PWS for NB VenturaCounty-PDF.pdf

SECTION C

30 May 2008

PERFORMANCE WORK STATEMENT (PWS)

for

AIRCRAFT/GROUND FUEL SERVICES

and

FUEL/CRYOGENIC STORAGE AND DISTRIBUTION

under

SOLICITATION SP0600-08-R-0514

NAVAL BASE VENTURA COUNTY

POINT MUGU, CA 93042-5001

SP0600-08-R-0514

NB Ventura County, N62974 i

TABLE OF CONTENTS

(To quickly move to a specific section, point to the line and left click.)

C-1.0 GENERAL

C-1.1 DESCRIPTION

C-1.1.1 Responsibilities C-1.1.2 Outlying Areas C-1.1.2 Facilities, General C-1.1.3 Outlying Facilities, General

C-1.2 MISSION

C-1.2.1 Mission Support Functions C-1.2.2 Mission Support Responsibility

C-1.3 CONTRACT PERFORMANCE

C-1.3.1 Performance C-1.3.2 Surveys C-1.3.3 Drug Free Workplace

C-1.4 DETAILED PLANS

C-1.4.1 Plans, General C-1.4.2 Plans Submission C-1.4.3 Plans Library C-1.4.4 Required Plans

C-1.5 CONTRACT TURNOVER

C-1.5.1 Access C-1.5.2 Assistance

C-1.6 PLANNING INFORMATION

C-1.6.1 Workload C-1.6.2 Information C-1.6.3 Outlook

C-1.7 TYPICAL OPERATING HOURS

C-1.7.1 Contractor Coverage C-1.7.2 Labor Categories C-1.7.3 Typical Hours of Operation

C-1.8 STAFFING

C-1.8.1 Staffing, General

C-1.9 MANNING AND QUALIFICATIONS

C-1.9.1 Essential Personnel C-1.9.2 Service Personnel

C-1.10 RESERVE TRAINING

C-1.10.1 Space/Training Obligations C-1.10.2 Training Commitment C-1.10.3 Training Schedules

C-1.11 CORRESPONDENCE AND VISITS

C-1.11.1 Notification

C-1.12 INFORMATION AND RECORDS MANAGEMENT

C-1.12.1 Information and Records General C-1.12.2 Proprietary Systems

C-2.0 SPECIFIC TASKS (FIRM FIXED-PRICE)

C-2.1 TASKS AND SERVICES

C-2.1.1 Tasks and Services General C-2.1.2 Pricing

C-2.2 FUEL SERVICING OPERATIONS

C-2.2.1 Functions C-2.2.2 Aviation Fuel Servicing Operations

NB Ventura County, N62974 ii

C-2.3 BULK STORAGE OPERATIONS

C-2.3.2 Product Storage C-2.3.3 Bulk Product Receipts C-2.3.4 Bulk Product Issues

C-2.4 SERVICE STATION OPERATIONS

C-2.4.1 Service Station General C-2.4.2 Operations C-2.4.3 Alternate Issues, Method, and Manning

C-2.5 GROUND FUEL DELIVERY

C-2.5.1 Ground Fuel, General

C-2.6 USED OIL HANDLING

C-2.6.1 Used Oil, General

C-2.7 RECOVERABLE/RECYCLABLE FUEL

C-2.7.1 Recoverable/Recyclable, General C-2.7.2 Equipment C-2.7.3 Collection Points C-2.7.4 Collection and Processing C-2.7.5 Inventory and Accounting

C-2.8 CRYOGENIC STORAGE AND DISTRIBUTION

C-2.9 INVENTORY AND ADMINISTRATION

C-2.9.1 General

C-2.10 QUALITY SURVEILLANCE

C-2.10.1 Quality, General C-2.10.2 Quality Determination C-2.10.3 Documentation C-2.10.4 Records Keeping C-2.10.5 Housekeeping

C-2.11 PROPERTY MANAGEMENT AND MAINTENANCE

C-2.11.1 Property Management, General C-2.11.2 Maintenance Categories

C-2.12 PREVENTIVE MAINTENANCE - FACILITIES AND EQUIPMENT

C-2.12.1 Preventive Maintenance, General C-2.12.2 Preventive Maintenance Inspections

C-2.13 TRAINING & RECORDS KEEPING

C-2.14 SAFETY PROGRAM

C-2.15 ENVIRONMENTAL PROTECTION

C-2.16 SECURITY

C-2.17 PROPERTY INVENTORY AND ACCOUNTABILITY

C-2.17.1 Joint Inventory C-2.17.2 Disposition of Government Property C-2.17.3 Annual Property Inventory

C-2.18 USE OF GOVERNMENT FACILITIES

C-2.18.1 Use, General C-2.18.2 Parking

C-3.0 CONTRACTOR-FURNISHED EQUIPMENT

C-3.1 EQUIPMENT AND TOOLS

C-3.1.1 Equipment and Tools, General

C-3.2 VEHICLES

C-3.2.1 Standards C-3.2.2 Prime Mover, Trucks and Tractors C-3.2.3 Refuelers C-3.2.4 Defuelers C-3.2 5 Ground Fuel Delivery Trucks C-3.2.6 Used Oil (Fuel) Truck

NB Ventura County, N62974 iii

C-3.2.7 Recyclable/Recycled Jet Fuel Truck C-3.2.8 Vacuum Truck C-3.2.9 Utility Vehicles C-3.1.10 Prefabricated Building(s)

C-3.3 RECORDS, INSPECTIONS AND DISPOSITION OF PROPERTY

C-3.4 OTHER CONTRACTOR PROVIDED EQUIPMENT AND SUPPLIES

C-3.5 UNIFORMS AND PROTECTIVE EQUIPMENT

C-4.0 LOGISTICS SUPPORT, COST REIMBURSABLE

C-4.1 COST REIMBURSEMENT

C-4.1.1 C-4.1.2 Reimbursement for Allowable, Allocable, and Reasonable Cost C-4.1.3 Allocation of Costs

C-4.2 SERVICES REQUIRING A TASK ORDER

C-4.2.1 Contractor Purchasing System C-4.2.2 Maintenance and Repair by Task Order

TABLE 1 HOURS OF OPERATION

TABLE 2 SQUADRONS AND AIRCRAFT ASSIGNED (1)

TABLE 4 TRAINING REQUIREMENTS

TABLE 5 SAFETY PLAN

TABLE 6 ENVIRONMENTAL PROTECTION

TABLE 7 SECURITY MEASURES

APPENDIX A GOVERNMENT FURNISHED FACILITIES

APPENDIX B GOVERNMENT FURNISHED EQUIPMENT, SUPPLIES, AND SERVICES

APPENDIX C DEFINITIONS, ACRONYMS, AND ABBREVIATIONS

APPENDIX D REFERENCE DOCUMENTS

APPENDIX E MAPS

APPENDIX F QUALITY SURVEILLANCE PROGRAM

Notes Words, phrases, references, and notations highlighted in medium blue and underlined are hypertext or links to the area of the PWS being referenced. Holding down the control, CTRL, key, point to and click (left mouse button) to jump to that area or referenced. For instance, holding down the control, CTRL, key, point to and click on Table 1, Hours of Operation, to quickly get to and view that table. To return to your original point (here), hold down the ALT key and press the back (left) arrow key. Note that the hypertext turns a medium violet once it has been used; however, it can be use as often as needed. It will return to medium blue once you save, close, and reopen the file.

In the draft, words, phrases, and sections highlighted in red refer to outlying NALF and NOLF activities. Delete such references if not applicable. In the final, all such highlighting will disappear.

If applicable, words, phrases, and sections that may be highlighted in double underlined blue refer to cryogenic operations. Delete such references if not applicable.

Sections highlighted in yellow represent issues regarding equipment and components, software, or policy that may or may not be applicable, required, or desirable at the specified locations but are included for review. On review and discussion, these items may be deleted or modify as applicable.

References in black, italic, underline text, Exhibit of Fuel Services for instance, are references, enclosures, or attachments that are not linked as hypertext.

NB Ventura County, N62974 1

C-1.0 GENERAL

C-1.1 Description:

C-1.1.1 Responsibilities: This Performance Work Statement (PWS) is established to identify Alongside Aircraft Refueling Contractor, hereafter referred to as the Contractor, responsibilities to manage, maintain, and operate Government owned fuel and cryogenic facilities and equipment at Point Mugu and Port Hueneme collectively referred to as Naval Base (NB) Ventura County, CA, hereafter identified as NB Ventura County. For clarity, facilities and tasks associated with the Point Mugu and Port Hueneme, two geographically separate locations, will be referred to as the Point Mugu Site and the Port Hueneme Site. Furthermore, this PWS outlines the Contractor’s responsibility to furnish, manage, operate, and maintain mobile fuel servicing equipment required to provide aviation fuel services and indirect fuel services necessary to support the aircraft assigned to and those as may transit, deploy to, or exercise from NB Ventura County.

C-1.1.2 Outlying Areas: In addition, aviation and ground fuel support services at Naval Outlying Landing Field (NOLF) San Nicolas Island, CA, hereafter referred to as NOLF San Nicolas Island, are outlined. All requirements, specifications, standards, policies, and doctrine identified herein and applicable to NB Ventura County applies to the fuel support mission at NOLF San Nicolas Island.

Several of the tanks in the 63 tank farm.

C-1.1.2 Facilities, General: Aviation and ground fuel facilities managed by NB Ventura County are widespread over three geographically separated areas, the Point Mugu Site, the Port Hueneme Site, and NOLF San Nicolas Island. Facilities at the Point Mugu Site consists of two tank farms, the 63 and 630 areas, a service station, Bldg. 631, and the components required to receive, hold, handle, and dispense the products identified herein. Bulk receipt facilities, truck fillstands, refueler parking, and the contractor operated fuel laboratory at Building 63 are located within or adjacent to their respective tank farm areas. The dispatch center and driver's ready room, the site manger and administrative offices, are located in a contractor provided prefabricated building in the 630 tank farm area. The Contractor’s maintenance facilities are located in building 602. The contractor operated cryogenic facility is located at Building 348. Facilities at the Port Hueneme Site consist of three above ground tanks (in the process of adding two additional above ground tanks) that are used as the military service station, Building 5307, and a small Liquefied Petroleum Gas (LPG) storage facility. A more detailed breakdown of these facilities is available at Appendix A, Government Furnished Facilities.

C-1.1.3 Outlying Facilities, General: NOLF San Nicolas Island is located on San Nicolas Island some 65 nautical miles southwest of Point Mugu. Facilities at NOLF San Nicolas Island consist of a barge mooring/receipt facility and onshore bulk receipt/storage tank that is connected by pipeline to a series of four small jet fuel tanks and refueler fillstand at the airfield facility. The base service station is located at the airfield tank farm and dispenses MRR and JP5. As above, a more detailed breakdown of the facilities is available at Appendix A, Government Furnished Facilities.

NB Ventura County, N62974 2

C-1.2 Mission

C-1.2.1 Mission Support Functions: NB Ventura County and its outlying field have a varied mission. The Point Mugu Site and NOLF San Nicolas Island support the Pacific Missile Test Range and weapons testing while the Port Hueneme Site serves as a Naval Construction Force mobilization base or Naval Construction Battalion Center (CBC). In support of these missions, the Contractor shall be responsible for the following fuels and cryogenic management functions.

Bulk product, aviation and ground fuel, receipt, storage, handling, and issue operations Fuel dispatch function to include and input of data to the Fuels Automated System (FAS) and export of files to the FAS Enterprise System (FES) Fuel services (issue and defuel) of aviation fuels to aircraft, ground support equipment, and facilities using mobile refuelers and a portable pantograph systems Fuel services (issue and defuel) of ground fuel products via mobile fuel servicing trucks The testing, collection (defuel) by truck, storage, handling, and disposal of used oil The collection (defuel) by truck, storage, processing, and reissue by truck of Recyclable/Recycled Jet Fuel The operation of manual/automated service stations to include receipt of products Product quality surveillance, sampling and testing, and fuel laboratory operations All associated inspections, preventive maintenance (PM), and operator maintenance (OM) applicable to the petroleum systems and documentation of all inspections, PM/OM, and other maintenance, and repair actions. These actions may include the installation, administration, and upkeep of an automated preventive maintenance program and other software as may be specified herein.

C-1.2.2 Mission Support Responsibility: The receipt and internal handling of petroleum products, to include the function outlined herein, and the delivery of petroleum products to units assigned to or as may transit, deploy to, or take part in exercises at NB Ventura County shall be the responsibility of the Contractor.

C-1.2.2.1 Mission Support, Outlying Areas: The Contractor shall provide fuel support as outlined within the terms, specifications, and conditions of this PWS at NOLF San Nicolas Island.

C-1.3 Contract Performance

C-1.3.1 Performance: The Contractor shall perform the tasks identified herein and achieve the performance standards outlined for each task. The Contractor shall, as outlined in section C-1.4, Detailed Plans, submit plans that demonstrate its capability to meet all performance standards and comply with all applicable Federal, state, and local laws, DOD policy, instructions and regulations, and NB Ventura County instructions and guidelines. Except as specified herein, the Contractor shall be responsible for obtaining computer access to or providing printed copies of all Federal and state laws, regulations, codes, and commercial/civil guidelines, including changes thereto, that are applicable, required and necessary to the performance of this contract. As noted in Appendix D, Reference Documents, the contracted activity will provide a single copy of applicable DOD, Service, and local instructions, and changes thereto required under this contract.

C-1.3.1.2 Failure to Perform: Failure to perform, a missed response to request for services resulting in a late or missed launch of an aircraft for example, may result in remedial actions by the Government. Failure to perform that results in circumstances that cannot be quantified as a dollar value may result in the issuance of a Contract Deficiency Report (CDR) that defines the specific failure to perform, requests the Contractor investigate and document the circumstances, and instructs the Contractor to fully document a course of action that will preclude a reoccurrence. Specific failure to perform that can be quantified in terms of dollars, negligence resulting in a fuel spill and Government provided environmental cleanup actions for instance, may result in an adjustment to the Contractor monthly invoice. In all cases, documentation relevant to the failure to perform will be retained by the Government and may be considered during assessments of performance applicable to incentive awards and past performance evaluations.

C-1.3.2 Surveys: In addition to the documentation generated under Appendix F, Quality Surveillance Program, and the above, the Government may perform customer satisfaction surveys which may be used as part of the assessment of contract performance. The Government has the option to increase the frequency of surveys to address contract compliance issues as needed.

C-1.3.3 Drug Free Workplace: The Contractor shall establish and maintain a Workplace Drug Testing Program that is in compliance with the Mandatory Guidelines for Federal Workplace Drug Testing Programs as outlined by Executive Order 12564 of September 15, 1986 and Section 503 of Publication 100-71, 5 USC Section 7301 note, the Supplemental Appropriation Act for fiscal year 1987 dated 11 July 1987.

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C-1.4 Detailed Plans

C-1.4.1 Plans, General: The Contractor shall submit detailed plans to the Government for review and acceptance. The required plans library shall address the full range of fuel management and operations issues applicable to the contracted fuel functions at NB Ventura County NOLF San Nicolas Island. On acceptance, all plans shall be incorporated into the contract; however, each plan is a dynamic document that may require review and updating over the course of the contract.

C-1.4.2 Plans Submission: As specified by Clause L2.31, Proposal Format and Content (Navy) (DESC January 2004), summary plans shall be submitted for review during the technical evaluation phase of the solicitation process.

Completed plans shall be submitted to the contracted activity as outlined in the bold italics sentence of each of the following plan requirement statements. For those plans not required until after the contract start date, the Contractor shall comply with existing Government practices and procedures during the initial performance period.

C-1.4.3 Plans Library: Once the entire plans library is compete, the Contractor shall provide a complete copy of the plans library on Compact Disc (CD-R) in Adobe Portable Document File (pdf) format to the contracted activity COR, NOLSC Petroleum N423B, and the DESC-FBP contracting specialist responsible for contract administration.

C-1.4.4 Required Plans: In order of importance, twelve (12) specific plans, are required.

C-1.4.4.1 Staffing Plan: The Staffing Plan, is a comprehensive outline and matrix, see the manning matrix in Clause L2.31, Proposal Format and Content (Navy) (DESC January 2004), of the management and labor force, to include sub-contracting, required to successfully complete the tasks specified herein. The plan shall include a detailed organization chart reflecting the number of employees identified by the position codes specified in section C-1.8.1.3, Terms and Titles, whether they are full/part time employees, a manning matrix ultimately defining manning in terms of full time equivalents (FTEs) for a typical seven day, non-holiday work week, and a duty description; see section C-1.9, Manning and Qualifications, of the various employees that will perform the tasks described and outlined herein. Resumes for the Corporate Executive Officer (CEO), the Site Manager, and the Assistant Site Manager (ASM) shall be included in the plan. The complete Staffing Plan, the final of which is mutually agreed to during the technical evaluation process and outlined in the final revised offer, shall be submitted to the contracted activity, DESC-FPB, and NOLSC Petroleum N423B within 15 calendar days after the contract award date.

C-1.4.4.2 Equipment Provisioning Plan: As outline in section C-3.0, Contractor Furnished Equipment, the contractor shall provide the types of vehicles necessary to support the workload at the locations identified under this contract.

In addition, other major equipment items, i.e., powered grounds maintenance equipment, computers systems, office machines, and other machine/equipment items deemed necessary to the undertake the level of support required, shall be identified and included in the Equipment Provisioning Plan. The plan, a complete list of the major vehicle and equipment items to be provided, shall include details regarding the make, model, and year of all vehicles (see the vehicle identification matrix in Clause L2.31, Proposal Format and Content (Navy) (DESC January 2004)) and indicate the day or date relevant to the start of the contract that all listed equipment will be at the contract site. See section C-1.4.4.7, Contract Contingency Plan, regarding the repair/replacement of vehicles. The complete plan (list), the final of which is mutually agreed to during the technical evaluation process and outlined in the final revised offer, shall be submitted to the contracted activity, DESC- FPB, and NOLSC Petroleum N423B within 15 calendar days after the contract award date.

C-1.4.4.3 Maintenance Plan: Government furnished property, facilities, and equipment is identified in Appendix A and B. The maintenance requirements applicable to such facilities and equipment are listed in section C-2.12, Preventive Maintenance – Facilities and Equipment. The Contractor shall, to the extent or limit of the maintenance requirements established, publish a plan for the use, protection, maintenance, repair, and preservation of the property identified. The Maintenance Plan, to include the installation and use of a Contractor furnished automated preventive maintenance program, shall clearly outline the procedures for planning, programming, accomplishing, documenting, and reporting all maintenance actions. Maintenance as may be directed under section C-4.2, Services Requiring a Task Order, shall also be covered. The Maintenance Plan, a dynamic document, will be continuously monitored over the course of the contract and needed changes resulting from regulatory changes, system upgrades/replacement, or the deactivation of systems, communicated to the Contractor through the Contracting Officer. Any Contractor provided/installed PM program software shall become Government property on termination of the contract. All PM reports, listings, and records generated will become Government property at the time they are generated. The complete Maintenance Plan, to include a copy of all maintenance action forms, listings and reports to be generated by the computer based preventive maintenance program, shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.4 Product Quality Surveillance Plan: A comprehensive Product Quality Surveillance Plan to ensure that petroleum products placed in the care of the Contractor are properly handled, remain on-specification, and are ready for

NB Ventura County, N62974 4 issue. The plan shall include policy and procedure regarding product sampling and testing at the level applicable to the specified fuel laboratory. Furthermore, the plan shall elaborate on the documentation of samples taken and tests performed, reports, records keeping, the submission of correlation samples and samples requiring increased levels of testing, and actions to be taken in case of unacceptable test results. The plan, to include the provisioning of materials specified within the PWS, shall fully outline Contractor responsibilities for product quality surveillance under this contract. The complete Product Quality Surveillance Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.5 Inventory Control and Accountability Plan: A comprehensive and detailed plan to ensure Contractor compliance with the inventory, accounting, reporting, and accountability applicable to the level of tasking outlined in the PWS. Depending on the level of work required, the Contractor shall elaborate on the requirements of DOD 4140.25M, DOD Management of Bulk Petroleum Products, Natural Gas, and Coal, Navy instructions and regulations, and local policy applicable to the contracted activity. Contractor performance with regard to the Fuels Automated System (FAS), the FAS Enterprise Server (FES), and other fuel accounting system requirements as outlined in section C-2.9, Inventory, Accounting, and Administration, shall also be portrayed. The complete Inventory Control and Accountability Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.6 Contract Compliance Plan: Pursuit to the provisions of Clause E5.03, Inspection of Services – Fixed Price (August 1996), the Contractor shall provide a comprehensive and detailed plan that will ensure contract compliance. The plan, the application of an internal, self-inspection and reporting system acceptable to the Government, shall addresses methods for meeting the performance standards established by the contract. The complete Contract Compliance Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.7 Contract Contingency Plan: The Contract Contingency Plan shall outlines the Contractor’s plan of actions to ensure there are no significant interruption of services resulting from labor disputes, catastrophic failures of equipment, or the reaction to natural disasters/emergencies for which the Contractor is tasked to provide services. The plan shall provide specific details regarding labor issues as may result from potential strike actions, military contingency and war time manning requirements, and subcontracting as may be required to meet emergent manning requirements. New or used, the equipment offered represents an asset commitment which could be difficult to replace. With regarding to the aviation and ground fuel fuel servicing equipment offered and put in place at contract start up, the Contractor shall provide a detailed plan outlining specific actions to be taken to facilitate the immediate repair or replacement of a single piece of equipment anticipated to be out of service for more than seven (7) consecutive days. The plan shall also address the failure of multiple pieces of equipment and outline a resolution that provides for uninterrupted mission support. The Contractor shall be fully responsible for repairing or replacing inoperable equipment and/or obtaining additional equipment and manpower required to carry out day-to-day and contingency operations. Upgrading or modifying equipment to meet specific off station and public, over-the-road requirements, licensing or obtaining permits for equipment and the licensing of personnel to operate on public roads, and the adherence to all insurance requirements shall be the responsibility of the Contractor. The complete Contract Contingency Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.8 Environmental Protection Plan: As outlined in section C-2.15, Environmental Protection, the Contractor shall submit a comprehensive and detailed plan outlining policy, procedures, and safeguards necessary to protect the environment. Issues, to include but not necessarily limited to, the assignment of personnel, responsibilities of first responders, training and qualification applicable, and the level of provisioning and care regarding environmental materials shall be outlined. All applicable DOD and USN regulations and Federal, state and local laws apply. The complete Environmental Protection Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.9 Training Plan: The Contractor shall publish a comprehensive plan outlining training and objectives as set forth in section C-2.13, Training and Records Keeping. The plan shall list course and subject titles of materials to be used, provide a brief description of the subject, identify training sources, establish the frequency of training, and detail the method of monitoring plan compliance. Training, documentation, and certifications required by state and local governments, a Marine Terminal Operator for instance, shall also be included. The complete Training Plan shall be provided to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.10 Fuel Safety Plan: As reflected in section C-2.1, Safety Program, the contractor shall provide a detailed plan outlining the fuel systems applicable to the contracted location, product handling characteristic, and the policy, procedures, and actions necessary to maintain a safe working environment. The plan, a compendium of references, local laws, and regulations applicable to the products stored and handled, Material Safety Data Sheets, and guidelines regarding the safe handling of such products shall be maintained and updated over the course of the contract. The complete Fuel Safety Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

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C-1.4.4.11 Security Plan: A detailed Security Plan as called for in section C-2.16, Security, shall clearly identify Contractor responsibilities for maintaining the security of Government facilities, equipment, data processing computer systems, and materials, as well as any Contractor furnished equipment, tools, and materials. The complete Security Plan shall be submitted to the contracted activity within 60 calendar days after the contract start date.

C-1.4.4.12 Transition Plan: A plan outlining the transition of responsibilities from one workforce to another, i.e., Government managed (military/civil service) workforce to a contracted workforce or contractor to contractor, shall be submitted in response to the solicitation. The plan, an outline of the assumption of duties and responsibilities by the successful Contractor, shall provide a timeline from the contract award date to a date well into the contract that details specific actions to be taken to assume managerial control, i.e., the dates the transition team, management, and workforce will be in place, the specific positions/skills that will make up the transition team, and other vital issue such as, but not necessarily limit to, the dates by which equipment will be in place, the submission of applications for background investigations, and transition training such as FAS, FES, or ABO analyzer (cryogenic) training, as may be required. During the transition period, NB Ventura County Fuel Management/COR will assist the Contractor in accomplishing a joint facilities turnover inspection as outline below. The extent of the incumbents plan may be limited to a statement of understanding should there be no significant changes to management/manning, equipment, and known mission support requirements. A proposed (draft) Transition Plan shall be submitted with the offerors (including the incumbent) initial technical proposal. The successful offeror shall submit a copy of the complete (final) Transition Plan to the contracted activity, DESC-FPB, and NOLSC Petroleum N423B within 15 calendar days after the contract start date.

C-1.5 Contract Turnover

C-1.5.1 Access: In the event of a Contractor change/turnover, the successor (incoming) contractor shall be granted access to the base and all contracted facilities and Government equipment to survey all such facilities and equipment and to observe operations necessary to the drafting of the detailed plans required under section C-1.4, Detailed Plans.

During the last two weeks of the expiring contract, the outgoing Contractor shall permit personnel of the incoming Contractor access to all contracted facilities to observe ongoing operations, to position and prepare equipment, and to brief and train new personnel.

C-1.5.2 Assistance: During the last four (4) days of the expiring contract, the incoming Contractor shall be provided assistance by the outgoing Contractor and the COR in accomplishing a joint facility and equipment turnover inspection. The inspection shall provide for a facilities walk-through and property inventory (validation/update of Appendixes A, Government Furnished Facilities and Appendix B, Government Furnished Equipment, Supplies, and Services), product sampling and testing, and a complete product inventory. In addition, the outgoing Contractor, the company responsible for the operation, care, and maintenance of the facilities, shall man all such facilities to dispense products to or receive returns to bulk from the incoming Contractor. Furthermore, the incoming Contractor shall provide a dedicated work party fully capable of operating the fuel servicing equipment being provided and to assist the NOLSC Petroleum and DESC post award inspection team to accomplish the equipment inspection outline in section C-3.3.1.2, Equipment Inspection.

C-1.6 Planning Information

C-1.6.1 Workload: The Exhibits of Fuel Services, a series of information worksheets, illustrate the known fuel workload factors applicable to NB Ventura County and its outlying fields. As depicted, the Contractor shall plan to undertake fuel servicing and defuel operations, ground fuel delivery, used oil collection/disposal, recyclable jet fuel collection/redelivery, and vacuum truck operations as defined by and within the time frames established by Table 1, Typical Hours of Operation.

C-1.6.2 Information: Workload requirements regarding specific fuel services, i.e., the servicing of aircraft (issue and defuel) and any corresponding top off and returns to bulk operations, are quantified to the extent practical in the various sub-sections of C-2.0, Specific Tasks. The Exhibit of Fuel Services provides a more detailed view of products issued, defueled, and handled (throughput). Aviation fuel services by truck in terms of average and total services by hour, day, and month are provided. Unforeseen workloads such as disaster or contingency support operations of any type are not quantified. The data outlined in the Exhibit of Fuel Services is historic information provided to serve as the planning baseline for the fuel services functions. Based on this historic information and real time flight operations schedules, aircraft/squadron deployments, exercise and training schedules, known and scheduled recurring events, and air shows or public events scheduled by the base, the Contractor shall be fully responsible for adjusting levels of and providing personnel and equipment to meet workload demands for day-to-day flight operations, exercises, air show or public event, and other real time workload variances that may affect fuel servicing operations. It shall be the Contractor’s responsibility to establish business relationships with base organizations, squadrons, and personnel, i.e., Air Operations, the Transient Line, tenant and

NB Ventura County, N62974 6 deployed squadrons, and others who may require fuel support to identify workload requirements reflected by daily flight schedules, exercise/deployment schedules, and known scheduled or recurring events the contractor will be responsible for supporting, and to request correspondence regarding all such events. Note that NB Ventura County is a Prior Permission Required (PPR) activity; therefore the Contractor should have access to workload information essential to staffing at the level of manning required.

C-1.6.2.1 Scheduled and Recurring Event: Bases supporting known, scheduled, and recurring event, i.e., annual helicopter fly-ins, tactical training and competition events, or air shows as noted below, will, to the extent possible and practical, provide the Contractor documented information outlining anticipated dates, number and type aircraft, number of anticipated sorties, and historical information regarding aviation and ground fuel requirements. To the extent practical, the Contractor will be given access to event planning meetings. In concert, the Contractor shall fully document all services provided for all specified events. An event specific report as well as specific notes and highlights within the Exhibit of Fuel Services format shall be provided. The following recurring events are scheduled at NB Ventura County.

C-1.6.2.2 Air Show AVGAS Services: NB Ventura County may, on occasion, sponsor an air show. Given the air show dates and base/COR tasking as outlined in section C-4.2, Services Requiring a Task Order, the contractor shall, by whatever means deemed most cost effective to the Government, plan for and support all AVGAS requirements. The Contractor shall provide the equipment; see section C-3.2.3, Refuelers, or sub-contract for the services required. In either case, the Contractor shall arrange for the quality surveillance of the product supplied, the servicing of aircraft as required, the post air show disposition of residual product, and the disposition (removal from the base) of contractor provided/sub-contracted equipment. Contractor manpower cost applicable to this tasking shall be included in CLIN 0001. AVGAS equipment, product, and associated service costs applicable to the specified air show will be reimbursable items as tasked under section C-4.2, Services Requiring a Task Order.

C-1.6.3 Outlook: Discussions with Air Operations, Supply, and Fuels Management regarding the current and future mission of NB Ventura County and NOLF San Nicolas Island indicate there are no known or anticipated changes assigned units or to the mission or flight operations. This outlook does not however preclude fundamental changes in mission, flight-training schedules, and assignment of units as may be undertaken by the Department of Defense, the Navy, or other agencies that may be tasked to operate from NB Ventura County. Know changes in system configuration and construction projects that may result in workload changes and result in contract modifications are outlined below. The Contractor will be notified as the requirement for long-term changes are made known and contract adjustments are deemed necessary and appropriate.

Two (2) Mobile Nitrogen Gas Generators are scheduled to be installed at the Point Mugu cryogenic section in FY08

Two (2) additional 10,000 gallon SCAT tanks for BDI and E85 are do to be installed at the Port Hueneme service station in FY08

C-1.7 Typical Operating Hours

C-1.7.1 Contractor Coverage: As published in the National Geospatial-Intelligence Agency (NGA) Flight Information Supplement (FLIP), airfield operating hours for NB Ventura County are 0700 to 2330 Monday through Sunday including Federal holidays. The airfield is closed outside the aforementioned days and hours; however, local aircraft maintenance activities requiring fuel services may be undertaken anytime. Operating hours for NOLF San Nicolas Island are 0700 to 1600 Monday through Thursday and alternate Fridays. The NOLF is closed outside on the aforementioned days, hour, and alternate Fridays. As a rule, Table 1, Typical Hours of Operation, establishes fuel services operating hours that meet or exceed the published airfield-operating window. Within the normal range of fuel servicing activity established by the Exhibit of Fuel Services and events outline in section C-1.1.2, Mission, the Contractor shall provide immediate and continuous fuel support services within the response time established in section C-2.2.2.2, Response, for the hours specified in Table 1, Typical Hours of Operation; however, the Contractor shall be fully capable of responding to the demand for all fuel support and services anytime, 24 hours per day, year-round, including holidays, see section C-2.2.2.2.1, After Hour Response.

C-1.7.2 Labor Categories: Offers shall include all labor costs associated with all specified operations in the price for the appropriate Contract Line Item Number (CLIN) as outlined in the Request for Proposal (RFP). Work outside the hours specified in Table 1, Typical Hours of Operation accomplished within the time reflected in section C-2.2.2.2.1, After Hour Response. In addition to the end-of-month invoice, the Contractor shall report total man-hours expended, to include management, for the month (invoice period).

C-1.7.3 Typical Hours of Operation: The following is a table of the petroleum functions for which the Contractor shall be responsible. It clearly defines the days of the week and the specific time of the day each function shall be

NB Ventura County, N62974 7 manned with fully qualified personnel capable of accomplishing the work applicable to the specified function or to monitor other work parties, i.e. other contractors, and to performing common operator tasks necessary to assist those persons or parties that may be tasked to survey, inspect, monitor, adjust, refurbish, repair, or replace the equipment, systems, or facilities applicable to a function. Tasks commonly associated with a given function, tank truck receipts at bulk storage for example, or rendering the aforementioned assistance, will normally be accomplished within the hours specified. Cells reflecting a specific time span indicate manning of the appropriate skill shall be provided. For example, Fuel Dispatch Center, 0700- 2300, Monday – Friday dictate a qualified DCO shall be on duty for the days/hours or the specified range of time indicated.

Empty cells indicate that a function is not normally manned for the days indicated by the column heading.

Table 1 Typical Hours of Operation

Typical Hours of Operation (by function)

Line Function (1) Monday-Friday Saturday Sunday/Holidays

NB Ventura County

1 Site Manager (SM) Duties as Required

2 Assistant Site Manager (ASM) Duties as Required

3 Fuel Dispatch Center (DCO) (3) 0700-2300 4 Aircraft Fuel Servicing Operations (DSO/ACS) (4) As noted below.

5 Truck Refueling Operations (DSO) 0000-2400 0000-2400 0000-2400 8 Ground Fuel Delivery (DSO) (5)(9) 0730-1600 9 Used Oil Handling (DSO) (5) 0730-1600 10 Recyclable Jet Fuel Handling (DSO) (5) 0730-1600 11 Bulk Storage Operations (FDSO/FDSM) (6) 0730-1600 11 Service Station Operations (FDSO) (7)(9) Manned as required.

12 Quality Surveillance (FLT) (8) 0500-1330 12 Cryogenic Storage and Distribution (CSO) 0730-1600

NOLF San Nicolas Island

13 Fuel Services, All (DSO/FDSO) (10) 0730-1600 0730-1600 0730-1600

(1) The entry following the functional description, the (SM) for instance, is the code for the employee/worker that would normally fill the position applicable to that function, see section C-1.9.1, Essential Personnel, and section C-1.9.2, Service Personnel. Except for lines 5, 6 and 7, an indented line of activity indicates it is or may be a sub-function or collateral duty of the preceding line. The specific time segments, i.e., Ground Fuel Delivery, Monday-Friday, 0700-1530 for example, are provided to indicate the days/hours the function is generally manned and may be used for basic planning purposes. The specific time frames noted should not be construed to mean or imply that the function is undertaken only for the time indicated. As noted in section C-1.7.1, Contract Coverage, “the Contractor shall be fully capable of responding to demands for “all” fuel support and services “anytime,” 24 hours per day, year-round.”

(2) Not used.

(3) Driver/system operators (DSO) assigned to night shifts and weekend work periods for which there is no FAS qualified dispatcher/computer operator

(DCO) assigned, shall be provided basic FAS data input training and local password access or maintain manual logs in sufficient detail to facilitate the accurate FAS input of fuel services rendered. For the latter, a qualified DCO shall input workload data to FAS at the start of the next duty day.

(4) Includes any and all fixed (direct fueling system) and mobile (truck) hot refueling via pantograph and hose set, and cold refueling/defueling of aircraft assigned to and as may transit, deploy to, or exercise from the contracted activity. Also includes the servicing of facilities and equipment as may be requested by authorized customers. Personnel assigned may include Aircraft Servicers (ACS), Drivers/System Operators (DSO), a Mechanic (MVM), and other skilled personnel necessary to satisfy aircraft fuel servicing demands and other duties identified herein.

(5) Ground fuel delivery, to include all grades of automotive gasoline, diesel fuel, heating oil, and jet fuel used in lieu of diesel, as well as used oil and recyclable jet fuel collection and disposal operations, may be a collateral duty to the driver/operators that provide aircraft fuel-servicing support.

Ground fuel operations may include scheduled deliveries to outlying equipment operating sites and fields. The work hours depicted are for normal weekday operations during which the bulk of ground fuel deliveries are accomplished; however, requests for deliveries outside the hours indicated shall be undertaken once priority aircraft services are satisfied. Also see section C-2.4.3, Alternate Issues, Method, and Manning, regarding alternate ground fuel (service station) support operations.

(6) To include the manning as may be required to conduct end-of-month/fiscal-year inventories that fall on a Saturday, Sunday, or holiday. If applicable, also includes manning for extended pipeline/barge receipt operations.

(7) An automated 24/7 service station manned only to the extent necessary to undertake system inspections, perform PM and inventories, and to receive products. See section C-2.4.3, Alternate Issues, Method, and Manning, regarding alternate service station support operations.

(8) The hours reflected allow for sampling of equipment during equipment/facility inspections, the testing of samples, and the release of equipment for use during normal duty hours. The Contractor shall also, as requested, sample equipment, facilities, and aircraft defuels and perform quality testing necessary to satisfy any weekend/holiday quality surveillance workload.

(9) Personal and equipment used to perform service station and ground fuel operations at the Port Hueneme site are physically assign to and work from the Point Mugu site.

NB Ventura County, N62974 8

(10) DSO/FDSO assigned to NOLF San Nicolas Island shall be multi-functional, capable and qualified to work storage operations to include barge receipts and overland pipeline transfers, quality control, truck refueling operations, and other fuel related duties as may be required to support this remote activities. He/she shall also be a qualified Marine Terminal Operator as outline by Title 2, Division 3, Chapter 1, Article 5.3, California Code of Regulations, Marine Terminal Personnel Training and Certification. NOLF San Nicolas Island is continuously manned as operators remain (live) on island weekdays and are relieved by an alternate Friday/weekend/holiday operator. The times depicted above are “normal” operating hours. Personnel are subject to after hours call outs for emergency operations, transient aircraft/helicopters, and extended range operations. Minimum on site manning is two (2) fully qualified operators 24 hours per day weekdays and one (1) weekends/holidays. Without exception, any replacement of personnel on SNI requires the incoming operator to be on site prior to departure of the outgoing operator.

C-1.8 Staffing

C-1.8.1 Staffing, General: The Contractor shall provide the management and supervisory staff and labor to accomplish all petroleum receipt, storage, product handling, and issue operations, as well as all the related tasks identified in section C-2.0, Specific Tasks. The Contractor’s staffing shall be flexible and fully capable of meeting the demands of multiple aircraft servicing operations via mobile refuelers, direct refueling system, and/or a combination of both to provide for hot or cold refueling services. Furthermore, the Contractor shall staff to undertake all required service station, quality surveillance, accounting, and other related services as outlined herein.

C-1.8.1.1 Knowledge and Skills: The Contractor shall ensure that personnel assigned to all tasks have the requisite knowledge and skills to meet the performance standards for those tasks and comply with all applicable Federal and state laws, regulations, and code. All employees shall be able to read and understand English (be literate) to the extent they can understand and follow oral instructions/directions, read and understand instructions, directives, regulations, and operating procedures, detailed written orders, and training materials, and be capable of writing in English to compose reports that convey complete thoughts. All employees shall be capable of performing basic numeric operations (addition, subtraction, multiplication, and division) and the use of numbers as they relate to ledgers, logs, and forms, meters, gauges, and measuring devises such as tapes, thermometers, hydrometers, and other instruments as may be used during the receipt, handling, inventory and issue of petroleum products.

C-1.8.1.2 Employment Standards: All employees or persons who may be hired to represent, perform on behalf of, or work under the management of the Alongside Aircraft Refueling Contractor (AARC) shall comply with all Federal, DOD, Navy/USMC, and station/facility/base regulations, instructions, guidelines, and policy regarding employment at and entry to NB Ventura County. The Contractor shall be responsible for keeping abreast of and ensuring employee adherence to DOD and base regulations and policy relevant to the presents of employees on station and shall ensure that all such persons meet the requirements of employment and conform to the rules regarding, but not necessarily limited to, security, clearance, and identification policy, vehicle registration and operation of a POV on station, medial assistance, the use of the exchange and military facilities, and other local rules, guidance, or prohibitions that may apply to their entrance to and activity or employment on station. Additionally, unless compensated equal to the current Joint Travel Regulation (JTR) rate for POV mileage, once on duty, employees shall not be tasked to or required to use their privately owned vehicle (POV) to travel between work sites. Furthermore, employees shall not be tasked, required, or allowed to use their POV to transport duty related hazardous materials such as fuel samples or equipment used to obtain samples.

C-1.8.1.3 Terms and Titles: To ensure the complete understanding by all of the manning required, offered, and employed, the acronym or the full descriptive title of the person referred to throughout this PWS shall be used as the common means of identifying management and labor to be employed, see section C-1.9.1, Essential Personnel, and C-1.9.2, Service Personnel that follows and Appendix C, Definitions, Acronyms, and Abbreviations, Title and Duty Descriptions.

Manning as outlined in the Contractor’s final revised proposal and incorporated in the contract, shall establish the PWS/contract staffing levels.

C-1.9 Manning and Qualifications

C-1.9.1 Essential Personnel C-1.9.1.1 General: Essential personnel, the corporate executive officer and the site manager team, shall have the education, training, background/experience, and skills required and necessary to make fiscal and management decisions, direct personnel, and work with individuals at all levels of corporate management and the military responsible for this contract.

C-1.9.1.2 Resumes: As outlined in Clause L2.31, Proposal Format And Content (Navy) (DESC January 2004), a resume for essential personnel, the Corporate Executive Officer (CEO), the Site Manger (SM), and, if applicable, an Assistant Site Manager (ASM), shall be submitted with the initial offer to the solicitation or as outline in Section C-1.9.1.6, Replacement of Essential Personnel, below. A list of at least three (3) professional (work related) references, to include a current telephone number and the express consent of the proposed candidate allowing the Government to contact those referenced, shall accompany the resume.

NB Ventura County, N62974 9

C-1.9.1.2.1 Inquiry: The Government reserves the right to undertake an independent inquiry as to the qualifications, in terms of time, work history, and past performance, of essential personnel nominated in response to a solicitation. During the technical evaluation process and the assessment of management team nominees (SM and ASM), the Government reserves the right to request that the Contractor establish a conditional employment period, a period of days set and declared by the Government, during which a nominee will be monitored and evaluated by the COR, a process that, in concert with NOLSC Petroleum and the DESC Procurement Division, may result in the recommendation to discontinue employment in a management position.

C-1.9.1.3 Corporate Executive Officer (CEO): To assure continuity between the contracted location/activity and…