SP0600-14-R-0501_Amd_0004.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION

NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO.

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

NSN 7540-01-152-8070

Previous edition unusable

The solicitation is hereby amended to incorporate a revised Performance Work Statement, dated February 1, 2014 (attached).

This revised Performance Work Statement supersedes all previous editions.

Offerors may submit questions requiring a formal reply to owen.hassig@dla.mil. All questions must be received by 4:00 PM Ft.

Belvoir Time on Thursday, February 27, 2014. Answers to these questions will be provided via amendment.

All other terms and conditions of the solicitation remain unchanged.

DLA Energy-FESAB/ ATTN: Owen Hassig 8725 John J. Kingman Road, Suite 2495 Ft. Belvoir, Va, 22060-6222 Phone: 703-767-8486 Fax: 703-767-9338 Owen.Hassig@dla.mil

Same As Block 6

SP0600-14-0604

SP0600-14-R-0501

Ft. Bliss, TX

1 29

02/20/2014

11/27/2013

February 1, 2014

SECTION C

PERFORMANCE WORK STATEMENT (PWS)

FOR

FUEL OPERATIONS

AT

FORT BLISS, TEXAS

TABLE OF CONTENTS

SECTION

C-1.0 INTRODUCTION 3

C-2.0 BACKGROUND 3

C-2.1 Terminal Statement 3 C-2.2 Mission Statement 3

C-3.0 SCOPE 3

C-4.0 APPLICABLE DIRECTIVES 3

C-5.0 PERFORMANCE REQUIREMENTS

C-5.1 Provide Fuels Operations 3 C-5.1.1 Receive Fuel 3 C-5.1.2 Store and Handle Fuel 4 C-5.1.3 Issue Fuel 4 C-5.1.4 Ensure Fuel Quality 5 C-5.1.5 Account for Fuel 5 C-5.2 Provide Support Operations 6 C-5.2.1 Ensure Safety 6 C-5.2.2 Provide Safety 6 C-5.2.3 Ensure Environmental Compliance 6 C-5.2.4 Perform Maintenance 6 C-5.2.5 Provide Automation 6 C-5.3 Provide Management and Administration 6 C-5.3.1 Provide Plans 6 C-5.3.2 Ensure Date Management Related to Quality of Service 7 C.5.3.3 Train Employees 7 C-5.3.4 Provide Government Furnished Equipment 7

C-6.0 DELIVERABLES

C-6.1 Service Provider Plan 7 C-6.1.1 Operations and Staffing Plan 7 C-6.1.2 Contract Compliance 7 C-6.1.3 Product Quality Control Plan 7 C-6.1.4 Safety Plan 8 C-6.1.5 Security Plan 8 C-6.1.6 Environmental Compliance and Spill Control Plan 8 C-6.1.7 Maintenance Plan 9 C-6.1.8 Training Plan 9 C-6.1.9 Property Management 9 C-6.1.10 Aviation Refuel Plan 9 C-6.2 Specific Local Deliverables 9

C-7.0 LOGISTICS SUPPORT 10

C-7.1 COST REIMBURSABLE 10

C-7.1.1 Service Provider Provided 10 C-7.1.2 Service Provider Reimbursement 10 C-7.1.3 Service Provider Overtime 10 C-7.1.4 Non-Reimbursement 11

C-7.2 CLIN 0003- Service & Equip/ Supplies/ Material Requiring Task Order(s) 11 C-7.2.1 Service Provider Initiated 11 C-7.2.2 Government Initiated 11 C-7.2.3 Subcontracts 12

C-7.3 CLIN 0004- Filter Coalescent Elements 12

C-7.4 CLIN 0005- Maintenance & Repair/ Design for Maintenance 12

C-7.5 CLIN 0006- Augmentation/ Overtime 12 C-7.5.1 General 12 C-7.5.2 Augmentation 13 C-7.5.3 Overtime 13 C-7.5.4 Augmentation/ Overtime Requests 13 C-7.5.5 Invoicing 13

C-7.6 CLIN 0007- Environmental-Terminal Operations 14

C-7.7 LOGISTICS FUND STATEMENT 14

C-7.8 SERVICE PROVIDERS PURCHASING STANDARD OPERATIONAL

PROCEDURES 15

Appendix A DEFINITIONS 16 Appendix B ABBREVIATIONS AND ACRONYMS 17 Appendix C APPLICABLE DIRECTIVES 18 Appendix D TERMINAL SPECIFIC INFORMATION 20 Appendix E FILTER ELEMENT REQUEST FORM- PRIME VENDOR 24 Appendix F PERFORMANCE REQUIREMENT SUMMARY TABLE 26

C.1.0 INTRODUCTION: This Performance Work Statement (PWS) is the Government’s contracted requirement for fuel services at Fort Bliss, Texas (Ft. Bliss, TX). Definitions, abbreviations, and acronyms lists are found in Appendices A through C, respectively.

C.2.0 BACKGROUND:

C.2.1 Terminal Statement: Ft. Bliss is comprised of 1.1 million acres and has the third longest runway in the nation. It is home of the Air Defense Artillery Center of Excellence and is responsible for air defense training of U.S Soldiers and various allied nation soldiers. The four bulk retail fuel facilities were historically Government-Owned, Contractor-Operated (GOCO).

Ft. Bliss, TX has a Contractor-Owned, Contractor-Operated (COCO) Into-Plane contract at Biggs Army Airfield for support of alongside aircraft refueling of home station and transient aircraft.

C.2.2 Mission Statement: The Service Provider shall provide COCO bulk retail services and GOCO bulk retail with alongside aviation refueling services at Ft. Bliss, TX. The Service Provider shall be responsible for Aboveground Storage Tanks (ASTs) and associated systems to all sites determined by Ft. Bliss and assume their operation and maintenance. Specific requirements for each site are listed in Appendix D.

C.3.0 SCOPE: The Service Provider shall perform services to include fuel operations, maintenance, support operations, and management and administration pertaining to the receipt, storage and handling, and issue of Government-owned fuel products.

C.4.0 APPLICABLE DIRECTIVES: The Service Provider shall comply with applicable statutory and regulatory requirements and validated best commercial practices. This requirement applies to all performance criteria and deliverables set forth in this document. Appendix C provides a list of directives and other guidance that are applicable to the performance of this contract. The list is not all inclusive. In the event of conflicting guidance, contact the Contracting Officer and/or the Contracting Officer’s Representative (COR) for clarification.

C.5.0 PERFORMANCE REQUIREMENTS: The Service Provider shall provide Fuel Operations, Support Operations, and Management and Administration as follows:

C.5.1 Provide Fuel Operations: The Service Provider shall safely receive, store and handle, and issue fuel. Fuel Operations shall be specific for Ft. Bliss, TX and shall include local operating instructions. During operations, fuel quality shall be maintained at all times. The fuel shall be accounted for by quantity received, stored, and issued according to directives and acceptable tolerance levels. The Service Provider shall immediately notify the COR or designated office of any issues that impact the quality, quantity, or availability of fuel in storage.

C.5.1.1 Receive Fuel: The Service Provider shall at all times safely receive product without causing delay, interruption, or demurrage. This applies to response times for duty hours, non-duty hours, and extended surge operations at Ft. Bliss, TX. Site-specific response times and duty hours are in Appendix D.

C.5.1.1.1 Notification: The Service Provider shall schedule inbound fuel shipments, receipts from wholesale distribution sites. Receipt notification shall include the quantity received, mode of delivery, delivery date, shipment source, grade or type of product, and any special instructions.

C.5.1.1.2 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon.

a. Transport Truck Receipts: Custody and risk of loss shall pass from the carrier to the Service Provider when the product passes from the truck discharge hoses into the Service Provider’s receiving facility.

C.5.1.2 Store and Handle Fuel: The Service Provider shall at all times safely maintain product quantity, quality, and availability to meet its intended use. The Service Provider shall maintain the product storage facilities, as well as maintain product stock levels required to support the mission and planning requirements, within allowable limits.

C.5.1.2.1 Transfers: When directed by the Government or as required for normal operations, the Service Provider shall transfer product between tanks to consolidate types or grades. The responsibility for preventing commingling or contamination rests with the Service Provider.

C.5.1.2.2 Additives: When directed by the Government, the Service Provider shall purchase, store, maintain, and inject fuel additives in accordance with the contract requirements. The Government shall reimburse the Service Provider for any direct out-of-pocket costs incurred in the acquisition of additives directed by the Government. All procedures for systems operation, storage, maintenance, and injection of additives shall be in accordance with the Service Provider Product Quality Control Plan (PQCP).

C.5.1.3 Issue Fuel: The Service Provider shall at all times safely issue fuel without causing delay, interruption or demurrage. This applies to response times for duty hours, non-duty hours and extended surge operations at Ft. Bliss, TX. Site-specific response times and duty hours are in Appendix D. Except for scheduled maintenance, and other occurrences of which the Government has been notified, the Service Provider shall maintain a tank in the ready-to-issue mode for bulk and retail dispensing 24/7. The Service Provider shall coordinate bulk issues directly with receiving customers within duty hours outlined in Appendix D.

Deviation from prescribed hours requiring overtime to execute bulk issues must be approved by the Government / Contracting Officer prior to execution.

C.5.1.3.1 Automated Dispensing System Key Management and Release.

C.5.1.3.1.1 The Government shall provide the Service Provider with a data file containing the fuel keys currently in-service on Ft. Bliss that the Service Provider will upload into the automated fuel dispensing system.

C.5.1.3.1.2 The Government shall be responsible for issuing and revoking keys as requested in writing from the customer units. The Government shall provide the Service Provider with fuel key data files as changes occur to issued fuel keys. The Service Provider shall update their automated fuel dispensing system within 24-hours of receipt of an updated fuel key data file.

C.5.1.3.1.3 The Service Provider shall maintain databases as necessary to provide all reports required by the contract, including but not limited to, customer account numbers, responsible office for key/card holders, key/card serial numbers, and other key/card information. The Contractor shall provide required reports as prescribed by the Government.

C.5.1.3.2 Billing: Unless otherwise directed, the Service Provider shall process all transactions IAW DoD 4140.25-M and other applicable guidance into the Fuels Automated System or other approved government system on a daily basis as outlined in the hours of operation set forth in Appendix D.

C.5.1.3.3 Custody and Risk of Loss: Custody and risk of loss is as stated unless otherwise agreed upon. Custody of loss and risk of loss shall pass from the Service Provider to the customer when the issue nozzle is removed from the pump by the customer to initiate fuel flow.

C.5.1.4 Ensure Fuel Quality: The Service Provider shall at all times safely ensure product quality according to applicable product specifications and the Product Quality Control Plan

(PQCP).

C.5.1.4.1 Inspection Responsibility: The PQCP will describe how the Service Provider shall designate personnel, facilities, and equipment on-site to accomplish routine tests and procedures.

These resources may be provided by the Service Provider or by commercial source acting on behalf of the Service Provider. The Government will not be responsible for performing any of these services.

C.5.1.4.2 Additional Samples: The Service Provider shall provide to the government representative samples of any product being stored, shipped, or received under the contract, at the request of, and in the manner designated by the Quality Assurance Representative (QAR) and listed below. These samples shall be provided in addition to samples required elsewhere in the contract and referenced in the PQCP. The total number of these samples to be provided during any 12-month period shall not exceed eight times the number of tanks specified in the contract.

The packing, marking, shipping, and the associated costs, shall be the responsibility of the Service Provider, except that direct shipping costs are eligible for reimbursement from the Contracting Officer. Quality control will be performed in accordance with the most current version of MIL STD 3004 and those additional tests listed below. No petroleum product shall be received or issued until product quality determinations have confirmed conformance with specifications. The SP shall ship those samples requiring analysis to the Army fuels laboratory in New Cumberland, PA (unless directed by the QAR/COR within 72 hours of being drawn.

SAMPLE TYPE FREQUENCY

Aqua-Glow (Aviation) Daily Filter-Effectiveness Every 30 days Visual Inspection/API Gravity Every Receipt Receipt Sample- 1 Gallon All Levels 2-5 Random Samples Annually Storage Tank- 1 Gallon All Levels Semi-annually Storage Tank- 1 Gallon Bottom Annual

The COR, APC and DLA Energy QAR shall be notified immediately of any suspected fuel quality issues prior to fuel receipts, transfers or issues. Bulk Product will be re-circulated daily through dispensing system to ensure lines are flushed.

C.5.1.5 Account for Fuel: The Service Provider shall account for fuel according to DoD 4140.25-M “Management of Bulk Petroleum Products, Natural Gas, and Coal,” the DoD System of Record, and other applicable policies and procedures. Physical inventory management shall include:

a. Documenting each order, receipt, transfer, sale, loss, credit, gain, and adjustment,

b. Maintaining auditable product document control files,

c. Using inventory measurement practices that support product accountability and auditability.

C.5.2 Provide Support Operations. The Service Provider shall provide safety, security, environmental compliance, maintenance, and automation at Ft. Bliss. The Service Provider shall promptly report to the US Government Representative the receipt of any Notice of Violations (NOVs) or other notifications for alleged noncompliance with any environmental, safety, security, labor laws or regulations. Support Operations are further defined as below:

C.5.2.1 Ensure Safety. The Service Provider shall ensure safety in all operations according to the Safety Plan. The safety of the workforce, facilities, equipment, and practices shall be preserved while supporting the customer mission requirements.

C.5.2.2 Provide Security. The Service Provider shall provide access control for US Government property (fuel products, facilities, equipment, and information systems) according to the Security Plan.

C.5.2.3 Ensure Environmental Compliance. The Service Provider shall follow the Environmental Compliance and Spill Control Plan(s) for GOCO and COCO operations.

C.5.2.4 Perform Maintenance. The Service Provider shall maintain the GOCO and COCO fuel systems (e.g.-facilities and equipment), according to manufacturer specifications, best commercial practices, and the Maintenance Plan.

C.5.2.5 Provide Automation. The Service Provider shall connect to and use the DoD System of Record for fuels inventory, accounting, and administrative functions according to DoD 4140.25-M and other applicable guidance, unless otherwise agreed upon. The Service Provider shall provide appropriate, software, and connectivity up to the fence-line of the COCO facility as required.

C.5.3 Provide Management and Administration. The Service Provider shall provide the plans, quality of service data management, training, and property management for the operating systems at Ft. Bliss. Management and Administration is defined as follows:

C.5.3.1 Provide Plans. The Service Provider shall have plans that meet applicable statutory and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g.-certifications, certificates or licenses to operate), is authorized. The plans and other documentation must be acceptable and approved by the Government. At a minimum, the plans include:

a. Operations and Staffing

b. Contract Quality Assurance

c. Product Quality Control

d. Safety

e. Security

f. Environmental Compliance and Spill Control

g. Maintenance

h. Training

i. Property Management

j. Aviation Operations

C.5.3.2 Ensure Data Management Related to Quality of Service. Unless exempted by law, the Service Provider, when requested by the Government, shall promptly provide all records (electronic and otherwise) related to operations and staffing, contract quality assurance, fuel quality control, safety, security, environmental compliance and spill control, maintenance, training, and property management.

C.5.3.3 Train Employees. The Service Provider shall ensure that each employee in the fuel operations workforce successfully completes job specific and mandatory training required by statutory and regulatory requirements, and each employee receives the requisite certifications or licenses.

C.5.3.4 Provide Government Furnished Equipment (GFE) Management. When Government property is provided, the Service Provider will provide management, accountability and reasonable care for it according to conditions listed in the solicitation and the Service Provider’s Property Management Plan. The Service Provider will afford the Government access to Government property for inspection and accountability as specified in the solicitation.

C.6.0 DELIVERABLES.

C.6.1 Service Provider Plans. The description of the plans below is guidance and not all inclusive. Plans will comply with applicable guidance and regulatory requirements. Other accredited documentation, as agreed to by the Government, to assess fuel operations and support capabilities (e.g.-international certifications, certificates or licenses to operate), is authorized.

Sixty (60) days after award, the Service Provider shall provide to the Government the following plans or other accredited documents for review and acceptance:

C.6.1.1 Operations and Staffing Plan. The Operations and Staffing Plan shall be a comprehensive and detailed matrix outlining all manning aspects, to include sub-contracting, and requirements regarding the management and labor force. The plan shall include a detailed organization chart reflecting the number of employees identified by wage determination, job classification, and full / part-time employee status, a brief description of the tasks to be performed, and the duty description. In addition, a manning matrix ultimately defining manning in terms of full time equivalents (FTEs) for a typical seven day work week shall be included.

C.6.1.2 Contract Compliance Plan (CCP): The Contractor is responsible for ensuring compliance with all contract performance requirements. As such, the Contractor shall develop an inspection system acceptable to the Government for monitoring overall contract performance.

The inspection system is to include a written CCP developed and used by the Contractor to measure performance on a continuous basis. The CCP shall include performance requirements for all of the services and tasks listed in this PWS and the Contractor’s own performance-based plans. General performance criteria shall include the Contractor’s ability to provide continuous support capabilities as specified in this PWS, record-keeping and reporting procedures pertaining to administrative requirements, terminal operations, facility / equipment maintenance, and upkeep and appearance of grounds and facilities under Contractor control. The CCP shall include time specific checklists for evaluation of all operational and preventive maintenance requirements. The CCP shall address procedures for corrective actions including the resolution of Corrective Action Reports (CAR) and Quality Deficiency Reports (QDR) generated by the COR. The Contractor shall submit the CCP to the CO for review, coordination with stakeholders, and approval within 60-days after contract award. Any disagreements with the CCP will be resolved at least one level higher than the CO. The CCP shall be made available for Government review, upon request, at any time during the contract performance period. The CCP may be used by the COR for monitoring and assessing contract performance.

C.6.1.3 Product Quality Control Plan: The plan shall describe how the Contractor intends to perform the required services in order to ensure that all products meet specification requirements during the performance of the contract. The plan shall include detailed procedures, who, what, when, how often, for the following operations, as they affect quality control, and an organizational chart that identifies responsible parties for the following operations: Receiving, Blending, Sampling, Testing, Calibration, Storage and Handling, Records and Reports and Corrective Action. Subsequent to contract award, revisions to the Plan shall be submitted to the Contracting Officer within 30-days after the revision is deemed necessary.

C.6.1.4 Safety Plan: The Contractor shall comply with all federal Occupational Safety and Health Act (OSHA) requirements and standards as published in the 29 Code of Federal Regulations (CFR). Additionally, the Contractor will comply with installation safety and health requirements. Personnel, who notice violations of OSHA, AFOSH, or local standards, will notify the COR and the Contract Officer. The Contract Officer alone has the authority to stop all or part of the Contractor’s work. No part of the time lost during a stop work order shall be allowed the subject of claim by the Contractor for time and money compensation. The Contractor shall not be excused from unsatisfactory performance that may result from a stop work order. The Contractor shall establish and maintain a complete Safety Plan. The plan shall be provided to the Government initially as a part of the offeror’s technical proposal IAW the solicitation. Subsequent to contract award, revisions to the Plan shall be submitted to the Contracting Officer, in two copies, within 30-days after the revision is deemed necessary. The plan shall include the following areas: Confined Space Entry, Disaster Preparedness, Fire Prevention and Protection, Personal Protective Equipment, Hazardous Waste Operations, Emergency Response, Safety and Health Standards, Hazardous Communications and Lockout / Tagout.

C.6.1.5 Security Plan: The plan shall identify the staffing and procedures necessary to maintain security and antiterrorist protection. The plan will address at a minimum the means to deter unauthorized access and the method for visitor and entry control with a way to account for each visitor. The Contractor shall submit the security plan to the CO for review and approval within 60-days after contract award.

C.6.1.6 Environmental Compliance and Spill Control Plan: The Contractor shall provide an environmental protection plan that meets and complies with the existing installation approved plans and all Federal, State and Local laws, rules and regulations in use at Fort Bliss, TX. This plan shall be submitted 60-days after contract award and shall be effective at the start of the contract performance period. The plan shall address the contractor’s roles and actions in the prevention, control, and countermeasures of oil spills and contingencies, including any spilling, leaking, pumping, pouring, emitting, emptying or dumping into or onto any land or water, spill prevention control, countermeasures, containment, cleanup, disposal and spill reporting procedures to the DLA Energy-AME, COR, Contract Officer and Federal and State officials, if applicable.

C.6.1.7 Maintenance Plan: The GOCO / COCO Service Providers shall provide a detailed maintenance plan for all facilities, equipment, and system components. The plan shall identify the frequencies, methods, and procedures for accomplishing the maintenance objectives. The plan shall be developed according to applicable directives, manufacturers’ recommendations, best commercial practices and industry standards. As-built drawings and system modification diagrams shall be provided for any new or upgraded facility prior to construction.

C.6.1.8 Training Plan: The plan shall identify required training of Contractor employees, frequency of training, length of training, training sources, and a brief description of courses, regarding safety, environmental protection and task-specific qualification training.

C.6.1.9 Property Management Plan: The plan shall identify real, expendable and non-expendable property receipt, storage, inventory, records, and disposition instructions for Service Provider and GFE. It will address the following areas concerning protecting Government property from damage and/or contamination:

a. Management practices for using and maintaining existing buildings, equipment, asphalt pavement, soil, or vegetation (such as trees, shrubs, and grass) on the Government installation

b. Snow and ice removal in order to maintain continuous operations during inclement weather, and

c. Reconciliation in the event of damage or contamination.

C.6.10 Aviation Operations Plan: The plan shall identify how the provider is to provide Biggs AAF with aircraft refueling. Fuel services shall be provided to all tenant aviation units consisting of both rotary wing and fixed wing aircraft, and approved transient aircraft requiring fuel. This service will include commercial carriers performing services under contract to the government and other users as authorized to be afforded DoD fuel services on Biggs AAF. The Contractor shall post a list of contact numbers for emergencies and after-hour support.

Additional support to be identified in the plan is how the provider is to support additional requirements listed in Appendix D for Biggs AAF. Defueling services will be provided by the contractor as needed to Ft. Bliss tenant or approved temporary duty units as assigned at Fort Bliss. Contractor shall be able to provide defueling during normal business hours and this support is additional to the aircraft refuelers required to satisfy daily aircraft cold refueling requirements. Aviation refueling grounding and bonding procedures described in Army Field Manual 10-67-1, in addition to NFPA 407 will be followed. The contractor is responsible to comply with all applicable aviation refueling instructions as listed in the Ft. Bliss Airfield Operations Manual (AOM). The aircraft refueling trucks to be used for cold refueling shall not be more than one year old at time of the award of this contract. The plan shall detail for all refuel requests in support of TRANSCOM/MILAIR Overseas Contingency Operations (OCO) that two refuel tankers and supporting personnel must be present 15 minutes prior to ETA of aircraft to the Aircraft Departure and Arrival Control Group (ADACG) facility to provide fuel services.

The COR and/or Airfield Manager will provide OCO mission schedules at least 2 hours in advance of ETA of aircraft and advise if more than two refuel trucks will be required.

C.6.2 Specific Local Deliverables.

a. All provider built facilities will have utility meters installed to track usage and assist with reimbursement auditability.

b. See Appendix D for additional local deliverable details.

C-6.3 Uniforms:

C-6.3.1 General: All Service Provider personnel shall wear a distinctive company uniform in performance of their duties. The Service Provider shall provide seasonal uniforms. All shirts, coveralls, jackets, coats, and caps shall be emblazoned with a readily identifiable company name or logo. All shirts, coveralls, jackets, and coats shall also have the employee’s nametag affixed.

The uniforms shall not restrict the appropriate wear of required personnel protective equipment when working with and around petroleum fuels.

C-7.0 LOGISTICS SUPPORT

C-7.1 COST REIMBURSABLE

C-7.1.1 Service Provider Provided: The Service Provider shall provide supplies, materials, equipment and emergency services not specified elsewhere in this contract when approved and funded by the Contracting Officer. Such approval will be provided in the form of a DD 1149 (Task Order) signed by the Contracting Officer. In emergency situations, the Service Provider may receive verbal approval from the Contracting Officer, which will be followed-up by written task order within two (2) working days. The definition of Contracting Officer Representative is pursuant to DFARS 252.201.7000.

C-7.1.2 Service Provider Reimbursement: Reimbursement under CLINs 0003, 0004, 0005, 0006 and 0007 shall be for the Service Provider’s allowable, allocable and reasonable direct-costs of any subcontracts for furnishing supplies equipment, material and services specified in Section C-7.0. No additional indirect / overhead costs or fees will be reimbursed.

C-7.1.3 Service Provider Overtime: Reimbursement for overtime, CLIN 0006, shall be for allowable, allocable and reasonable directed overtime labor costs, plus fringe benefits and payroll taxes, of the prime Service Provider’s regular employees. Allowable, allocable and reasonable costs will be reimbursed pursuant to FAR, Section 31. No additional indirect / overhead costs or fees will be reimbursed.

C-7.1.4 Non-Reimbursement: The Service Provider will not be reimbursed under CLINs 0003, 0004, 0005, 0006 or 0007 for any labor costs for using employees during normal working hours in the performance of any task(s) listed under Section C-7.0. Nor will the Service Provider be reimbursed under CLIN 0002 for equipment costs using Government-furnished or Service Provider-furnished equipment in the performance of any task(s) listed under Section C-7.0.

C-7.2 CLIN 0003 – Services & Equipment / Supplies / Materials Requiring Task Order(s) The Service Provider shall provide maintenance and repair beyond preventive maintenance as directed by the Contracting Officer. The following procedures apply:

C-7.2.1 Service Provider Initiated: The Service Provider identifies in writing to the COR any maintenance which is beyond preventive maintenance and minor repair. The written request shall include the following information:

Description of deficiency Description of corrective action(s) Description of work Proposed performance period Estimated subcontract cost

The Service Provider identifies in writing to the COR the need for supplies, materials and/or equipment which are not provided under this contract as Government-furnished or Service Provider-furnished. The written request shall include the following information:

Item description Source of supply

Purchase description Delivery date Estimated dollar amount

If approved, a task order will be issued by the Contracting Officer directing the Service Provider to proceed. The Service Provider shall obtain consent to subcontract when required by and pursuant to INT- I400.09(F) and shall subcontract for the supplies, materials, equipment or subcontract work to a responsible commercial Service Provider / vendor who is in the business of performing similar work.

C-7.2.2 Government Initiated: The Government will determine the need to accomplish maintenance which is beyond preventive maintenance and a written task order will be issued directing the Service Provider to proceed. The Government may issue a task order for supplies, materials and/or equipment in support of the performance of contract and be obtained through the Service Provider.

C-7.2.3 Subcontracts: The Service Provider shall obtain consent to subcontract, when required, pursuant to the General Provisions entitled SUBCONTRACTS (June 2007), FAR

52.244.2 with Alt 1.

C-7.3 CLIN 0004 – Filter Coalescent Elements: All CONUS GOCO DFSPs should use the Prime Vendor method outlined in DLA Energy Instruction I-18 for the requisition of filters and associated parts. For any reason, should the filter element be outside of the Prime Vendor program, then and only then is the service provider authorized to use this CLIN. See Appendix X for an example of the Filter Element Request Form – Prime Vender which shall be utilized when requesting filter elements.

C-7.4 CLIN 0005 – Maintenance & Repair / Design for Maintenance: Such services include repairs or services required immediately to permit performance of the contract and/or eliminate hazards to life or property following a breakdown of facilities or equipment, accident, fire, or product spill. Such “emergency” services include, but are not limited to, the following:

Repair to fire suppressions systems and all supplies, materials, and parts required to complete the repair.

Repair of pipeline leaks and all supplies, materials, and parts required to complete the repair and cleanup.

Sump pump repairs.

Tank repairs and cleanup.

Fence repairs needed to repair large holes that are potential security problems and all supplies, materials, and parts required to complete the repair.

Security lighting and system repairs and all supplies and materials required to complete the repair.

HVAC (heating and cooling) system repairs and all supplies and materials required to complete the repair.

The following procedures shall be followed:

The Service Provider shall report to the Contracting Officer, Defense Energy Region and the COR, the emergency immediately by telephone. The Contracting Officer or COR will verify that an emergency actually exists and orally direct the Service Provider to continue work under CLIN 0003 for subcontracted services and supplies; and/or CLIN 0006 for authorized overtime.

Oral direction will be confirmed in writing by the Contracting Officer by the end of the next normal workday.

C-7.5 CLIN 0006 –Augmentation / Overtime C-7.5.1 General: Augmentation and overtime may be requested by government agencies or the contractor. Any requirement for augmentation and overtime shall be validated by the COR prior to Contracting Officer’s authorization. The contractor shall not retain employees or call-in additional personnel to work without prior approval. In emergency or short-notice situations, the Contracting Officer can verbally authorize augmentation and overtime. The contractor will be reimbursed for the direct costs, plus allowable and allocable fringe benefits and payroll taxes, for overtime work by employees pursuant to the provisions of the contract and FAR 52.222-2

PAYMENT FOR OVERTIME PREMIUMS.

Actions directed by the Government or taken by the contractor that do not result in additional labor or extended hours of operation, will not be considered overtime or augmentation. For example, increased sampling within established duty-hours, or the continued manning of bulk storage during specified duty-hours to observe and assist a third-party maintenance contractor, is not considered augmentation. Furthermore, scheduled or unscheduled workload spikes, work required for seasonal demands, short-term contingencies, and training exercises previously identified in the PWS, will not be authorized as augmentation or overtime. The contractor will not be reimbursed for overtime expenses for emergency repairs or cleanup, when those emergencies resulted from the fault, negligence, or misconduct of the contractor.

C-7.5.2 Augmentation: Augmentation is defined as temporary duty positions required to supplement the assigned workforce to meet increased mission requirements, such as; extended operating hours, increased workload, contingencies, and special projects not currently listed in the Performance Work Statement (PWS). It is the first and recommended method to meet unforeseen increased mission requirements. All augmentation shall be approved prior to retaining employees or calling additional personnel to work. Extended hours for assigned workforce do not qualify as augmentation. A failure to relieve personnel at the end of a normal shift for which there are available oncoming personnel, or because scheduled personnel fail to show-up on-time, shall not be considered augmentation time. Furthermore, the recall or retention of personnel with specialty licenses (i.e.–a CDL holder), to undertake an infrequent but contracted function, shall not constitute augmentation.

C-7.5.3 Overtime: Overtime is defined as compensation for continuous, unscheduled work that falls outside the normal hours of operation, and for which assigned contractor personnel must be retained beyond specified duty-hours. The contractor personnel shall not work, nor shall be reimbursed for overtime, without prior approval of the Contracting Officer.

C-7.5.4 Augmentation / Overtime Requests: All requests for augmentation and/or overtime work by the contractor shall include the following:

Agency / activity requesting the augmentation / overtime Purpose of augmentation / overtime

Anticipated dates and times when augmentation / overtime will be performed Anticipated hours of augmentation / overtime to be performed, classified by position and labor category.

Total number of augmentation / overtime hours to be performed.

C-7.5.5 Invoicing: The contractor providing the augmentation and/or overtime will invoice in accordance with FAR 32.905, PAYMENT DOCUMENTATION AND PROCESS. Invoices will contain the following:

Name and address of the contractor Invoice date and invoice number Contract number (or other authorization for supplies / services, such as a delivery or task order) Contract line item number Description, quantity, unit of measure, and unit price of supplies delivered, or services performed, and Point of contact to notify in the event of a defective invoice

The COR will provide support documentation for the invoiced services or products. If multiple items have been invoiced for a summary should be submitted and include:

The line items, Description of each line item (e.g. Environmental-Terminal Ops), Price, and Total price of all invoiced items.

Support documentation for products received under the contract would be copies of the receipt(s) for the item(s). Documentation for services provided should be for should include the following:

Employee(s) name Position (labor category) Dates and times worked by each employee Total number of augmentation/overtime hours worked.

Rate in accordance with the current contract wage rate for the employee position/labor category

The COR will sign and date each support document to validate it. The contractor’s invoice and all support documents will then be submitted by the COR to DLA Energy for acceptance and submission to DFAS for payment.

C-7.6 CLIN 0007 – Environmental – Terminal Operations: Tier II and Tier III (40 CFR part

112) emergency spill response services include services required to permit performance of the contract and/or immediately initiate clean-up in the event of product spill or other environmental mishap beyond Tier I response required under CLIN 0007.

Emergency Spill Response Services include, but are not limited to, the following:

Clean up associated with the discovery of a product spill (i.e., pipeline leak, tank leak, etc.).

Repair to clean up and control equipment/system and all supplies, and materials required to complete the repair.

Emergency response to spill and leaks.

Disposal services for waste, both hazardous and non-hazardous.

The following procedures shall be followed:

The Service Provider shall report to the Contracting Officer, Defense Energy Region and the COR, the spill response required, immediately by telephone. The Contracting Officer or COR will verify that a spill response requirement actually exists and orally direct the Service Provider to continue work under CLIN 0003 for subcontracted services and supplies and CLIN 0006 for overtime. Verbal direction will be confirmed in writing by the Contracting Officer by the end of the next normal workday. The Service Provider shall obtain consent to subcontract when required pursuant to FAR 52.244-2 with Alt 1 Subcontracts (June 2007).

C-7.7 Logistics Fund Statement: The Service Provider shall provide a Logistics Fund Statement by the fifth day of each month to the Contracting Officer and Defense Energy Region.

C-7.8 Service Provider Purchasing Standard Operational Procedures: The Service Provider shall establish and maintain purchasing standard operational procedures acceptable to the Government. As a minimum, the Service Provider shall comply with the following requirements; the Service Provider shall only purchase services and materials from companies who are qualified and engaged in the type of repairs being provided or engaged in providing or manufacturing materials being purchased.

Requirement for Competition: In all cases of commercial procurement, except procurement with the total money value of $3000.00 or less, a minimum of three quotations (verbal or written) shall be obtained and the award shall be to the lowest, responsible, responsive bidder. However, in all cases, regardless of dollar value and urgency, the Service Provider shall not award a contract unless it has been determined that the price is fair and reasonable. Documentation for this determination shall be included in the task order file. The Service Provider shall procure materials and services at the most advantageous prices with due regard for prompt delivery of satisfactory credits and other benefits. The Service Provider shall also take all actions necessary to obtain applicable tax exemptions, reductions and refunds. Reimbursement costs shall be the net cost after taking discounts, rebates, allowances, credits, tax exemptions, reductions and refunds and other benefits.

APPENDIX A

DEFINITIONS

A.1 Acceptable Quality Level - The level at which the service performed is considered to be of satisfactory quality.

A.2 Contract Quality Assurance Plan - A detailed plan that includes an inspection system for the monitoring of overall contract performance.

A.3 DoD System of Record - A DOD System of Record is an information storage and retrieval system which is the source for data elements, transaction records or specific methods for processing such elements or records.

A.4 Issue Fuel - Shipping of fuel, crediting of fuel or sale of fuel.

A.5 Product - Petroleum and/or additives that will be stored in a bulk storage facility.

A.6 Product Quality Control Plan - A detailed plan setting forth the process that will be used to measure the Service Provider's performance as defined by the PWS.

A.7 Service Provider - The government or non-government entity responsible for fulfilling the terms of the contract, typically the contractor individual, person, or group of persons, company or corporation, specifically named and contracted by or with the Government to fulfill the terms of this contract document. The term “Service Provider” as used herein refers to the company or corporation as a whole and any individual, subcontractor, or other entity who may be acting on behalf of the Contractor.

A.8 Other Definitions - An extensive listing of other official petroleum operational definitions can be found in the latest edition of DoD 4140.25-M located at http://www.desc.dla.mil/DCM/DCMPage.asp?PageID=699.

APPENDIX B

ABBREVIATIONS AND ACRONYMS

B.1 API – American Petroleum Institute B.2 AQL - Acceptable Quality Level B. 3 A/R – As Required B.4 ASTM - American Society for Testing Materials B.5 BSM-E - Business System Modernization – Energy B.6 CCP – Contract Compliance Plan B.7 CFR - Code of Federal Regulations B.8 COR - Contracting Officer's Representative B.9 COTR - Contracting Officer's Technical Representative B.10 DLA Energy - Defense Logistics Agency Energy formerly DESC B.11 DFAMS - Defense Fuels Automated Management System B.12 DFSP - Defense Fuel Support Point B.13 DLA - Defense Logistics Agency B.14 DoD - Department of Defense B.15 DoL - Department of Labor B.16 DoT - Department of Transportation B.17 EPA - Environmental Protection Agency B.18 FES - Fuels Enterprise Server B.19 GFE - Government Furnished Equipment B.20 IAW - In Accordance With B.21 MIS - Management Information System B.22 NOV - Notice of Violation B.23 OSHA - Occupational Safety and Health Administration B.24 PQCP - Product Quality Control Plan B.25 PWS - Performance Work Statement B.26 QAR - Quality Assurance Representative B.27 UFC Unified Facility Criteria

APPENDIX C

APPLICABLE DIRECTIVES

This list is not all-inclusive and is only intended to call the offeror/ Service Provider’s attention to certain potentially applicable requirements. This list may change over time or vary according to the location of the terminal facility. The Service Provider remains responsible for knowing and complying with all applicable federal, state, and local laws and/or regulations throughout the term of this contract. Use current editions.

C.1 Federal Acquisition Regulation C.2 Defense Federal Acquisition Regulation Supplement C.3 DoD 4140.25-M, DoD Management of Bulk Petroleum Products, Natural Gas, and Coal C.4 DoD 4140.25-M, DESC Interim Guidance C.5 DoDD 4140.25, DoD Management Policy for Energy Commodities and Related Services C.6 DoDI 4170.11, Installation Energy Management Fuels, Lubricants, and Related Products C.7 DoDD 5202.1, DoD Executive Agent C.8 DoDD 5101.8, Department of Defense (DoD) Executive Agent (EA) for Bulk Petroleum C.9 DESC-B Policy on Funding of Filters for Fixed-Place Filtration Vessels, July 6, 2004 C.10 Guidebook for Performance-Based Services Acquisition (PBSA) in the Department of Defense C.11 MIL-HDBK-201B, Notice 1, Petroleum Operation C.12 MIL-STD – 161, Military Standard Identification Methods for Bulk Petroleum Products Systems C.13 MIL-STD- 3004C, DoD Standard Practice Quality Surveillance for Fuels, Lubricants and Related Products C.14 29 CFR 1910.120, Hazardous Waste Operations and Emergency Response C.15 29 CFR 1910.132, Personal Protective Equipment C.16 29 CFR 1910.134, Respiratory Protection Program C.17 29 CFR 1910.146, Confined Space Entry C.18 29 CFR 1919.147, Energized Equipment, Lockout/Tagout C.19 29 CFR 1910.1025 Toxic Substances - Lead C.20 29 CFR 1910.1200, Hazardous Communication Program C.21 29 CFR 1904, Reporting of Occupational Injuries and Illnesses C.22 29 CFR 1925, Safety & Health Standards for Federal Service Contracts C.23 33 CFR 154, Oil Pollution Prevention Operations Manual C.24 40 CFR 112, Oil Pollution Prevention C.25 40 CFR 122, NPDES Permit Plan C.26 40 CFR 260-268, EPA Hazardous Waste Management System Plan (2nd link) C.27 40 CFR 280, Underground Storage Tanks C.28 41 CFR 50-204, Safety & Health Standards for Federal Supply Contracts C.29 49 CFR 171, Hazardous Materials Regulations C.30 49 CFR 172, Hazardous Materials Regulations C.31 49 CFR 195 (Pipeline Safety – Where Applicable) C.32 Oil Pollution Act of 1990 C.33 National Fire Protection Association (NFPA)/Uniform Fire Code (UF) NFPA 30, Flammable and Combustible Liquids Code

C.34 Unified Facilities Criteria (UFC), UFC 3-460-01, Petroleum Fuel Facilities C.35 UFC 3-460-03F, Operation and Maintenance: Maintenance of Petroleum Systems C.36 API 510, Pressure Vessel Inspection Code: Maintenance Inspection, Rating, Repair, and Alteration C.37 API 570, Pipeline Inspection Code C.38 API 620, Design and Construction of Large, Welded, Low-Pressure Storage Tanks C.39 API 650, Welded Steel Tanks for Oil Storage C.40 API 653, Tank Inspection, Repair, Alteration and Reconstruction C.41 API 2610, Design, Construction, Operation, Maintenance, and Inspection of Terminal & Inspection of Terminal & Tank Facilities C.42 API Manual of Petroleum Measurement Standards (MPMS) Chapter 3, Method of Gauging Petroleum Products C.43 API MPMS Chapter 4, Proving Systems C.44 API MPMS Chapter 5, Metering C.45 API MPMS Chapter 7, Methods of Measuring the Temperature of Petroleum Products C.46 API MPMS Standards Chapter 8, Sampling C.47 API MPMS Chapter 9, Section 1 Density Determination C.48 API MPMS Chapter 11.1, Vol Correction Factors C.49 API MPMS Chapter 12, Calculation of Petroleum Quantities, Section1 –…