ATTACHMENT_1_-_PERFORMANCE_WORK_STATEMENT.pdf

Performance Work Statement

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

DFSP Point Loma, San Diego, California

SPE600-17-R-0505

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

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Table of Content

1.0 SCOPE

1.1 Environmental Remediation Requirements

1.3 Contractor Responsibilities

2.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

2.1 Key Personnel

2.2 Project Management Plan (PMP)

2.3 Integrated Master Schedule (IMS)

2.4 Contractor’s Progress, Status, and Management Report (CPSMR)

2.5 Meeting and Conference Requirements

2.6 Contractor Documentation

2.7 Spatial Data (Map) Requirements

2.8 Geographic Information Services (GIS) and Data Management Services

2.9 Notification Requirements

2.10 Permits and Easements

2.11 Coordination of Activities

2.12 Hazardous Material and Hazardous Waste Permitting and Reporting

2.13 Laboratory Services and Analytical Data

2.14 Quality Assurance

2.15 Recordkeeping

2.16 DFSP Loma Access / Site Access

3.0 PLANS AND REPORTS

3.1 Quality Program Plans

3.2 Technical Plans and Reports

Existing Plans:

Development of Plans:

4.0 ENVIRONMENTAL REMEDIATION WORK ELEMENTS

4.1 Task Orders

TASK 1. PROJECT MANAGEMENT

TASK 2. REMEDIAL SYSTEM O&M AND SITE MONITORING

TASK 3. GROUNDWATER MONITORING

TASK 4. ANALYTICAL TESTING

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TASK 5. REPORTS

TASK 6. BACKGROUND REVIEW

TASK 7. ASSESSMENT

TASK 8. REMEDIATION

TASK 9. EMERGENCY RESPONSE

TASK 10. COMPLIANCE SUPPORT

4.2 Special Notes

5.0 MILESTONE PAYMENT SCHEDULE

5.0 ROLES AND RESPONSIBILITIES

6.0 TRANSITION OF WORK

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

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1.0 SCOPE

This Performance Work Statement (PWS) establishes the professional services and operational support at the NAVSUP Fleet Logistics Center (NAVSUP FLC), Defense Fuel Support Point (DFSP) Point Loma, San Diego, California and any Defense Logistics Agency (DLA) Installation Support for Energy (directed location within 125 miles of the site, within the United States of America.

The PWS includes operation and maintenance (O&M) of existing remedial systems, facility groundwater monitoring and reporting, data management activities, and professional services (project management and technical support).

For each year of services provided, twelve equal lump sum payments will be provided to the Contractor. Any Government ordered update within the period of performance (POP) to the O&M, monitoring, or other requirements will be adjusted in accordance with this contract’s negotiated rates.

1.1 Environmental Remediation Requirements

DLA is required to implement remedies as necessary to protect human health and the environment. One intent of this effort is to continue advancing sites as close to Site Closure (SC) as practicable while maintaining LTO/LTM during the POP in a cost effective manner. DLA is interested in reduction of long-term environmental liabilities and life-cycle costs (LCCs) through accelerated achievement of SC and optimization of environmental restoration activities for all sites included in this DLA PWS while complying with applicable federal, state and local laws and regulations.

Four objectives under this effort are described below.

1. Achieve SC during the POP, which includes:

• Completion of all restoration activities necessary to achieve cleanup consistent with unrestricted land use and in accordance with applicable regulatory requirements for all contaminants and pathways associated with the site. This includes the removal and decommissioning of any existing or new remediation system or monitoring network and site restoration consistent with the surrounding area.

• Written documentation from the regulatory agencies of No Further Action (NFA) or equivalent determination with respect to contamination resulting from the site that includes no further monitoring or Land Use Controls/Institutional Controls (LUC/ICs).

Where regulatory acceptance/concurrence cannot be obtained within the POP, provide closeout documents acceptable to the COR to achieve closeout in accordance with

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

[5] applicable laws, regulations, and documents.

• Demonstrating to DLA that no additional known DLA financial liabilities associated with the site exist (e.g., wells and systems decommissioned, site restored, no further LUC/IC responsibilities that could generate costs to the DLA).

2. Achieve Response Complete (RC) during the POP, which includes:

• Completion of all restoration activities necessary to achieve cleanup consistent with restricted land use and in accordance with applicable regulatory requirements for all contaminants and pathways associated with the site. This includes proper removal and decommissioning of any existing or new remediation system or monitoring well and site restoration consistent with the surrounding area.

• Written documentation from the regulatory agencies of NFA with restrictions or equivalent determination with respect to the contamination resulting from the site.

Where regulatory acceptance/concurrence cannot be obtained within the POP, provide documents acceptable to the COR to achieve RC, in accordance with applicable laws, regulations, and related documents.

• Demonstrating to DLA that SC is either not technically feasible or not cost effective based on a LCC analysis.

3. Implement Optimized Exit Strategy (OES) during the POP, which includes:

• Optimizing the remedy to reduce DLA LCC or accelerate SC.

• The Contractor shall provide a performance model for each site which illustrates the anticipated progress towards achieving the proposed optimization goal by year during the POP. Actual monitoring data will be compared with the performance model submitted as part of the quotation as the metric for determining success of the contractor during the POP.

• Demonstrating that the proposed optimization goal has been achieved. Completion and effectiveness shall be documented including:

a. Remedial strategies implemented, what remains to be implemented, and any modifications arising from performance to date.

b. A realistic schedule to achieve SC or RC after the POP (the Contractor shall identify which performance objective is the optimal endpoint). For sites with an indeterminate project completion date, a standard timeframe of 30 years can be used.

c. The remaining definable and measurable milestones after the POP.

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4. Maintenance of Status Quo includes continuing current activities without optimization, for example, groundwater monitoring, other LTO/LTM activities, and LUC/ICs. Maintaining Status Quo by continuing current activities for sites where the remedial efforts have been optimized to the maximum extent practicable, in a cost effective manner, may represent the “best value” to the government.

1.2 Contractor Responsibilities

The Contractor shall function as an integral team member in support of the DLA mission, to include the sharing of information DLA Contractors, DLA or DOD Service/Activity personnel and cooperation with communities, regulators, and other government entities. Contractor will function as integral team member with NBPL POCs at DFSP Point Loma, and additionally, with the appropriate DOD Service and Activity personnel when performing services under Contract at other Military Installations within 125 miles of DFSP Point Loma.

Requirements include efficient management of this DLA contract including, but not limited to, the submission of accurate, on-time, quality contract deliverables and timely identification and solution of impediments to successful project execution. Technical requirements include, but are not limited to, early involvement in the process to allow for the development of the most cost effective and technically sound approaches or solutions. DLA will rely on the Contractor’s expertise in recognizing and addressing problematic issues and to successfully execute this DLA contract. The Contractor shall perform all work in accordance with federal, state, and local statutes and regulations. Remedies shall conform to environmental permits, decision document requirements and other legal requirements.

Contractor is advised to review, before submitting proposal, the State Water Resources Control Board (SWRCB) Geotracker website at http://geotracker.waterboards.ca.gov/ and become familiar with pertinent documents and regulatory correspondence for DSFP Loma:

Facility Global ID: T0608185714 Facility Name: San Diego Fleet and Industrial Supply Center (FISC/NSC) - FUEL FARM -

TANK 43

Contractor is also advised to check the SWRCB Geotracker and National Pipeline Mapping System website https://www.npms.phmsa.dot.gov/PIMMA/ for DLA-capitalized fuel sites within 125 miles of DFSP Loma and within United States.

1.4 Applicable Directives

The Contractor shall identify and comply with all applicable federal, state, and local statutes and regulations. The Contractor shall comply with DLA guidance and policy including, but not limited to, the directives listed herein in performance of the contract effort. Additionally, the http://geotracker.waterboards.ca.gov/ https://www.npms.phmsa.dot.gov/PIMMA/

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Contractor will comply to Military instructions, manuals, handbooks, regulations, guidance, and policy. Administrative requirements of directives not directly pertaining to performance may be limited to DLA, DoD, and legal regulatory body requirements. Clarification of applicability, if needed, should be obtained from the CO or COR. In the event of conflicting guidance, the most stringent requirements shall be followed.

It is the Contractor’s responsibility to identify and comply with all applicable requirements including but not be limited to Executive Orders (EOs); American Petroleum Institute (API) Codes; National Association of Corrosions Engineers (NACE); National Fire Protection Association (NFPA); Steel Structures and Painting Counsel (SSPC); National Electrical Code (NEC); Uniform Fire Code (UFC); and International Building Code (IBC) including all changes and amendments in effect on the date of award. In addition, the Contractor shall refer to the current versions of the Department of Defense (DoD) Policy and Guidelines for Acquisitions Involving Environmental Sampling or Testing. The Contractor shall identify and comply with all applicable documents for the Site.

The Contractor is solely responsible for reviewing all publicly available information and forming an independent, professional conclusion/interpretation of site conditions and requirements to meet the objectives of this DLA contract. The information provided in this PWS is not intended as a substitute for complete analysis of technical data available, nor is it intended to be a guide on how the Contractor should address achievement of the performance objectives.

2.0 MANAGEMENT, PLANNING, AND REPORTING REQUIREMENTS

The Contractor shall implement a full range of environmental remediation activities as required to meet the objectives of the contract and in accordance with all applicable compliance documents. The Contractor shall supply all labor, equipment, materials, and supplies necessary to accomplish the work. The Contractor shall perform management and planning functions, including performance measurement and funding status reporting.

Primary technical services must be performed by individuals who are credentialed members of planning, science, and engineering professions (generally, a credentialed professional is licensed [e.g., registered professional engineer] to practice in a specific state and commands the necessary expertise, in terms of knowledge and experience, to undertake the specified task).

2.1 Key Personnel

During the life of this contract, the contractor is expected employ a project manager who can make decisions concerning the requirements of this PWS, to include the submission of proposals and requests for verbal authorizations; who has a complete understanding of the terms and conditions of this PWS; and who has experience in environmental investigation, remediation, and emergency response. The project manager shall have a minimum of ten years

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[8] of experience in the field and two years serving in a project manager capacity. The contractor must submit a resume' detailing the proposed individual’s qualifications and experience.

The contractor is expected employ during the life of this contract a DSFP Point Loma Site manager who has a complete understanding of O&M and monitoring requirements of this contract; and who has experience in environmental investigation, remediation, and emergency response. The project manager shall have a minimum of 5 years of experience in the field and two years serving in a field lead capacity. The Contractor must submit a resume detailing the proposed individual’s qualifications and experience.

Unique aspects of remediation services require sufficient staffing for tasks that involve two-person policy for safety, confined space entry requirements, visitor control, escort duties, capability to conduct simultaneous operations, and variability in task times and duration, necessitate maintaining a certain level of staffing to ensure success. Failure to staff accordingly may not result in an immediately noticeable lapse in performance requirements, but will likely lead to intermittent lapses, threatened lapses or potential long range impacts. Also, the risk of failure of critical military missions can be mitigated by ensuring proposed, evaluated, and approved personnel are assigned and available during the specified hours of operation.

Therefore, the Contractor agrees to provide the proposed amount of full-time equivalent (FTE) staffing and specifically assign those persons whose resumes and personnel qualifications statements were submitted to fill the requirements of the contract. No substitution of key personnel shall be made without approval from the Contracting Officer (CO).

2.2 Project Management Plan (PMP)

The Contractor shall develop and maintain a detailed PMP. The PMP shall include the Technical Approach, Integrated Master Schedule (IMS), Milestone Payment Schedule, and Schedule of Deliverables. In addition, the PMP shall specify the resources required for the planning, execution, and completion of the performance objectives. The first draft of the PMP shall be due within 30 calendar days of contract award. The draft PMP and subsequent revisions shall be subject to COR review and approval. The final PMP shall be due within 14 calendar days of receipt of DLA comments on the draft versions. A one-time payment milestone will be established for DLA acceptance of the final PMP. The PMP shall be maintained throughout the duration of the contract and updated as necessary.

2.3 Integrated Master Schedule (IMS)

The Contractor shall prepare and submit an IMS for approval by the COR. The Contractor must include and identify all performance milestones and payments consistent with the MPS. IMS should associate with each milestone/task using the established Site IDs (e.g. Geotracker ID, State assigned Compliance Numbers). The schedule shall be provided in hardcopy and electronic format consistent/compatible with DLA software, currently MS Project (.xlsx) and Adobe portable document format (.pdf). Updated and revised schedules shall be submitted

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[9] with monthly status reports with changes clearly identified by the Contractor.

2.4 Contractor’s Progress, Status, and Management Report (CPSMR) The Contractor shall prepare and submit a monthly Contractor’s Progress, Status, and Management Report (CPSMR). The CPSMR shall be used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The report shall be prepared in a format coordinated with the Contracting Officer’s Representative (COR). The CPSMR shall also be used to indicate whether efforts for each site are on target for meeting the Contractor’s proposed performance objective.

The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, and outstanding issues.

2.5 Meeting and Conference Requirements

The Contractor shall participate in a minimum of one post-award meeting and quarterly Project Management Review (PMR) meetings/teleconferences with DLA. The Contractor shall also participate in annual high-level status briefings, as needed. The format of which is to be coordinated with the CO.

The Contractor shall also attend and/or support meetings and teleconferences to discuss technical or regulatory issues and project progress and status with the DLA and regulatory agency representatives as required.

DLA will be present for all technical meetings with the regulatory agencies; however, the Contractor shall coordinate the meeting, provide logistical support (e.g., facilities, audio/visual), present materials, and lead technical discussions. The Contractor shall prepare, and submit for DLA review not less than 5 working days prior to the meeting (unless otherwise approved by the DLA), presentation materials for meetings and an agenda. The Contractor shall prepare summaries for all meetings attended and submit for DLA review not less than 10 working days after the meeting.

DFSP Point Loma currently does not have an active Restoration Advisory Board (RAB).

Contractor is responsible for all community involvement requirements to meet CERCLA, RCRA, and other regulatory requirements including public meetings (e.g. Proposed Plan meetings), public notices, public comment periods, and responsiveness summary preparation. The Contractor shall coordinate with the COR all “external” materials that will be released. The Contractor shall coordinate and attend community, stakeholder, RAB, and other periodic public meetings/teleconferences as necessary. Contractor will provide, as necessary, presentations, agendas, handouts, and meeting summaries.

If DLA requires Contractor to arrange for (or host) a RAB or other public meeting, those services will be ordered an as needed basis. Public meeting requirements include but are not limited to

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[10] meeting logistics, newspaper notices, radio announcements, presentations, agendas, handouts, and meeting summaries. DLA is under no obligation or making a commitment herein to solicit the Contractor for these services.

2.6 Contractor Documentation

The Contractor shall create and maintain a Master Document List (MDL) that includes all documents, whether the document is a deliverable or not, which are prepared during the course of the DLA Contract. The MDL and its documents shall be maintained in document repository readily available for submittal to the Government. The Contractor shall maintain the MDL and project documents for the duration of the contract and transfer custody to DLA within 90 calendar days prior to POP expiration. For project documents produced in the final 90 calendar days of the POP, the Contractor shall submit an updated MDL and copies of subject documents upon POP expiration.

The Contractor shall prepare digital photographic documentation, as required to meet the objectives of this contract. The Contractor shall include photographic documentation of site(s) and building(s) under investigation, field activities, and sample locations.

The Contractor shall maintain a document repository for all documents generated during this DLA contract. The repository is intended to be a single access point repository for all documentation. It shall be accessible to DLA, with limited access to regulatory agencies, as appropriate. The Contractor shall provide notifications to the COR at the time data is included in the repository. At end of POP, all repository documents will be transferred to electronic documents (in final and native format) and delivered to the COR.

2.7 Spatial Data (Map) Requirements

All products associated with this contract that provide a map/geospatial representation of the natural and built features (historical, existing, or planned) including Installation or Site maps, Installation or Site plans, area development plans, walls-out as-built depictions, or other related overhead (plan) views of a Site (partial or entire) shall adhere to Mapping-grade or survey-grade Global Positioning Systems (GPS) or comparable traditional survey methods. The use of mapping- or survey-grade GPS will depend on the precision requirements of the product data.

These requirements will be specified later in the PWS for contract activities where geospatial data are involved. In the case of contracts involving utility decommissioning, location and attribute data will be obtained at the time of excavation. Further information about precision requirements should be obtained from the COR.

2.8 Geographic Information Services (GIS) and Data Management Services GIS and data management services includes the management and maintenance to the complete GIS database, including all sampling and/or testing results for each monitoring well and/or boring completed for which there are data available, acquisition of new data, and

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[11] ongoing maintenance activities. Additionally, the Contractor will continue to acquire digital datasets, including all analytical data, aerial photographs as needed, cadastral data, and any other relevant spatial datasets. All newly acquired data (historical and current) will be assessed for GIS applicability and quality. Data typically assessed is the cadastral, tabular, spatial, and legacy data. Data will be converted as needed to the data management structure for this database. Inventory will be kept current for developments that occur on an ongoing basis, assuming these developments are provided to the Contractor. This includes spatial updates (all locations for any new monitoring wells or borings), and tabular data updates (sampling/testing results for each monitoring well and/or boring completed). The GIS database maintenance will also include resources to interface with other Government entities and their Contractors as needed to provide available information as directed by the COR.

NOTE: The Contractor shall not establish new geographic information systems (GIS).

2.9 Notification Requirements

The Contractor is required to notify the CO and COR of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, notice of violations (NOVs) (received or anticipated), changes in key personnel, and previously unidentified asbestos and other regulated materials. As an example, if unanticipated asbestos-containing material (ACM) were discovered during field activities, the Contractor would be required to immediately stop work, report the discovery to the CO and COR, and implement the appropriate safety precautions. Field activities could not continue until clearance was received from the CO. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical.

In the event of a dispute with or enforcement action from a regulatory agency arising from performance of work covered by this DLA contract, regardless of whether the DLA is a named party, the Contractor shall notify the DLA within 24 hours. If DLA is a named party in the dispute or enforcement action, the contractor will provide support to DLA as required to resolve the dispute or enforcement action. If the DLA is not a named party in the dispute or enforcement action, the Contractor will provide its proposed response to the dispute or enforcement action to DLA for review and comment prior to submission. Contractor support typically includes preparing a briefing, point paper, and summary of technical data to support the DLA position.

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2.10 Permits and Easements

The Contractor shall develop, coordinate, apply for, pay fees for, comply with, and/or modify all federal, state, local, and other applicable permits required to meet the objectives of this DLA Contract and shall maintain a repository of these documents. If the Contractor has any question whether a particular permit may or may not be required, the Contractor shall consult with DLA prior to obtaining the permit.

The Contractor shall be responsible for reviewing, and responding to requests to provide mapping information for all onsite remediation systems, and other dig/utility locate related requests, requiring the identification of subsurface appurtenances and utilities associated with new and existing remediation systems included in this DLA contract. In accordance with individual state requirements, the Contractor shall subscribe to the requisite utility locator service(s). Utility location requests will be sent to the Contractor and the Contractor will be required to review, respond, and address all location requirements. The Contractor shall maintain all records pertaining to location requests.

With regard to Easements or Property Access Agreements, the Contractor must coordinate with the COR prior to making the notifications to property owners as required under the appropriate deeds. The Contractor is responsible for negotiating and/or paying for any easements or leases for property required for future remediation systems, including monitoring wells unless DLA determines otherwise. In addition, the Contractor is responsible for any renewal payments for easements or leases within the POP. The Contractor will support COR and the DLA Real Property Office when activities require their coordination.

2.11 Coordination of Activities

The Contractor shall coordinate worksite activities with all applicable parties to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of work interruptions. The Contractor shall provide physical security to work areas by furnishing security equipment and personnel as needed. The Contractor shall perform emergency response to situations arising from project activities.

The Contractor must comply with Occupational Safety and Health Administration (OSHA) safety and health regulations and local safety office requirements. The Contractor is required to provide the COR copies of any OSHA report(s) submitted during the duration of the contact.

The Contractor shall be responsible for any damage caused to property of the United States (Federal property) by the activities of the Contractor and shall exercise due diligence in the protection of all property located on the premises against fire or damage from any and all other causes. Any property of the United States damaged or destroyed by a Contractor incident shall be promptly repaired or replaced by the Contractor to a condition satisfactory to the COR or

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[13] reimbursement is made by the Contractor sufficient to restore or replace the property to a condition satisfactory to the COR.

2.12 Hazardous Material and Hazardous Waste Permitting and Reporting The Contractor shall handle all hazardous materials and waste in accordance with applicable federal, state, and local requirements. The Contractor shall provide all hazardous materials use and hazardous waste disposal documentation to the COR on a quarterly basis.

The Contractor shall also comply with federal, state, and local requirements for any task involving the transportation of hazardous wastes and/or contaminated materials to off-site treatment, storage and/or disposal facilities. This includes 40 Code of Federal Regulations (CFR) 260 and 49 CFR 172, 173, 178, and 179 as well as all other applicable local, state, and federal transportation regulations.

2.13 Laboratory Services and Analytical Data

The Contractor shall select a laboratory that meets all state and federal requirements, including state certification where appropriate. The laboratory must also have analytical capabilities sufficient for the methods specified in the project-specific WP and adequate throughput capacity to handle the project’s analytical workload during all field activities.

The Contractor shall ensure that all hard copy and electronic data deliverables supplied by the laboratory are complete and adequate to support the quality and usability of the data. Raw data packages shall be submitted to the DLA upon request. Data packages shall include all information required to re-create the analysis, including correspondence with the laboratory regarding exceeding quality assurance/quality control (QA/QC) measurements and documentation of corrective actions.

2.14 Quality Assurance

The Contractor shall be responsible for the quality of all required chemistry services performed.

The Contractor shall ensure that all chemistry-related tasks are conducted in accordance with the project-specific Work Plan (WP). The Contractor shall develop project-specific DQOs designed to ensure data of adequate quality are collected to support project decisions. DQOs shall be developed in accordance with local, state, and federal regulations, such as United States Environmental Protection Agency (USEPA).

All field sampling and laboratory services shall be conducted in accordance with the approved project-specific WP. Samples shall not be submitted for analysis until the WP is approved. The Contractor shall ensure that all requirements specified in the project-specific WP are met. If not met, the Contractor may

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2.15 Recordkeeping

The Contractor shall create and maintain in one location all electronic records sufficient to recreate each sampling, analytical, testing and monitoring event. The Contractor shall maintain records of, and derived from, all activities outlined in the work plan and task orders. The Contractor shall also retain written calculations using information obtained from sampling, analysis monitoring, and testing activities, to include all raw data. All information shall be provided to the government upon request.

Documents held or generated by the Contractor will be open and readily available to Government inspection, review, and audit for the duration of the contract and any subsequent and contiguous contract periods. The Contractor will submit reports to the Government for compliance with federal, state, and local requirements. In addition, special reports may be requested for audits, inspections, reviews, and research. All reports will be provided within fifteen (15) calendar days of the CO’s request unless otherwise specified in writing. On termination of the contract, all records except personnel files, training records, equipment records, and proprietary company management records will be deemed the property of the Government and turned over to the Government.

2.16 DFSP Loma Access / Site Access

Key and routine personnel need CAC badges to allow routine and regular access to NBPL. The process for acquiring CAC cards is detailed in Attachment A for solicitation purposes. For other and visiting personnel, OMB Form 0703-0061 will be completed and submitted to the NBPL Pass Office. Access will be coordinated through the NAVFAC Southwest Environmental Office, NAVSUP FLC, and NBPL Security. This contract may require work at other military installation(s) within 125 miles of DFSP Point Loma. The Contractor will ensure personnel working at these off-site locations follow the installation’s or facility’s procedures for gaining access.

3.0 PLANS AND REPORTS

3.1 Quality Program Plans

The Contractor shall prepare, for review and approval, a project-specific QPP for this contract.

The Contractor must implement, maintain, and comply with the approved project-specific QPP.

The QPP shall include the Site Specific Work Plan (WP) and the Health and Safety Plan (HASP).

Project DQOs shall be fully described as required to meet the objectives of the task order.

At contract award, Contractor will prepare plans to be followed by Contractor personnel while implementing work at DFSP Point Loma and, as applicable, other DLA-directed sites

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3.2 Technical Plans and Reports

The Contractor shall provide technical plans and reports, as well as various other deliverables.

The Contractor shall complete these documents according to the most appropriate industry standard.

Deliverables are required under this contract to demonstrate performance objectives and milestones are being met and that payment is appropriate. Most of these documents must be submitted for initial DLA review followed by submittal to one or more regulatory agencies. The Contractor must ascertain the number of copies required for delivery to all relevant parties.

Regulatory Agency review times will vary depending on the agency reviewing the document, complexity of the deliverable, and work load of their technical review team. Legally binding documents such as reports, correspondence and regulatory closure documents shall be signed by DLA and NOT the Contractor.

The Contractor shall submit all plans, reports, and other deliverable documents in Internal Draft, Draft, Draft Final, and/or Final versions as appropriate for that specific document and as specified in the FFA where applicable or otherwise by the DLA. Not all documents will require submittal of all versions. Multiple versions of documents may be generated by the Contractor including:

• Working Copy (aka Internal Draft) Documents – Working Copy documents are internal documents that are submitted for DLA review and approval. In all respects, Working Copy documents shall be complete; substantively correct and consistent with applicable laws, regulations, DoD/DLA policies; in proper format; and free of grammatical and typographical errors. Working Copy documents shall not be submitted to regulatory agencies for review.

• Draft and Draft Final Documents – In general draft documents are the initial version of documents that have undergone DLA review/approval and are submitted to the appropriate regulatory agencies for review. A Draft Final document incorporating regulatory comments and submitted for regulatory agency review may also be required prior to Final document preparation. Typically, Draft Final documents are provided in redline along with responses to regulatory comments. However, in some instances, only responses to comments are submitted in lieu of Draft Final documents and Final versions are distributed upon agency concurrence. Note that some documents may initially be submitted to the regulatory agencies as Final with any comments being incorporated into subsequent documents as appropriate (e.g., system status reports, monitoring reports, “data dumps”).

• Final Documents – Final documents are the version of the document that has received DLA and regulatory, where applicable, concurrence. At least one electronic copy of the final document consisting of original productivity software files and all quality control

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[16] data, drawings, and GIS-type information, shall be provided to the DLA. Electronic copies should be compatible with the current DLA Microsoft™ Office Suite and GIS software versions. In addition, an electronic version of the final document shall be submitted in a single portable document format (.pdf) format approved by the DLA complete with electronic bookmarks. Other requirements for distribution to regulatory agencies and others will be stated in the task order.

The Contractor is responsible for revisions and updates to all plans in the event site conditions, operations, or procedures change.

Existing Plans: The Contractor will implement existing plans for remediation and groundwater monitoring of the site. The Contractor will prepare updates or amendments of existing plans as necessary for the performance of activities identified in this Contract. For DFSP Point Loma, existing plans include but may not be limited to:

• Remedial System Operation & Maintenance Manual (see Solicitation Attachment XXX)

• Groundwater Monitoring Plan and Amendment No. 2 (see Geotracker)

• Slug Prevention and Control Plan (see Attachment C for solicitation purposes)

The Contractor is responsible for revisions and updates to all plans in the event site conditions, operations, or procedures change.

The Contractor is responsible for complying with federal, state, local, and DLA-applicable conditions in Naval Base Point Loma (NAVFAC SW NBPL) plans including but not limited to Integrated Natural Resources Management Plan (INRMP) and Integrated Cultural Resources Management Plan (ICRMP). The Contractor is responsible for coordinating field activities with NAVFAC SW NBPL Environmental Office (e.g. to ensure compliance with National Environmental Protection Act or DLA-applicable environmental requirements per OPNAV5090.13). Additionally, for work performed under this contract at a DLA-directed site, Contractor is responsible for complying with federal, state, local and DLA-applicable conditions.

Development of Plans: At contract award, Contractor will prepare plans to be followed by Contractor personnel while implementing work at DFSP Point Loma and, as applicable, other DLA-directed sites. Plans to be developed by the Contractor will include:

• QPP (as described in Section 3.1)

• Site-Specific Environmental Protection Plan

• Sampling Analysis Plan (incorporates Field Sampling Plan and Quality Assurance Project

Plan)

The Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP) shall be used as guidance for format and content for the project-specific QAPP. Additionally, the Contractor will

Professional Services, Remedial System Operations & Maintenance, Data Management, and Facility Groundwater Monitoring

[17] prepare all site-specific plans, to meet federal, state, and local requirements. The Contractor is responsible for revisions and updates to all plans in the event site conditions, operations, or procedures change.

4.0 ENVIRONMENTAL REMEDIATION WORK ELEMENTS

4.1 Task Orders

Work will be issued by individual task orders for work in accordance with DLA priorities and funding programs.

Typical activities will include but are not limited to:

• Operating and maintaining various remediation systems including, but not limited to:

o Permanent groundwater containment system;

o Mobile recovery system;

o Reverse osmosis water treatment systems;

o Periodic maintenance of the remediation systems.

• Routine weekly and monthly well monitoring and maintenance of the remediation systems, including well vault maintenance and repairs.

• Perform soil and groundwater sampling and analyses.

• Perform free fuel sampling and analyses including forensic testing.

• Reporting of groundwater monitoring and remedial system operation and sampling data as established in existing monitoring plans and/or permits.

• Determine soil fuel contamination size and mass.

• Determine free fuel plume size and mass.

• Determine dissolved fuel plume size and mass.

• Perform pump test and analyze data.

• Estimate the hydraulic conductivity (grain size, uniformity coefficient of the sediments, and porosity measurements).

• Install, develop, or repair observation and monitoring, injection, or extraction wells to include horizontal wells.

• Prepare summary reports of activities.

• Present findings to DLA representatives, regulatory agencies, and the public.

• Conduct risk assessment.

• Conduct treatability testing.

• Develop a Remedial Action Plan.

• Facility/public/stakeholder meetings and communication.

• Submit monthly invoices with supporting documentation to include: operating statistics, shutdowns, activities completed, contamination observations, reports, notification, & communications to or from DLA, other federal agencies, state agencies, or private individuals.

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The task orders will typically include the following tasks. This list, however is not all inclusive and is provided for information and planning.

TASK 1. PROJECT MANAGEMENT. The Contractor shall provide project management support necessary to implement the tasks outlined in this PWS. The contractor shall identify a primary point of contact for DLA. Activities included within the project management task include but are not limited to: attending meetings; providing information as requested by DLA and various departments/commands of the Military (e.g. NBPL Environmental Office for DFSP Point Loma);

provide briefing support to DLA and, if needed, Installation Commander; technical oversight of assessment and remediation activities at the facility. The project management shall include all activities necessary to complete the tasks identified in the PWS safely and efficiently, such as:

field documentation; preparation of documents; and procurement of subcontractors as needed. Additionally, all costs associated with accounting and financial execution of the work including purchasing and cost control should be included in the pricing of the Project Management task. Project management includes contract transitional activities further described in Section 6.0.

The Project Management Task shall also include the processing and payment of invoices from the Regional Water Quality Control Board, San Diego Region (Water Board) for regulatory oversight fees as well as any other system related fees associated with the monitoring and remediation environmental efforts at DFSP Point Loma. Regulatory oversight fees average almost $2,000 monthly. The Water Board announces yearly their unit rate fee, typically in late June. Regulatory oversight fee can vary on quarterly workload and unit fees.

The Contractor is required to notify the CO and COR of critical issues that may affect the Contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, notice of violations (NOVs) (received or anticipated), changes in key personnel, and finding unanticipated hazardous waste (HW) or HW-containing materials during field activities. As an example, if unanticipated HW-containing materials were discovered during field activities, the Contractor would be required to immediately stop work, report the discovery to the CO and COR, and implement the appropriate safety precautions. Field activities could not continue until clearance was received from the CO. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical.

In the event of a dispute with or enforcement action from a regulatory agency arising from performance of work covered by this Contract, regardless of whether the DLA is a named party, the Contractor shall notify CO and COR within 24 hours. If the DLA is a named party in the dispute or enforcement action, Contractor will provide support to the DLA as required to resolve the dispute or enforcement action. If the DLA is not a named party in the dispute or enforcement action, the Contractor will provide its proposed response to the dispute or enforcement action to the DLA for review and comment prior to submission. Contractor

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TASK 2. REMEDIAL SYSTEM O&M AND SITE MONITORING. The Contractor shall perform operation and maintenance of the existing remedial systems at Point Loma in accordance with the Remedial System Operation and Maintenance Manual. Activities associated with this task shall include:

• Daily maintenance activities;

• Disposal of recovered fuel oil, carbon change-out, activated clay change-out, and materials/supplies to treat vapor-phase hydrogen sulfide that may be generated by the groundwater treatment process by the DFSP Point Loma Remediation Systems, as well as any other consumables required by the system in.

• Replacement of consumable materials as well as system components which degrade in the corrosive environment, such as:

o Replacement of the reverse osmosis system membranes and 33% of the membrane housings on an annual basis.

o Replacing all of the oil/water separator coalescing plates sets as part of annual operations.

o Routine onsite servicing and repair of the large sump pumps from the extraction trench.

o Servicing and repair of all remedial system transfer pumps o Replacement of the sand medium in the sand filter on an as-needed basis o Replacement of bag filters and socks associated with the remedial systems

• Inspection, servicing and repair of the stationary air compressor units

• Comply with the requirements and ensure BMPs implemented in accordance with the

Slug Plan and the Spill Prevention Countermeasures and Control (SPCC) Plan. Ensure plan are maintained for currency, with a review conducted at least once annually to identify any necessary changes.

• Routine maintenance of the various recovery system pumps (skimmer pumps, pneumatic pumps, HW-01 through HW-05 submersible pump) and replacement of some of the aged pumps are included in the monthly O&M parts and materials budget.

• Monthly samples from each reverse osmosis unit, effluent to be discharged to the sanitary sewer, mid-point samples from the treatment train, and non-aqueous phase liquid (NAPL) samples to comply with the approved site monitoring plans and applicable operating permits.

• Periodic system sampling to include weekly, biweekly, and monthly site water-level and product thickness monitoring. All site data collection activities shall be performed in accordance with the approved site monitoring plans and applicable operating permits, and system performance monitoring. Sampling refers to the requirements of Task 4, but is expected to be included in the pricing of this task.

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• Prepare one update to the operation and maintenance manual to be completed in the final year of the contract or earlier by CO/COR direction.

• The Contractor shall maintain written and/or electronic records of all data collected as part of the remedial systems O&M, site monitoring efforts, and data submittals to DLA and the Navy.

• The contractor is required to notify COR if control of the plume appears to be trending toward leaving the Navy property.

• Additionally, with regard to Connection 220, the Contractor is responsible for complying with requirements and ensuring system operates within the limits established in FLC’s Industrial User Discharge Permit (IUDP). The current IUDP is included Attachment B for solicitation purposes. This task will include the collection and analysis of all samples necessary to evaluate system performance and demonstrate compliance with all applicable permits. Sampling will include groundwater sampling for the facility and from each reverse osmosis system, the extracted water not processed by the reverse osmosis systems, and additional samples along the treatment train to monitor system performance, collected monthly and analyzed for the compounds/parameters cited in the IUDP Attachment B for solicitation purposes. Sample results will be provided every two months (i.e. bimonthly basis) to NAVFAC and the applicable regulatory agency to document compliance with permit limits. Remedial System O&M will include the preparation and distribution of the monthly City of San Diego Industrial User’s Discharge Permit (IUDP) with reporting to the NBPL Environmental Office to satisfy IUDP permit conditions. The Contractor shall submit these reports and data to the NBPL Environmental Office and the COR; the Navy is the permit holder and will submit any permit-required reports to the City of San Diego.

• Contractor will be responsible for all fees for all utilities and regulatory fees. Current utilities and regulatory fees include:

o Phone System – Monthly - Standard hardwired utilities and wireless services for systems monitoring and remote access.

o Regulatory Oversight- Quarterly – Current rates average about $2000/mo.

Contractor is notified that the State of California establishes new rate fees every year, on or around June 30. The Contractor will include unit pricing to account for anticipated rate fees accordingly in Proposal.

• The Contractor is responsible for any subcontractor work and pricing.

Reports will be prepared in accordance with Task 5, but are expected to be included in the pricing of this task.

TASK 3.…