DCSO-F-Mech-Maint-RFP-Cont-01APR15.docx

Continuation of SF1449 - SP4705-15-R-0004 (Due to system limitations, could not be included with SF1449)

1. GENERAL INTENT

1.1. Brief Description of the Requirement: The overarching scope of this contract is to obtain operation, maintenance, service, repair, replacement and minor repair/alteration services for buildings, structures and related systems and equipment at the Defense Logistics Agency, Andrew T. McNamara (ATM) Headquarters Complex (HQC), Building 2462, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6220, the Defense Threat Reduction Center (DTRC), Building 2462A, and the Child Development Center (CDC), Building 2468 Material Receiving, Screening Facility (MRSF) and parking garage, 8715 Wills Road, Building 2468, Fort Belvoir, VA by a Performance Based, combination Firm Fixed Price - Indefinite Delivery Indefinite Quantity Contract. All building structures are within the ATM fence line.

Our objective is to acquire a single source full service Mechanical firm. They must be capable of executing in house operation, service, maintenance, preventive maintenance, repair and replace of HVACR, plumbing and fire suppression and requirements such as the size and magnitude of the mechanical equipment in the HQC and as stated throughout this contract. Must prove capable of in house resources for prompt, efficient service and install. The firm must prove to have in-house multi-discipline, multi-division, mechanical branches ready for execution (EX: HVAC, Plumbing, Electrical, Controls, etc.).

Recurring maintenance, repair, replacement and minor work services will be awarded as firm fixed price contract with line items, some as monthly services and others as one-time annual services. Throughout the term of this contract there may be additional non-recurring requirements for minor facility alterations and/or Americans with Disabilities Act (ADA) upgrades not currently known but subsequently deemed necessary. A separate IDIQ contract will be awarded for this type of work and be separately priced and issued on task orders for services and incidental materials. A separate statement of work will be provided to the contractor. The period of performance is a base period effective June 1, 2015 through May 31, 2016 with four (4) sequential one (1) year option periods for both the FFP and IDIQ contracts.

The Government plans to award two contracts, a Firm Fixed Price “C” and an Indefinite Delivery Indefinite Quantity (IDIQ) “D” contract. The Request for Proposal will be issued with one (1) twelve (12) month Base Period with four (4) sequential twelve (12) month option periods for both the FFP “C” and IDIQ “D” contracts.

1.2 SITE VISIT: A Site Visit has been scheduled for April 8, 2015. Contractors shall notify the Wanda Willis, (wanda.willis@dla.mil) and Beverly Williams (Beverly.j.williams@dla.mil) no later than April 7, 2015 at 1:00 pm EST, that they intend to attend the Site Visit. Participants shall meet at the front entrance of the HQC no later than 10:00 a.m. EST, April 8, 2015. Only two (2) representatives from each potential offeror are authorized to attend. The Government does not intend to conduct individual site visits; therefore, offerors wishing to inspect the site should attend in accordance with the aforementioned guidelines of this section.

Please arrive at the front gate of Defense Logistics Agency (DLA) at 8725 John J. Kingman Road, Fort Belvoir, VA at least 15 minutes prior to the arranged time in order to secure a visitor pass. Limit the number of attendees to no more than two representatives from each company. To gain access to the installation you will need to have a government issued ID (e.g. driver’s license, state issued photo ID) for every individual, and vehicle registration and insurance for each vehicle. Once you have entered to the gates, proceed to the flags to check in the building. Mr. James Turzak will be the point of contact for the site visit. If any problems, please contact Wanda Willis at 703-767-1191. Please note the site visit is only designed to allow interested parties the opportunity to visit the facility for viewing of the building, structures and related systems and equipment at DLA Headquarters Complex. Any technical questions should be reduced to writing and sent via email directly to the Contract Specialist at wanda.willis@dla.mil within 24 hours after the site visit.

Prior to the scheduled site visit, company must provide to the Contract Specialist: Company Name, Full Name(s) (no more than two (2) persons per company for the site visit), SSN(s), Date of Birth, and Cage Code, no later than April 7, 2015, 1:00 p.m. EST this information is needed to gain access to the building all information will be destroyed after site visit.

1.3 SUBMISSION OF QUESTIONS: Any questions regarding the solicitation or resulting from the site visit must be in writing and submitted after site visit to the contract specialist, Wanda Willis, via email wanda.willis@dla.mil or contract officer beverly.j.williams@dla.mil no later than 11:00 pm (EST), April 13, 2015.

1.4 POST AWARD CONFERENCE: Within 5 days of contract award, prior to commencing work the Contractor will meet with the Contracting Officer, at a time to be determined by the Contracting Officer, to discuss and develop mutual understandings and business related topics.

1.5 SPECIFIC INSTRUCTION FOR THE IDIQ “D” CONTRACT:

1.5.1 INDEFINITE DELIVERY/INDEFINITE QUANTITY CONTRACT

(a) This is an Indefinite Delivery, Indefinite Quantity (IDIQ) type contract for services and effective for the period stated in the schedule. Multiple task orders may be issued under this IDIQ contract on Fixed Price basis. Work items for the fixed-price portion are identified in the schedule include all work except that identified as Indefinite Quantity. The fixed price quantities shown in the schedule are considered accurate estimates for this contract period. The contract consists of a five-year period of performance, one base contract year with four option years, which will commence on award.

(b) Work items for the IDIQ contract are identified within the performance work statement of each Task Order.

(c) Task performance shall be made only as authorized by task orders issued in accordance with FAR 52.216-18. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the PWS up to the contract stated maximum.

(d) Except for any limitation of quantities in FAR 52.216-19 or in the PWS, there is no limit on the number ofor task orders that may be issued.

(e) Any task order issued during the effective period of this IDIQ contract and not completed within that period shall be completed by the Contractor within the time specified in the task order. The contract shall govern the Contractor’s and Government’s rights and obligations with respect to that task order to the same extent as if the task order were completed during the contractor’s effective period.

1.5.2 FOR ISSUING INDEFINITE DELIVERY INDEFINITE QUANTITY TASK ORDERS: Some of the services to be furnished under this contract shall be furnished at such times as ordered by the issuance of task orders on SF 1449 by the Contracting Officer. All orders issued hereunder are subject to the terms and conditions of this contract. This contract shall control in the event of conflict with any task order.

1.5.3 FULFILLING MINIMUM ORDERING REQUIREMENTS: The Government has no obligation to issue task orders beyond the minimum amount specified above. There will be a one “minimum guarantee award amount” of the firm fixed price CLINs for the base period. For each option period, if exercised, there will be a minimum guarantee award amount for the firm fixed price CLINs.

1.5.4 FUNDING: The Contractor will only be paid for effort that has been authorized by the Government and performed in accordance with the contract specifications, except for the minimum amount guaranteed

1.5.5 WITHHOLDING: Withholding of payments may occur for fixed priced task orders if performance of services required are not performed at a satisfactory level as prescribed within Attachment C18 to the PWS, “Performance Requirements Summary Table”.

1.5.6 PRICING OF TASK ORDERS: Individual Task Orders will be issued as requirements arise and become known. Task Orders will specify work to be performed and will reflect the labor rates of the proposed staff in effect when the task order is issued (in accordance with the provisions contained in the IDIQ contract and the award task orders). The proposed labor rates will be included within the IDIQ contract. The Contractor shall perform all services in accordance with the task order performance work statement/specifications. The terms and conditions set forth in the IDIQ contract will always apply. All Task Orders will be fixed price.

1.5.7 LABOR RATES: The labor rates shall be used by the Contractor as the ceiling labor rates when submitting price proposals in response to requests for task orders issued under this contract. The proposed labor rates of the successful awardee will be included as a separate table with the IDIQ contract. The contractor may propose at or below these labor rates, as each task order award will be negotiated on an individual basis.

Labor Rates. Labor rates established through the labor rate table for follow-on Task Orders will be fixed at time of IDIQ contract award for the Base Period and all Option Periods based on the rates offered in the successful awardee’s Proposal. The rates that are set-forth in the IDIQ contract cannot be exceeded on any issued task order. Task Order proposed price will be determined fair and reasonable in accordance with FAR 15.404-1(b), after Price Analysis proposed price s (labor hours, and material).

1.5.8 Ordering/Request for Quote Process Overview:

(a) All task orders are issued under the single award IDIQ.

(b) After award of a single IDIQ, orders will be issued to the successful awardee.

(i) Email will be utilized to issue the Request for Quotes (RFQs) for the individual task orders and to evaluate the offer received.

(ii) Approved customer Performance Work Statement will be inserted into an RFQ and forwarded (via email) to the successful offeror.

1.5.9 SPECIAL CONTRACT REQUIREMENTS: This is an Indefinite-Delivery/Indefinite-Quantity (ID/IQ) contract against which it is planned to award Firm Fixed Price (FFP) task orders. The appropriate CLINS will be established for each individual task order. The total amount of all orders placed from this solicitation shall not exceed $4,400,000.00.

1.6 WORK CLASSIFICATION & MINIMUM WAGES: All work performed pursuant to this IDIQ contract, firm-fixed price CLINs is subject to a Collective Bargaining Agreement. FAR Clause 52.222-41, Service Contract Labor Standards (May 2014). All work performed pursuant to follow-on task orders is subject to FAR Clause 52.222-6, Construction Wage Rate Requirement (May 2014). Department of Labor Wage Determinations are attached to this solicitation.

1.7 KEY PERSONNEL

(a) The Contractor shall assign to this contract the following key personnel: (Insert employee’s name and title/position)

Project Manager

On-site Supervisor

(b) During the first 120 calendar days of performance, the Contractor shall make no substitution of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by “(c)” below. After the initial 120-calendar day’s period, the Contractor shall submit the information required by (c) (below) to the Contracting officer at least 30 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitution, including resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 30 days after receipt of all required information of the decision on substitutions.

(d) At a minimum the Project Manager and On-site Supervisor shall be considered key personnel.

1.8 DELIVERIES AND PERFORMANCE

PLACE OF PERFORMANCE: Tasks may be performed at the Andrew T. McNamara (ATM) Headquarters Complex (HQC), Building 2462, 8725 John J. Kingman Road, Fort Belvoir, VA 22060-6220, the Defense Threat Reduction Center (DTRC), Building 2462A Material Receiving, Screening Facility (MRSF) and parking garage, and the Child Development Center (CDC), Building 2468, 8715 Wills Road, Building 2468, Fort Belvoir, VA.

DELIVERABLES: The contractor shall provide reports and/or documentation to the COR on the within a specific period as indicated on Attachment C8. Deliverables for individual Task Orders will be defined in the Task Order.

1.9 CONTRACT ADMINISTRATION DATA

Contract Administration: Contract Administration will be performed by the DLA Contracting Services Office located at Fort Belvoir, VA.

1.10 Communication

(a) The Contracting Officer is the only person authorized to approve changes in any of the requirements of the contract and notwithstanding provisions contained elsewhere in the contract; the said authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authorization and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof.

(b) The name, address, and telephone number of the Contracting Officer is:

Beverly J. Williams Contracting Officer DLA Contracting Service Office – Fort Belvoir VA 8725 John J. Kingman, Fort Belvoir, VA 22060 Telephone: (703)767-1192 Email: beverly.j.williams@dla.mil

(c) The contractor shall not comply with any order, direction or request of Government personnel unless it is issued in writing and signed by the Contracting Officer or pursuant to specific authority otherwise included as a part of the contract.

(d) No order, statement or conduct of Government personnel who visit the Contractor’s facilities or in any other manner communicates with the Contractor’s personnel during the performance of this contract shall constitute a change under the “Changes” clause of this contract.

1.11 Contracting Officer’s Representative (COR): The Contracting Officer’s Representative (COR) will be assigned at time of contract award.

1.12 Invoices: An original and three (3) copies of each invoice shall be submitted to the Contracting Officer’s Representative (COR) for certification. See the following clauses:

DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and Receiving Report (Jun 2012).

DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions (May 2013)

1.13 ADDITIONAL CONTRACT CLAUSES The following clauses are provided in full text:

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS The following paragraphs of 52.212-1 are amended as indicated below:

1. Paragraph (b), Submission of Offers.

2. Paragraph (c), Period for Acceptance of Offers.

Change “30 calendar days” to read “_120__ calendar days”.

(End of Addendum) Defense Logistics Agency Directive 52.233-9001 DISPUTES - AGREEMENT TO USE ALTERNATIVE DISPUTE RESOLUTION (ADR) (NOV 2011)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the Contractor (see Federal Acquisition Regulation (FAR) clause 52.233-1), or, for the Agency, by the Contracting Officer, and approved at a level above the Contracting Officer after consultation with the ADR Specialist and with legal. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the Contracting Officer before determining ADR to be inappropriate.

(c) The offeror should check here to opt out of this clause:

[ ] Alternate wording may be negotiated with the Contracting Officer.

(End of Provision)

FAR 52.216-18 ORDERING (OCT 1995)

(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from the effective date of the applicable contract period (Base, Option I, II, III, IV, and V Periods) through ending date of the applicable contract period (Base, Option I, II, III, IV, and V Periods).

(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.

(c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, email, or by electronic commerce methods only if authorized in the Schedule.

(End of clause)

FAR 52.216-22 INDEFINITE QUANTITY (OCT 1995)

(a) Effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract.

(b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum."

(c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

(d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided that the Contractor shall not be required to make any deliveries under this contract after 30 days from the last day of the contract.

(End of clause) FAR 52.222-1 Notice to the Government of Labor Disputes. (Feb 1997) If the Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this contract, the Contractor shall immediately give notice, including all relevant information, to the Contracting Officer.

(End of clause) FAR 52.237-1 - Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of clause)

CLAUSES INCORPORATED BY REFERENCE

FAR 52.219-14 Limitations on Subcontracting (Nov 2011) FAR 52.236-1 Performance of Work by the Contractor (APR 1984) FAR 52.237-9001 Enterprise-wide Contractor Manpower Reporting Application (eCMRA) Reporting (NOV 2013) FAR 52.244-2 Subcontracts (Oct 2010) FAR 52.244-5 --Competition in Subcontracting (Dec 1996) FAR 52.244-6 -- Subcontracts for Commercial Items (Oct 2014) FAR 52.245-1 Government Property (APR 2012) FAR 52.245-2: Government Property Installation Operation Services (AUG 2010) FAR 52.245-9 Use and Charges (AUG 2010) DFARS 252.245-7001 Government-Furnished Mapping, Charting, and Geodesy Property (APR 2012) DFARS 252.245-7002 Reporting Loss of Government Property (APR 2012) DFARS 252.245-7003 Contractor Property Management System Administration (APR 2012) DFARS 252.245-7004 Reporting, Reutilization, and Disposal (APR 2012) DLAD 52.237-9001 Contractor Personnel Changes and Key Personnel Requirements (NOV 2011) DLAD 52.237-9002 Key Personnel – Fixed-Price Service Contracts (APR 2008)

2.0. GENERAL INFORMATION: Proposals shall be submitted in accordance with the closing date established in Block 8 of Standard Form 1449.

Proposals shall remain valid for a period of 120 days from the solicitation closing date unless stated otherwise.

The offeror’s proposal should be packaged from delivery so as to assure safe and timely arrival at destination. The proposal package should be mailed or delivered to the address shown in Block 9 of the Standard Form 1449 and No. SP4705-15-R-0004.

The proposal shall respond directly to each factor/subfactor. The non-price volumes of the proposal shall not contain price data. Responses shall not reference data in another volume.

Formal communications and specific requests for clarification(s) and/or information concerning this solicitation shall be submitted in writing to: Beverly J. Williams, Contracting Officer at the following address:

DLA Contracting Services Office (DCSO-HQ) Andrew T. McNamara Headquarters Complex Attn: Contract Specialist: Wanda Willis Attn: Contracting Officer: Beverly J. Williams 8725 John J. Kingman Road, Suite 1145 Fort Belvoir, VA 22060-6220 Email address: wanda.willis@dla.mil or beverly.j.williams@dla.mil Written inquiries, if appropriate, will be answered in writing via an amendment to the RFP and provided to all offerors. No telephone request for clarification will be responded to. Any questions regarding this RFP shall be received by the Contracting Officer within ten (10) calendar days from the RFP issuance date in order to be considered for a response(s).

2.1 GENERAL PROPOSAL INSTRUCTIONS: Proposals are due on by April 30, 2015, 11:00 AM Eastern Daylight Time and shall be delivered to the address below:

DLA Contracting Services Office (DCSO-HQ) Attn: Wanda Willis, Contract Specialist Attn: Beverly J. Williams, Contracting Officer 8725 John J. Kingman Road, Room 1145 (delivery), Suite 0119 (mail) Fort Belvoir VA 22060-6220

If the Offeror chooses to hand carry the proposal or send it via courier service, the Offeror assumes full responsibility for ensuring that the offer is received at the location by the required time. All offers must be sealed in the format that is conducive for mailing and fully identified on the sealed envelope. Please note that there are no provisions for acceptance of late offers sent by overnight courier service (except by the United States Postal Service), regardless of the date of mailing. The Offeror is hereby notified that the building address stated above is a secure facility. Only uniformed couriers such as Federal Express, DHL, etc., will be allowed access. All other couriers are required to leave packages at the receiving dock for delivery to the recipient by the Government interdepartmental mail service. DLA employees will not be held responsible for picking up packages delivered to the lobby or loading docks of the DLA Headquarters Complex.

The Government requires offeror’s proposal to be organized into three volumes. Volume I is Technical. Volume II is Past Performance. Volume III is price (also referred to as the Business Proposal). Each volume of the proposal shall be bound in a separate binder of minimum size to contain the appropriate information. A binder cover sheet shall be affixed to the outer cover of each volume, which clearly identifies each volume (volume number and name), original or copy number (i.e. copy 1 of 3), the RFP number, date of submission, and Offeror name. Tab indexing shall be used to identify all sections within a particular proposal volume, if applicable. There shall be no writing on the tab index page. Index pages should only be used to identify sections.

Offerors are advised that the quality of the proposal and compliance to the RFP requirements and/or restrictions are considered reflective of the manner in which the Offeror could be expected to conduct the work required by the solicitation. These matters will be given due consideration throughout the evaluation process.

All proposals submitted must have an acceptance period of no less than 120 days.

The written proposals shall be provided in three (3) volumes identified as follows;

Volume I – Technical and Management Approach Volume II – Past Performance Volume III – Price / Business Proposal All volumes are due at the closing date of solicitation. The information submitted as Volume I though III shall be evaluated on the information presented; therefore, organization, clarity, accuracy of information, relevance, and completeness are of prime importance.

The schedule submitted in spreadsheet format shall be readable in Microsoft Excel format (Versions 1997-2010 or later) and must be manipulable (unprotected and editable).

NOTE: Redacted copies must remove the Offeror’s name, company name, Cage Code, and address. Failure to submit redacted copies of the proposal will result in a finding that the proposal is not acceptable

2.2. VOLUME I – TECHNICAL AND MANAGEMENT APPROACH: Volume I shall consist of SEVEN (7) sections. The table below identified each section and page limit. The Government shall not review pages that exceed the specified page limit.

TABLE I

TECHNICAL AND MANAGEMENT APPROACH

(Must include Proof of Facility Security Clearance)

(Plus training agreements )

(Must include level of security clearance per resume resubmitted) 2 per resume plus copies of license and certifications

FACTOR 1: Technical and Management Approach- The subfactors below constitute Factor 1- Technical and Management Approach.

Subfactor 1: The Organization Plan shall address the offeror’s management process, licensing required by local and federal law authority and controls to ensure that objectives of this procurement are met. The structure proposed; lines of authority and responsibility for the performance of work; authority of the local management; crafts, skills and supervision available for local performance; personnel practices; and management controls over the workforce shall be addressed. The organization plan shall provide a work breakdown structure relating all PWS work requirements and how the manpower will be allocated to the function from on-site staff or subcontractor support Subfactor 2: Personnel Resources and Management Controls - The offeror shall address the proposed organizational structure and management controls to be implemented to provide a capable and effective workforce at all times and the essential procedures and training programs to administratively support contract requirements. The offeror shall indicate a comprehensive plan to obtain properly certified/factory trained technicians as required in the PWS for operations, maintenance, and repairs of critical equipment and systems, and should provide agreements or contingency agreements with firms to provide the necessary training.

The offeror shall include an organization staffing chart which (1) identifies position, full or part time, and personnel proposed (including any subcontractor personnel) for the position. The offeror shall include an organizational chart (2) demonstrates the line of authority flowing from the Program Manager.

The offeror shall include an organization chart which (3) identifies the different branches or departments within the company that will be utilized. (Example: Plumbing department, HVAC Department, Design and Engineering, Electrical Department, Controls Department ETC.) The offeror shall include an organizational chart (4) demonstrating the line of authority and personnel organization from the corporate management through the branch or department.

The Contractor shall establish an accident and safety program that shall provide safety, health protection, and personnel medical maintenance as required by the Occupational Safety and Health Administration (OSHA) and all Code of Federal Regulation segments implementing OSHA. The Government reserves the right to conduct unannounced safety inspections and environmental audits at any time. The offeror shall include a comprehensive and detailed safety and training plan.

Subfactor 3: Resume - Using the format below the offeror shall provide resumes for all proposed personnel (both offeror and subcontractor personnel).

a. Full name of proposed employee

b. Proposed position

c. Education

d. Detailed description of previous ten (10) years of employment history. This description shall include the month and date began work, month and date stopped work, name of the company, position held, and summary of duties.

e. Copies of current licenses and certificates relevant to this performance work statement

f. Evidence of verification (point of contact) of level of security clearance per resume in accordance with the PWS.

g. Summary of Personnel Qualifications The proposal shall discuss the following in reference to key personnel (project manager, on-site supervisor and shift supervisor):

1. Evidence of their knowledge of, and skill in, performing and supervising on-site staff and subcontract personnel in repairs and maintenance of equipment and systems similar to those existing in the HQC building.

2. Evidence of their experience in management and operation of facilities similar in size, and complexity to the HQC building.

3. Evidence of their experience in the management of maintenance programs and the supervision of maintenance personnel using a computerized maintenance management system and using computer tools for scheduling and producing reports in a complete and timely manner.

Subfactor 4: Abilities and Experience: The contractor must show evidence of their abilities and experience to provide mechanical services covered under this RFP, in a building substantially equal to the HQC in size, scope and complexity, 1.3M square feet. The contractor’s experience and technical level of expertise and approach to:

Provide mechanical services, preventive maintenance, compliance with security requirements, and Contractor’s Management Plan. Provide a single source full service Mechanical expertise with the ability of executing in house resources for (within in company) operation, service, maintenance, preventive maintenance, repair HVACR, plumbing and fire suppression requirements such as the size and magnitude of the mechanical equipment in the HQC and as stated throughout the PWS. Must prove capable of in house (within in company) resources for prompt, efficient service and install. The firm must prove to have in-house (within in company) multi-discipline, multi-division, mechanical branches ready for execution. (EX: HVAC, Plumbing, Electrical, Controls. etc.).

Subfactor 5: Approach and experience in understanding the Governments requirements: The offeror’s proposal must show evidence of their approach and experience in understanding the Governments PWS, including major problems anticipated by the offeror’s and plans to resolve these problems.

Subfactor 6: Licensing, certifications, training, specific experience requirements etc.: The offeror’s proposal must show evidence of personnel licensing, certifications, training, specific experience requirements in a building substantially equal to the HQC in size, scope and complexity, for both contracted employees and sub-contractors.

Subfactor 7: Approach to Preventive Maintenance and Repair: The offeror’s proposal must show evidence of the offeror’s Preventive Maintenance and Repair plans for the HQC complex.

2.3. VOLUME II – PAST PERFORMANCE: The offeror shall submit as Volume II its evidence of past performance on contracts/task orders that have or had requirements consistent with the scope and complexity of this requirement as described in the Performance Work Statement. Past Performance information may be on contracts for Federal, State, or Local Government, or commercial contracts. All sections of Volume II shall be contained in the same 3-ring binder. Specific requirements for each section as specified below. Volume II shall consist of two sections:

Section 1 - Past Performance Project Descriptions Section 2 - Past Performance Matrix Information provided by an Offeror in its proposal is subject to verification/validation by the Government during the evaluation and/or pre-award survey process. The Government reserves the right to contact the Government/commercial points of contact, project officials, and any other persons who have been involved in any of the contracts listed by the Offeror in its proposal, for the purposes of verifying the information provided and obtaining additional information concerning the Offeror’s performance on these contracts. This applies to the Offeror and any proposed subcontractors. Furthermore, the Government may use past performance information obtained from other than the sources identified by the offeror. The information obtained will be used for both the responsibility determination and the best value decision.

2.3.1. Past Performance Project Descriptions: Offerors shall submit the following information as part of their proposal for both the offeror and proposed major subcontractors:

(a) A list of the last five (5) contracts and/or subcontracts during the past five years completed or currently in process. (Do not provide a total of more than 8 project descriptions.) Contracts listed may include those entered into by the Federal Government, agencies of state and local governments, and commercial customers. Offerors that are newly formed entities without prior contracts should list contract and subcontract experience as required above for all key personnel. Each project description shall be no greater than two (2) 8.5x11 inch pages using a 12 point new courier font. The following format should be used for project description submittals:

(b) Past Performance Project Description Format: Past performance project descriptions shall be submitted using the following format:

1. PROJECT NO.: Identify each Project Description (PD) by number; e.g., PD1, PD2, etc.

1. PROJECT NAME: Self-explanatory

1. PRIMARY PERFORMER: Self-explanatory

1. CONTRACT/ORDER NO: Indicate the contract number applicable.,.

1. PRIME CONTRACTOR: Self-explanatory

1. MAJOR SUBCONTRACTORS: List the major subcontractors contract/order

1. CONTRACT/ORDER TYPE: e.g., IDIQ, FFP, T&M, etc.

1. CONTRACT/ORDER TOTAL DOLLAR VALUE: Indicate the total contract/order for the project.

1. CONTRACT/ORDER PERIOD OF PERFORMANCE: Indicate by month the start and completion (or ongoing) dates for the period of performance.

1. LIST OF QUALITY AWARDS OR QUALITY CERTIFICATIONS RECEIVED: List any quality awards, quality certifications of work performed for the project.

1. ASSIGNED PERSONNEL: Show the labor required to complete listed by labor category title, average number of people, hours by category.

1. CONTRACTING OFFICER NAME, ADDRESS, VOICE PHONE, FAX PHONE: Self-explanatory

1. ADMINISTRATIVE CONTRACTING OFFICER (if different than #12): NAME, ADDRESS, VOICE PHONE, FAX PHONE: Self-explanatory

1. GOVERNMENT/COMMERCIAL (CUSTOMER) TECHNICAL POINT OF CONTACT NAME ADDRESS, VOICE PHONE, FAX PHONE: Identify the individual (e.g. COR, COTR or Task Monitor)

1. FACILITY MAINTAINED: Identify the facility maintained and general description of the requirements (i.e. electrical system, electronic security system, etc.).

1. DESCRIBE SYSTEMS MAINTAINED: Provide a general description of the applicable system maintained (i.e. mechanical systems.)

1. COVERAGE: Describe response time to routine, urgent and service calls. Identify whether your personnel maintained 24 hours a day (i.e. contractor employees maintained in a building) or what period of the time your employees day.

1. PROBLEM AREAS: Describe any problem areas encountered which may reflect negatively upon your organization from a perspective and the resolution of the problem.

(c) The offeror may provide information on problems encountered on the contracts and subcontracts identified in (a) above, and the corrective actions taken to resolve those problems. Offerors should not provide general information on their performance of the identified contracts. General performance information will be obtained from the references.

(d) The offeror may describe any quality awards or certifications that indicate the offeror possess a high-quality process for developing and producing the product or service required. Such awards or certifications include, for example, the Malcolm Baldrige Quality Award, other government quality awards, and private sector awards or certifications (e.g., the automobile industry’s QS 9000, Sematech’s SSQA, or ANSI/EIA-599). A copy of the award or certificate shall be included with the project description. Identify what segment of the company (one division or the entire company) that received the award or certification. Describe when the award or certification was bestowed. If the award or certification is over three years old, present evidence that the qualifications still apply.

(e) Past Performance Questionnaire:

1. Offerors shall submit Past Performances Matrix as Section 2 of Volume II using the guidance provided in subparagraph 2 below. The matrix shall provide information on contracts/orders on which the Offeror or any of its proposed subcontractors performed or is performing work, as a prime contractor or as a subcontractor. The contracts/orders listed in the matrix must be the same as the contracts/orders contained in the Volume II Section 1, Project Descriptions.

2. The contracts/orders shall represent and provide evidence on the Offeror’s and its proposed subcontractors’ experience maintaining and repairing systems similar to those identified in this solicitation. Offerors shall complete the Past Performance Questionnaire found as attachment C24 . The left hand column of the matrix lists the systems to be maintained at the DLA HQC. The header identifies PD 1, PD 2, etc which should correspond with the project descriptions provided in section 1. In each PD column an X should be placed on the row referencing a system maintained and repaired under that PD.

(f) Client Authorization Letter: Offerors are encouraged to notify references provided in their proposal of the Government’s intent to conduct past performance surveys, and encourage references to complete the surveys in a timely accurate manner. A sample client authorization letter is provided. Offerors should send their listed private sector references a letter similar to the one attached authorizing the reference to provide past performance to the Government.

The Offeror shall ensure that information presented for contact points is accurate and current (i.e. current phone numbers, titles, etc.). The Government will not attempt to “track down” reference data in cases where inaccurate data is presented.

Contract Descriptions. This section shall include the following information in the following format:

Contractor/Subcontractor place of performance and Data Universal Numbering System (DUNS) Number. If the work was performed as subcontractor, provide the name of the prime contractor and a POC within the prime contractor organization (name, current address, e-mail address, telephone number and fax numbers).

Government contracting activity, current address, Procuring CO's name, e-mail address, telephone and fax numbers Government‘s technical representative/COTR to include current e-mail address, telephone and fax numbers.

Government contract administration activity and the Administrative CO's name, current e-mail address, telephone and fax numbers. Contract Number. In the case of Indefinite Delivery type contracts, GSA contracts, and Blanket Purchase Agreements, include Delivery Order Numbers.

Contract Type (i.e. FP, CR, T&M, etc.) In the case of Indefinite Delivery contracts, indicate specific type (i.e. Requirements, Definite Quantity, and Indefinite Quantity) and secondary contract type (FP, CR, T&M, etc).

Awarded price. Final or projected final price.

Original delivery schedule, including start and completion dates. Final or projected final delivery schedule, including start and completion dates.

Performance. Offerors shall provide a specific narrative explanation of each contract listed in Tab 1 describing the objectives achieved and detailing how the effort is relevant to the requirements of this solicitation. For any contracts that did not/do not meet original schedule or technical performance requirements, provide a brief explanation of the reason(s) for the shortcomings and any corrective action(s) taken to avoid recurrence. The Offerors shall list each time the delivery schedule was revised and provide an explanation of why the revision was necessary. All Requests for Deviation and Requests for Waiver shall be addressed with respect to causes and corrective actions. The Offerors shall also provide a copy of any Cure Notices or Show Cause Letters received on each contract listed and a description of any corrective action implemented by the Offeror or proposed subcontractor. The Offerors shall indicate if any of the contracts listed were terminated and the type and reasons for the termination.

Past Performance Questionnaire. The Offeror shall complete Part I of the Past Performance Questionnaire (See Attachment 12-Contractor Performance Evaluation Survey) and e-mail the questionnaire to the Government or private sector point-of-contact (POC) responsible for the past/current contract reference. The POC's shall be instructed to electronically complete Part II of the questionnaire and e-mail the entire questionnaire to wanda.willis@dla.mil no later than April 30, 2015 at 11:00 am, EST. The Past Performance Questionnaire will not be a part of the resultant contract.

2.4 VOLUME III – PRICE Proposal:

(a) The offerors shall submit price as Volume III the submittals required by the RFP. All sections of Volume III shall be contained in the same 3-ring binder, specifically, Volume III shall consist of two (2) sections as follows:

(b) The schedule submitted in spreadsheet format shall be readable in Microsoft Excel format (Versions 1997-2010 or later) and must be manipulable (unprotected and editable).

(c) Pricing Schedule. Offerors are required to submit price proposals for the five (5) year period for the IDIQ “D” Sample Project (including Labor Rate Table) and the Firm Fixed Price “C” Contract.

For the FFP “C” contract, the offeror is required to complete pages 3 through 18 of the RFP under SF1449 for the base year and option periods. The offeror must also identify the labor categories, labor hours, and material prices, total price for materials, and total price for each labor categories, and labor rates used to make up the total cost proposed per CLIN on pages 3 through 18. See Attachment C.25, Material Pricing Table, to complete the pricing for each consumable material items (belts and filters) which will be used under the FFP Contracts.

For the IDIQ “D” contract, the offeror is required to fill out the labor rate table and Sample Task Order table. The below labor categories are provided for the IDIQ contract under the Performance Work Statement.

Labor Rate Table Specific tasks will be defined after IDIQ award in separate RFQs as part of post-award task orders. For evaluation purposes, the ROM of this solicitation lists the estimates of the labor categories for both on-site and off-site work that will be required during each of the five one-year performance periods of the IDIQ. The offeror is required to provide pricing that will be used for evaluation purposes. The labor categories and rates will be included in the IDIQ award and will serve as a ceiling, representing the highest hourly rate an awardee can offer during post-award Firm Fixed Price task order.

Labor Rate

On-Site Supervisor

Project Manager

Stationary Engineer

Boiler Operator

Operating Engineers

Master Plumber

General Maintenance Worker

General Worker

Rates should be fully burdened and sated in hourly rates.

For the Sample Project, the offeror is required to provide a breakout of labor categories, labor rates, number hours, material prices, subcontractor(s), total price for labor categories and total price for materials required to complete the Sample Project.

Stationary Engineer

Operating Engineers

Master Plumber

Other Labor

Labor Total Price

Materials Total Price

Total Proposed Price for Sample Task Order

The offeror shall type their proposal prices in the pricing schedule and complete pages 3 through 18 of The SF1449. The offeror shall take care to ensure that mathematical calculations are correct. In instances where the summation is incorrect, the extended prices will be used as the correct price. In preparing your price proposal for both the Fixed-Price and Indefinite Delivery/Indefinite (IDIQ) portions of the contract it is essential that you break-out and identify separately for each year of the contract, the following types of 5 years price elements which may be applicable but not necessarily limited to:

Additional Information: The agency KO may insert additional Federal Acquisition Regulation (FAR) or agency clauses into the TO and provisions into the TO Request for Proposal (RFP), as appropriate.

For solicitation purposes: A sample Task Order requirement is included within the solicitation package. The purpose of the task order is to evaluate IDIQ pricing only. The sample task order will NOT result in a task order.

Evaluation Factors –Formal evaluation plans and scoring of proposals are not required when selecting a contractor for further consideration. The agency KO should consider past performance, related experience, technical capabilities, the price assessment in a proposal and any other agency specific criteria in making its selection decision.

2.5. Certification

A signed copy of the SF 1449 and any modifications shall be included. This RFP contains several contractor self-certification provisions and fill ins. A copy of self-certification provision and fill ins of the RFP should be submitted with each certification executed.

All price information shall be placed in Volume III. Volume III shall include prices for the base period and the four (4) options. The price proposal shall include a summary for the 60 month period.

Offerors are required to submit price proposals for a base period and four 12 month option periods for both the firm fixed price (FFP) contract. The IDIQ contract, Sample Project, and the material cost for consumables. For the FFP contract, the offerors’ price proposal for the first six CLINs of the base period, all option periods, and material price for the consumerables items will be evaluated. The offerors’ business proposal evaluations will include review of the proposed total acquisition price, material prices, Sample Project, and the labor rates and labor categories. Evaluation of the total acquisition price will include the sum of the proposed fixed price for the base period of performance, material prices, total estimated price for IDIQ, and the four option periods. The total price for the materials and routine preventive maintenance, estimated total for the Sample Project, and estimated total for the IDIQ contract for each year of performance will be added together in order to arrive at a total acquisition price.

For the IDIQ contract, the offeror business proposal evaluations will include a review of the proposed labor rates for each labor category to ensure compliance with the Construction Wage Rate Requirements Statue. Specific tasks will be defined after IDIQ award in separate RFQs as part of post-award task orders. For evaluation purpose, the ROM provided for this solicitation lists the estimates of the labor categories and hours for on-site work that will be require during each of the five one-year ordering periods of the IDIQ. The offeror is required to provide pricing that will be used for evaluation purposes only. The labor categories and rates will be included in the IDIQ award and will serve as a ceiling, representing the highest hourly rate the awardee can offer during post-award Firm Fixed Price task order. Both material cost and required equipment to complete the Task Orders shall be proposed upon issuance of a Task Order requirement.

The offeror business proposals will be additionally evaluated to ensure the labor rates and materials prices proposed for each performance period are reasonable for the proposed effort. Evaluation of ROM pricing will include a comparison of pricing between offerors.

The rates that are set-forth in the contract cannot be exceeded on Firm Fixed Price task orders.