for onsite remediation systems, and other dig/utility locate related requests, requiring the identification of subsurface appurtenances and utilities associated with new and existing remediation systems included in this Contract. The Contractor will provide unit rates for initial utility locating and verification of above and below ground structures.

During the assessment phase of work, the Contractor shall evaluate the lateral and vertical extent of contaminants in the subsurface. This assessment shall include an evaluation of the nature and extent of free product that may be present, initiate free product recovery,…