Sources Sought - Managed Teleradiology Services.pdf

Managed Teleradiology Services

Phoenix Area Indian Health Service (IHS)

NOTICE TYPE: Sources Sought / Market Research

1. PURPOSE

This is a Sources Sought Notice issued for market research purposes only in accordance with FAR Part

10. This is not a solicitation and does not constitute a commitment by the Government.

The Phoenix Area Indian Health Service (IHS) is conducting market research to determine the availability and capability of:

• Indian Small Business Economic Enterprises (ISBEE)

• Indian Economic Enterprises (IEE)

• Other Small Businesses

• Large Businesses capable of providing fully managed, non-personal services teleradiology services for the Phoenix Indian

Medical Center (PIMC) and potentially additional service units within the Phoenix Area.

The Government intends to use the results of this notice to determine the appropriate acquisition strategy, including potential set-aside determinations under the Buy Indian Act and/or FAR Part 19.

2. REQUIREMENT OVERVIEW

The Government anticipates a five (5) year period of performance (base plus four option years).

The contractor shall provide fully managed teleradiology services, including:

• Interpretation of electronic medical images (Plain Film, CT, Ultrasound, Mammography, DEXA, and potential future MRI)

• 24/7/365 coverage

• Routine, urgent, and STAT turnaround compliance

• Verbal notification of critical findings

• Quality Assurance (QA) and peer review program

• Mammography Quality Standards Act (MQSA) support, including Lead Interpreting Physician

• HL7 interface capability and PACS integration

• Contractor-provided personnel, infrastructure, telecommunications capability, and equipment

• Compliance with HIPAA, CMS, TJC, FDA, ACR, MQSA, and other applicable standards

Estimated annual volume ranges from approximately 51,000 to 63,000 studies.

While Phoenix Indian Medical Center (PIMC) represents the primary workload under this requirement, the Government anticipates potential participation by up to three additional Phoenix Area IHS service units. PIMC is expected to account for the majority of volume. Additional service units may generate significantly lower volumes over the contract period.

3. IMPORTANT CLARIFICATION

This requirement is for a fully managed, non-personal services contract.

This requirement is NOT for:

• Radiologist staffing services

• Locum tenens support

• Individual physician placement

• Personal services contracts

The contractor must provide a turnkey managed teleradiology service platform.

Responses that address only staffing capability will not be considered responsive to this market research.

4. TECHNICAL CAPABILITY REQUIREMENTS

Interested firms must demonstrate capability to provide:

A. 24/7/365 Coverage Model

• Staffing model

• Surge capacity

• Subspecialty coverage

B. Exam Volume Capacity

• Experience interpreting ≥ 40,000 exams annually

• Modalities supported

C. Quality Assurance Program

• Peer review methodology

• Discrepancy tracking

• TJC and CMS compliance

D. MQSA Support

• Lead Interpreting Physician capability

• Experience supporting MQSA accreditation and inspections

E. IT Infrastructure

• PACS integration experience

• HL7 interface capability

• Telecommunications redundancy

• System architecture description (cloud-based or non-cloud)

Note: The Government is evaluating non-cloud solutions due to security considerations.

F. Credentialing and Compliance

• Radiologist credentialing process

• Professional liability coverage

• Experience complying with federal healthcare facility standards

G. Past Performance

• Comparable federal, tribal, VA, DoD, or hospital system contracts

• Annual exam volume and contract value

H. Business Structure

• Prime/subcontractor structure

• Percentage of work to be performed by prime

• Infrastructure ownership model

5. NAICS CODE (TENTATIVE)

NAICS 621512 – Diagnostic Imaging Centers

Size Standard: $19.0M

Respondents may recommend an alternative NAICS with justification.

6. BUY INDIAN ACT NOTICE AND DEFINITIONS

The IHS Contracting Officer will give priority for all purchases, regardless of dollar value, by utilizing

Indian Small Business Economic Enterprise (ISBEE) set-asides to the maximum extent possible, consistent with applicable law and regulation.

Each acquisition of supplies, services, or construction that is subject to commercial item procedures

(FAR Part 12) or Simplified Acquisition Procedures (SAP) (FAR Part 13) must be set aside exclusively for

ISBEEs when the Contracting Officer determines there is a reasonable expectation that one or more responsible ISBEEs will submit offers and that award will be made at fair market pricing.

This Sources Sought Notice is being issued, in part, to determine whether this requirement may be appropriately set aside under the Buy Indian Act.

Definitions

Indian Economic Enterprise (IEE):

A business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native

Corporations provided that:

• At least 51% ownership is held by eligible entities;

• At least 51% of earnings are received by eligible entities; and

• Management and daily business operations are controlled by one or more Indians.

Indian Small Business Economic Enterprise (ISBEE):

An IEE that is also a small business concern as defined by 13 CFR Part 121.

Representation Requirement

Respondents asserting IEE or ISBEE status must:

• Identify ownership and control structure;

• Demonstrate compliance with ownership, control, and earnings requirements;

• Describe how the IEE/ISBEE will perform the primary and vital contract requirements;

• Identify subcontractors and percentage of work to be performed by the IEE/ISBEE.

7. SUBMISSION INSTRUCTIONS

Responses shall not exceed 15 pages.

Submit electronically to:

Dekovan Cook

Dekovan.Cook@ihs.gov

Subject Line: Phoenix Area Teleradiology Sources Sought SS-26-PHX-015

Responses are due no later than the date posted in SAM.

8. DISCLAIMER

This notice is for planning purposes only and does not constitute a solicitation. The Government will not reimburse costs incurred in responding.

The Government reserves the right to determine the appropriate acquisition strategy based on responses received.