14-R-0202_Attachment_A_Pertinent_Information.pdf

RFP SP0600-14-R-0202

ATTACHMENT A

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Pertinent Information For All Offerors

A. CONTRACT TYPE: Please refer to Internal Instructions I86.06, Delivery Order Limitations and I1.20-1, Internal Instructions and Provisions Incorporated by Reference. Contracts resulting from this solicitation will be Requirements Type Firm Fixed Price with Economic Price Adjustment.

B. OFFER SUBMISSION: Please complete and submit all forms in the Attachment C and thoroughly review the delivery narratives included in the Supply Schedule under Internal Instructions B1.05-2 Supplies To Be Furnished.

1. Facsimile offers are authorized in accordance with Internal Instructions L2.11-3 FACSIMILE

PROPOSALS. When submitting your Offeror information via fax, please fax to the attention of Romeo A. Smith/DLA Energy-FEPAA at (703) 767-8506.

2. Electronic Proposal may be submitted in accordance with Internal Instructions L2.11-4 EMAIL

PROPOSALS (DESC APRIL 2005). Email completed Offeror information to romeo.smith@dla.mil or shelly.brayboy@dla.mil.

C. CLOSING DATE: 22 January 2014, 16:00 local time Fort Belvoir, VA.

D. NOTICE: Contracts awarded to vendors who at the time of award, are suspended, debarred, or ineligible for receipt of contracts with government agencies or, in receipt of a proposed debarment from any government agency are voidable at the option of the government.

E. OFFERS: Offers submitted in response to this solicitation must be in English, with offer prices stated in U.S.

Dollars. Offers not received in English and/or offer prices in currency other than U.S. Dollars will be rejected.

F. ACKNOWLEDGEMENT OF AMENDMENTS: Vendors must provide written acknowledgement of all amendments issued under this solicitation. Vendors should sign and return one (1) copy of each amendment.

G. COMMERCIAL AND GOVERNMENT ENTITY (CAGE) CODE REPORTING: Vendors are requested to provide their CAGE code in Block 17a of the SF 1449, in the space marked “Facility Code”.

H. ORDERING PERIOD: The ordering period for any contracts awarded under this solicitation will be

1 July 2014 through 30 June 2019. Please Note: Fuel quantities stated in the solicitation are estimated quantities that represent the Government’s Best Estimate over the contract period.

PAPERLESS ORDERING AND RECEIPT TRANSACTION SCREENS (PORTS): Pursuant to Internal Instructions B1.05-2, Supplies To Be Furnished (Overseas PC&S) (Ports Internet Application), use of the PORTS internet application system for ordering and invoicing is mandatory for all items awarded under this solicitation. The following Internal Instructions are applicable to all requirements in this solicitation:

B1.05-2 Supplies To Be Furnished (Overseas PC&S) (Ports Internet Application) (Jan 2012)

G150-03-1 Paperless Ordering And Receipt Transaction Screens (Ports) Internet Application

(Jan 2012)

FAR 52.212-4 Contract Terms and Conditions -- Commercial Items Contract Terms and Conditions- Commercial Items (Feb 2012) mailto:romeo.smith@dla.mil mailto:shelly.brayboy@dla.mil

RFP SP0600-14-R-0202

ATTACHMENT A

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I. LATE OFFERS: Offers must be received by 24 January 2014, 16:00 local time Fort Belvoir, VA. Offers received after 24 January 2014; 16:00 local time Fort Belvoir, VA. will be considered “late,” and may be determined unacceptable.

J. AWARD WITHOUT DISCUSSIONS: The Government reserves the right to award a contract without discussions; however, reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. Therefore, all offerors are strongly encouraged to submit their most competitive prices with their initial offers. If the Contracting Officer determines that negotiations are necessary, the Government will evaluate proposals and award contracts after conducting discussions with Offerors whose proposals have been determined to be within the competitive range.

K. Economic Price Adjustment And Base Reference Price: Please refer to Internal Instruction B19.02, ECONOMIC Price Adjustment (Overseas) (May 2007). Offerors should use the referenced publication in the Internal Instruction as the escalation reference for their offer prices. THE BASE REFERENCE DATE for this solicitation is 2 December 2013. The Base Reference Prices are $2.273480 for Fuel Oil Burner #1 (FJ1), $2.273480 for Fuel Oil SP Burner (FJ3), $2.781952 for Gasoline Mid-Grade Unleaded, $2.781952 for Gasoline Regular Unleaded, and $3.026429 for Kerosene 1-K (KJ1). Contract prices will escalate bi-weekly on the 1st and 3rd Monday of the month based upon updated prices referenced as published in Platts Oilgram Price Report. Please note that price changes are not based on product cost or vendor profit margin. After award DESC will provide updated contract prices under “Customer Prices” on the DLA Energy homepage at http://www.desc.dla.mil/default.asp.

L. PERIOD FOR ACCEPTANCE OF OFFERS: Offerors agree to honor prices indicated in their Submission for 120 calendar days from the date specified for receipt of offers or revised price, unless another period is specified in an addendum to the solicitation.

M. SITE VISITS: All offerors should reference Internal Instruction L54 SITE VISIT; it is the responsibility of the offeror to visit and/or inspect locations in order to obtain necessary information prior to submitting an offer.

N. INTERNAL INSTRUCTIONS F20.02 – AUTOMATIC FILL-UP PROVISIONS: Offerors are advised to pay special attention to the provisions outlined in this Internal Instruction and all items identified as having “Automatic-Fill” requirements. There are special delivery conditions that must be maintained for items having automatic-fill requirements; vendors offering on these items should be fully aware of the specifications outlined in Internal Instruction F20.02 and the items impacted.

O. DUNS NUMBER: Vendors should include their Data Universal Numbering System (DUNS) number on all

Price Data Sheet(s) submitted in their Offeror Submission.

P. TAX AND FEE INFORMATION: See FAR provision 52.229-6 Taxes- Foreign Fixed – Price Contracts

(Feb 2013).

Q. POINTS OF CONTACT: Emergencies After Duty Hours: Operations Center, Contingency Plans and Operation Division (703) 767-8420

R. ADDITIONAL INFORMATION: Questions regarding solicitation SP0600-14-R-0202 should be referred to

Romeo A Smith, Contract Specialist (703) 767-8483 or Shelly Brayboy, Senior Contract Specialist (703)767- 9524.

http://www.desc.dla.mil/default.asp