Attachment__1_-__QA_Document_-_CRANE.pdf

SP3300-18-R-5000 0001

Attachment 1

QUESTIONS & ANSWERS DOCUMENT

The following questions have been submitted from industry regarding solicitation SP3300-18-R-5000. Each question has been redacted to ensure anonymity. The Government response is provided in the far right-hand column for each question.

Question RFP Page

RFP Para Reference

Government Response

1 Can the Government confirm the 12 month base year, including the 90 day transition, should be priced in Section B CLIN 0001?

2 Firm-Fixed- Price (Applicable to

CLIN 0001).

For clarification - The 3 MO Transition Period is hereby incorporated as CLIN 0005. CLIN 0005 is made part of Sections L & M. A conformed Solicitation SP3300-18-R-5000 is provided as Attachment 2 to Amendment 0001.

2 Can the Government confirm anticipated award date, phase in dates and date of the start of full performance for use in the POAM? There are discrepancies within the document and posted to FPO (synopsis).

2 Firm-Fixed- Price (Applicable to

CLIN 0001).

EST Award Date

22 NOV 18

Transition. - 90 Days

22 NOV 18 – 22 FEB 19

Full Performance

23 FEB 19

3 In light of GAO rulings, please confirm that the Government will permit the use of sister company experience and past performance if a meaningful relationship is documented in a commitment letter.

47 L-20, Volume

II –

Performance Confidence Assessment Proposal

Yes

4 For graphics, tables, charts and figures will the Government allow the text to be no smaller than 8-point font?

46 L-20, 6., a. No – as stated, except for the reproduced sections of the solicitation document and chart labels, the text size shall be no less than 10-point font

5 The July 4th holiday falls on the Wednesday before the due date of Monday, 9 July 2018.

Given the required detail, submission complexity (scope and size of the requested response) and general disruptions to shipping schedules caused by such holidays; will the Government consider issuing an extension of the due date from Monday, 9 July 2018 to Monday 16 July 2018?

44, 2 The hour and date for receipt of offers is 1:00 p.m.

eastern local time on July 09, 2018.

HARD COPY

OFFERS

Yes – the Proposal Due Date is hereby extended to 1300 EST 16 July 2018

6 Will the Government please provide a Glossary of Acronyms?

General General See Section C2 -Definitions and Acronyms The DoD Dictionary of definitions and terms is available on the Internet at:

http://www.dtic.mil/doctrine/dod_dictionary/.

Government Response

7 Will the Government please state to whom the proposal should be addressed: David Gilson (Acquisition Specialist), or Karen Ghani (CO/PCO)?

1 , 4 Box 7 and Section L-19, #2

Section L-19 - Proposals shall be addressed to the Procuring Contracting Officer (PCO), Ms. Karen Ghani

8 Will the Government please confirm the assumption that the Government’s intent is for the awardee to begin full performance following the planned 90-day transition, with the incumbent retaining full responsibility for operations during this 90-day transition period, per PWS C-1.7A, is correct?

2 CLIN 0001 Yes

9 Will the Government please clarify the Period of Performance dates for both the Base Year and the 90 day Transition Period?

2 CLIN 0001 Transition. - 90 Days

22 NOV 18 – 22 FEB 19

Full Performance

23 FEB 19 – 21 NOV 19

10 Will the Government please clarify whether MHE, PPP&M, and Inventory labor support services training are Government-provided training, and if so, add this training to Attachment J.8 TE 3.2 ?

Attachment J.1, PWS, p.

10 and J.8 Gov't Training

C-3.2 Government Training and Full Document

MHE Forklift up to 20K Training provided by NAVFAC and scheduled by DLA Crane, Initial training is 40 hours, All Employees. MHE Turret truck training provided by DLA Crane Initial 40 hours. PPP&M online provided by DLA Link, 40 Hours. AMMO 62 Hazmat Certification 5 employees provided by Contractor.

11 Will the Government please clarify the exact number of hours required for the training (and testing if required) for MHE, PPP&M and Inventory labor support services training?

Attachment J.1, PWS, p.

10 and J.8 Gov't Training

C-3.2 Government Training and Full Document

40 HRS Forklift initial \ 8 HRS annually 40 HRS Turret Truck initial \ 8 hours annually PPP&M 40 Hours initial

12 Will the Government please clarify whether MHE, PPP&M, and Inventory labor support services training is performed via VTC, online, or at a training site?

Attachment J.1, PWS, p.

10 and J.8 Gov't Training

C-3.2 Government Training and Full Document

MHE at Training site PPP&M online

13 Will the Government please state whether CLIN X001 should also have a Summary table that includes Fee?

52 CLIN X001

Distribution Operations

Offerors shall utilize the tables provided as a baseline for proposal submission. Offerors proposing Profit/Fee shall incorporate this cost as part of the summary table. For clarity – the Profit/Fee element is hereby added to the submission tables CLIN X001. A conformed Solicitation SP3300-18-R-5000 is provided as Attachment 3 to Amendment 0001.

Government Response

14 If CLIN X001 should not include Fee, will the Government please state where the contractor should include Fee for CLIN X001?

52 CLIN X001

Distribution Operations

See Response to Question #13

15 The pricing tables for costs and fee reference CLIN X004 in the header. Will the Government please clarify whether they should they reference CLIN X003 or CLIN X004?

54 CLIN X003

Special Project/ Surge & Sustainment

The pricing tables should reference CLIN X003.

RFP, page 54, CLIN X003 Table Headers and CLIN references are revised to read CLIN X003. A conformed Solicitation SP3300-18-R-5000 is provided as Attachment 3 to Amendment 0001.

16 Will the Government please clarify their definition of on-the-job training?

58 Evaluation Factor 4, Paragraph 2

Contract employees will be scheduled IT system related training with government employees as required. Actual schedule will be discussed and implemented in coordination with the Contractor Site lead

17 Will the Government please state who is responsible for the cost of obtaining the personnel security clearances, the Government or the offeror?

Attachment J.1

PWS P.6

Section D The offeror is responsible for obtaining/maintaining personnel security requirements.

18 Will the government please add this training to TE 3.2 and provide the correct number of hours of training that is required for each data system.

Attachment J.1, PWS, p.

10 and J.8 Gov't Training

C-3.2 Government Training and Full Document

Data system training is performed at no cost to the contractor and as required. Time will be charged to the government as coordinated with the contractor site lead. Current known training consist of 40 hours class room training supporting ERP (initial) on line training is 8 hours.

19 Will the Government please clarify where the training will take place; VTC, on-line, or onsite?

Attachment J.1, PWS, p.

10 and J.8 Gov't Training

C-3.2 Government Training and Full Document

AMMO 62 is off site scheduled by the contractor.

All other training is onsite or online

20 Will the Government please clarify which section is being reference in PWS section C- 4.1.D?

Attachment J.1

PWS P.11

C-4.1.D Section revised in amendment 0001 to remove reference to C-4.5 Equipment Maintenance. C-4.1 Operating Equipment, paragraph D revised as follows: Maintenance and repair above the daily operator maintenance will be the responsibility of the Government. The Government will provide supplies that include but are not limited to tire inflation devices, oil, windshield cleaning fluid, and fuses that are required to perform operator maintenance. A

Government Response conformed J.1 PWS is provided as Attachment 3 to Amendment 0001.

21 Will the Government please state whether the contractor is to provide preventative maintenance to GFE/GFP?

Attachment J.1

PWS P.11

C-4.1.D The Contractor will not be required to provide preventive maintenance to GFE/GFP only daily operator maintenance. (See Response to Question # 20)

22 Will the Government please clarify whether Contractor provided supplies referenced in PWS C-4.1 should be accounted for and reimbursed under CLIN 0001 or under CLIN 0002?

Attachment J.1, PWS, p.

C-4.1 CLIN 0002

23 Will the Government please state, for CDRL A006 - Wood Packaging Material (WPM) Report, when the CDRL is due and at what intervals (i.e. weekly, monthly, quarterly)?

Attachment

J.1, PWS,

p.16, and Attachment J.5, p. 11

C5.4.3. Wood Packaging Material

(WPM

Report due date no later than the 10th of each month (or the next workday if it falls on a non-workday) is hereby added to CDRL A006. A conformed J.5 – CDRLs is provided as Attachment 5 to Amendment 0001.

24 Will the Government please clarify how the PACK-1A-sl training will be accomplished:

VTC, online, or onsite?

Attachment J.1, PWS, p.

10 and J.8 Gov't Training

C-3.2 Government Training and Full Document

IAW TE 3.2, the training is provided via VTC.

25 Will the Government please clarify the appropriate submission deadline for the Contractor provided QCP?

Attachment J.1, PWS, p.

13 and Attachment

J.5, CDRLS,

p. 4

PWS C-5.1.4

and Attachment J.5

CDRL A004

The contract language in PWS C-5.1.4, Quality Control Plan (QCP), paragraph A, “QCP NLT 30 calendar days after the beginning of full performance IAW paragraph C‐5.1.4B (See CDRL A004),” will be removed and replaced with:

“The Contractor shall submit a final site specific QCP NLT 30 calendar days prior to the end of transition period IAW C-5.1.4B and CDRL A004.

A conformed J.5 – CDRLs is provided as Attachment 5 to Amendment 0001.

26 Will the Government please provide the name of the correct Course that aligns with the required 4 hours shown in the 2nd line of

Attachment J.8 Technical

Section C This is a typo. TE 3.2 is hereby revised to remove the referenced line. A conformed J.8 – TE 3.2 Government Training is provided as Attachment 6..

Government Response the Specialized Distribution Operations Training table?

Exhibit 3.2, p.

27 Will the government please state where Section 3.3 and Section 4.6 are located, or where the correct reference to Core Distribution Operations Training is located?

Attachment J.8 Technical Exhibit 3.2, p.

Section C TE 3.2 is hereby revised to remove section, DSS and Distribution Operations Process Manuals references.

A conformed J.8 – TE 3.2 Government Training is provided as Attachment 6 to Amendment 0001.

28 Will the Government please state how often the Targeted Audience training in Section-E needs to be completed?

Attachment J.8 Technical Exhibit 3.2, p.

Section C Normally only once to contractor employees performing those specific functions. However, all contractor employees with access to Government managed IT systems will take the IT overview once.

29 The July 4th holiday falls on the Wednesday before the due date of Monday, 9 July 2018.

Given the required detail, submission complexity (scope and size of the requested response) and general disruptions to shipping schedules caused by such holidays; will the Government would the Government consider issuing an extension of the due date from Monday, 9 July 2018 to Monday 16 July 2018?

44 L-19, 2 -The hour and date for receipt of offers.

See Response to Question #5 (REPEAT Q #5)

30 What were the man-hours worked per each labor category during FY2016-2017

NA NA The projected man-hours for each labor category are provided in Attachment J.12 Projected Productive Labor Hours. Historical man-hours worked is not needed for proposal preparation.

31 What was the value of all Task Orders issued under the incumbent's IDIQ during FY2016-

NA NA This effort is a first time stand-alone requirement for Warehousing and Support Services at Crane, IN

32 Will the Government conduct a site visit prior to Proposal submission?

NA NA No

33 PRICING INSTRUCTIONS indicate that several CLIN’s under this contract will be awarded on Cost Reimbursable, Cost Plus Fixed Fee; and Firm fixed Price basis. Will the Contractor be required to have an approved DCAA Financial System prior to award?

7 Pricing Instructions

Yes. At time of proposal submission, the Offeror shall provide verification that the Defense Contract Audit Agency (DCAA) has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-price CLINs on the resultant contract (see FAR Part 16.104(i)).

Government Response

34 Section L-20 PROPOSAL PREPARATION REQUIREMENTS: Paragraph 7, Binding;

Paragraph 8, Electronic Copies; and Paragraph 9, Distribution Indicates that proposal shall be submitted electronically: a.

Is the CD-ROM considered to be an electronic Copy or is e-mail acceptable? b.

Would the Government please use the US Army https://safe.amrdec.army.mil/safe/ SAFE proposal submission SITE in lieu of the many copies and CD-ROMS requested?

45 L-20 Proposal Preparation Requirements

Use of the Safe Access File Exchange (SAFE) -submission SITE at:

https://safe.amrdec.army.mil/safe/

- is authorized in lieu of CD-ROMS.

Paragraph 8 is revised to read as follows: 8.

Electronic Copies: The proposal also shall be submitted electronically. Use of the Safe Access File Exchange (SAFE) - submission SITE at:

https://safe.amrdec.army.mil/safe/ is required. Each volume of the proposal shall be submitted as a separate Electronic File (E-File). For each cost breakdown provided in Microsoft Excel format, the Offeror must show and establish clear, unlocked, identifiable links and calculations, such that the Government is able to understand and replicate the numerical data provided. Each E-File shall include the Offeror’s name, solicitation number, date of submission and the proposal volume (name and number). The requirement for the E-File in no way relinquishes the Offeror’s responsibility to provide hard copies of the technical, past performance, and cost proposal. If there are any discrepancies between the electronic version and the hardcopy version submitted in response to this RFP, the hardcopy (paper) version will be considered binding. A conformed Solicitation SP3300-18-R-5000 is provided as Attachment 2 to Amendment 0001.

35 Will the Government provide historical data regarding required hours of surge support per labor category during FY2016-2017?

NA NA Surge efforts are captured under CLIN X003 - CPFF Special Projects Surge and Sustainment.

36 Will the Government clarify if the intended labor hours provided in Attachment J.12 Projected Productive Labor Hours includes surge requirements or solely baseline operating requirements?

NA Attachment J.12

See Response to Question #35

Government Response

37 Will the Government clarify if the sample Quality Control plan is to be provided in Management Plan Subfactor (b) Management Capability or Mission Capability Subfactor

(b) Quality Control?

49, 50 Management Capability Paragraph 3 Subfactor (b) - Quality Control

Section L Management Capability Paragraph 3 is deleted. The QC Plan is to be addressed within Evaluation Factor 3 - Mission Capability, Subfactor

(b) - Quality Control. Evaluation Factor 3 - Mission Capability, Subfactor (b) - Quality Control is revised to read as follows: The offeror shall provide a brief overview of their Quality Control approach, policies, procedures, techniques and tools that address the methods for monitoring/surveilling performance toensure quality control for day-to-day requirements, mitigating risk for non-conforming performance, to include a discussion on the Quality Control Plan IAW CDRL A005 that will be implemented. A conformed Solicitation SP3300-18-R-5000 is provided as Attachment 2 to Amendment 0001.

38 Will the government please confirm the incumbent contractor and associated contract numbers?

NA NA See Response to Question #31

39 Will the Government accept a proposal from a Supplier who currently has a DCAA audit pending at the request of the contracting officer on another proposal to have their system audited for compliance?

47 RFP, Section K

No - At time of proposal submission, the Offeror shall provide verification that the Defense Contract Audit Agency (DCAA) has determined that the Offeror’s accounting system will permit timely development of all necessary cost data to support the non-fixed-price CLINs on the resultant contract (see FAR Part 16.104(i)).

40 The past performance questionnaire requires the Offeror/major subcontractor to fill out Part I of Attachment J.4, but the section appears to be missing the required information.

48 RFP,

VOLUME II –

PERFORMA

NCE

CONFIDENC

E

ASSESSMEN

T

PROPOSAL,

Section 3

RFP, Page 48, VOLUME II – PERFORMANCE

CONFIDENCE ASSESSMENT PROPOSAL,

Section 3- the following sentence is deleted: “The Offeror/major subcontractor shall complete Part I of Attachment J.4 Past Performance Questionnaire prior to submitting the questionnaire to its previous customer(s).” A conformed Solicitation SP3300-18- R-5000 is provided as Attachment 2 to Amendment 0001.

Government Response

41 Is the contractor allowed to modify the projected productive labor hours in the base year to account for the 90 day transition period?

52 Attachment J.12 Projected Productive Labor Hours Workbook and L-20 Volume

IV, CLIN

X001

See response to Question #1. The 90 day transition period is accounted for - The hours provided for each labor category for the base year are delineated as 3 MO and 9 MO.

42 Will the Government please confirm the work location(s) and applicable Wage Determination?

Attachment _J.2_- _DDVN_Cran e_Wage_Detr mination_15- 4785_Rev_6

Attachment _J.2

Attachment J.2 - Wage Determination is hereby replaced with Wage Determination No.: 2015-4821 Rev. 6. Wage Determination No.: 2015-4821 Rev. 6 is provided as Attachment 4 to Amendment 0001.

43 Does the Government require that the offerors technical approach (level of effort detailed in the POAM) match hours/level of effort required by the J12?

49, 52 Section L, VOL III &

VOL IV

Yes