SF1449_SPE1C125RX012.PDF

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 1000206420

1. REQUISITION NUMBER

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER

SPE1C1-25-R-X012

5. SOLICITATION NUMBER

2025 OCT 06

6. SOLICITATION ISSUE

DATE

Earl Joyner PCPQCB3

a. NAME

Phone: 215-737-6040

b. TELEPHONE NUMBER (No Collect calls)

2025 NOV 05

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY CODE SPE1C1

DLA TROOP SUPPORT

C AND T SUPPLY CHAIN

700 ROBBINS AVENUE

PHILADELPHIA PA 19111-5096

USA

10. THIS ACQUISITION IS 100UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

8 (A)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

315250NAICS:

750SIZE STANDARD:

11. DELIVERYFOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/ CODE

OFFEROR

FACILITY

CODE

TELEPHONE NO.

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See Schedule

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or Print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or Print) 31c. DATE SIGNED

SEE SCHEDULE

7. FOR SOLICITATION

INFORMATION CALL:

SEE SCHEDULE

03:00 PM

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE ADDENDUM

EDWOSB

32a. QUANTITY IN COLUMN 21 HAS BEEN

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:RECEIVED INSPECTED

COMPLETE PARTIAL FINAL

STANDARD FORM 1449 (REV. 2/2012) BACK

36. PAYMENT

PARTIAL FINAL

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42b. RECEIVED AT (Location)

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CONTINUED ON NEXT PAGE

SPE1C1-25-R-X012

Form

Continuation of Blocks from SF 1449

1. Block 8 Offer Due Date/Local Time: November 5, 2025

Solicitation Number: SPE1C1-25-R-X012 Opening/Closing Date and Time: October 6, 2025 / November 5, 2025 @ 3:00 PM, local (Philadelphia) time - Eastern Standard Time (Philadelphia time), or when applicable, Eastern Daylight Savings Time

NOTE: IT IS A REQUIREMENT THAT ALL PROPOSALS, MODIFICATIONS, AND WITHDRAWALS BE

PLAINLY MARKED ON THE OUTERMOST ENVELOPE WITH THE SOLICITATION NUMBER, CLOSING

DATE AND TIME SET FOR THE RECEIPT OF PROPOSALS. FAILURE TO COMPLY WITH THIS

REQUIREMENT MAY RESULT IN AN OFFEROR'S PROPOSAL NOT BEING PROCESSED PROPERLY AND

ULTIMATELY REJECTED AS UNTIMELY IN ACCORDANCE WITH FEDERAL ACQUISITION

REGULATIONS (“FAR”) CLAUSE 52.212-1(f).

FOR THIS SOLICITATION:

TECHNICAL PROPOSAL DOCUMENT SUBMISSION:

Technical Proposal will be accepted via DIBBS only.

Technical Proposals (documents) WILL NOT be accepted via e-mail, mail or hand-carried (UPS, FedEx, DHL etc…) or hand-carried in-person delivery.

FOR THIS SOLICITATION ONLY:

DLA Internet Bid Board System (DIBBS): To submit an offer through DIBBS, search for the solicitation and then click the Red "Offer" button on the search results screen (Note: users must be logged in to DIBBS in order to submit the offer through DIBBS). For additional guidance, refer to https://www.dibbs.bsm.dla.mil/refs/help/Solicitations/DIBBS-Upload-Offer-User- Help.pdf.

Entire Technical Proposal documents must be returned.

a. This includes entire solicitation document (all pages) with appropriate clauses filled in; Place of Performance (all places of performance) including name and address of location filled out; Qualified Laboratory and Source Sampling Name and address filled out; and Identification of Sources for All Components for Clothing/Textile Items filled out.

b. Prices must be filled out for all items and all terms (Five (5) Tiers).

c. Vendor's record of Past Performance must be returned with complete information provided in accordance with subject solicitation.

http://www.dibbs.bsm.dla.mil/refs/help/Solicitations/DIBBS-Upload-Offer-User-

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SPE1C1-25-R-X012

Form (CONTINUED)

A vendor's inability to submit an offer caused by failure of a vendor's hardware, software, any firewalls, unauthorized document transmittal, Internet Service Provider, or the World Wide Web itself, is not cause for extension of a solicitation or acceptance of the technical proposal at a date and time beyond the closing date and time.

A vendor's inability to submit an offer caused by failure of a vendor's commercial carrier or USPS mail service, is not cause for extension of a solicitation or acceptance of the PDM at a date and time beyond the closing date and time.

Receipt of PDM is considered receipt in designated building location, on the military base, with signature.

NOTE: For this solicitation, DIBBS is the required method of submitting an offer.

Email submission for offers (technical proposal) will NOT be accepted for this solicitation.

PRODUCT DEMONSTRATION MODEL SUBMISSION:

Product Demonstration Models are required to be submitted through traceable means via the U.S. Postal Service or a Commercial Carrier (Example: FedEx, Airborne, UPS, DHL, Emery). Due to COVID-19, in-person delivery of PDMs by offerors is not authorized. The Tracking Number of the PDM package shall be provided as part of the proposal submission.

PDMs are to be delivered between 8:00 a.m. and 3:00 p.m., Monday through Friday, except for legal federal holidays as set forth in 5 USC 6103. Packages must be plainly marked ON THE OUTSIDE OF THE CARRIER'S PACKAGE with the solicitation number, date, as set forth for receipt of proposals as indicated in Block 8 of the Standard Form 1449 (Page 1 of Solicitation).

Ultimately, it is the offeror's responsibility to ensure that its PDMs are received at the correct location at the correct time. Failure to do so will result in the offeror's proposal being deemed untimely and not considered further for the award per FAR 52.215-1 Instruction to Offerors - Competitive Acquisitions.

NOTE: Defense Biometric Identification System (DBIDS) is used at this facility and DBIDS requirements shall be followed by all carriers attempting to deliver a proposal and/or package to this facility. Additional information can be obtained via https://dbids/dmdc.mil/.

NOTE: EFFECTIVE 01 OCTOBER 2021 ALL CARRIERS/INDIVIDUALS ATTEMPTING TO DELIVER ANY

PACKAGES/PROPOSALS/ETC. TO DLA TROOP SUPPORT SHALL HAVE PRESENT CREDENTIALS THAT

MEET REAL ID REQUIREMENTS IN ORDER TO GAIN ACCESS TO MAKE A DELIVERY. NO EXCEPTIONS

SHALL BE MADE.

The time and date for receipt of Product Demonstration Models is 3:00 P.M. Eastern Standard Time, or when applicable, Eastern Daylight Savings Time on the return date. If a Product Demonstration Model is not submitted by date and time of the closing, your offer will be considered incomplete.

NOTE: In order for an offer to be considered timely, both Product Demonstration Models and Solicitation Package MUST be received by the date and time identified herein. Partial proposals (e.g., PDM only or Solicitation package only) will not be further evaluated and not eligible for award. Offerors are responsible to ensure timely delivery and/or submittal and timely receipt.

2. Block 9 Address and Submit PDMs to:

DLA Troop Support ATTN: Earl Joyner https://dbids/dmdc.mil/

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SPE1C1-25-R-X012

Form (CONTINUED)

Building 3-A-4422 700 Robbins Avenue Philadelphia, PA 19111

Solicitation Number: SPE1C1-25-R-X012

Fill in the carrier and tracking number for the PDM(s) below: CARRIER:________________________________________

TRACKING NUMBER:______________________________________

Make sure the commercial carrier and driver has DBIDS privileges to enter the Military Base.

Receipt of PDM is considered receipt in the designated building location, on the military base, with signature.

NOTE: Defense Biometric Identification System (DBIDS) is used at this facility and DBIDS requirements shall be followed by all carriers attempting to deliver a proposal and/or package to this facility. Additional information can be obtained via https://dbids/dmdc.mil/.

Examples of commercial carriers include Fed Ex, Airborne, UPS, DHL, Emery, other commercial carrier, USPS Express Mail, and USPS Certified Mail.

NOTE: In-person delivery by contractor-Not accepted.

NOTE: For this solicitation, DIBBS is the ONLY authorized method of submitting an offer.

3. Block 17a › Offeror's assigned Unique Entity Identifier Number: _______________ (If you do not have a Unique Entity Identifier number, contact the individual identified in Block 7a of the SF 1449 or see 52.212-1, Instructions to Offerors---Commercial Items (paragraph j) for information on establishing a unique entity identifier.)

› Offeror's assigned Contractor and Government Entity (CAGE) Code: _________________

4. Block 17b

Remittance Address: (if different from Contractor/Offeror address in block 17a of the SF 1449.)

5. Blocks 19-22 Item No., Schedule of Supplies/Services, Quantity, Unit:

6. Are you registered in the System for Award Management (SAM.gov)? ( ) YES ( ) NO

CAUTION NOTICES:

The Berry Amendment is applicable for this solicitation.

Offerors are cautioned that all components must be of domestic origin in compliance with clause 252.225-7012, Preference for Certain Domestic Commodities (APR 2022), as contained in this solicitation.

https://dbids/dmdc.mil/

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SPE1C1-25-R-X012

Form (CONTINUED)

Section 833 of the National Defense Authorization Act for Fiscal Year 2006 added language to 10 U.S.C. 2533a, requiring that all articles or items of "clothing,” including the materials and components thereof, purchased by the Department of Defense be grown, reprocessed, reused, or produced in the United States, other than sensor, electronics or other items added to, and not normally associated with, clothing (and the materials and components thereof).

Very Important: The vendor must certify their agreement to these terms by signing the certification located in Section K of this solicitation.

Very Important: Solicitation SPE1C1-25-R-X012 will be issued as a 100% SMALL BUSINESS SET-ASIDE.

The Government intends to make an award for the purchase of the Marine Corps Maternity Items under this solicitation.

Orders will be issued in accordance with the terms and conditions of the contract and without notice to, or consideration of, any other contractor, or consideration of the terms and conditions of any other contract. The fair opportunity provisions of FAR 16.505(b) will not be applicable to orders under the resulting contract(s).

BEST VALUE TRADEOFF ACQUISITION WITH ADJECTIVAL RATING PDMS

For this solicitation, Past Performance and PDM will be reviewed. Subfactors of Past Performance are Recency, Relevancy and Quality. Included in the Quality sub-factor will be Quality and Delivery Performance. These sub-factors will be combined to arrive at an overall Performance Confidence Assessment. Technical merit and Past Performance are more important than price.

1. Best Value Source Selection Trade-Off Procedures Source Selection procedures will be utilized for this solicitation.

“Best Value” evaluation will be employed using the following evaluation factors: Product Demonstration Model (PDM), Past Performance and Price. For award evaluation purposes technical merit is significantly more important in the award evaluation process than price. The Technical proposal will be evaluated to determine compliance with all characteristics listed for evaluation in the solicitation (Additional Source Selection Evaluation Procedures).

Failure to furnish this information by the time specified in the solicitation may be cause for rejection of offers if not otherwise acceptable under the provisions for considering late offers.

2. All PDMs will be evaluated using adjectival ratings in accordance with the criteria outlined in the solicitation.

There will be no allowable re-submittals for PDM (Product Demonstration Model). The Government intends to award to the firm who is the best value to the Government with regards to acceptable Past Performance, passing PDMs, and Price. Past Performance and passing PDMs when combined are more important than cost or price. As other evaluation factors become more equal, the evaluated price becomes more important. From among the firms with Passing PDMs, the Government will then select the responsible firm that complies with terms and conditions of the solicitation, and an award to that firm is considered in the best interest of the Government. If the firm fits these criteria, award will be made to them. If not, the Government will review each subsequent technically acceptable offer until one is identified that does meet the criteria, in which case award will be made to that firm.

NOTE: A rating of Unacceptable for PDM will result in the offer being removed from award consideration and the proposal will not be reviewed any further.

A rating of Marginal for PDM may result in the offer being removed from award consideration and the proposal will not be reviewed any further.

NOTE: The Government reserves the right to evaluate past performance up until award.

3. This solicitation will contain a Two-Phase Technical/Price Evaluation.

The Government anticipates that numerous offerors will submit proposals on this solicitation. In the event that eight or more proposals are received, the Government may use a two-phase evaluation process, which allows the Contracting Officer to conduct a preliminary evaluation of all offers, in order to determine which offers are the least likely to be candidates for further

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SPE1C1-25-R-X012

Form (CONTINUED) consideration. During this preliminary evaluation, all offerors Product Demonstration Models (PDMs) and proposed prices will be evaluated. Certain offerors may be excluded from further consideration at this point, if their PDM ratings and/or offered prices are not competitive when compared with PDM ratings and prices proposed by other offerors. The remaining offers will then be evaluated for the remaining technical and past performance evaluation factors. After the completion of this review, the contracting officer will determine whether to establish a competitive range and enter into negotiations, or to award without discussions.

4. The Government reserves the right to conduct negotiations with a competitive range group of offerors from among firms with most highly rated offers. If negotiations are conducted, award will be made to the offeror (based on final proposal revision) that is the best value to the Government, has a passing PDM or better, and is determined responsible and compliant with the solicitation terms and conditions based on an “integral assessment of PDM, Past Performance and Price".

Solicitation SPE1C1-25-R-X012 will be issued as a Best Value, Trade Off and Source Selection Procedures will be utilized.

Streamlined procedures at FAR 13.5 will be utilized. The Government intends to make ONE (1) award on this solicitation, based upon an integrated assessment of PDM, Past Performance, and Price resulting in the best value to the Government.

Solicitation SPE1C1-25-R-X012 will be issued as a 100% SMALL BUSINESS SET-ASIDE, which will result in an Indefinite Delivery/Indefinite Quantity (IDIQ) firm fixed price contract. The resultant contract will have a five-(5) year ordering period. Within the five-(5) year ordering period, there will be five (5) 12-month price tier periods.

Failure to provide a unit price for each tier period in the table set forth below may be deemed as non-acceptance of the solicitation terms and conditions and may result in the rejection of the offeror's entire proposal.

PLEASE NOTE: In accordance with DFARS 208.602-70, as implemented by Section 872 of the National Defense Authorization Act for Fiscal Year 2008, a federal supply class which has significant market share of greater than 5% as determined by DoD in consultation with the Office of Federal Procurement Policy must be acquired using competitive procedures.

The Marine Corps Maternity Items are classified under Federal Supply Classification (FSC) Code 8410. The Department of Defense (DoD) publishes an annual list of product categories for which the Federal Prison Industries' (FPI) share of the DoD market is greater than five percent, which is considered a significant market share and must be competed. FSC 8410 is currently identified on this list, FPI is considered to have a significant market share. In accordance with 8.602(a)(4), agencies shall include Federal Prison Industries, Inc. (FPI), in the solicitation process and consider a timely offer from FPI.

The proposed contract will be issued as 100% Small Business Set-Aside, which will result in an Indefinite Delivery/Indefinite Quantity (IDIQ) firm fixed price contract(s) in accordance with FAR Part 15 and FAR Part 13.5.

The contract will contain a 60-month period, with five separate twelve month tiers. You are required to offer on the ALL FIVE TIERS. Failure to do so will result in the REJECTION OF YOUR ENTIRE PROPOSAL.

Technical and Past Performance proposals are required to be submitted since this is a BEST VALUE SOURCE SELECTION ACQUISITION. Failure to submit a technical and Past Performance proposal may result in rejection of your entire offer.

RFID is required at item, case and pallet for the ship-to destination Travis Association for the Blind (Austin, TX.)

Inspection & Acceptance is at Origin.

The Government reserves the right to change Inspection and Acceptance to Destination should the Government determine a need, and it is in its best interest.

**Tariff size prices are all to be based on FOB Destination only**

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SPE1C1-25-R-X012

Form (CONTINUED)

Acceleration of delivery is not authorized unless permitted in writing by the Contracting Officer on a delivery order basis via a modification.

The unit prices are required to be based on FOB Destination. Inspection and Acceptance is at Origin.

First Article submission is hereby waived.

The Government reserves the right to require pre-production samples. The Government reserves the right to require First lot samples should the Government determine a need.

The production lead-time for the first delivery order will be 120 days. The subsequent delivery orders will have a production lead-time of 90 days.

*Sampling: Pre-production samples shall be submitted for shade evaluation. DLA Troop Support reserves the right to perform testing on an as needed basis for shade and physical requirements.

NOTE: For Inspection and Acceptance at Origin: Once the contract has been awarded, the contractor will be required to contact the Contracting Officer in writing 10 days before the first lot is ready for presentation for inspection at the manufacturing facility.

Offerors are required to offer a unit price for the specified items for all five tiers. Offers that do not contain offers on all tiers will not be considered.

*By submitting prices for this solicitation, the offeror is indicating capacity to supply the maximum quantity for the item and the offeror is indicating the prices submitted can be sustained for the 60 months of the contract.

NOTE: The delivery schedule, quantities, and sizes will be set forth in individual orders. The quantity at time of award will be determined by using the current demand.

The Government reserves the right to perform conversions under the resultant contract(s), should the Government determine a need. Any conversion will be via modification and issued under the Changes Clause.

ONE (1) EACH PDMs are required for the MARINE CORPS MATERNITY ITEMS. PDMs must be submitted for every intended place of performance, including all proposed subcontractors. PDMs will be evaluated for visual, manufacturing, and dimensional requirements. Evaluation of the PDMs will effectively indicate the contractor's ability to manufacture the items in accordance with the Government's quality standards. First Article provisions will not be included in this acquisition due to the PDM requirement.

Please see text under title, Instructions for Submitting Product Demonstration Models (PDM) To DLA Troop Support in this solicitation. CAUTION: The PDMs may only be furnished with the offeror's proposal at the time and date of the initial closing of the solicitation. Subsequent submissions will not be permitted, even if deficiencies exist in the submitted PDMs. Therefore, the offeror must furnish its best effort with their proposal. Correction of the PDMs will not be accepted by the Government.

Failure to submit the required PDMs will result in rejection of your entire offer.

Evaluation of the PDMs will effectively indicate the contractor's comprehension of the item's technical requirements and their ability to manufacture the items in accordance with the Commercial Item Description.

Models will be tested or evaluated to determine compliance with all characteristics specified for such test or evaluation as referenced in FAR 15.3. Failure of models to conform to all such characteristics shall result in the rejection of the entire offer.

Failure to furnish models by the time and date specified in the solicitation shall be cause for rejection of the entire offer if not

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SPE1C1-25-R-X012

Form (CONTINUED) otherwise acceptable under the provisions for considering late offers.

Please see Instructions for Submitting Product Demonstration Models in this solicitation.

CAUTION: The PDMs may only be furnished with the offeror's proposal at the time and date of the initial closing of the solicitation. Subsequent submissions will not be permitted, even if deficiencies exist in the submitted PDM's. Therefore, the offeror must furnish its best effort with their proposal. Correction of the PDMs will not be accepted by the Government.

DOCUMENTS/REFERNCES BELOW ARE INCORPORATED IN THIS SOLCITATION BY REFERENCE:

A. DLA Troop Support Clothing & Textiles Additional Quality Assurance Requirements, August 2021

B. Item-Level Passive RFID Technology Manufacturer's Information Guide, Revision 2, December 2011.

C. DLA Labeling and Packaging Requirements for Dress Clothing, September 2018

Contractors shall ensure that blocks 2 and 15 of the form DD1222 are updated to reflect the correct information. Historically, both blocks contained the information of the DCMA QAR and their stamp/signature. When contractor's representative samples, these blocks shall include the contractor's representative's information. Block 17 shall still include the DCMA QAR to receive the results of the report even though they may not be sampling the material to be tested.

Please be advised the DD1222 has recently been updated. Ensure you are using the latest version which can be found here:

https://www.esd.whs.mil/directives/forms/

Additional information regarding lab submission requirements, including the DLA Troop Support Additional Quality Assurance Requirements (AQAR), is available at the following link:

https://www.dla.mil/TroopSupport/ClothingandTextiles/CTIndustry/

Offerors are strongly encouraged to review the subject information to ensure they have the most up to date information and can meet all requirements should they receive an award. Failure to follow these requirements will result in lab submission rejections and delays in testing completion. Should this occur, the vendor will be marked delinquent with an inexcusable delay.

NON-GOVERNMENT FURNISHED MATERIAL (NON-GFM)

The Government has recently changed its procedures regarding Government Furnished Material (GFM). GFM will no longer be provided to Contractors that are awarded contracts for end item dress clothing contracts. The Government will still make available to the Contractor, for use in connection with and under the terms of this contract, the material set forth below, and the Contractor shall utilize such materials in the furnishing of supplies hereunder. All other types of materials required in the performance of this contract shall be furnished by the Contractor.

Type of Material: TROPICAL KHAKI SHADE M-1

NSN: 8305-01-509-5360

Per Unit Cost: $24.42 per yard

Type of Material: MARINE CORPS MATERNITY DARK BLUE SHADE 2312

NSN: 8305-01-694-6062

http://www.esd.whs.mil/directives/forms/ http://www.dla.mil/TroopSupport/ClothingandTextiles/CTIndustry/

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SPE1C1-25-R-X012

Form (CONTINUED)

Per Unit Cost: $20.37 per yard

Type of Material: MARINE CORPS MATERNITY SKY BLUE SHADE 2312

NSN: 8305-01-694-6065

Per Unit Cost: $20.37 per yard

Type of Material: MARINE CORPS MATERNITY GREEN SERGE SHADE 2243

NSN: 8305-01-320-4843

Per Unit Cost: $20.37 per yard

It is now the responsibility of the Contractor to purchase the material listed above from DLA Troop Support as needed. The Government shall be the sole source of the supply of the materials listed above and only such material obtained from the Government under this contract may be used in the performance of this contract.

PRICING

The material will be priced at the current DLA Troop Support contract price for the material being purchased with an additional 3% inflation added on for each price tier period. The material price will be listed in the solicitation and the Contractor is required to submit pricing inclusive of the material price: Cut, Make, & Trim (CMT) + Material price. The Contractor can purchase any amount of cloth desired that does not exceed 2% of the total yardage required to produce the item based on the Government BOM. In order not to affect planning and the purchase of cloth by the Government, unlimited quantities of cloth cannot be sold to the Contractor. In the event that the Contractor would like material in excessive quantities, defined as purchasing more than 2% of the total unit allowance determined by the Government BOM for that delivery order, the Contractor may submit a request for the excess material. Depending on fabric inventory levels, the Contracting Officer may, at his or her discretion, approve the request for some or all of the excessive quantities.

PAYMENT

Upon the delivery of end items, the Contractor will be paid the agreed upon unit price for the contract. It is the responsibility of the Contractor to pay the balance owed to the Government for the material as end items are shipped and payments are received. The Contractor will receive a bill from DFAS for the amount of the cloth purchased that will outline the procedures for payment. A copy of the bill must be submitted with every payment. The Contractor will only receive one bill and must make copies of it if incremental payments will be made. This ensures there is a copy of the bill linking every incremental payment made. The balance due for the purchase of the cloth must be paid within 180 days after the date of the bill for the purchase of the material. In the case that delivery schedules have been extended, the Government may extend the payment terms beyond 180 days. The Contractor will have a continuing balance owed to the Government for the material until end items are shipped and payments are received by the Contractor and made to the Government. In the case that a Contractor makes a late payment or no payment at all, a standard rate of interest will be charged to the Contractor's account which is determined by DFAS. Failure to make payment may also impact the placement of future delivery orders on this contract and will be considered as a part of any future assessment of past performance. Final payment on this contract will be withheld until all material is paid for. Note that once the sale is made for the cloth, the Contractor assumes all responsibility for the cloth including care and safety.

CONTRACTOR REQUEST FOR MATERIAL

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SPE1C1-25-R-X012

Form (CONTINUED)

The Contractor shall submit a properly executed DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material, to the Contract Specialist. The procedure for requesting material has not changed. It is the responsibility of the Contractor to request the material in sufficient time to comply with the delivery schedule of the contract. The Government reserves the right to ship partial orders of material depending on the current available stock. The Contractor is not required to purchase the entire amount of material at one time that is required to complete the delivery order. The Contractor may purchase the entire amount of material required to complete the delivery at one time and schedule partial shipments for later dates. If the cloth required to complete a delivery order is purchased all at once, payment is due 180 days after the date of the sale. If smaller increments are purchased, payment is due 180 days from each incremental sale. The Government will not purchase extra fabric leftover after the end of a contract.

PROCEDURES

1. All concerns regarding material should be directed to the Contracting Officer by letter or email within 30 days of the purchase of the cloth. The Contracting Officer will respond within three-(3) business days of receipt. The Contractor must notify the Quality Assurance Representative (QAR) and Contracting Officer within the timeframes listed above when there is an issue regarding quality of the material. Ultimately, it is the Contracting Officer's decision to determine a solution.

2. The Government reserves the right to furnish cloth on rolls or folded. Unless sponged, rolls should contain approximately 100 yards of fabric at approximately 60” width. The Government may furnish material in yards and/or widths other than those specified. Rolls of cloth may have as small as 23 yards of fabric and some may contain 96 yards with the majority of rolls containing 75 yards of fabric. Regardless of widths furnished, the material shall not be deemed deficient or defective when the width furnished differs from the specified width by less than plus or minus 2 inches. If more than plus or minus 2 inches, the Contractor shall be entitled to an equitable adjustment. The Peckham warehouse does not have the manpower to cherry pick the largest sized rolls.

3. Palletization: Rolls of fabric are hardly palletized by the Peckham warehouse personnel. Rolls of fabric can be requested to be palletized but it is not guaranteed that the request will be honored. Palletization of rolls is doable if the number of yards requested is 4,000-5,000, which equates to 4 pallets. A pallet of rolls of cloth consists of a base of 5 rolls needing to be secured to the pallet, followed by 4, 3, 2, and 1 rolls stacked on top of each other with each layer requiring to be secured to the pallet.

Palletized rolls of cloth are unstackable.

4. Material furnished shall be charged to the Contractor's account in multiples of one yard. Where material furnished contains fractions of a yard, the yardage shall be rounded to the whole yard. Fractions of less than one-half yard will be rounded to the next lower full yard; fractions of one-half yard or more will be rounded to the next higher full yard.

5. The Government reserves the right to provide not more than 10% of the material in short pieces. The Contractor shall cut and use short pieces furnished and/or generated and not retain them for return to the Government.

6. For the determination of defective material for excessive visual defects, the Contractor's examination of the material shall be in strict accordance with the quality assurance provisions for the fabric, including random sampling procedures and, as applicable, federal standard (FED-STD) 4 or military standard (MIL-STD) 655 and the applicable Sears slub (i.e. knot in yarn) and knot gauges. The Contractor shall inspect fabric as it is opened and shall set aside higher point count (metric for assessing fabric defects) rolls for return as either "excess" or "defective" goods. Over-point count fabric set aside prior to cutting by the Contractor shall be returned to the shipment in question prior to random sampling. Upon completion of the examination, the Contractor shall immediately provide the QAR with a written notification of the alleged deficiencies, including the findings of

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SPE1C1-25-R-X012

Form (CONTINUED) its own examination of the material using a cloth perch (machine which allows unrolling/rerolling of fabric to search for defects). As a minimum, the Contractor shall provide the following data:

(A) Type of material

(B) Nature of nonconformance (including examination report of alleged defective point count)

(C) Number of rolls or pieces in shipment

(D) Name of manufacturer of material

(E) Contract number(s) of material

(F) Lot identification of material

(G) Total number of yards in shipment

(H) Acceptable quality limits (or acceptable quality level (AQL), if applicable)

(I) Number of rolls or yardage in sample

(J) Acceptance number

(K) Recommended disposition

The Contractor shall provide the QAR access to a cloth perch, which the QAR will use to examine the material in question. The QAR shall verify the damage, defect, shortage, narrow width, or discrepancy as documented in the Contractor's notification, and will report the findings of the verification to the Contracting Officer. If the Contractor fails to notify either the Government QAR or the Contracting Officer within 5 days of discovery of any damage, defect, shortage, narrow width or discrepancy in the Government material, no equitable adjustment will be made in the delivery or performance dates or the contract price.

The Contractor shall not cut or use such material, or in the event the damage, defect, shortage, narrow width or discrepancy is such that it could not reasonably have been discovered until after cutting or further processing, the Contractor shall not further process such material pending instructions from the Contracting Officer.

If replacement is to be made, the Government shall provide replacement at its own expense, including transportation costs.

When the return of the material is authorized, the Contractor will ship it and include a copy of the Contractor's notification of deficiencies (including examination report) and the QAR's deficiency verification.

7. In cases of Government delay, failure to furnish the requested material, the Government has furnished damaged, defective, short, narrow width, or other discrepancies in the material, the Contracting Officer, upon written request of the Contractor, shall equitably adjust the delivery or performance date and any other contractual provisions effected thereby, in accordance with FAR clause 52.243-1, Changes - Fixed-Price. If the Contractor does not request such an adjustment within 30 days of the purchase of the cloth, no adjustment will be made. Under no circumstances shall the Government include as an element of any adjustment under this clause any amount for loss of prospective profits.

8. The length marked on the piece tickets of cloth made available as material reflects the measurement metered during preparation for delivery of the cloth, using mechanical measuring devices. An inherent disparity exists between these measurements and cutting table measurements, because the latter are subject to many variables that cannot be controlled.

Accordingly, claims for shortages based on cutting table measurements will be considered for allowance only when the shortage on an individual piece exceeds 3.5% of the length marked on the piece ticket. All other claims for shortages shall be based on measurements using a mechanical measuring device (calibrated in accordance with the current edition of military standard (MIL-STD) 45662, Calibration System requirements) activated positively by direct contact, with the fabric in continuous motion. These measurements can be determined by using such devices as true meter, length counter on cloth perch, or similar devices.

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Form (CONTINUED)

SHIPPING ARRANGEMENTS

1. The Contractor shall be solely responsible for making transportation arrangements for the pickup and delivery of this material, using its own truck, or a leased or rental carrier. These arrangements shall be specified by the Contractor on the DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material. The Government material will be available for pickup not later than 21 calendar days after receipt of the original DLA Troop Support Form, Prime Contractor's Request for the Purchase of Material.

2. Prior to pick-up, the Contractor shall contact the storage location to coordinate the exact date for pickup and provide the name of the motor carrier to be used. If such pickup is not made within 10 calendar days after the availability date, or the actual date the material becomes available, whichever date is later, the Government reserves the right to return the material to storage, unless a revised date for its pickup has been requested by the Contractor. If the material has to be returned to storage, the Government will not be liable for any additional expense, delay, or loss incurred by the Contractor as a result of missing a scheduled shipment.

3. Shipping of the material from the Government to the Contractor shall be F.O.B. Origin with all material picked up at the location specified and made available at the shipping platform. Loading into the vehicle will be the responsibility of the Contractor or its representative. Delivery of the material shall be deemed to be accomplished when the material has been picked up and loaded into the vehicle by the Contractor, or its authorized representative. Title to and risk of loss of or damage to the material shall pass to the Contractor upon delivery.

Note: The BOM is included for reference only. The government has the right to revise the BOM at any time.

The Additional Documents - Clothing and Textiles (Dec 2008) DLA Troop Support are available as shown below:

DLA Troop Support Directorate of Clothing and Textiles ATTN: DSCP-CBTC 700 Robbins Avenue Philadelphia, PA 19111-5092 Telephone [215] 737-8439

NOTICE TO DLA SUPPLIERS: DLA Troop Support has developed a web-based system that allows manufacturers the ability to request specifications, patterns and drawings on our contracting page. To request technical data for this solicitation, use the following link to the DLA Troop Support C&T Technical Data Repository area at:

http://www.dla.mil/TroopSupport/ClothingandTextiles/SpecRequest.aspx Please ensure the following required fields are entered when submitting your request:

Spec/Cid Number: FNS/PD 96-11 Spec/Cid Date: 13 November 1996 Pattern Date: 19 April 1996 Item Description: Women's MC Dark Blue & Green Maternity Skirt Solicitation Number: SPE1C1-25-R-X012 http://www.dla.mil/TroopSupport/ClothingandTextiles/SpecRequest.aspx

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Form (CONTINUED)

Spec/Cid Number: A-A-59531 Spec/Cid Date: 21 December 1999 Pattern Date: 19 April 1996 Item Description: Women's MC Blue & Green Maternity Slacks Solicitation Number: SPE1C1-25-R-X012

Spec/Cid Number: A-A-5521A Spec/Cid Date: 11 April 2023 Pattern Date: 14 August 2024 Item Description: Women's MC Green Maternity Tunic Solicitation Number: SPE1C1-25-R-X012

Spec/Cid Number: FNS/PD 96-14 Spec/Cid Date: 28 February 1997 Pattern Date: 20 July 2020 Item Description: Women's MC Short & Long Sleeve khaki Maternity Shirt Solicitation Number: SPE1C1-25-R-X012

Upon submission of a technical data request, please notify the Contract Specialist, Earl Joyner, via e-mail at Earl.Joyner@dla.

mil.

PLEASE ENSURE ALL CLAUSE FILL-INS ARE COMPLETE BEFORE SUBMITTING PROPOSAL.

The Government intends to award a single Indefinite Delivery, Indefinite Quantity (IDIQ) Type Contract from this solicitation with a 60-month period, with five (5) separate twelve (12) month price tiers. Delivery orders will be placed against the Basic Contract via separate Form DD 1155.

Offerors are required to submit offers on all five (5) price Tiers. Failure to offer on all Tiers will result in rejection of your entire proposal.

Offerors are reminded to complete all applicable representation and certifications appearing in FAR 52.212-3 section of this solicitation. In addition, all offerors must complete annual representations and certifications electronically via the Online Representations and Certifications Application (website at: http://www.sam.gov).

Offerors are cautioned to make their original offer their best offer, as the Government reserves the right to make an award based on the initial offers without further discussions or negotiations.

Offer must provide fill-in information throughout the solicitation. Please sign page one of this solicitation and return the entire completed solicitation as your offer.

NOTE: THE DEFENSE APPROPRIATIONS AND AUTHORIZATIONS ACTS AND OTHER STATUTES

(INCLUDING WHAT IS COMMONLY REFERRED TO AS "THE BERRY AMENDMENT") IMPOSES

RESTRICTIONS ON THE DOD'S ACQUISITION OF FOREIGN PRODUCTS. GENERALLY, CLOTHING AND TEXTILE ITEMS (AS DEFINED IN DFARS 252.225-7012) MUST BE GROWN, REPROCESSED, REUSED, OR PRODUCED IN THE UNITED STATES UNLESS ONE OF THE DFARS 252.225-7002-2 EXCEPTIONS APPLIES.

mailto:Earl.Joyner@dla.mil.

mailto:Earl.Joyner@dla.mil.

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AUTHORIZED NEGOTIATORS:

The offeror represents that the following persons are authorized to negotiate on its behalf with the Government in connection with this request for proposal. Please list names, titles, e-mail addresses, and telephone numbers for each authorized negotiator.

Name: __________________________ Title: __________________________ Email: __________________________ Phone: __________________________

Section B

Schedule of Supplies/Services

The solicitation will result in one (1) Firm-Fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) type contract for the Marine Corps Maternity Items. The contract will be 100% Small Business Set Aside. The fair opportunity provision of FAR 16.505(b) will not be applicable to orders under the resulting contracts.

All F.O.B. Destination prices inclusive of the cost of material are to be entered below for each item. There is a term of 60-months, with five (5) separate twelve (12) month price Tiers included in the solicitation. You are required to offer on all Tiers. Failure to offer on all Tiers will result in rejection of your entire proposal.

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Form (CONTINUED)

****ANY COMBINATION****

TOTAL COMBINED REQUIREMENTS

The Contract Guaranteed Minimum Quantity is 2,908 each The Annual Estimated Quantity (AEQ) per tier is 6,570 each The Contract Maximum Quantity is 44,520 each

Guaranteed Minimum is 2,908 EA for an aggregate of items for the life of the contract. Maximum Quantity is 44,520 EA. The guaranteed minimum and maximum quantities may consist of any combination of the above listed MC Maternity Items. The Government has no obligation to order a minimum of any specific CLIN.

The estimated Guaranteed Minimum dollar value for this acquisition is calculated as follows: The lowest offered unit price multiplied by the Minimum contract quantity of total for the new acquisition of 2,908 units.

Annual Estimated Quantity (AEQ) refers to the Government's good faith estimate of the requirements for each item during a specified contract year.

Under the terms of this solicitation, the Government is only obligated to order the Minimum quantity. However, in order to provide maximum flexibility in meeting our customer demands, the Government reserves the right to place orders up to the maximum quantity, or annual order limitation quantity for each item per term, for the lifetime of the contract (five (5) twelve (12) month Tiers).

Delivery orders may require concurrent deliveries. The production lead time for the initial order is 120 days after the date of the initial order and all subsequent orders are 90 days. The Government intends to issue delivery orders that will allow for uninterrupted delivery between orders, when possible. However, failure to do so shall not be cause for any price adjustment under the FAR clause 52.212-4(c), Changes.

Inspection and Acceptance: at Origin for depot stock orders

FOB Destination. All prices are to be based on F.O.B. DESTINATION basis only.

Quality System Requirements, DLA Labeling and Packaging Requirements for Dress Clothing (September 2018) and changes as noted in Section A.

Acceleration is authorized only with written permission of PCO.

Period for acceptance of offers: If this offer is accepted within 180 calendar days from the date for receipt of offers specified

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Form (CONTINUED) on Page 1 of subject solicitation, signee agrees to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point (s), within the time specified in the schedule.

The destinations for these items are:

DoDAAC: SD0131 RIC: VSTZ

Name and Delivery Address:

Travis Association for the Blind

AF & MC 3PL - Distribution Services 4512 South Pleasant Valley Road

Austin, TX 78744

SEE SOLICITATION ATTACHMENTS FOR NSN LIST

NOTES REGARDING SUBMISSION OF DELIVERY TERMS AND UNIT PRICES

Each Price Tier Period represents a 12-month period.

The Government is only bound to order the Contract Guaranteed Minimum Quantity of 2,908 each.

The AEQ refers to the Government's good faith estimate of the requirements during a specified contract price tier period. The AEQ does not obligate the Government to order a specific quantity. It is provided for information purposes only.

The Maximum Contract Quantity reflects the sum of 135% of the AEQ for each price tier period (a total of 5 tiers). The Government reserves the right to place orders up to the Maximum Contract Quantity, but not to exceed the order limitation of FAR clause 52.216-19, which is also stated below.

The Government is not obligated to order the Contract Maximum Quantity; however, the Government has the legal right to order up to this quantity prior to the final expiration of the resultant contract. The Government is only required to order the Contract Guaranteed Minimum Quantity listed above.

Production Lead Time (PLT): The initial PLT is 120 days, and all subsequent orders are 90 days. The Government intends to issue delivery orders that will allow for uninterrupted delivery between orders, when possible. However, failure to do so shall not be cause for any price adjustment under the “Changes” Clause.

Price Sustainability

As part of the United States Defense Industrial Base, offerors are strongly encouraged to develop pricing that adequately accounts for market risk and volatility, includes sufficient margins to withstand future unforeseen contingencies, and allows for long term viability. Offerors are advised to refrain from submitting any offers or bids with the anticipation that in the event costs increase that there may be a price adjustment and/or cancellation of the contract. Offers are reminded that the awardee is expected to, and will be contractually bound to, perform at the final pricing submitted for the duration of the contract performance period(s) established in this solicitation. The successful performance of your contract is critical to the continued support of our nation's warfighters.

Inspection and Acceptance are at ORIGIN FOB: Destination

Quality Systems Requirements: DLA Troop Support Clothing and Textiles Additional Quality Assurance Requirements, dated October 2018 and updated April 2019, (formerly DSCP M 4155.3, Quality Systems Requirements (Nov 1997)), as well as Identification of Qualified Laboratory and Source Sampling are incorporated into subject solicitation.

The revised document incorporates major changes to the previous revision. Please read it in its entirety.

CONTINUATION…