Combined Syn Sol 26Q0085 DDWG Grounds Maintenance.pdf

DEFENSE LOGISTICS AGENCY

DLA DISTRIBUTION

ACQUISITON OPERATIONS J7

5430 MIFFLIN AVENUE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008

MARCH 12, 2026

Action Code: Combined Synopsis / Solicitation

Issuing Office:

DLA Distribution Acquisition Operations J7 5430 Mifflin Avenue, Suite 3102A New Cumberland, PA 17070-5008

Product Service Code (PSC): S208 –Housekeeping – Landscaping / Groundskeeping

Subject: DDWG GROUNDS MAINTENANCE / LANDSCAPING SERVICES

Solicitation: SP3300-26-Q-0085

Closing Response Date: March 30, 2026, 1:00 PM EST

Point of Contact:

Mr. Brian Keckler Brian.keckler@dla.mil 614-693-7800

Contracting Officer:

Mr. Christopher Robinson christopher.robinson@dla.mil 717-673-9259

Description: This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in the Federal Acquisition Regulations (FAR) part 12 – Acquisition of Commercial Products and Commercial Services. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is being issued as a Request for Quote (RFQ) under solicitation

SP3300-26-Q-0085.

This notice incorporates the provisions and clauses in effect under:

REGULATION IDENTIFICATION ISSUE DATE UPDATE

Federal Acquisition Circular (FAC) 2025-06 01 October 2025 Federal Register Defense Federal Acquisition Regulation Supplement (DFARS) Publication Notice (DPN)

20251110 10 November 2025 Publication Notices

Defense Logistics Acquisition Directive (DLAD) Current to 2026-03 01 December 2025 DLAD

Revision 5 through Procurement Letter (PROCLTR)

The complete text of any of the clauses and provisions are available electronically from the following sites:

FAR - https://ecfr.federalregister.gov/current/title-48/chapter-1 DFARS - https://www.acq.osd.mil/dpap/dars/dfarspgi/current/ DLAD - https://www.dla.mil/Acquisition/Policy‐and‐Directives/

This Request for Quote (RFQ) is being issued to establish a Firm-Fixed Priced (FFP), purchase order for DLA Distribution Warner Robins, GA (DDWG). This requirement will have a one-year base period and

(4) one-year option periods.

This acquisition is not a Defense Priorities and Allocations System (DPAS) rated procurement.

Requirement:

DLA Distribution Warner Robins, GA (DDWG) has a requirement for grounds maintenance / landscaping, consisting of mowing, edging, trimming, pruning and debris removal in accordance with the Performance Work Statement (PWS).

This solicitation is being solicited as a 100% Small Business Set-aside. The Product Service Code (PSC) for this acquisition is S208 (Housekeeping – Landscaping / Groundskeeping) and the North American Industry Classification System (NAICS) code is 561730 (Landscaping Services) with a size standard of $9.5 million.

Questions: Questions regarding this solicitation shall be submitted by electronic mail to the Contracting Specialist, Brian Keckler, at the following email address: brian.keckler@dla.mil with the following Subject: SP3300-26-Q-0085 Question. Question(s) must be received four calendar days before the closing date. Questions received after that are not required to be answered by the Government. Answers to questions will be posted as an amendment to the solicitation, which can be found on sam.gov.

PLACE OF PERFORMANCE:

DLA Distribution Warner Robins, GA 450 Martin Luther King Jr. Blvd.

Robins AFB, GA 31098

Schedule:

See Attachment 4

Period of Performance:

Period Start End Base Period 4/6/2026 4/5/2027 Option Year 1 4/6/2027 4/5/2028 Option Year 2 4/6/2028 4/5/2029 Option Year 3 4/6/2029 4/5/2030 Option Year 4 4/6/2030 4/5/2031

Mark Contract Number on all Correspondence: Contractor must mark the contract or purchase order number on all paperwork and shipments. The order number must appear on the exterior of the shipment.

Failure to follow these instructions will hold up payment to you and could result in the return of merchandise at your expense.

Proof Delivery: Acceptable Proof of Delivery documents include: Shipping Documentation; Materials Inspection and Receiving Report (DD250), Bill of Lading, Packing List, Tracking/Delivery Confirmation or Invoice. To ensure prompt payment to your company, the Proof of Deliveries must include the following:

• CONTRACT NUMBER or ORIGINAL DOCUMENT NUMBER

• DELIVERY ORDER NUMBER (as applicable)

• CLIN /MATERIAL NUMBER

• SPECIFIC QUANTITY SHIPPED IN REFERENCE TO QUANTITY ORDERED

• PRINTED NAME AND WRITTEN SIGNATURE OF A GOVERNMENT EMPLOYEE

Organizational Conflict of Interest: The contractor shall be ineligible from participation as a contractor, subcontractor, or consultant in any procurement arising or resulting from any of the services provided to DLA on this contract. This restriction includes providing services to any potential bidders on such procurements. The contractor shall not incorporate its product or services in any Performance Work Statement or specification unless directed to do so in writing by the Contracting Officer.

Site Visit Instructions:

A site visit will be conducted and HIGHLY recommended so that potential quoters can understand the complexity of this requirement. The site visit will be held on March 23, 2026 at Warner Robins AFB.

Must be completed by March 18, 2026:

Email Melvin Moore at Melvin.j.moore@dla.mil for a visitors pass;

• Name: First, Last and Middle

• Date of Birth

• Driver’s License: State and DL#

For the site visit on March 23, 2026:

• Arrive at Watson Gate Visitor Control Center, Bldg 219, to get signed in and receive your visitors pass.

• Then proceed to 450 Martin Luther King Jr. Blvd.

o Once you come through the Main Gate (Watson Blvd), take a right at the first light o Drive to the 4-way stop o Take a left, you will pass one DLA building (Bldg. 380) on the right o When you see the 2nd building (Bldg 385) park in the first parking lot o Ring the buzzer for access into the building; arrive between 0830 - 0900 o Melvin Moore’s cell# 478-973-1599 mailto:Melvin.j.moore@dla.mil

If the contractor, in the performance of this contract, obtains access to information such as plans, policies, reports, studies, financial data, internal data, or any other non-public information or information by the Privacy Act, the contractor agrees not to release such information without prior written approval from the Contracting Officer. The use of such information for personal gain is prohibited.

In addition, the contractor agrees that to the extent it receives or is given access to proprietary data, or other confidential or privileged technical, business, or financial information under this contract, it shall treat such information in accordance with any restrictions imposed on such information.

FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services

(NOV 2023)

The clause at FAR 52.212-4 and the following addenda are applicable to this acquisition.

FAR 52.212-4 Addenda

FAR 52.203-6 Restrictions on Subcontractor Sales to the Government FAR 52.203-17 Contractor Employee Whistleblower Rights FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards FAR 52.204-13 System for Award Management Maintenance FAR 52.204-19 Incorporation by Reference of Representations and Certifications FAR 52.204-91 Contractor Identification FAR 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters FAR 52.209-10 Prohibition on Contracting with Inverted Domestics Corporations FAR 52.219-6 Notice of Small Business Set-Aside FAR 52.219-8 Utilization of Small Business Concerns FAR 52.219-14 Limitations on Subcontracting (DEVIATION 2021-O0008) FAR 52.219-33 Non-Manufacturer Rule FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor – Cooperation with Authorities and Remedies FAR 52.222-35 Equal Opportunity for Veterans FAR 52.222-36 Equal Opportunity for Workers with Disabilities FAR 52.222-37 Employment Reports on Veterans FAR 52.222-40 Notification of Employee Rights Under the National Labor Relations Act FAR 52.222-41 Service Contract Labor Standards FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment

(Multiple Year and Option Contracts) FAR 52.222-50 Combating Trafficking in Persons FAR 52.222-54 Employment Eligibility Verification FAR 52.222-62 Paid Sick Leave under Executive Order 13706 FAR 52.223-11 Ozone-Depleting Substances and High Global Warming Potential

Hydrofluorocarbons FAR 52.223-12 Maintenance FAR 52.223-23 Sustainable Products and Services (DEVIATION 2025-O0004) FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging while Driving FAR 52.229-12 Tax on Certain Foreign Procurements FAR 52.232-1 Payments FAR 52.232-8 Discounts for Prompt Payment FAR 52.232-11 Extras FAR 52.232-23 Assignment of Claims FAR 52.232-33 Payment by Electronic Funds Transfer – System for Award Management FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors

FAR 52.233-3 Protest after Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.247-34 F.O.B. Destination FAR 52.240-91 Security Prohibitions and Exclusions FAR 52.240-92 Security Requirements FAR 52.240-93 Basic Safeguarding of Covered Contract Information Systems FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services FAR 52.247-34 F.O.B. Destination FAR 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels DFARS 252.201-7000 Contracting Officer’s Representative DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7009 Limitations on the Use or Disclosure of Third Party Contractor Reported Cyber

Incident Information DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications

Equipment or Services DFARS 252.204-7024 Notice on the use of the Supplier Performance Risk System DFARS 252.205-7000 Provision of Information to Cooperative Agreement Holders DFARS 252.223-7008 Prohibition of Hexavalent Chromium DFARS 252.223-7009 Prohibition of Procurement of Fluorinated Aqueous Film-Forming Foam Fire-

Fighting Agent for Use on Military Installations DFARS 252.225-7001 Buy American and Balance of Payments Program - Basic DFARS 252.225-7002 Qualifying Country Sources as Subcontractors DFARS 252.225-7021 Trade Agreements DFARS 252.225-7036 Buy American – Free Trade Agreements – Balance of Payments Program DFARS 252.225-7012 Preference for Certain Domestic Commodities DFARS 252.225-7048 Export Controlled Items DFARS 252.225-7052 Restriction on the Acquisition of Certain Magnets and Tungsten DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime DFARS 252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous

Region DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010 Levies on Contract Payments DFARS 252.243-7001 Pricing of Contract Modifications DFARS 252.243-7002 Requests for Equitable Adjustment DFARS 252.244-7000 Subcontracts for Commercial Items DFARS 252.247-7023 Transportation of Supplies by Sea

(End of Clause)

The following Clauses are Incorporated by Full Text:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

(End of clause)

FAR 52.211-8 Time of Delivery (JUN 1997)

a) The Government requires delivery to be made according to the following schedule:

Per the PWS

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required delivery period specified above, will be considered non-responsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

b) Attention is directed to the Contract Award provision of the solicitation that provides that a written award or acceptance of offer mailed, or otherwise furnished to the successful offeror, results in a binding contract. The Government will mail or otherwise furnish to the offeror an award or notice of award not later than the day award is dated. Therefore, the offeror should compute the time available for performance beginning with the actual date of award, rather than the date the written notice of award is received from the Contracting Officer through the ordinary mails. However, the Government will evaluate an offer that proposes delivery based on the Contractor's date of receipt of the contract or notice of award by adding (1) five calendar days for delivery of the award through the ordinary mails, or (2) one working day if the solicitation states that the contract or notice of award will be transmitted electronically.

(The term working day excludes weekends and U.S. Federal holidays.) If, as so computed, the offered delivery date is later than the required delivery date, the offer will be considered non-responsive and rejected.

(End of Clause)

FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000) (a)The Government may extend the term of this contract by written notice to the Contractor before the period of performance ends; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b)If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c)The total duration of this contract, including the exercise of any options under this clause, shall not exceed five years.

(End of clause)

DFARS 252.201-7000 Contracting Officer’s Representative (DEC 1991)

(a) Definition. “Contracting officer's representative” means an individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the contracting officer to perform specific technical or administrative functions.

(b) If the Contracting Officer designates a contracting officer's representative (COR), the Contractor will receive a copy of the written designation. It will specify the extent of the COR's authority to act on behalf of the contracting officer. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (JAN 2023)

(a) Definitions. As used in this clause—

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

Payment request and receiving report are defined in the clause at 252.232–7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation System (DFARS) 252.232–7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF.

Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer. INVOICE (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.) INVOICE

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(Contracting Officer: Insert either “Invoice 2in1” or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213–1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP3300 Admin DoDAAC SP3300 https://www.sam.gov/ https://wawf.eb.mil/ https://wawf.eb.mil/

Inspect By DoDAAC Not Applicable Ship To Code Not Applicable Ship From Code Not Applicable Mark For Code Not Applicable Service Approver (DoDAAC) Not Applicable Service Acceptor (DoDAAC) SB3525 Accept at Other DoDAAC Not Applicable LPO DoDAAC Not Applicable DCAA Auditor DoDAAC Not Applicable Other DoDAAC(s) Not Applicable

(*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert “See Schedule” or “Not applicable.”) (**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216–7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Brian.keckler@dla.mil

(2) Contact the WAWF helpdesk at 866–618–5988, if assistance is needed.

DLAD Procurement Note L06 Agency Protests (DEC 2016) Interested parties may file an agency level protest with the contracting officer or may request an independent review by the chief of the contracting office (CCO). Independent review by the CCO is an alternative to consideration by the contracting officer and is not available as an appellate review of a contracting officer decision on a protest previously filed with the contracting officer. Absent a clear indication of the intent to file an agency level protest with the CCO for independent review, protests will be presumed to be protests to the contracting officer.

(End of Procurement Note)

Attachments:

• Attachment 1 – Performance Work Statement

• Attachment 2 – PWS Appendix A

• Attachment 3 – Wage Determination

• Attachment 4 – Schedule of Services

• Attachment 5 – COSR

• Attachment 6 – CAP

• Attachment 7 – POC Listing

• Attachment 8 – QASP

• Attachment 9 – CAC Procedures

THE FOLLOWING PROVISIONS ARE INCORPORATED BY REFERENCE:

FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal

Transactions FAR 52.203-18 Prohibition on contracting with entities that require certain internal confidentiality agreements or statements representation FAR 52.204-7 System for Award Management FAR 52.204-7 with

Alternate I System for Award management – Registration with Alternate I

FAR 52.209-2 Prohibition on contracting with inverted domestic corporations—representation FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony

Conviction under any Federal Law FAR 52.219-1 (Alt 1) Small Business Program Representations--Alternate I FAR 52.219-2 Equal Low Bids FAR 52.222-18 Certification Regarding Knowledge of Child Labor for Listed End Products FAR 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan FAR 52.223-4 Recovered Material Certification FAR 52.226-3 Disaster or Emergency Area Representation FAR 52.229-44 Tax on Certain Foreign Procurements – Notice and Representation FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications DFARS 252.203-7005 Representation relating to compensation of former DOD officials DFARS 252.204-7003 Control of Government Personnel Work Product DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation.

DFARS 252.204-7017 Prohibition on Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation DFARS 252.204-7024 Notice on the use of the Supplier Performance Risk System DFARS 252.215-7007 Notice of Intent to Resolicit DFARS 252.204-7008 Compliance with safeguarding covered defense information controls DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime DFARS 252.225-7059 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–

Representation DFARS 252.247-7022 Representation of Extent of Transportation by Sea DFARS 252.204-7998 Alternate A, Annual Representations and Certifications (DEVIATION 2026-

O0043)(FEB 2026)

The following Provisions are Incorporated by Full Text:

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer.

(End of Provision)

FAR 52.216-1 Type of Contract (APR 1984) The Government contemplates awarding a firm-fixed-price, purchase order resulting from this solicitation.

(End of Provision)

DLAD 5452.233-9001 Disputes – Agreement to Use Alternative Dispute Resolution (ADR) (JUN 2020)

(a) The parties agree to negotiate with each other to try to resolve any disputes that may arise. If unassisted negotiations are unsuccessful, the parties will use alternative dispute resolution (ADR) techniques to try to resolve the dispute. Litigation will only be considered as a last resort when ADR is unsuccessful or has been documented by the party rejecting ADR to be inappropriate for resolving the dispute.

(b) Before either party determines ADR inappropriate, that party must discuss the use of ADR with the other party. The documentation rejecting ADR must be signed by an official authorized to bind the contractor (see FAR 52.233-1), or, for the Agency, by the contracting officer, and approved at a level above the contracting officer after consultation with the ADR Specialist and legal counsel. Contractor personnel are also encouraged to include the ADR Specialist in their discussions with the contracting officer before determining ADR to be inappropriate.

(c) If you wish to opt out of this clause, check here [ ]. Alternate wording may be negotiated with the contracting officer.

FAR 52.233-2 Service of Protest (SEP 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from

DLA DISTRIBUTION

ACQUISTION OPERATIONS (J7)

ATTN: CHRISTOPHER ROBINSON

CONTRACTING OFFICER

5430 MIFFLIN AVE, SUITE 3102A

NEW CUMBERLAND, PA 17070-5008.

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

FAR 52.212-1 Instructions to Offerors – Commercial Items (FEB 2026)

FAR 52.212-1 Addenda

(1) The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

(2) Facsimile and hard copy quote submissions will not be accepted or evaluated.

(3) Quotes shall be prepared in the English language.

(4) Quotes must be submitted electronically via email at: brian.keckler@dla.mil, Subject: SP3300-

26-Q-0085 Quotation – “Company Name”

(5) Quotes must have the following Controlled Unclassified Information (CUI) marking incorporated on the appropriate pages:

a. File Types other than Excel

i. Header on all page:

mailto:brian.keckler@dla.mil

1. “CUI”

ii. 1st page, bottom right corner (above footer text):

1. Controlled by:

2. CUI Category:

3. Distribution/Dissemination Controls:

4. POC:

iii. Footer (at very bottom) on all pages

1. “CUI”

b. Excel Files

i. Include “CUI” in the header/footer to ensure it displays on all pages

ii. Include the CUI Designation Indicator Block at the top of the excel spreadsheet, not in the header, so it only appears on the first page

1. Controlled by:

2. CUI Category:

3. Distribution/Dissemination Controls:

4. POC:

(6) Quotes shall include all required documentation as listed below. Submission of a quote that does not contain all items requested below may result in elimination from consideration for award.

Instructions contained herein are to serve as a guide in preparation of quotes; however, they are not intended to be all inclusive. The instructions generally describe the type and extent of information which should be provided in the quote. The quoter is expected to completely examine and analyze all aspects of the quote to include information in the quote which will enable the evaluators to determine the quoter’s understanding of the solicitation requirements.

(7) All contractor personnel certifications and other documents containing Personally Identifiable

Information (PII) shall be marked CUI and “Personally Identifiable Information (PII) Safeguard IAW DoD Privacy Program and Privacy Act of 1974”.

(8) Organization/Number of Copies/Page Limits. The quoter shall prepare the quote as set forth in the table below. The titles and contents and number of copies required for each file are defined in this table and the quoter shall submit the quote in the English language. Quotes shall be submitted as THREE (3) separate electronic files (e-files) as follows:

FILE TITLE Page Limitations I Technical Capability 25 II Past Performance 25 III Pricing & Administrative None

1.1 FILE I – Technical Capability

The Government shall evaluate the quoter’s Technical Capability to determine acceptability of the quote.

Technical Capability will be evaluated on an acceptable/unacceptable basis.

1. The Quoter shall provide the following information:

A. Provide a technical capability statement that clearly and concisely describes how the quoter will provide the required services.

1. A plan is required for the recurring, monthly requirement for grounds maintenance / landscaping in accordance with the Performance Work Statement.

B. The quoter shall discuss personnel training and certifications applicable to this requirement.

C. Georgia Commercial Applicator Pesticide license must be provided.

D. The quoter must provide proof of insurance.

E. The quoter shall discuss the equipment that will be used for the performance of services outlined in the Performance Work Statement.

1.2 FILE II – Past Performance

The quoter shall provide the following information which demonstrates an ability to perform the work described in the solicitation:

A. Provide a narrative synopsis that shall describe the quoter’s background, knowledge and experience related to grounds maintenance / landscaping.

B. The quoter shall provide information on its past performance record. If the quoter has no history in Supplier Performance Rating System (SPRS), Contractor Performance Assessment Reporting System (CPARS), or other databases, the quoter may submit up to three (3) recent (performed within the previous five years based on solicitation issuance date), relevant references to be evaluated. The references may be government or commercial contracts/projects and should include a point of contact, contract number, dollar value, and project information. If the quoter has no recent/relevant past performance, they shall provide the following statement in lieu of the information requested: “(Insert quoter name) has determined that they possess no recent, relevant past performance in accordance with the

RFQ.”

1.3 FILE III – Pricing

a. The quoter’s price quote shall reflect the unit price and extended price. Prices shall be rounded to the second decimal place submitted in Attachment 4.

b. Company name, Address, Point of Contact, Telephone number, and E-mail address.

c. Contractor SAM Unique Entity ID and Commercial and Government Entity (CAGE)

Code

d. Solicitation Number

e. Signed acknowledgements of amendments (applicable only if any amendments are issued against this solicitation)

f. Provide any subcontractor’s company name and cage code.

(9) Quoters must complete Representations and Certifications within System for Award Management prior to submission or provide a completed copy with quote submission.

FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (FEB 2026) Addenda To FAR 52.212-2:

(a) The Government intends to award one (1) purchase order resulting from this solicitation to the responsive, responsible quoter whose quote, conforming to this solicitation, will be the most advantageous to the Government, price and other factors considered using the Lowest Technically Acceptable Price process, with the lowest overall price for ALL CLINs. To be considered for award, a quote must be provided for all CLINS. Award will be made on all or none basis. Technical tradeoffs will not be made, and no additional credit will be given for exceeding acceptability.

The Government will evaluate the proposed estimated total price between quoters that are determined to be technically acceptable. The Government intends to make an award based on the initial quote received; therefore, the initial quote should contain the quoter’s best terms from a price and technical standpoint. Quoters must be determined to be responsible according to the standards of FAR Part 9 to be eligible for award.

(b) A written notice of award or acceptance of a quote, mailed or otherwise furnished to the successful quoter within the time for acceptance specified in the quote. Before the quotes specified expiration time, the Government may accept a quote unless a written notice of withdrawal is received before award.

(c) Quotes shall be evaluated for acceptability or unacceptability only and shall not be rated. Any quoter who has submitted a technically acceptable quote and who has been found to have an acceptable past performance WILL THEN have the quote evaluated for lowest price.

(d) The award decision process is being conducted under FAR Part 12, wherein the Contracting Officer is permitted to engage in communications with individual contractors about their quotes without being subject to the policies and procedures of FAR Part 15, and without engaging in "discussions" or "negotiations" under FAR Part 15.

(e) The Government reserves the right to make a final determination whether a quote is acceptable or unacceptable solely based on the information submitted and proceed without requesting additional information.

(f) Non-price factors shall be evaluated on an Acceptable/Unacceptable basis. To be considered acceptable and eligible for award, an quoter must address separately all the factors set forth in accordance with the instructions of this solicitation.

(g) A major item and/or gross omission which precludes meeting solicitation objectives that cannot be corrected prior to or during communications without major revision or complete resubmission of the quote will cause a quote to be found technically unacceptable.

(h) The following non-price factors shall be used to determine acceptability of a quote:

a. Factor 1: Technical Capability

b. Factor 2: Past Performance

FACTOR 1: Technical Capability

To be Technically Acceptable:

Quoters must be able to:

A. Clearly and concisely described the plan for the initial cleanup of the lots and the monthly recurring plan.

B. Demonstrated technical capability through personnel training and certificates.

C. Provided the proper license.

D. Provided proof of insurance.

E. Clearly and concisely described the equipment required for the services within the Statement of

Work.

FACTOR 2: Past Performance

The Government will evaluate the quoter’s Past Performance to determine acceptability of the quote in response to this solicitation. Past Performance will be evaluated on an acceptable/unacceptable basis and shall not be rated. The quoter will be evaluated on their past performance record and any other relevant information obtained from available sources which may include: Supplier Performance Risk System (SPRS), the Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov; or other databases.

In the case of a supplier without a record of relevant past performance history in SPRS for the PSC of the supplies being purchased, the supplier will not be evaluated favorably or unfavorably for its past performance history. In the context of acceptability/unacceptability, “unknown” shall be considered acceptable.

Should the Government discover adverse past performance information to which the quoter had not had a prior opportunity to respond, the Contracting Officer will conduct communications if deemed appropriate.

Price

If a quote has been determined acceptable under each of the non-price factors listed above, the Government will then evaluate the quote for the lowest price.

The proposed lowest total price (the sum of the total amount for all CLINS) between quotes that are determined to be technically acceptable will be the determining factor in the selection of a quote for award. Government will perform a price analysis to determine the reasonableness of proposed price in accordance with FAR 15.404-1(b). The Government will utilize a comparison of proposed prices received in response to the solicitation.

a. Award will be based on the overall lowest priced quote that meets or exceeds the acceptability standards for the non-cost factors.

b. Options (if they are part of the solicitation). The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an quoter is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

END OF SOLICITATION

https://www.cpars.gov/