Amendment005 08-R-0514.pdf

PDF 984 KB Posted Jul 16, 2008

Attached to: Alongside Aircraft Refueling and Related Services
Solicitation number: SP0600-08-R-0514
Issued by: Defense Logistics Agency Energy

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Amendment 5 replaces Amendment 4 more information added.

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File	Type	Posted
08R0514 Amt 0006.pdf	PDF	Jan 7, 2009
Amendment004 08-R-0514.pdf	PDF	Jul 16, 2008
Amendment003 08-R-0514.pdf	PDF	Jul 11, 2008
Amendment002 08-R-0514.pdf	PDF	Jun 27, 2008
Amendment 0001-Change QA and Closing Date.pdf	PDF	Jun 19, 2008
Pre-proposal Conference Reminder-1.pdf	PDF	Jun 10, 2008
PWS for NB VenturaCounty-PDF.pdf	PDF	May 30, 2008
Wages05-2071.txt	TXT text file	May 30, 2008
SP0600-08-R-0514.pdf	PDF	May 30, 2008

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1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT K 1

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

16 July 2008

4. REQUISITION/PURCHASE REQ. NO.

N/A

5. PROJECT NO. (If applicable)

6. ISSUED BY CODE SP0600 7. ADMINISTERED BY (If other than Item 6) CODE

DEFENSE ENERGY SUPPORT CENTER

8725 JOHN J. KINGMAN RD., SUITE 4950

FT. BELVOIR, VA 22060-6222

FAX: 703-767-9338

BUYER/SYMBOL: A.ARSLAN/DESC-BXB

PHONE: 703-767-9339

Aybike S. Arslan 703-767-9339

8. NAME AND ADDRESS OF CONTRACTOR (NO., street,city,county,State,and ZIP Code) (�) 9A. AMENDMENT OF SOLICITATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

SP0600-08-R-0514

BIDDER CODE: CAGE CODE: 10B. DATED (SEE ITEM 13)

CODE FACILITY CODE 30 May 2008

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ] The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [] is extended, [ x ] is not extended

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment;(b) By acknowledging receipt of this amendment on each copy of the offer submitted; or(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE

RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

x A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office appropriation date, etc.) SET FORTH

IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b)

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority

E. IMPORTANT: Contractor [ ] is not, [ x ] is required to sign this document and return 1 copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

SP0600-08-R-0514 NB Ventura County, California

A. Offerors must acknowledge receipt of this amendment by filling out block 8 above, and signing and dating blocks 15A, 15B, and 15C below, and returning this document with their offer to DESC-BXB, fax (703) 767-9338 or email to aybike.arslan@dla.mil.

Except as provided herein, all terms and conditions of the document referenced in Items 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

15C.DATE SIGNED 16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

16C.DATE SIGNED

NSN: 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Prescribed by GSA mailto:aybike.arslan@dla.mil

SP0600-08-R-0514

Amendment 005 Page 2 of

A. The following change has been made to DESC Solicitation SP0600-08-R-0514:

The following ADDITIONS have been made to Questions and Answers, and are hereby incorporated into this Solicitation:

Ventura County Solicitation SP0600-08-R-0514.

Please note: This document is coordinated with NOLSC Representative RON ADAMS, Technical Expert. He will provide a final, scrubbed PWS after award has been made. Until that point, the PWS document will remain with Track Changes.

1. Contractor questions and responses thereto are as follows:

Question: In the section B Line Items 0001-0009 are given for the period of 10/1/08-9/30/12 which is the base period according to Section F. Section F also states that there is an option period from 10/1/12-9/30/16. However, Section B has no Line Item numbers for this 2nd period. Are we required to give a price for the option period or only the base period?

Response: Now provided by DESC-BXB.

Question: Workload Exhibit Data for the Performance Work Statement (PWS) does not seem to appear anywhere in the solicitation. Can the Government please provide these workload charts as they are critical to our proposal development effort?

Response: In draft and being updated, provided by Ron Adams.

Question: Section C-1.6.2 of the PWS discusses The Exhibit of Fuel Services which is not in the PWS. Without the data it is not possible to predict the correct number of staffing and equipment that will be required for this contract. Please provide the missing data.

Response: In draft and being updated, provided by Ron Adams.

Question: PWS Section C-1.9.2.2.10 describes the FST position. PWS Section C-1.7.3 Table 1 does not list any hours for the FST. Can we assume that the Day Shift DCO is the FST?

Response: See the amendment to section C-1.9.2.2.10 below. The government has decided to retain the fuels accounting function.

Question: Please accept the following question on solicitation SP0600-08-R-0514. The cost estimate for annual Augmentation (Section B, Line Item 0010 on page 2 of the Offeror Submission Package) is normally filled out by the Government. Does the Government intend to supply this information or should the supplier simply leave this item blank?

Response: See the response regarding augmentation above.

2. Make the following changes (in red) to the solicitation. This and any other changes will be incorporated into a completely updater version of the PWS once award is made.

C-1.1.2 Facilities, General: Aviation and ground fuel facilities managed by NB Ventura County are widespread over three geographically separated areas, the Point Mugu Site, the Port Hueneme Site, and NOLF San Nicolas Island. Facilities at the Point Mugu Site consists of two tank farms, the 63 and 630 areas, a service station, Bldg. 631, and the components required to receive, hold, handle, and dispense the products identified herein. Bulk receipt facilities, truck fillstands, refueler parking, and the contractor operated fuel laboratory at Building 63 are located within or adjacent to their respective tank farm areas. The dispatch center and driver's ready room, the site manger and administrative offices, are located in a contractor provided prefabricated building in the 630 tank farm area.

The Contractor’s maintenance facilities are located in building 602. The contractor operated cryogenic facility is located at Building 348.

Facilities at the Port Hueneme site consist of a series od Bryant tanks that are used as the military service station, Building 5307. Two (2) additional 10,000 gallon Bryant tanks for E85 and B20 will be installed and in service in FY08. A more detailed breakdown of these facilities is available at Appendix A, Government Furnished Facilities.

C-1.6.3 Outlook: Discussions with Air Operations, Supply, and Fuels Management regarding the current and future mission of NB Ventura County and NOLF San Nicolas Island indicate there are no known or anticipated changes assigned units or to the mission or flight operations. This outlook does not however preclude fundamental changes in mission, flight-training schedules, and assignment of units as may be undertaken by the Department of Defense, the Navy, or other agencies that may be tasked to operate from NB Ventura County. Know changes in system configuration and construction projects that may result in workload changes and result in contract modifications are outlined below. The Contractor will be notified as the requirement for long-term changes are made known and contract adjustments are deemed necessary and appropriate.

A project to install an direct refueling system consisting of three (3) 10,000 gallon aboveground tanks and two (2) pantographs is currently under way; however, neither a start or completion date has been established.

C-1.9.2.2.9 Cryogenics Supervisor/Operator, CSO (Conform): Cryogenics Systems Operator (CS/O): Cryogenic supervisors/operators performing duties as outlined in section C-2.8, Cryogenic Storage and Distribution, shall be fully knowledgeable of cryogenic and gaseous nitrogen products, the storage and distribution systems applicable to the contracted activity, and Navy policy as outlined in the most current version of OPNAVINST 4790.2, The Naval Aviation Maintenance Program (NAMP), and references sited therein. Cryogenic system operators shall have a minimum of two (2) years experience as is evident by documented military specialty training or the documented commercial equivalent, in the receipt, storage, and issue of cryogenic products (LOX (ABO)/LN2), inspection and operator maintenance of cryogenics equipment, the servicing of portable servicing carts, liquid to gas converters, and other systems, i.e., the Mobile Nitrogen Gas Generator (MNGG) as may be applicable the contracted activity. Operators shall be thoroughly familiar with Aviation Breathing Oxygen (ABO), tools, safety procedures, quality requirements, regulations, and directives. Cryogenic system supervisory personnel shall have a minimum of five (5) years of experience that is documented as noted above, and shall have supervised a cryogenics facility and personnel for at least one (1) year within the past five (5) years.

C-1.9.2.2.10 Fuel Supply Technician, FST (01400 Supply Technician): A FST will not be required under this solicitation/contract.

http://www.natec.navy.mil/

Table 1 Squadrons and Aircraft Assigned

Aircraft Assigned (1)

Squadron/Unit (1) Type Aircraft (1) Number Assigned (1) Max. Fuel Load (2) Average Refuel (3)

VR-55, Minutemen * C-130T, Hercules 5 9680 4800

VAW112, Golden Hawks * E-2C, Hawkeye 4 1824 1800

VAW113, Black Eagles * E-2C, Hawkeye 4 1824 1800

VAW116, Sun Kings * E-2C, Hawkeye 4 1824 1800

VAW117, Wallbangers * E-2C, Hawkeye 4 1824 1800

VX-30, Bloodhounds * RP-3A, Orion 4 9200 4200

Phoenix Air (Contract)* G159 3 900 400

Visiting Aircraft Line * Various Transient Varies Varies

C-2.8.1.2 Operations: The Contractor shall staff to inspect, operate, and maintain cryogenic and Mobile Nitrogen Gas Generator (MNGG) facilities and equipment and operate analytical devices as outlined in the most current version of OPNAVINST 4790.2, The Naval Aviation Maintenance Program (NAMP), and references, documents, and guidance contained therein. The Contractor shall man and operate the cryogenic storage and distribution facilities and MNGG equipment identified in Appendix A, Government Furnished Facilities, with a qualified cryogenic system supervisor and operators as outlined in Section C-1.9.2.9, Cryogenic System Operator (CS/O), for the days and times specified in Table 1, Hours of Operation. The Contractor shall be responsible for product receipts and handling, cryogenic system inspections and maintenance at the level defined herein, the post maintenance purging (LOX wash) of carts delivered to the cryogenics facility for that purpose, quality surveillance as outlined herein, product inventories, and the issue of liquid and gas products. The Contractor shall also be responsible for all administrative/accounting functions, housekeeping practices applicable to a cryogenic storage and distribution/ABO environment, and the security of products and facilities under its control. See the Exhibit of Fuel Services to determine workload factors in terms of liquids received and liquids and gas products issued at NAS Jacksonville. The two (2) man (Contractor personnel) cryogenics handling rule applies at the NAS Jacksonville cryogenics facility.

C-2.8.1.5.5 MNGG Maintenance: The Contractor shall inspect, monitor the operation of, and perform operation and Intermediate “I” level maintenance as outline in NAVAIR 19-75ACC-16, Operation and Intermediate Maintenance Instructions with Illustrated Parts Breakdown and NAVAIR 19-600-183-6-2, Periodic Maintenance Requirements Manual, Mobil Nitrogen Gas Generator.

C-2.8.1.5.5.1 MNGG Spares: The Government will provide all system unique components, spares, and replacement parts on request to the COR.

C-2.8.1.5.5.2 MNGG Tools: Specialized tools, generally on hand at the cryogenic section, will be provided by the Government. Common hand tools required for general maintenance and inspections shall be provided by the Contractor.

C-2.8.1.5.5.3 MNGG Materials: Oils, greases, sealants, sealant tapes, solvents, and non-specific minor parts such as but not necessarily limited to nuts, bolts, screws, clamps, and safety wire required for general repair and to stabilize the equipment components shall be provided by the Contractor.

C-2.9.3.1 Accounting Input, Reports, and Exhibits: The Contractor shall complete all inventory functions daily. Fuel Automated System (FAS) modules, files, and records shall be updated daily. A summary report of receipts, issues (refuels/defuels), and product inventories for the previous days activities shall be provided to the COR by 1300 hours daily, Monday through Friday of the week.

Summaries of weekend/holiday activities shall be forwarded to the COR by 1300 hours of the first duty day following the weekend/holiday. In addition, the Contractor shall maintain and update PWS embedded tables and Microsoft Excel spreadsheets, i.e., the Exhibits of Fuel Services provided with this PWS and forwarded to the Site Manager by the COR. Maintenance and update of the MS Excel Exhibits of Fuel Services shall include the complete and exact reformatting for of the workbook for all years of the contract. An updated workbook file shall be submitted to the COR by the fifth workday of the month for subsequent submission to NOLSC Petroleum 423B.

C-2.12.2.17 Meters (S): The Contractor shall monitor meters on a continuing basis. All meters shall be calibrated semiannually, when a meter is suspected to be out of calibration, whenever a meter is serviced, or when a meter has been damaged.

C-2.12.2.17.1 Calibration Standards: The Contractor shall calibrate meters or arrange to have calibrations performed by an agent that is trained to perform such work. Calibrations shall be performed as part of the Navy Calibration and Metrology program and traceable to National Institute of Standards and Technology (NIST) standards. The Contractor shall maintain a log of all calibrations performed. This log shall be available for inspection by the COR on request.

C-2.12.2.18 Gauges (Pressure, Differential, and Vacuum) (A): The Contractor shall inspect gauges continuously and as part of the scheduled PM program. The Contractor shall remove, calibrate or arrange to have calibrations performed by an agent certified for such work, and replace all such gauges in accordance with NAVFAC MO-230, Maintenance and Operation of Petroleum Facilities,, (see the NIST standard noted above).

C-2.12.2.30 Cathodic Protection System (M): Cathodic protection systems shall be monitored (power on/off or damaged) by the contractor but maintained by Public Works.

C-3.2.2.1 Prime Mover, General: Truck and tractor chassis, to include motor tank vehicle chassis, provided under this contract shall be of the size, capacity, and condition that provides for an ease of operations fully intended by the truck manufacture, the complete safety of the driver/operator, and one that reflects the pride and professionalism of the Contractor. Truck and tractor chassis shall be of a standard, first class commercial design fully equipped and sized to tow/carry the cargo load to which they will be subjected. Subject to the minimum cargo tank capacity set forth in section C-3.1.3.2.1, Cargo Tank Capacity, the Contractor shall provide equipment that, when filled to capacity, will, within the military support requirements outlined herein, support the loads being carried. Tractors under 8,000-gallon refuelers shall be configured with three (3) axles rated at 12/20/20 thousand pounds or greater front to rear. 3,000 and 5,000-gallon motor tank trucks shall be configured with three (3) axles rated at 12/20/20 and 14/20/20 thousand pounds or greater front to rear respectively. Single and dual product 2,000-gallon motor tank trucks used as refuelers and to transport of ground fuels, aviation gasoline, used oils, and recyclable fuels shall be configured with two (2) axles rated at 10/19 thousand pounds or greater front to rear. Providers of new trucks/tractors shall comply with the most current version of Federal Standard 794*; Truck and Truck Tractor, Medium Commercial for two (2) axle, 2,000-gallon motor tank trucks and Federal Standard 807*; Truck and Truck Tractor, Heavy Commercial for three (3) axle 3,000, 5,000 and 8,000-gallon trucks or that applicable to the model year the chassis was built; however, alternative engine specifications [215 horsepower rated engines for three (3) axle vehicles and 175 horsepower rated engines for two (2) axle vehicles] and alternative transmission specifications [manual versus automatic] are acceptable. Furthermore, as allowed by section 1.2, Application [both standards], the components listed within the various truck and truck/tractor tables as “standard equipment” are, except as may be required for the safe handling as a fuel servicing vehicle or specified herein and references sited, waived. As outlined in the aforementioned standards, vehicle ratings shall be the manufacture’s published ratings. Component and vehicular ratings shall not be raised to meet the requirements of this or any other specification. Except as specifically modified herein, each truck/tractor shall be configured and maintained to meet the requirements set forth in 49 CFR, Chap III, Sub-Chap B, Part 393, Parts and Accessories Necessary for Safe Operation. All tractors of the same size and class shall be interchangeable with all trailers of the same class by the vehicle operator without modification to the tractor or trailer.

C-3.2.5.2 Cargo Tank: See section C-3.2.3.2, Cargo Tank, and sub-sections thereto. Baffle openings (top vent/bottom flow) may be sized to 100 GPM. The cargo tank may be dual product having a minimum capacity of 1,000 for each product specified by the base plus the appropriate expansion space, or single product tank trucks of equal or greater capacity. In addition, at least one ground fuel truck having a minimum capacity of 3,000 gallons for port operation services at Port Hueneme shall be provided. Except for tank capacity, all specifications shall remain as outlind below. See NFPA 385, Standard for Tank Vehicles for Flammable and Combustible Liquids regarding dual product tank separation. All cargo tanks shall normally be filled to capacity. Under this contract, BDI, MUR, and JP8 are issued as a ground product.

Add two (2) Mobile Nitrogen Gas Generators (MNGGs) to the cryogenic equipment outlined in Appendix B, Government furnished Equipment, Supplies, and Services.

Note that the demand for information regarding workload has been such that we are including the Exhibit of Fuel Services for FY07, and 08. Be advised that we are current working some formatting issues for FY08; however the basic data is applicable. Also note contractor responsibilities regarding data files in C-2.9.3.1, Accounting Input, Reports, and Exhibits above.

http://www.navfac.navy.mil/ http://www.nfpa.org/

B30 SERVICES TO BE FURNISHED (AARD) (DESC APR 2001)

(a) LINE ITEMS. The Contractor will provide Aircraft Fuel Services and Fuel and Cryogenic Storage and Distribution at Naval Base Ventura County (includes Point Mugu, Port Hueneme and NOLF San Nicholas Island) for the option period October 1, 2012 through September 30, 2016.

(1) LINE ITEM 2001.

The Contractor will provide Aircraft Fuel Services at the Point Mugu site.

The offered price per month is $ ____________ .

(2) LINE ITEM 2002.

The Contractor will provide Fuel Storage and Distribution at the Point Mugu site.

The offered price per month is $__________.

(3) LINE ITEM 2003.

Ground Fuel Delivery Operations at the Point Mugu site.