SOW - Final B23 637-20-903 7.28.2021.pdf

RENOVATE BUILDINGS 2 & 3

(construction contract)

PROJECT # 637-20-903

STATEMENT OF WORK

Place of Performance: Tasks will be performed at the Charles George VA Medical Center, Asheville, NC.

Magnitude of Construction range: $250,000 to $500,000.

Construction schedule: 15 days for bonds, 350 days for submittals and construction. Total contract time: 365 days.

(a) General: The scope of this work will be to renovate existing buildings 2 & 3 at the VA Medical Center in Asheville, NC. Existing buildings are two story structures with basements are wood framed, aluminum siding, plaster walls and ceilings and hardwood floors.

Building 2 is 2,100 s.f +/- and Building 3 is 2,415 s.f.+/-.

Renovations are required to the existing quarters buildings to make them suitable for housing the Homeless Program and the Veteran Transportation Service. Both buildings contain lead paint and asbestos pipe insulation. Work includes, but is not limited to, partial demolition and construction of new walls, buildings 2 and 3, first and second floors (drawings 1 of 5 and 3 of 5) and closure of some existing openings, buildings 2 and 3, first and second floors (drawings 1 of 5 and 3 of 5), as shown on project drawings 1 of 5 and 3 of 5; and creating 2 new openings at building 3 in the 12”+ masonry wall between the A side and B side as shown on the project drawing 3 of 5.

The work will involve installation of sheetrock over walls containing lead paint (all painted interior walls), for lead encapsulation; new doors and new hardware in both buildings 2 and 3 on the first floors and new door hardware on second floors of buildings 2 and 3;

installation of two exterior wheel chairlifts, located at the wooden decks on the west side of buildings 2 and 3 (as shown on project drawings 1 of 5 and 3 of 5) to allow handicap access; complete renovation of kitchen, break room and bathroom facilities to include all new fixtures (sinks, icemaker hookups, refrigerator electrical outlets, faucets, toilets, grab bars), new laminated cabinets, new solid surface counter tops, walls, ceilings and flooring as shown on project drawings 1 of 5 and 3 of 5; patching and repairing wood floors as needed and refinishing of all existing hardwood flooring as shown on project drawings sheets 1 of 5 and 3 of 5 and described in the project specifications; new lighting, receptacles, switches, data drops as shown on project drawings 2 of 5 and 4 of 5 and described in the project specifications; new acoustical ceilings and grids as shown on project drawings 2 of 5 and 4 of 5; new electrical service panels (located in basements and as noted on project drawings 2 of 5 and 4 of 5); new monitored fire alarm system tied into the existing campus fire alarm system (noted on drawings 1 of 5 and 3 of 5); new heat pumps located outside units on ground, furnaces and coils in basement of units as noted in detail on project drawings 2 of 5 and 4 of 5, new gas water heaters and repairing exterior tree damage (unit 3A) as shown and noted on drawing 4 of 5 of project drawings to include repair and replacement as needed of shingles, framing, underlayment, fascia, aluminum siding, gutters, downspouts, soffit, shutters, hand/guard rails, broken window panes and any water damaged materials inside the unit to include drywall, framing and flooring, on the south east corner of the building. Buildings are not currently occupied, and work can be done at both buildings simultaneously. All work to be accomplished as shown on project drawings sheets 1 of 5, 2 of 5, 3 of 5, 4 of 5 and 5 of 5, and project specifications.

(b) Compliance Awareness Training: shall be completed by vendor prior to access at the Charles George VAMC. Vendor has responsibility for “Duty to Report” any fraud, waste and abuse witnessed while on VA premises to the Compliance Officer.

(c) VHA policy: all contractors shall receive annual seasonal Influenza vaccinations and the GC is responsible for maintaining the required paperwork on site and must provide when requested by VA personnel.

(e) SCOPE OF WORK:

Construction Services: Provide materials, labor, transportation, supervision, tools, and equipment necessary to perform work as described in the construction drawings and specifications to be provided at solicitation.

(f) Construction

Upon issuance of the Construction Notice to Proceed (NTP) by the CO, the Contractor may commence on-site construction activities.

The Contractor shall provide the manpower, equipment, material, services, and transportation, and other incidental related services, necessary to review, plan, develop, and implement quality control and oversight services during the construction phase of the Contract.

Details regarding construction management requirements, inspection and testing, construction facilities and temporary controls, environmental protection, quality control system, construction quality control, and project closeout will be provided at the pre-construction conference. The Contractor shall perform construction, restoration, emergency response, repair, enhancement, maintenance, modernization, and demolition of facilities, utilities, real property systems, and infrastructure systems in support of construction, furniture, fixtures and equipment, and engineering requirements as specified in this Contract. Shop drawings and other submittals that require approval shall be signed/approved by the CO prior to actual work placement of submitted elements. Construction activities shall be in conformance with local and Veteran Affairs standards and regulations. The Contractor shall coordinate, cooperate, and assist the Government in deconflicting field activities from those of other Contractors outside the main construction site.

Pre-Final Inspection The Contractor shall conduct a pre-final walk through inspection and publish the pre-final inspection findings in a pre-final inspection report in accordance with the format specified at the pre-construction conference and defined in the Contract.

Final Inspection The Contractor shall conduct a final acceptance inspection and publish the findings in a final inspection report in accordance with the format specified at the pre-construction conference and defined in this Contract. The inspection shall concentrate on the items identified at the pre-final inspection and recorded in the pre-final report. The final inspection report shall certify that all items of the design have been implemented and that the construction is complete. At the final inspection, the Contractor shall present a Certificate of Occupancy or equivalent.

As-Built Documentation The Contractor shall maintain, prepare, and deliver to the Government final record of redlined drawings showing As-Built & approved/required deviations for the drawings supplied by this contract. Delivery of As-Built documentation is required at Final Acceptance Inspection and shall occur prior to final payment.

Hours of Work The normal hours of work on installations are from 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. Construction hours of work and access to work sites are from 7:30 a.m. to 4:30 p.m., Monday through Friday, excluding holidays. For work during other than these hours of work, the Contractor shall submit, in writing, for the Contracting Officer's approval, a notice of any period of scheduled work other than the normal hours of work specified above. This notice shall be submitted not less than two weeks prior to each period of work scheduled at times other than normal hours of work including holidays.

US Government holidays. When any of the US Government Holidays fall on a non-workday, the holiday will be observed on either the preceding or succeeding workday. The choice of any such preceding or succeeding workday shall be coordinated with the COR and the CO.

Nicotine Free Campus Effective 1 October 2019 As part of the U.S. Department of Veterans Affairs’ (VA) commitment to provide excellent health care for Veterans, the department has implemented a new policy restricting smoking by patients, visitors, volunteers, contractors, and vendors at its health care facilities. VHA’s new smoke-free policy applies to cigarettes, cigars, pipes, any other combustion of tobacco and non-Federal Drug Administration approved electronic nicotine delivery systems (ENDS), including but not limited to electronic or e-cigarettes, vape pens or e-cigars.

Deliverables Chart The Chart below is produced and provided at the convenience of the Government for purposes of simplicity of Government administration.

The Government asserts that the chart below is not all inclusive and the contractor is not to completely rely upon this chart as its’ complete list of deliverables under this contract. In the event of ambiguity created by this chart and associated specs, the specs shall govern with the exception of the delivery dates contained below.

Deliverable Sub Deliverable SOR Para Reference

Spec Spec Para Due Date Submission Method

Payment Bond

SF1442

N/A

Three (3) Business Days prior to PreCon Kick-

Hard Copy delivered to

ACO

Off

Payment Meeting

Protections

Performance Bond

SF1442

Three (3) Business Days prior to PreCon Kick-

Hard Copy delivered to

ACO

Off

Meeting

Project Management

Plan

Phasing Plan

01 00 00 1.8 Prior to Issuance of

NTP

Electronic 22 05 11

Job Conditions

Project Schedule

01 00 00

1.8

Prior to

Key Personnel

All

Applicable

NTE 5 Days Post Issuance of NTP

Construction Security Plan

1.3

Issuance o

Document Control

Issuance of

NTP

Environmental Protection 2.1.2 TIL

Demolition Debris/Construction Waste Management

2..1.3

TIL

Safety Plan

Statement of Safety and Health Policy

2.2.1

01 35 26

1.4(c)

Accident Prevention Plan

2.2

1.4 & 1.4(i)

Responsibilities and Lines of Authority

1.4(d)

Fire Safety Plan

2.2.2

1.14

Hazardous Electrical Energy Control Procedure

1.15

NTP

Activity Hazard Analyses

1.5

Issuance of

NTP

Infection Control

2.3

Dust Control Plan 2.3.1

Safety Barricade

Key Personnel

Competent Person (Site Safety and Health Officer)

1.7

Motor Vehicle Restrictions

1.4

24hrs prior

Submittal Register

01 33 23 1.3

Prior to NTP Issuance Electronic

Painting Schedule

1.5C

Supplied with Finishes Submittal

COR to Specify

Project Organization Chart/ POC’s

02 82 11

1.7.1 issuance of NTP

Daily Logs

All Applicable

NTE 3

Business Days after any meeting regardless of Spec identified due date

Website

Reports

Project Schedule

2.5

10 Days after

NTP &

Monthly

Progress Report

2.5

Monthly

Website on VA Form 10-6001a

Daily Logs

NTE

following Business Day

Suspension of Utilities

3.4

3 Days Prior

Training

OSHA 10hr & 30hr

00 10 00

1.8(f)

Personnel Safety Training

1.8(f)

TB Screening Records

Personnel

2.4

1.13

5 Days prior to Employee's arrival to the medical center

TESTING

Testing Procedure

22 63 00

1.5(F)

Inspection

Pre-Final 3.6 5 days prior Electronic

Final 3.7 6 days prior Electronic

Certifications

22 63 00 1.4

Prior to Final

Inspection

Electronic, Originals supplied via Hard Copy 22 63 00 1.5(G)

As-Built Documentation

(During progress of work)

3.8

15 Days post Phase Completion

Electronic & Hard

Copy

Project Completion

3.8

Submission of Final Invoice

Electronic & Hard

Copy

RECORDS MANAGEMENT OBLIGATIONS

A. Applicability This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, as defined in Section B, regardless of the medium in which the record exists.

B. Definitions “Federal record” as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them.

The term Federal record:

1. includes [Agency] records.

2. does not include personal materials.

3. applies to records created, received, or maintained by Contractors pursuant to their [Agency] contract.

4. may include deliverables and documentation associated with deliverables.

C. Requirements

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the

Government are Federal records subject to the provisions of 44 U.S.C.

chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C.

552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. [Agency] and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of [Agency] or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to [Agency]. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Contracting

Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment.

Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle].

The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected.

The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity.

When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to [Agency] control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the [contract vehicle]. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and [Agency] guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with [Agency] policy.

8. The Contractor shall not create or maintain any records containing any non-public [Agency] information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The [Agency] owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which [Agency] shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take [Agency]-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.

[Note: To the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.]

D. Flow down of requirements to subcontractors

1. The Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same.

2. Violation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.