RMW_2015_MASTER_Preproposal_Conference_Slides_28Apr2015_FINAL_sanitized.pdf

1 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

DLA Energy Rocky Mountain/West Coast/Offshore (RMW)

SPE600-15-R-0711

Pre-proposal Conference

April 29, 2015

2 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Master of Ceremonies: Sandra S. Shepherd Distinguished Guests: - Joseph M. Bryan, SES Deputy Asst. Secretary of the Navy (Energy)

- Mark M. McLeod, BG, USAF Commander, DLA Energy

- George W. Atwood III Deputy Commander, DLA Energy DLA Energy Points of Contact:

• Division Chief Joshua D. Catlin 703-767-9256

• Contracting Officer Jeremy S. Babb 703-767-9687

• Contract Specialist Michelle R. Sands 703-767-9296

Vendor Introductions:

Introductions

3 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Opening & Welcoming Remarks

• Dept of the Navy / Farm to Fleet Overview

• Dept of Agriculture

• BREAK

• RMW Program & Solicitation Overview

• Technical Evaluation Report

• CCC / Section 526 / Quality Requirements

• LUNCH

• Bid Evaluation Model (BEM)/Bio-Fuel Evaluation/Offer Entry

Tool

• “Break Out” Sessions for Questions & Answers

• Closing Remarks

Overview of Agenda

4 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Mark M. McLeod, BG, USAF Commander, DLA Energy

Opening & Welcoming Remarks

5 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Joseph M. Bryan, SES Deputy Assistant Secretary of the Navy (Energy)

Opening & Welcoming Remarks

DEPARTMENT OF THE NAVY

Farm to Fleet Overview

Chris Tindal Director for Operational Energy

Office of the Deputy Assistant Secretary of the Navy for Energy

SECNAV Energy Goals

Increase Alternative Energy Sources Ashore

Sail the “Great Green Fleet”

Reduce Non-tactical Petroleum Use

Energy Efficient Acquisitions

Increase Alternative Energy Department-w ide

Farm to Fleet Biofuels Initiative

• Biofuels acquisitions for Great Green Fleet 2016

• Ramp up to SECNAV’s 2020 goals (336 MM gal)

• DLA Energy bulk fuels contracting to begin large-scale, domestic drop-in biofuel purchases for regular operational use

• USDA CCC funds can be used to help defray feedstock costs

Farm to Fleet Biofuels Initiative

• 10% blend target, 1 year contract

– 10% ≈ 27 MM gal (neat)

– Will go up to blend amounts allowed per specification

– JP-5 jet fuel and F-76 marine diesel fuel – F-T and HEFA

– Other pathways may be added for future solicitations pending test & qualification efforts

• CCC Eligibility

– Compliance with USDA guidelines

• Feedstock Preferences

– Navy is feedstock agnostic; targets finished fuel specifications

• GHG emissions

– EISA 526 dictates same or better GHG emissions

Great Green Fleet 2016

• Year-long event throughout CY 2016

• Highlight deploying ships with 3+ energy conservation measures (ECMs) or alternative energy for propulsion, deploying aircraft with 2+ ECMs or alternative energy propulsion

• Ushers in the “New Normal”

• Maximize likeness to Great White Fleet, but no dedicated group or itinerary for 2016

• Maximize use of alternative energy (e.g. alternative fuels or nuclear power) in use

2 x F/A-18E, USS Nimitz (CVN-68)

12 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Questions / Answers

13 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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DEPARTMENT OF AGRICULTURE

Briefer: Harry Baumes, Ph.D.

PLACE HOLDER

Office of the Chief Economist Office of Energy Policy and New Uses

Harry S. Baumes, Ph. D.

Director

Defense Logistics Agency – Energy Hilton Springfield Hotel, Virginia

April 29,2015

Pre-Proposal Conference for Rocky Mountain/West Coast/Offshore

USDA Role

Feedstock Production

Feedstock Logistics

Fuel Conversion

Conversion Scale-up/Integration

Fuel Testing/Approval Fuel

Performance Environment

Assmt

End User/ Buyer

Enable Production Fe ed st oc k

D ev el op m en t

Supply Chain Approach for Alternative Jet Fuels

Feedstock Development & Production Research and Education

Feedstock pathways – Integration - Scale Up Commercial Production

End –Use Alternative Fuels

USDA Partnerships with Navy

Farm to Fleet Program

Defense Production Act

Office of Energy Policy and New Uses Farm to Fleet

Agriculture, Navy Secretaries Promote U.S. Military Energy Independence with 'Farm-to-Fleet‘

WASHINGTON, Dec. 11, 2013 – Agriculture Secretary Tom Vilsack and Secretary of the Navy Ray Mabus today announced the U.S. Departments of Agriculture (USDA) and Navy's joint "Farm-to-Fleet" venture will now make biofuel blends part of regular, operational fuel purchase and use by the military. The announcement incorporates the acquisition of biofuel blends into regular Department of Defense (DOD) domestic solicitations for jet engine and marine diesel fuels. The Navy will seek to purchase JP-5 and F-76 advanced drop-in biofuels blended from 10 to 50 percent with conventional fuels. Funds from USDA's Commodity Credit Corporation (CCC) will assist the effort.

Farm-to-Fleet builds on the USDA / U.S. Navy partnership inaugurated in 2010, when President Barack Obama challenged his Secretaries of Agriculture, Energy and Navy to investigate how they could work together to speed the development of domestic, competitively-priced "drop-in" diesel and jet fuel substitutes.

Illustration of the Use of CCC funds

3.5

3.6

3.7

3.8

3.9

4.1

4.2

JP-5 / F-76

Biofuel Fossil Fuel

Delta

D ol la rs

P er

G al lo n

Office of Energy Policy and New Uses FEEDSTOCKS

• Feedstocks can be divided into 4 categories

1. Generate a RIN, not eligible for CCC funding support

2. Do not generate a RIN, eligible for CCC funding support

3. Generate a RIN, eligible for CCC funding support

4. Do not generate a RIN, not eligible for CCC funding support

Acceptable Feedstocks

• Annual cover crops and oil produced from these cover crops (these will likely need to be approved by Environmental Protection Agency on case by case basis)

• Slash, pre-commercial thinnings, tree residue and forest residue

• Wood mill residue / waste

• Camelina / camelina oil

• Non-food grade corn oil

• Canola / Rapeseed oil (Industrial grade)

Acceptable Feedstocks

• Algae / Algal Oil

• Cellulosic biomass from crop residues, i.e., stover, wheat straw, rice straw

• Switchgrass

• Miscanthus

• Jatropha

• Energy cane

• Fats, oils and greases derived in the initial processing phase but not otherwise used by a consumer

• Hybrid Poplars

• Shrub Willows

• Sorghum / sorghum oil (non-food grade)

• Sorghum, Biomass and Energy

• Sunflower Oil

• Safflower Oil

• Pennycress

• Eucalyptus

• Agricultural residues such as rice hulls and nut shells

• Animal wastes and by-products of animal wastes including fats, oils, and greases (not recycled)

• Other agricultural products approved by the Commodity Credit Corporation

Unacceptable Feedstocks

• Food waste

• Yard waste

• Municipal solid waste

THANK YOU

26 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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27 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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RMW Program & Solicitation Overview

JEREMY S. BABB

Contracting Officer

703-767-9687

Jeremy.Babb@dla.mil mailto:Chris.boeding@dla.mil

28 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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• Delivery Period:

- October 1, 2015 through September 30, 2016 plus a 30 day carryover

• Requirements:

- JP8, JAA, JA1,JP4, JP5* & F76*

• Method of Delivery:

- Tanker, Barge, Pipeline & Tank Truck

• Customers Served:

- Rocky Mountain/West Coast/Offshore Military/DoD Facilities

• Responsible Supply Chain: DLA Energy

*Products can be offered with or without a bio-blend (10% min, 50% max)

Program Description

29 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Solicitation Overview

• Statement of Need:

Estimated requirement numbers are based on past consumption as received from DLA Energy Inventory and Distribution demand planning considering historical trends, and service input on mission changes:

Product Quantity (USG) Classification

JP8 4,000,000 Military

JAA 479,600,000 Commercial

JA1 135,525,000 Commercial

JP4 1,400,000 Military

JP5* 139,800,000 Military

F76* 142,000,000 Military

* Products can be offered with or without a bio-blend (10% min, 50% max)

30 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Solicitation Overview

• Contract Type:

- Indefinite Delivery, Indefinite Quantity (IDIQ) contracts with 75% minimum guarantee

- Fixed-Price with Economic Price Adjustment (EPA)

- Multiple awards

• Competition:

- Full and open w/ some small business set-asides (52.13%)

• Solicitation:

- Negotiated Request for Proposal (RFP)

• Solicitation, Addendum, Offeror Submission Package (OSP)

- Intend to award with discussions

- System for Award Management (SAM) registration required at https://www.sam.gov/portal/public/SAM (formerly CCR) https://www.sam.gov/portal/public/SAM

31 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Solicitation Overview

• Solicitation Sections

- Section B, Supplies or Services and Prices/Costs

- Section C, Descriptions/Specifications/Statement of Work

- Section D, Packaging and Marking

- Section E, Inspection and Acceptance

- Section F, Deliveries or Performance

- Section G, Contract Administration Data

- Section H, Special Contract Requirement

- Section I, Contract Clauses

- Section J, List of Documents, Exhibits and Other Attachments

- Section K, Representations, Certifications, and other

Statements of Offerors or Respondents

- Section L, Instructions, Conditions, and Notices to Offerors or

Respondents

- Section M, Evaluation Factors for Award

32 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Solicitation Overview

• Commercial Package

– Commercial Contract Clauses and Provisions

• Addendum Package

– DFAR Clauses, DLAD Clauses, and DLA Energy Internal Contract

Provisions

– Representations and Certifications (Section K)

– Instructions to Offerors (Section L)

– Evaluation Factors (Section M) -- Bio-Fuel Evaluation

• Offeror Submission Package

– SF1449

– Offer Schedule

– Applicable fill-in clauses/provisions

– SAM

33 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Solicitation Overview

• Offer Evaluation Method:

-- Lowest Price, Technically Acceptable Evaluation (LPTA)

• Factor 1: Technical Acceptability

- Subfactor 1: Supplies or Services and Prices/Cost, Section B

- Subfactor 2: Description/Specifications/Statement of Work, Section C

- Subfactor 3: Inspection and Acceptance, Section E

- Subfactor 4: Deliveries or Performance, Section F

- Subfactor 5: Section 526 - Compliance for Biofuels*

* Applies to biofuel offers only

• Factor 2: Price

34 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Solicitation Overview

• Responsibility Determinations (FAR Part 9)

-- Pre-award Surveys

-- Supply Commitment Letters

35 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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36 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Inventory Management / Technical Evaluation

Marlowe Grimsley

Inventory & Distribution Management

703-767-9322

Marlowe.Grimsley@dla.mil mailto:Marlowe.Grimsley@dla.mil

37 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Technical Evaluation Lowest Price, Technically Acceptable (LPTA) -- Source Selection Evaluation Board (SSEB) --- Inventory, Tankers, Transportation, Quality Assurance, and Product Technology & Standards

-- Board reviews Offer Submission Package (OSP) and/or Offer Evaluation Tool (OET) Submittal

-- Cannot over-emphasize the need to ensure the OSP or OET is fully completed. Missing details might result in sections being rated unacceptable from the

SSEB.

38 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Evaluation Factors – Section M of Solicitation:

-- Section B, Supplies or Services

-- Section C, Description/Specs/Statement of Work

-- Section E, Inspection and Acceptance

-- Section F, Deliveries or Performance

-- Section 526, Compliance for Biofuels

Technical Evaluation (Con’t)

39 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Examples of missing data include:

-- Mode, Min/Max Quantities, Shipping Point

-- Min/Max Parcel Size, Lift Interval, Max Monthly Qty

-- Quality Exceptions/Waivers (if applicable)

-- Quality Control Plan, Tanker/Port Details

-- Shipping Rate in BBL/HR

-- Truck Loading Rack Details

Technical Evaluation (Con’t)

40 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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41 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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CCC / Section 526 / Quality Requirements

42 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Mike Domen

Chemist, Product Technology & Standardization Division Michael.Domen@dla.mil

703-767-8357

Glenn Rowinski Quality Assurance Specialist, Quality Operations Division

Glenn.Rowinski@dla.mil 703-767-8395 mailto:Michael.Domen@dla.mil mailto:Richard.Knapp@dla.mil

43 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Specifications & Quality Assurance Provisions

• Jet A (ASTM D 1655-15), Quality Assurance Provision C16.08-1

• Jet A-1 (ASTM D1655-15), Quality Assurance Provision C16.09

• JP-4 (MIL-DTL-5624V), Quality Assurance Provision C16.01-5

• JP-8 (MIL-DTL-83133H with Amd 2), Quality Assurance Provision C16.64-1

– Chevron Pipeline Aviation Fuel (UT, ID, or WA entry points): total sulfur content 0.15 mass% max

– Alaska - fuels refined in AK and delivered to AK locations: total acid number 0.020 mg KOH/g max

• JP-5 (MIL-DTL-5624V), Quality Assurance Provision C16.01

– Sulfur reduction to 0.20 mass% max

– Allowance of Fischer Tropsch (FT) and Hydroprocessed Esters and Fatty Acids (HEFA) blend components up to 50%v

• F-76 (MIL-DTL-16884N), Quality Assurance Provision C16.23

– Ultra low sulfur limit 15ppm maximum

– Allowance of FT and HEFA blend components up to 50%v

– Traceability of additives and materials

– Reference to MIL-PRF-32490, Feb 3, 2014, ADDITIVE, LUBRICITY IMPROVER, DIESEL

44 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Commodity Credit Corporation (CCC) Funds

• Incentive to support agricultural products used for energy production

− Not intended to be a perpetual subsidy

• To be eligible for CCC funding under this solicitation:

− JP-5 or F-76 fuel must contain at least 10% biofuel, not to exceed 50% − Fuel must be produced from domestic feedstocks as identified in Attachment 5

• Funds applied on a prorated basis as determined by the Bid Evaluation Model (BEM)

• Additional considerations during Pre-award Survey:

− Verification of feedstock(s), blend percentage, additional spec properties, storage/segregation

• Use of feedstock(s) not identified in the contract may result in loss of subsidy − Any changes in feedstock must be submitted to the contracting officer in writing

45 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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• Requirement to ensure all Federal procurements of alternative fuels for mobility-related use result in a reduction of lifecycle greenhouse gas (GHG) emissions

– Alternative fuel GHG emissions must be less than or equal to the equivalent fuel produced from conventional petroleum sources

– Does not include fuel used for research or testing purposes

– Only applies to solicitations where source of fuel is specified

• Reduction in lifecycle GHG emission must be verified prior to contract award (See Attachment 6 of the solicitation)

– EPA approved pathway or D code according to 40 CFR §80 Subpart M

– GREET Model developed by Argonne National Lab, in accordance with methodology of AFRL report “Framework and Guidance for Estimating Greenhouse Gas Footprints of Aviation Fuels” dated April 2009

• Changes to the feedstock or production pathway/process not identified in the contract must also be reviewed for Sec 526 compliance

– Must be submitted to the contracting officer in writing

EISA 2007 Section 526

46 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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• Please see Section 3.1.1 of MIL-DTL-5624V

• OSP - Required to provide full CoAs for any JP-5 containing a synthetic fuel blend

– 52.212-1 (b)(13) under Section L of solicitation

– Includes 3 items:

• CoA for the neat synthetic fuel, showing conformance to Table I and Annex A1 or A2 of ASTM D7566

• CoA for the finished (blended) fuel, showing conformance to Tables II and IV

• Percentage of synthetic fuel contained in the JP-5 noted on the test report (not to exceed 50%v)

JP-5 Synthetic Fuel Requirements

47 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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• Please see Section 3.2.1 of MIL-DTL-16884N

• OSP - Required to provide full CoAs for any F-76 containing a synthetic fuel blend

– 52.212-1 (b)(13) under Section L of solicitation

– Includes 3 items:

• CoA for the neat synthetic fuel, showing conformance to Appendix A Tables A-I and A-II

• CoA for the finished (blended) fuel, showing conformance to Table I

• Percentage of synthetic fuel contained in the F-76 noted on the test report (not to exceed 50%v)

F-76 Synthetic Fuel Requirements

48 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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• Thorough review of MILSPECs are a must

– Synthetic fuel must meet separate requirements BEFORE being blended with petroleum

• This may exclude certain storage and blending practices

– Differences from commercial specs may be significant

• Examples: Flash point, carbon/hydrogen %, metals

• If test equipment not available or unable to be procured in-house, alternate locations/methods should be identified

• Additives – Antioxidant is required for neat syn fuels added after production. Other additives per conventional fuel spec

• Feedstock type/percentage considerations

– Plant “mass balance” approach

• Evaluation of Exceptions/Deviations/Waivers is available

Notes on Previous Experience From Evaluating Biofuel Blend Offers

49 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Contractor Inspection Responsibilities E Clauses

• Two clauses of which one applies based on product type and mode of transport:

E1.21 applies for commercial fungible Jet A/A-1 with & w/o additives. Mode of P/L, TT, and TC. E1 applies to all others, including Jet A by marine vessel

E1: QCP acceptable to Gov’t., Cover all phases: Rec, Storage, Sample, Test/Calibrate, Load, Documentation, Off-spec.

E1.21 Company Plan – but must address those points cited under E1.21: COQ, additive injection procedures (homogeneity), inspect TC, provide test reports to P/L Company (must meet their spec), documentation (COQ & BOL) to QAR, P/L and/or truck driver. Additive concentrations on COQ or BOL.

50 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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51 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Bid Evaluation Model (BEM)

Bio-Fuel Evaluation / Offer Entry Tool (OET)

William A. (Bill) MacLaren

Bulk Petroleum Procurement Analyst

703-767-8426

William.MacLaren@dla.mil mailto:William.MacLaren@dla.mil

52 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Bid Evaluation Model (BEM)

• Awards made based on lowest overall cost to DoD taking into account offer pricing, transportation to point of sale and other cost factors

• Model calculates costs of all possible ways to connect an offer to a requirement

- All offer lines considered individually

- All possible transportation modes considered

- Applicable node/arc combinations up to four iterations to connect offerors and requirements

- All offer options (such as “either/or” options for JP5 or JP8) and considerations (offer maximums/minimums) and additive possibilities

• Each “leg” of a route is monetized and added to the offer (up to 6 legs)

• Includes intermediate throughput costs and evaluation factors

• Lowest overall cost across all requirements is awarded

53 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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BEM - Capabilities

• Reflects anticipated supply chain management execution/cost

• FAR Part 47 compliant

• Supports industry demand for evaluation of complex offer structures, including:

- Tiered pricing

- Volume discounts or penalties

- Product combination limitations

- Multiple load capabilities (modes of transport)

- Parcel size limitations

- Additive injection limitations/capabilities throughout supply chain

• Factors commercial/DoD petroleum distribution network limitations in offer evaluation (storage limitations, transportation considered through 6th destination)

• Provides market-driven price substantiation for socio-economic program support

54 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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BEM – Distribution Costs

• Operating cost for ocean tankers, barges, tank trucks, and pipelines

• Terminal Operation costs for tariff agreements

• Additive injection (FSII, SDA, CI)

55 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• ‘Other Costs’ are the costs the Government will incur if a particular award pattern is awarded.

– Excess thru-put charges, Environmental Fees, etc.

• ‘Eval Factors’ are things that affect the delivered cost of a specific bid line of an offer

– Alternate price escalators, Farm to Fleet discount, etc.

• ‘Other Costs’ and ‘Eval Factors’ do NOT change actual award price.

‘Other Costs’ vs ‘Eval Factors’

56 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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BEM - Example Evaluation

57 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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BEM - Considering Transportation: Effect

Offers A: 6,000,000 USG by TT @ $2.95/gallon B: 6,000,000 USG by PL @ $3.00/gallon C: 1,000,000 USG by PL @ $2.99gallon

Requirements Base 1: 3,000,000 gallons received by TT Base 2: 3,000 ,000 gallons received by TT Base 3: 1,000 .000 gallons received by TT

Intermediate Depot Support Available Into X by PL, out by TT to all Requirements Into Y by PL, out by TT to all Requirements

Transportation Rates A to 1 (TT): .28/gallon A to 2 (TT): .20/gallon A to 3 (TT): .23/gallon B to X (PL): .02/gallon B to Y (PL): .02/gallon C to X (PL): .01/gallon C to Y (PL): .04/gallon X to 1 (TT): .05/gallon X to 2 (TT): .02/gallon X to 3 (TT): .05/gallon Y to 1 (TT): .04/gallon Y to 2 (TT): .06/gallon Y to 3 (TT): .02/gallon

PL = Pipeline; TT = Tank Truck

Offer A

6,000,000 USG

@$2.95

Offer C

1,000,000 USG

@$2.98

Offer B

6,000,000 USG

@$3.00

DFSP X

DFSP Y

Base 3

1,000,000 USG

Base 2

3,000,000 USG

Base 1

3,000,000 USG

.28

.02

.05

.01

.02 .05 .02

.04

.02

.04

.20

.23

.06

Requ 1 – Offeror A (total cost $3.23/gal) Requ 2 – Offeror A (total cost $.315/gal) Requ 3 – Offeror C (total cost $3.04/gal) Total cost: $22,180,000

Requ 1 – Offeror B (total cost $3.06/gal) Requ 2 – Offeror C (total cost $3.01/gal) Requ 2 – Offeror B (total cost $3.04/gal) Requ 3 – Offeror B(total cost $3.04/gal) Total cost: $21,310,000 $870K Savings Distribution Plan Generated

Evaluated on Offered Price Only: Evaluated on Laid-Down Cost:

58 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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BEM – Conditional Coding

• BEM will allow offers to place various conditions on offer

• Overall Maximum / minimum

• Combined products

• Limits by method of delivery

• Multiple product Max / Min restrictions

• Tie multiple bid lines together for evaluation

• Allows offer to split the performance period between two or more bid lines

59 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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APPLYING FEEDSTOCK EVALUATION FACTOR

• BIO FEEDSTOCK EVALY FACTOR $0.25 PER

BLENDED USG

• ACCEPTABLE BLEND 10%-50%

• EVALUATED PRICE REDUCED BY FACTOR!!

OFFER PRICE EVAL FACTOR EVALUTATED

PRICE

$3.500000 $0.250000 $3.250000

AWARD PRICE WOULD BE THE OFFER

PRICE OF $3.500000 (IF SUCCESSFUL)

60 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Set Aside Values

Matching price calculations for location with qualified small bio Feedstock

DELIVERED

PRICE

EVAL FACTOR EVALUATED

DELIVERED PRICE

No Bio Small $3.350000 $0.00 $3.350000

Bio Small $3.550000 -$0.25 $3.300000

Bio Large $3.540000 -$0.25 $3.290000

• Laid down prices for offers

61 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Set Aside Values

• Eval factor removed from non-qualified smalls

Matching price calculations for location with qualified small bio Feedstock

DELIVERED

PRICE

EVAL FACTOR EVALUATED PRICE

No Bio Small $3.350000 $0.00 $3.350000

Bio Small (10%) $3.550000 -$0.25 $3.300000

Bio Large (10%) $3.540000 -$0.25 $3.290000

Small Bio Fuel offer wins!

62 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Set Aside Values

Initial laid down cost for price matching.

BID PRICE EVAL FACTOR DELIVERED PRICE

No Bio Small $3.35000 $0.00 $3.350000

Bio Large $3.540000 $0.25 $3.290000

• Price matching for locations without qualified small bio feedstock offers

Price matching with eval factor removed

BID PRICE EVAL FACTOR DELIVERED PRICE

No Bio Small $3.35000 $0.00 $3.350000

Bio Large $3.540000 $0.00 $3.540000

63 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Determine CCR Premium and Avg cost per gallon

Delivered Value Final Run with Eval Factor $1,500,500,000.00

Delivered Value Final Run without Eval Factor $1,490,500,000.00

Total cost of eval factor (difference) $ 10,000,000.00

Total gallons of procurement 250,000,000 USG

Total of premium $10,000,000.00

Cost per gallon $0.04

64 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Calculating CLIN Values

SUCCESSFUL OFFER PRICE $3.350000

CCR WEIGHTED AVERAGE COST $0.04

FUEL CLIN VALUE $3.510000

CLIN 0001 XX,XXX USG @ $3.51000000 (invoice paid by DLA Energy)

CLIN 0002: xx,xxx USG @ $0.040000 (invoice paid by USDA)

65 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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ISSUE RFP

CLOSE REF/

INIITIAL OFFERS

SUBMISSION

INITIAL EVALS &

TECH REVIEW

OPEN

NEGOTIATIONS

REQUEST

INTERIM PRICES

ISSUE BEM

REPORTS

FINAL PROPOSAL

REVISIONS

ISSUE BEM

REPORTS

REVERSE

AUCTION FINAL TECH EVALS

COMPLETED BEM SMALL BUSINESS

NEGOTIATIONS FINAL BEM RUN AWARDS

PATH TO AWARD

66 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Bulk BEM Reports

67 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

Bulk BEM Reports

68 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• BULK OET AND DIRECT DELIVERY OET ARE

DIFFERENT!!

• Use of OET is optional for this procurement

• Two steps to obtaining an OET account

– Register for an account in AMPS (or use existing account)

– In AMPS apply for Vendor Offer Submission Role OET-100

OFFER ENTRY TOOL (OET)

69 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• A separate account for each CAGE code

– List ALL CAGE codes you may submit offers entry in the justification notes box in the role application

• Link to AMPS: https://amps.dla.mil/oim

• Link to OET:

https://offerwizard.dla.mil/bulkoet/bulkoet.html

• OET training available

– William.MacLaren@dla.mil

– (703) 767-8426

OET – Things to Remember https://amps.dla.mil/oim https://offerwizard.dla.mil/bulkoet/bulkoet.html mailto:William.MacLaren@dla.mil

70 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

71 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP WARFIGHTER-FOCUSED, GLOBALLY RESPONSIVE, FISCALLY RESPONSIBLE SUPPLY CHAIN LEADERSHIP

• Tables with Subject Matter Experts are located in the main conference room and “Break-Out” Room 1

• Questions and answers that are not vendor specific regarding their offer will be recorded, compiled and posted on FBO.gov on the FAQ memo.

Break-Out Sessions for Q&A

72 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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Closing Remarks

RMW Pre-Proposal Conference

73 WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

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DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

WARFIGHTER SUPPORT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT

Slide Number 70

Slide Number 73