Amendment_0002_SP330019Q0069_SF30_w_attach.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

DEFENSE LOGISTICS AGENCY

AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY

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DLA Distribution Hill, UT Pre-Bid – Conveyor

System Upgrade BLDG

SP3300-19-Q-0069

12 June 2019

Amendment 0002 SP330019Q0069 - Attachment 1

Deliver the right solution on time, every time

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Administrative and Introductions

• Administrative

– Times

– Breaks

– Restrooms

• Introductions

– Medard Kowalski, Acquisition Specialist

– Alex Dinh, Industrial Engineer, COR

– Doug Stepp, Industrial Engineer

– Donna Kautz, Contracting Officer

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Administrative and Introductions

• Administrative Remarks

– The written information contained in the final solicitation and amendments overrules and supersedes any information presented at this conference which conflicts with the written documentation.

– Please ensure that you are utilizing final documents when preparing your proposal.

- The attendance roster, as well as this presentation, will be posted to the Federal Business Opportunities (FBO) website:

https://www.fbo.gov http://www.fbo.gov/

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Administrative and Introductions

• Questions will not be accepted during or upon conclusion of the solicitation overview. Per RFQ SP330019Q0069 page 18, attendees are asked to submit their questions to the Acquisition Specialist in writing.

• Questions regarding this solicitation shall be submitted by electronic mail to the Acquisition Specialist, Medard Kowalski, via email at medard.kowalski@dla.mil, Subject: SP330019Q0069 RFQ Question.

Question(s) must be received by 4:00 PM EST on 14 June 2019.

• Questions and answers will be posted to Federal Business Opportunities (FBO) via an amendment to the solicitation.

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Mission and Vision

• Mission

– Provide Warfighters world class logistical distribution support through an empowered and efficient workforce.

• Vision

– Be the distribution services provider of choice to all Government activities, continually exceeding customer expectations.

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SP3300-19-Q-0069

RFQ Overview

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• All Amendment to the RFQ must be signed and submitted with the proposals. Proposals must be signed (normally on cover page of submittal).

• The Offeror is reminded that the Government reserves the right to award this effort based on initial quotations, as received, without discussions.

• The Government intends to award one contract.

• System for Award Management

– Offerors must register.

– Information on registration and annual confirmation requirements via the SAM website at http://www.sam.gov.

• All pages of submittals shall include the statement “SOURCE

SELECTION SENSITIVE INFORMATION – SEE FAR 2.101 & 3.104.”

Key Points http://www.sam.gov/

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• All quotes must be received electronically via email at medard.kowalski@dla.mil by 1:00 PM EST on 24 June 2019.

– Facsimile and hard copy submissions of quotes will not be accepted. Failure to submit your response by this date and time may result in non-consideration of your quote.

– Quotes shall include all required documentation

• Question(s) must be received by 4:00 PM EST on 14 June 2019.

Key Dates

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• CLIN 0001 – Receiving Area - Labor, materials, equipment, and control components required to remove old and provide, install, test and make operable new upgrades to the receiving area.

• CLIN 0002 (Option) Preservation, Packing, Packaging of Material (PPP&M) Area - Labor, materials, equipment, and control components required to remove old and provide, install, test and make operable new upgrades to the PPP&M area.

• CLIN 0003 (Option) Autolabel System Area - Labor, material, equipment, and control components required to remove old and provide, install, test and make operable new upgrades to the Autolabel area.

Firm-Fixed-Price Contract Line Items Numbers

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• CLIN 0004 – (Option) Off-Base Shipping Area - Labor, material, equipment, and control components required to remove old and provide, install, test and make operable new upgrades to the Off-Base Shipping area.

• CLIN 0005 - (Option) 49A Walk & Pick Storage Area; 49B/49C Package/Pallet Rack Storage Area; Overhead Conveyor - Labor, material, equipment, and control components required to remove old and provide, install, test and make operable new upgrades to the 49A Walk & Pick Storage Area; 49B/49C Package/Pallet Rack Storage Area;

Overhead Conveyor area.

• CLIN 0006 – (Option) On-Base Shipping System; ASM Storage Area Labor, material, equipment, and control components required to remove old and provide, install, test and make operable new upgrades to the On-Base Shipping System; ASM Storage Area.

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• CLIN 0007 – (Option) One (1) Year Maintenance Contract - Preventative and Corrective Maintenance Contract for Entire System.

One Year after the Government acceptance of the entire system. For Quoting purposes, vendors should price CLIN 0007 as if CLINs 0001- 0006 are all awarded at time of contract award.

• CLIN 0008 - Contract Data Requirements List (CDRL) In accordance with DD Form 1423, A001-A012; Data Item Descriptions (DIDs), DD Form 1664, in accordance with Attachment 1 - Statement of Work.

Firm-Fixed Price. Not Separately Priced (NSP) See CDRLs in Exhibit 1.

See Attachment 3 – Schedule of Supplies. Each CLIN must have a total Firm-Fixed-Price. A total price for all CLINs (0001-0008) must be completed.

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• Invoicing and Payment will be made via Wide Area Work Flow. See DFARS Clause 252.232-7006.

• WAWF access. To access WAWF, the Contractor shall—(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

• The WAWF system provides the method to electronically process vendor payment requests

Invoicing

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• Large Business Offerors shall demonstrate an acceptable subcontracting plan by addressing all the required elements of FAR 52.219-9 using Attachment 4 of the solicitation and shall include the broadest possible scope of small business participation.

• All large business offerors shall provide in their subcontracting plan a description of the efforts each will make to assure that Small Business (SB); Small Disadvantaged Business (SDB); Women-Owned and Economically Disadvantaged Women-Owned Small Business (WOSB/EDWOSB); Service-Disabled and Veteran-Owned Small Business (SDVOSB/VOSB); and, HUBZone Small Business (Hzn) concerns will have equal opportunity to compete for subcontracts under any resulting contract.

Subcontracting Plan (For Large Businesses)

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• All offerors (both other than small business and small business) shall provide the following SBPCD requirements using Attachment 5 and provide substantiating documentation to demonstrate how the offeror will meet these requirements.

• This required information will be used in the performance of this acquisition (as small business prime offerors or small business subcontractors) relative to Evaluation, Factor 3, Small Business Participation. These SBPCD requirements will become part of the resultant contract.

SMALL BUSINESS PARTICIPATION COMMITMENT

DOCUMENT (SBPCD) (ALL OFFERORS)

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• The Offeror shall prepare the quote as set forth in the table below.

The titles and contents and number of copies required for each volume are defined in this table. Quotes shall be submitted as four

(4) separate volumes as follows:

Instructions to Offerors – Quote Preparation

VOLUME TITLE

I Past Performance

II Technical/Business Capability

III Small Business

IV Pricing & Quote

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• The Offeror shall provide information on its Past Performance Record.

This information will be utilized to determine the relevancy and quality of the Offeror’s past performance record.

• A minimum of three references shall be provided to include the customer name, contact information, description of work, award date and contract value.

• Supporting documentation shall be relevant to the requirements of this solicitation and shall be within the past five years.

Instructions to Offerors – Volume I –

PAST PERFORMANCE

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• The technical/business quote should be written so that technically oriented personnel can make a thorough evaluation and arrive at a sound determination as to whether the proposal meets the requirements of this solicitation.

– PART 1: EXECUTIVE SUMMARY

– PART 2: TECHNICAL/BUSINESS QUOTE

• 2.1 - SECTION 1 – PROJECT MANAGEMENT PLAN

• 2.2 - SECTION 2 - ORGANIZATION STRUCTURE and

QUALIFICATIONS.

• 2.3 - SECTION 3 – SYSTEM LAYOUT/DESIGN

• 2.4 - SECTION 4 – INTEGRATION OF SOFTWARE/FIRMWARE

• 2.5 - SECTION 5 - RELIABILITY/MAINTAINABILITY

• 2.6 - SECTION 6 - DIFFERENCES/EXCEPTIONS.

Instructions to Offerors – Volume II -

TECHNICAL/BUSINESS CAPABILITY

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• SECTION 1 - SMALL BUSINESS PARTICIPATION COMMITMENT

DOCUMENT (SBPCD)

– Small Business Concerns (prime offerors and small business subcontractors). Offerors shall provide detailed explanations/documentation to support quantitative small business participation in its quote.

Instructions to Offerors – Volume III -

SMALL BUSINESS

Business Category Dollar Value % of Total Contract Value

Total Proposed Contract Value – Prime Offeror $ %

Total Small Business $ %

Small Disadvantaged Business $ %

Woman-Owned Small Business $ %

HUBZone Small Business $ %

Veteran-Owned Small Business $ %

Service-Disabled Veteran-Owned Small Business $ %

Including Small Business prime offeror’s participation)

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• SECTION 1 - SMALL BUSINESS PARTICIPATION COMMITMENT

DOCUMENT (SBPCD)

– All offerors (both other than small businesses and small businesses) shall provide the following SBPCD requirements using Attachment 5.

Instructions to Offerors – Volume III -

SMALL BUSINESS

Company Name

Cage Code (to the extent they are known)

Small Business Category(ies)

(SB, WOSB,SDB,

Hubzone, VOSB, SDVOSB)

Product(s)/Service(s) to be Provided, including type & variety of work

*NAICS Code Nature of Commitment

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• Firm Fixed Price Quote shall be submitted in accordance with the Schedule of Supplies/Services.

• Signed and dated quote/cover letter with all required fill-ins completed.

• By the quote submission, the Offeror verifies the representation and certifications currently posted electronically via the website at https://www.sam.gov

• Completed CLIN price information in the Schedule of Supplies/Services.

All CLINs must be priced. *Offerors must use the CLINs in the Schedule of Supplies/Services. It is not permissible for offerors to use offeror created CLINs.*

• The offeror shall provide the total price for all CLINS and the total inclusive of all CLINs.

Instructions to Offerors – Volume IV -

PRICE QUOTE

https://www.sam.gov/

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• The Government will award a contract resulting from this solicitation to the responsive, responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factor considered.

• The factors shown below shall be used to evaluate offers:

– Factor 1: Past Performance

– Factor 2: Technical/Business

• Subfactor 2a: Project Management Plan

• Subfactor 2b: Organization Structure and Qualifications

• Subfactor 2c: System Layout/Design

• Subfactor 2d: Integration of Software/Firmware

• Subfactor 2e: Reliability/Maintainability

• Subfactor 2f: Differences/Exceptions

– Factor 3 – Small Business Participation

Evaluation – Commercial Item

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• The offeror will be evaluated on their past performance record provided as part of the quote and any other relevant information obtained from other sources.

• Other sources which may include: Supplier Performance Risk System (SPRS) regarding the suppliers past performance history for Product Service Code (PSC) of the supplies being purchased will be considered.

• In the case of a supplier without a record of relevant past performance history in SPRS for the PSC of the supplies being purchased, the supplier will not be evaluated favorably or unfavorably for its past performance history. In the context of acceptability/unacceptability, “unknown” shall be considered acceptable.

Factor 1 Past Performance

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• This factor relates to the project design and performance requirements described in the SOW and associated drawings.

• It concerns what the offeror proposes to do and how it will get done. It also includes the offeror’s capabilities, plans, key personnel, labor and equipment resources, and subcontracting efforts.

• The Technical/Business Factor has six subfactors:

– (1) Project Management Plan,

– (2) Organization Structure and Qualifications,

– (3) System Layout/Design,

– (4) Integration of Software/Firmware,

– (5) Reliability/Maintainability and

– (6) Differences/Exceptions as described in FAR 52.212-1

Instructions to Offerors – Commercial Items.

Factor 2 -Technical/Business

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• To be determined acceptable, all offerors (both other than small businesses and small businesses) must demonstrate in their SBPCD their commitment to use U.S. small businesses in performance of this acquisition (as small business prime offerors or small business subcontractors).

– Specifically identify firms, as defined in FAR part 19, in the quotation

– Identify the type and variety of the work small firms are to perform.

– Identify the participation of small business prime offerors and small business subcontractors in terms of the value of the total acquisition (total contract value).

– Provide detailed explanations/documentation supporting the proposed quantitative participation.

Factor 3 -Small Business Participation

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• If a quote has been determined acceptable under each of the non-price factors listed above, the Government will then evaluate the quote for the lowest price.

• The proposed total price, the sum of the total amount for all CLINS, between offers that are determined to be technically acceptable will be the determining factor in the selection of a quote for award. All CLINs must be priced.

• Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

Price Quote

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SP3300-19-Q-0069

Statement of Work Overview

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Statement of Work

• Key points:

– Amendment 0001 to the RFQ contains the latest Statement of

Work (SOW) dated 4 June 2019.

– 2 Drawings

• Drawing DDHU Building 849 - FY19 Conveyor Project

• Drawing Existing - DDHU Building 849 Conveyor

– DDHU Working hours - Normal working hours are 06:00 AM through 16:30 Monday through Friday DDHU local time excluding Federal Holidays.

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Statement of Work

• Key points continued:

– Federal Holidays:

Federal Holidays (5 U.S.C. 6103)

New Year’s Day, January 1.

Birthday of Martin Luther King, Jr., the third Monday in January.

Washington’s Birthday, the third Monday in February.

Memorial Day, the last Monday in May.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

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• SCOPE:

– This specification covers the necessary services, labor, material, equipment, control components, and integration required to remove old and provide, install, test and make operable new upgrades to the warehouse conveyor system.

– The new upgrades shall be integrated with the existing automated material handling system, including modification to the existing Programmable Logic Controller (PLC) programming within Building 849 ASRS.

– The Contractor will furnish training to on-site maintenance personnel in the operation and maintenance of all equipment furnished.

Statement of Work

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• REQUIRED SYSTEM THROUGHPUTS

– INDUCTION CASE CONVEYOR SYSTEM

• Average hourly throughput: 500 cases

• Maximum hourly throughput: 550 cases

– CASE SORTATION SYSTEMS (SORTERS):

• Average hourly throughput: 500 cases

• Maximum hourly throughput: 550 cases

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• MATERIALS AND OPERATING CONDITIONS

– Unless otherwise specifically stated, all material provided by the Contractor must be new and of the most suitable grade for the intended purpose.

– All parts will be manufactured to such standards which will permit replacement or adjustment without modification to system components.

• STATE-OF-THE-ART COMPONENTS

– The systems supplied by the contractor shall embody features that represent the current commercially available state-of-the-art products.

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• INTERRUPTION OF WAREHOUSE OPERATIONS

– Operations in the warehouse must not be curtailed nor suspended except as absolutely essential. Any required curtailment or suspension must be coordinated with at least 5 days notice to the Government.

– Any interruption to warehouse operations greater than 15 minutes must be performed outside of the normal working hours described within this SOW.

• INSTALLATION SEQUENCE

– Installation of the conveyor systems shall start in receiving area.

CLINs shall be completed in a phased approach.

– Each CLIN shall be tested and accepted prior to moving on to the next CLIN/Phase. If a CLIN is not exercised then the contractor shall move onto the next CLIN after the previous CLIN is completed.

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• SAFETY REQUIREMENTS

– It is the responsibility of the Contractor to be aware of the safety requirements for personnel, equipment, buildings and materials. All protective coverings, shields, protective barriers, barricades, warning signs, etc., will be furnished and installed in accordance with ANSI and OSHA Standards by the Contractor where a hazard or potential hazard exists.

– The equipment and the controls, including any modifications and installation of same, must conform to the requirements of ANSI / ASME B20.1, Safety Standards for Conveyors and Related Equipment.

– At no time will Contractor use or block installed fire equipment, valve houses, or post indicator valve unless authorized by the Government fire department.

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• GOVERNMENT SUPPLIED LAPTOP PC

– The Government will provide maintenance computers for the PLCs as

GFE (specified in section 3.2.1.2.12 of this SOW).

– The DSS Computer Workstations shall be Government supplied and will be connected by the Contractor to an existing switch utilizing a Cat6 cable.

• WAREHOUSE CONTROL SYSTEM (WCS) SOFTWARE

– The Government furnished WCS software (AKA: Equipment Control

System (ECS)) is designed to intercept and respond to the messages sent from DLA’s Warehouse Management System (WMS) (AKA:

Distribution Standard System (DSS)).

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• AIR COMPRESSOR

– The Contractor must furnish, install, and make operational a new compressed air system to operate the entire Contractor supplied system specified in this SOW.

– All equipment furnished by the Contractor must be designed and rated by the manufacturer for continuous industrial use.

• CYBER SECURITY REQUIREMENTS

– The Contractor will:

• Provide DLA with initial configurations of hardware, software, and firmware.

• Collaborate with the Government, clearly identify the physical and cybersecurity features.

• Validate and clearly communicate with DLA that directed cybersecurity requirements/mitigation efforts.

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• PERSONNEL SECURITY REQUIREMENTS

– Obtaining a Common Access Card (CAC) and DLA Systems Access may be required for the Contractor to perform some portion of the tasks.

– All Contractor personnel requiring privileged access proposed to work on the network or requiring privileged access to any system components either during provisioning or post award shall be required to have DoD 8570 baseline and computing environment certifications, IT-II, a clearance requiring a National Agency Check with Law and Credit (NACLC) or NACLC equivalent, or a IT-I, a clearance requiring a Single Scope Background Investigation, prior to the work commencing.

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• OPERATOR TRAINING:

– The Contractor must provide a minimum of 3 classes (4 hours each) at the place of performance for operator training.

– The training will provide employees a complete knowledge of operation of the system and will include a handout booklet containing pertinent information regarding equipment operation.

– Operator training will be conducted on a scheduled basis with class size not to exceed 10 persons for each training session.

• ONSITE MAINTENANCE TRAINING

– The Contactor must provide a minimum of 2 classes (8 hours each) at the place of performance for maintenance training.

– The training will provide a working knowledge of preventive maintenance, troubleshooting, diagnostics, and correction of malfunctions including repair, adjustment, disassembly, inspection, and overhaul and reassembly of system components.

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• SYSTEM MAINTENANCE WARRANTY PROVISIONS

– During the 1 year warranty period, the Contractor will provide technical assistance and remedial maintenance when necessary to keep the system operational in accordance with the specification performance requirements.

– Contractor will promptly provide technical assistance via telephone consultation within 2 hours after contact to enable trouble shooting and correction by the Government, or arrive at the installation site within 24 hours after notification for continued consultation and performance of remedial maintenance action necessary for correction, if correction cannot be attained by the Government.

• FUNCTIONAL TEST

– Each system must be operated and tested by Contractor and

Government personnel under actual operating conditions, with varying loads and activity for a minimum of 24 hours in 8 hour increments.

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Conclusion

• Be sure to read entire Request for Quote.

• Reading and understanding the RFQ reduces questions.

• Monitor FBO.GOV for Amendments issued against the RFQ.

• Keep the questions relevant to the issues in the solicitation.

• Make the initial quotes your best offer as the Government intends to award without discussions.

• Communicate through the proper channels (Contracting Officer and Acquisition Specialist)

• THANK YOU FOR YOUR INTEREST IN THIS PROCUREMENT

Site Visit Attendees pdf

the 12 June 2019 site visit presentation/attendance sheet. Accordingly:

1. The due date for submission of questions is extended from 4:00 PM EST on 14 June 2019, to 4:00 PM EST 19 June 2019;

2. The due date for submission of quotes is extended from 1:00 PM EST on 24 June 2019, to 1:00 PM EST 3 July 2019;

3. Attach the 12 June 2019 DDHU site visit presentation/attendance sheet, attached hereto.

END OF AMENDMENT 0002

430 Mifflin Ave, Suite 3102A (HQ BLDG) New Cumberland, PA 17070-5008

717-770-5979 (P) medard.kowalski@dla.mil