Attachment_2-17-R-0509_Pre-proposal_Agenda.pdf

PRE-PROPOSAL CONFERENCE

DLA Energy-Fort Belvoir, VA

SPE600-17-R-0509

16 February 2017, 0830-1000 EST Tele-conference dial-in number: 1-301-909-7353 Access Code: 35201656

Agenda

• Introductions

Crystal Randolph (Contract Specialist) Jeffrey Harden(Quality Assurance Specialist) Other Government Personnel/Contracting Officer Representative Introduction of Attendees

• Attendance sheet. This pre-proposal conference will be held via telephone. The attendance sheet for dial-in and agenda will be posted via an amendment to the solicitation.

• Purpose of the conference. The purpose of the conference is to brief the solicitation process, and to discuss the RFP clauses/provisions, submission requirements, and Statement of Work (SOW) for Solicitation SPE600-17-R-0509.

• Agenda Review/Discussion

Solicitation Review/Discussion – Crystal Randolph Statement of Work (SOW) Review/Discussion – Jeffrey Harden

• Important Notes

Nothing said during this conference changes the solicitation, SOW or provisions until the changes are incorporated by amendment.

Submit ALL questions in writing. Questions submitted before, during, and after the conference will be answered via solicitation amendments.

Normal procedure relating to the acknowledgment and receipt of amendment shall apply.

Cut-off date for questions is Friday, 10 February 2017. Email all questions to crystal.randolph@dla.mil.

• Primary Points of Contact

Gordon Braxton (Contracting Officer) Email: gordon.braxton@dla.mil Phone: (703) 767-1277

Crystal Randolph (Contract Specialist)

Email: crystal.randolph@dla.mil Phone: (703) 767-0206 mailto:crystal.randolph@dla.mil mailto:gordon.braxton@dla.mil mailto:crystal.randolph@dla.mil

Solicitation Review/Discussion

• The solicitation is for the following services: sampling, witnessing and laboratory testing of Government-owned fuel in the Middle East Region.

• This acquisition is unrestricted.

• A Firm Fixed-Price Requirements contract will result from this solicitation with the possibility of multiple awards to the following locations: ME Region, Iraq and Afghanistan.

• Award will be made to the offeror whose proposal is technically acceptable with the lowest evaluated price (Lowest Price Technically Acceptable (LPTA)).

• The performance period is August 1, 2017 thru July 31, 2021 (one 2-yr base period and one

2-yr option period), with the option of 6-month extension.

• Due date for proposal submissions is Tuesday, February 28, 2017 at 3:00 PM local Fort Belvoir, VA time. Faxed proposals are not authorized.

Offerors may email proposals to bidcustodian@dla.mil. Follow-up with hard copy NLT ten

(10) business days after closing.

Technical Proposal submission requirement: An "original" and "one copy" must be submitted.

Price Proposal submission requirement: An "original" and "one copy" must be submitted.

Past Performance information should be no more than three years old and submitted no later than 10 February 2017.

Solicitation requires JCCS registration and must be completed by Tuesday, 28 February 2017 at 3:00 PM local Fort Belvoir, VA time. Assigned JCCS numbers shall be submitted with the proposal package.

Proposals received after the submission deadline be handled in accordance with FAR 15.208(b).

• Clauses and Provisions to draw your attention to:

Solicitation Section B

B-0001 – DLA Energy B34.01 -- Services to be Furnished and Prices (Sol pg. 8)

Offered prices will be submitted on the price sheet (see Attachment 4-Price Sheet) mailto:bidcustodian@dla.mil

Solicitation Section E

Energy QAP E1 Quality Control Plan (Sol pg. 10)

The Contractor shall prepare a Quality Control Plan and forward two copies to the Contracting Officer (CO) and one copy to the Quality Assurance Representative (QAR) for approval.

Solicitation Section F

252.216-7006 Ordering (Sol pg. 16)

Services rendered under the resulting contract shall be ordered by issuance of task orders by DLA Energy personnel during the period of 01 August 2017 to 31 July 2021. Task orders may be issued electronically, mail, faxed or orally.

252.232-7006 Wide Area Workflow Payment Instructions (Sol pg. 17)

Invoices will be submitted electronically via Wide Area Workflow (WAWF) https://wawf.eb.mil/ for payment. Contractors will have to register via website for access.

Solicitation Section G

G-0001 DLA Energy G3 Invoice Numbering Requirements (Sol pg. 22)

Each invoice submitted for payment under the resulting contract shall be identified by an individual invoice number.

G-0002 DLA Energy G9.06 Address to Which Remittance Should Be Mailed (Sol pg. 22)

Remittance shall be mailed only at the Government’s option or where an exception to payment by Electronic Funds Transfer (EFT) applies. Offeror shall complete the fields embedded in clause and return with Offeror Submission Package (OSP).

G-0003 DLA Energy G9.07 Electronic Transfer of Funds Payments-Federal Reserve Wire Transfer System (Sol pg 23)

Offeror shall compete the fields if the banking information is of foreign entity and return with OSP.

Solicitation Section I

FAR 52.204-7 System for Award Management Alt 1 (Sol pg. 27)

Contractor must be registered and current to be awarded a contract– see www.sam.gov Remember to update!

https://wawf.eb.mil/ http://www.sam.gov/

FAR 52.212-4 Contract Terms and Conditions-Commercial Items (Sol pg. 38)

Defines the terms and conditions of the contract, to include inspection/acceptance, changes, disputes, delays, invoicing and payment and termination of the contract. Clause is followed by an addendum on page 46 of the solicitation.

FAR 52.216-21 Requirements (Sol pg. 55)

This is a requirements contract for services specified in Section B of the solicitation. The quantities provided in the schedule are estimates only and are not purchased by this contract.

Performance shall be made only as authorized task orders issued in accordance with the Ordering clause.

FAR 52.217-8 Option to Extend Services (Sol pg. 56)

The Government has the right to extend the contract under the same terms and conditions on a month-by-month basis for a total of no more than six months.

FAR 52.217-9 Option to Extend the Term of the Contract (Sol pg.56)

The resulting contract performance period is for one 2-yr base period and one 2-yr option period.

Government may extend the term for the option period by written notice to the Contractor within 30 days of expiration of the base period.

FAR 52.232-23 -- Assignment of Claim (SOL pg. 59)

Contractor may assign its right to be paid amounts due. The Contractor shall not disclose any classified documents or information to any assignee without permission.

FAR 52.246-4 -- Inspection of Services-Fixed-Price (SOL pg. 64)

Contractor must provide and maintain an inspection system acceptable to the Government and make records available to the Government, at any time requested. If Government inspects and services do not conform to the contract, the Government may require the contractor to re-perform the services at no additional cost to Government. If contractor still does not comply, Gov’t can perform and charge contractor; or terminate for default.

DFARS 252.209-7004 Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism (Sol pg. 75)

The Contractor shall not enter into a subcontract, in excess of $35K, with a firm identified in the Exclusions section of the System for Award Management (SAM) as being ineligible for the award of Defense contracts because it is owned or controlled by a government that is a state sponsor of terrorism. This information shall be disclosed in accordance with DFARS clause 252.225-7050, pg 78.

DFARS 252.215-7008 Only One Offer (Sol pg. 76)

After initial submission of offers, the Offeror agrees to submit any requested cost or pricing data if the Contracting Officer notifies the offeror that one offer was received or additional cost and pricing data is required to determine price fair and reasonableness.

DFARS 252.225-7997 Additional Access to Contractor and Subcontractor Records in the USCENTCOM Theater of Operations (Sol pg. 81)

Government is authorized to examine any records of the Contractor to the extent necessary to ensure that funds available under this contract are not subject to extortion or corruption or provided directly to persons that are actively supporting insurgency.

DFARS 252.225-7995 Contractor Personnel Performing in the US CENTCOM AOR (Sol pg.

81)

Required in all contracts that require performance in the USCENTCOM area of responsibility.

DFARS 252.229-7014 Taxes-Foreign Contracts in Afghanistan (Sol pg. 96)

This clause exempt the Department of Defense (DoD) and its contractors and subcontractors (other than Afghan legal entities or residents) from paying any tax associated with this contract in Afghanistan.

DFARS 252.243-7002 -- Request for Equitable Adjustment (Sol pg. 100)

The amount of any request shall accurately reflect the contract adjustment for which the Contractor believes the Government is liable.

5152.232-5900 Payment in Local Currency (Sol pg. 109)

A resulting contract is considered awarded in Afghani (local currency), if awarded to a host nation vendor. The contractor will receive payment in local currency via Electronic Funds Transfer to a local Afghan banking institution. The DLA Energy G9.07 must be completed and returned with the

OSP.

I-0001-I11.01-2 Administrative Cost of Termination for Cause-Commercial Items (Sol pg.

110)

If the resulting contract is terminated for cause, the Government will incur administrative costs.

Contractor pays all administrative costs associated with a contract termination action at a minimum payment of $500.

Solicitation Section K

Section included the Offeror Submission Package (OSP). Please complete all sections that are to be filled-in and submit with your OSP.

Solicitation Section L

FAR 52.212-1 Instructions to Offerors – Commercial Items (Sol pg. 142)

Contains proposal preparation and submission requirement and instructions.

FAR 52.233-2 Service of Protest (Sol pg. 151)

Protests that are filed directly with an agency and copies of protests that are filed with Government Accountability Office (GAO) shall be served on the Contracting Officer by obtaining written and dated acknowledgement of receipt from the Contracting Officer.

L-0001 – DLA Energy L1.02 -- Proposal Acceptance Period (Sol pg. 153)

Your offer is valid for 180 calendar days from your initial proposal date.

L-0002 – DLA Energy L35 Restriction on Award (Testing)

The offeror must submit offers on at least 90 percent of the tests listed in each location. The government anticipates multiple awards as a result of this solicitation.

Solicitation Section M

FAR 52.212-2 – Evaluation – Commercial Items/Addendum 52-212-2 (Sol pg. 154-159)

This explains how we will evaluate your offer. The Source Selection is based on the Lowest Price Technically Acceptable acquisition strategy. This means that the contractor must receive an acceptable rating for both their Technical/Management and Past Performance.

Please note that the price will be evaluated for price realism to determine whether the offeror understands the requirements.

M-0001 – DLA Energy M72 -- Evaluation of Offers (Exceptions/Deviations) (Sol pg. 160)

****IMPORTANT TO READ THOROUGHLY***

If you have any exceptions/deviations, you should note them on a Cover Letter, which should be signed by an authorized representative of the Company.

Questions on Solicitation?

SOW Review/Discussion

The Statement of Work (SOW) will be discussed in full detail by Jeffrey Harden. Any question pertaining to the SOW will be addressed during the conference.