14-R-0202_Attachment_G_Reverse_Auction.pdf

SP0600-14-R-0202

Attachment G

F1.11 DLA INTERNET BID BOARD SYSTEM (DIBBS) (DLA ENERGY (DEC 2013)

(a) CONTRACTOR REGISTRATION. The Contractor shall use DIBBS to receive orders. Contractors shall register in DIBBS to obtain a login account. DIBBS is located at https://www.dibbs.bsm.dla.mil. The login account will allow registration of a primary and alternate email address for notifications. The primary address will be used unless there is a failure, in which case the alternate address will be used. Additionally, the Contractor must have an active account in System for Award Management (SAM) in order to have a DIBBS account.

(b) SAM is located at http://www.sam.gov. DIBBS has a four-step registration process.

(1) At the DIBBS website click on the vendor registration link. The Contractor will be prompted to enter its

Commercial And Government Entity (CAGE) code.

(2) Enter registration information for DIBBS Account Administrator/Super User, Default Contractor

Representatives, and Vendor Notifications.

(3) Validate and review information.

(4) Submit the information. After submission a temporary password is emailed to the Contractor DIBBS

Account Administrator address provided.

(c) RECEIPT OF QUOTES. DLA Energy will not be using DIBBS receipt of quotes capability. All quotations, proposals, bids shall be submitted in accordance with the terms and conditions of the solicitation.

(d) PREPARATION AND TRANSMISSION OF ORDERS AND CALLS AGAINST ORDERS.

(1) The Government may issue an order for a specific delivery or a series of deliveries (e.g., several deliveries during a week). The Government may also elect to issue an order covering a longer period (including monthly orders) and make periodic calls against these orders designating specific delivery dates, times, and quantities.

(2) Orders, and calls against orders, may be issued orally or in writing. An oral delivery order for fuel shall be considered issued by the Government when it is verbally assigned a delivery order number.

(i) For all product orders, the appropriate ordering office/officer will provide the Contractor, via DIBBS, with an electronically signed written order, within 24 hours or one business day after issuing the oral order. (Once the order has been issued, an email will be sent to the Contractor to provide notice that the order is available on the contract-specific web page. The order will also be submitted to the payment office.) An oral order shall provide the required advance notice to the Contractor and the following information: Order number; contract number;

item number; quantity; delivery location; any applicable taxes, which should be billed as a separate item on the invoice; and the required delivery date. Regardless of the unit price cited on the written order, the office designated to make payments on the written order will pay the applicable unit price in effect under the terms and conditions of this contract.

(ii) For all service orders, the appropriate ordering office/officer will provide the Contractor, via DIBBS, with an electronically signed written order, within five business day after issuing the oral order. (Once the order has been issued, an email will be sent to the Contractor to provide notice that the order is available on the contract-specific web page. The order will also be submitted to the payment office.) An oral order will provide the required advance notice to the Contractor and the following information if available: Order number; contract number;

item number; ceiling price; delivery location; and the service end date.

(3) Calls against previously issued orders must be confirmed in writing within 24 hours or one business day via email message. The email confirmation will reference the previously issued order number and item number and designate specific delivery location, dates, and quantity to be delivered against that order.

(4) The Contractor’s nonreceipt of a written or electronic confirmation of an oral order or oral call against a written or electronic order does not relieve the Contractor from its obligation to perform in accordance with the oral order or oral call against a written or electronic order. The Contractor should contact the DLA Energy Contracting Officer if problems are experienced with receipt of the electronic or written confirmation.

https://www.dibbs.bsm.dla.mil/ http://www.sam.gov/

SP0600-14-R-0202

Attachment G

M3.01 EVALUATION OF OFFERS WHERE UNCOMMON ESCALATORS ARE USED (DLA ENERGY JAN 1998)

(a) FOR EVALUATION PURPOSES ONLY, an evaluation factor will be applied to the Final Proposal Revision (FPR) prices of those items in which uncommon escalators are proposed as a basis for economic price adjustments. The evaluation factor will establish a commonality among the different postings or publications offered in order to ensure that all offerors are evaluated on an equal basis.

(b) The offeror's margin (plus or minus) will be established as the difference between the FPR price and the Final Revised reference price. The margin will then be added to the 12-month average of the posting or publication being proposed to determine the evaluated price. The 12-month average will be calculated over the most recent complete 12-month period prior to the established reference date (i.e., if reference date is August 22, 1994, then the 12-month period would be August 1993 - July 1994).