Attachment_6_-_DDRT_Preproposal_Conference_Instructions_Rev1.docx

Attachment 6

SP3300-15-R-5008

Preproposal Conference Instructions

(a) A pre-proposal conference for DLA Distribution Red River, TX will be held as follows:

Conference: 8:30 AM – 10:00 AM (CST) as necessary Site Visit: 10:00 AM – 11:30 PM (CST) as necessary Registration/Conference Location: All contractor personnel shall complete and submit to the Acquisition Specialist, Mr. Mogen Gilson, the Red River Army Depot (RRAD) security information NLT Tuesday, 23 June 2015 at 1:00pm EST.

The required information is as follows: Company Name, Address, Phone Number, Full Name, address, place of birth and date of birth, and citizenship (i.e. U.S. Citizen, Foreign National, etc). All participants must be US citizens.

The Pre-Proposal Conference will be conducted at DLA Distribution Red River, Texas located at Red River Army Depot in Texarkana, Texas.

All registered participants are required to provide their own transportation to DLA Distribution Red River, Texas. Participants must be registered with the Acquisition Specialist for the conference to gain access to the base. Participants shall report to the visitors control center located to the right of the main gate off US highway 82. At that time a background check will be performed. All vehicles driven onto the installation will be required to have current state registration and proof of insurance. For rental vehicles the pass office requires a copy of the rental agreement . These vehicles are required to be registered for passes with the Pass and ID Office before access is granted to the installation. The Pass and ID Office hours of operation are 0700-1530 Monday through Friday and closed Saturday, Sunday and all Federal Holidays. After receiving a vehicle pass and badge and passing the background check, the Contractor shall access the installation only through the Main Truck Gate. Picture Identification required. The COR shall meet all registered conference participants at the visitor’s control center and will escort the participants to Bldg. 499.

Participants are advised that the Site Visit(s) and GFE/GFP reviews/inspections involve walking through the buildings. Please indicate any special needs to Acquisition Specialist, Mogen Gilson, when requesting registration to ensure proper accommodations can be arranged.

Dress code for the conference and Site Visit(s) is casual. Participants are advised to wear appropriate clothing and closed-toe shoes to be safe and comfortable while walking through the distribution facilities. No refreshments will be served.

Cell phones with digital cameras or cameras of any kind are strictly prohibited. Cell phones with digital cameras and cameras will be left in the participant’s car.

If severe weather causes the base to close, the event will be re-scheduled. Pre-registered offerors will be notified as soon as practical regarding re-scheduling, if necessary. Stay tuned to local television and radio stations for weather reports.

(b) Prospective offerors are encouraged to attend this conference. Interested parties must register with Mogen Gilson by e-mail at Mogen.gilson@dla.mil NLT Tuesday, 23 June 2015 at 1:00pm EST. Requests shall provide the security information detailed above for all participants.

(f) Attached are directions to the DLA Distribution Red River, TX from Texarkana airport.