Combined_Specs_to_include_Addendum_1.pdf

ADDENDUM #1 C-1980

TO THE PLANS AND SPECIFICATIONS

FOR THE

FIRE SAFETY CORRECTIONS PROJECT

FOR THE

US ENVIRONMENTAL PROTECTION AGENCY

AT THE

AWBERC AND THE CHILD CARE CENTER, CENTER HILL FACILITY AND

TEST AND EVALUATION FACILITY

CINCINNATI, OHIO

PREPARED BY:

SFA ARCHITECTS, INC.

300 WEST FOURTH STREET

CINCINNATI, OHIO 45202

June 19, 2015

TO ALL BIDDERS:

This addendum supplements the original specifications and drawings and shall be taken into account in preparing proposals, and shall become part of the Contract Documents. Bidders shall verify this fact in indicating receipt of the addendum in their bids.

SPECIFICATIONS:

Item #1: Section 211313 - Wet Pipe Sprinkler Systems

1.5, B, 3 Add the following:

At the Test and Evaluation Facility the sprinkler piping can be sized using the Ordinary Hazard Pipe Schedule in NFPA13 2010.

Item #2: Section 211313 - Wet Pipe Sprinkler Systems

1.5, B, 6 Add the following:

h. Child Care Center: Light Hazard.

Item #3: Section 211313 - Wet Pipe Sprinkler Systems

1.7 Add the following:

2. Contractor must have a minimum of ten (10) years of experience and have installed a minimum of ten (10) projects of similar size and difficulty.

END

Addendum #1 - Page 1 C-1980 - EPA Fire Safety Corrections Project

C-1980

SPECIFICATIONS

FOR THE

FIRE SAFETY CORRECTIONS PROJECT

FOR THE

U.S. ENVIRONMENTAL PROTECTION AGENCY

AT

AWBERC AND THE CHILD CARE CENTER,

CENTER HILL FACILITY AND

TEST AND EVALUATION FACILITY

CINCINNATI, OHIO

MAY 2015

Prepared by:

ARCHITECTURE ENGINEERING INTERIOR DESIGN PLANNING

300 WEST FOURTH STREET ● CINCINNATI, OHIO 45202

PHONE: (513) 721-0600 ● FAX: (513) 721-0611

E-MAIL: architecture@sfa-architects.com

TABLE OF CONTENTS C-1980 – EPA - Cincinnati, OH Fire Safety Corrections Project

000003 - 1

SECTION 000003 - TABLE OF CONTENTS

FIRE SAFETY CORRECTIONS PROJECT

AT

AWBERC AND THE CHILD CARE CENTER,

CENTER HILL FACILITY AND

TEST AND EVALUATION FACILITY

CINCINNATI, OHIO

Prepared by:

SFA Architects, Inc.

300 West Fourth Street Cincinnati, Ohio 45202

Section 000003 Table of Contents Section 000004 List of Drawings

SPECIFICATIONS

DIVISION 1 - GENERAL REQUIREMENTS

Section 011000 Summary Section 012300 Bid Options Section 012600 Contract Modification Procedures Section 012900 Payment Procedures Section 013100 Project Management and Coordination Section 013200 Construction Progress Documentation Section 013300 Submittal Procedures Section 014000 Quality Requirements Section 016000 Product Requirements Section 017300 Execution Section 017419 Construction Waste Management Section 017700 Closeout Procedures Section 017823 Operation and Maintenance Data Section 017839 Project Record Documents Section 017900 Demonstration and Training

DIVISION 2 – EXISTING CONDITIONS

Section 024119 Removal, Demolition, Cutting and Patching

DIVISION 3 - CONCRETE

Section 033000 Cast-In-Place Concrete

DIVISION 5 - METALS

Section 051250 Miscellaneous Fasteners Section 054000 Metal Support Systems

DIVISION 7 – THERMAL AND MOISTURE PROTECTION

Section 078413 Penetration Firestopping Section 079200 Sealants and Caulking

TABLE OF CONTENTS C-1980 – EPA - Cincinnati, OH.

000003 - 2

DIVISION 9 – FINISHES

Section 092900 Gypsum Board Section 095122 Acoustical Ceiling Suspension System Section 095123 Acoustical Ceiling Tiles Section 099123 Interior Painting

DIVISION 21 – FIRE SUPPRESSION

Section 210500 Common Work Results for Fire Suppression Section 210517 Sleeves and Sleeve Seals for Fire Suppression Piping Section 210518 Escutcheons for Fire Suppression Piping Section 211100 Facility Fire Suppression Water Service Piping Section 211313 Wet Pipe Sprinkler Systems Section 211316 Dry Pipe Sprinkler Systems

DIVISION 26 - ELECTRICAL

Section 260500 General Electrical Provisions Section 260519 Wires and Cables Section 260526 Grounding and Bonding Section 260529 Supporting Devices Section 260533 Raceways and Boxes Section 260534 Junction and Pull Boxes Section 260535 Raceway Fittings Section 260553 Electric Identification Section 262726 Wiring Devices Section 262730 Taps, Splices and Terminations

DIVISION 31 - EARTHWORK

Section 311000 Site Clearing Section 312000 Earth Moving Section 315000 Excavation Support and Protection

DIVISION 32 – EXTERIOR IMPROVEMENTS

Section 321216 Hot-Mix Asphalt Paving Section 329200 Sod and Seed Section 329300 Trees and Shrubs

End of Section 000003

LIST OF DRAWINGS C-1980 – EPA - Cincinnati, OH.

000004 - 1

SECTION 000004 - LIST OF DRAWINGS, TABLES AND SCHEDULES

TITLE SHEET

BASE BID AWBERC REASEARCH CENTER AND CENTER HILL FACILITY

FP1.1 NORTH PART OF B2

FP1.2 SOUTH PART OF B2

FP1.3 NORTH PART OF B1

FP1.4 CONSTANT TEMPERATURE ROOMS

FP1.5 CENTER HILL FACILITY – SITE PLAN

FP1.6 CENTER HILL FACILITY – KIRBY LAB – FLOOR PLAN

FP1.7 CENTER HILL FACILITY – TRAILER – FLOOR PLAN

FP1.8 DETAILS

FP1.9 DETAILS

BID OPTION 1 AWBERC CHILD CARE CENTER

FP2.1 CHILD CARE CENTER – SITE PLAN

FP2.2 CHILD CARE CENTER – FLOOR PLAN

FP2.3 DETAILS

BID OPTION 2 TEST & EVALUATION FACILITY

FP3.1 T & E FACILITY – ENVIRONMENTAL CHAMBERS PLAN

FP3.2 T & E FACILITY – ELEVATED PLATFORM PLAN

FP3.3 T & E FACILITY – BREAK ROOM PLAN

FP3.4 DETAILS

END OF SECTION 000004

SUMMARY C-1980 – EPA - Cincinnati, OH

011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Phased construction.

4. Access to site.

5. Coordination with occupants.

6. Work restrictions.

7. Specification and drawing conventions.

8. Miscellaneous provisions.

1.2 PROJECT INFORMATION

A. Project Identification: US EPA Fire Safety Corrections Project.

1. Project Location: AWBERC Research Center and Child Care Center, Center Hill Facility - Kirby Building and Trailer and the Test and Evaluation Facility, Cincinnati, Ohio.

B. Owner: U. S. Environmental Protection Agency.

1. EPA Project Officer: Stephanie James (202) 564-9877

2. EPA On-Site Representative: Evelyn Toro-Litts (513) 569-7500.

C. A/E Representative: SFA Architects, Tony Lozier (513) 744-2968.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

1. Addition of sprinkler systems for the various buildings, but is not limited to the following:

a. AWBERC Research Center and Center Hill Facility – Kirby Building and Trailer – Base Bid.

1) Provide new wet pipe sprinkler system.

2) Provide double interlock pre-action sprinkler system for the electric rooms.

011000 - 2

3) Extend new fire main to the Kirby Building and Trailer.

4) Provide new dry pipe assembly and all associated gauges, drains, valves, air compressor, etc. for extension to the trailer.

5) Provide new riser assembly and all associated gauges, drains, flow and tamper switches, etc.

6) Provide new inspector’s test connection.

b. Child Care Center – Bid Option 1.

1) Provide new fire main.

2) Provide new wet pipe sprinkler system.

3) Provide new riser assembly and all associated gauges, drains, flow and tamper switches, etc.

4) Provide new concrete meter vault per G.C.W.W. standards.

5) Provide new fire department connection per G.C.W.W. standards.

c. Test and Evaluation Facility – Bid Option 2.

1) Connect to existing sprinkler main and extend wet pipe sprinkler system.

1.4 ACCESS TO SITE

A. Use of Site: Limit use of Project site to work in areas indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits: Confine most construction operations to EPA normal working hours. All work associated with the AWBERC fire pump and jockey pump, the Child Care Center and the Center Hill Facility shall be performed between 6:00 pm and 6:00 am, during EPA non-working days.

2. Driveways, Walkways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to the EPA and the EPA’s employees, and emergency vehicles at all times. Do not use these areas for parking or storage of materials.

a. Schedule deliveries to minimize use of driveways and entrances by construction operations.

b. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Condition of Existing Building: Repair damage caused by construction operations.

1.5 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: The EPA will occupy the buildings during the entire construction period. Cooperate with the EPA during construction operations to minimize conflicts and facilitate EPA usage. Perform the Work so as not to interfere with EPA's day-to-day operations. Maintain existing exits, unless otherwise indicated.

011000 - 3

1. Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from the EPA’s On-Site Representative.

2. Notify the EPA’s On-Site Representative not less than fourteen (14) days in advance of activities that will affect the EPA's operations.

1.6 WORK RESTRICTIONS

A. Work Restrictions, General: Comply with restrictions on construction operations.

1. Comply with limitations on use of public streets and with other requirements of authorities having jurisdiction.

B. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by the EPA or others unless permitted under the following conditions and then only after providing temporary utility services according to requirements indicated:

1. Notify EPA’s On-Site Representative not less than fourteen (14) days in advance of proposed utility interruptions.

C. Noise, Vibration, and Odors: Coordinate operations that may result in high levels of noise and vibration, odors, or other disruption to the EPA occupancy with the EPA’s On-Site Representative.

1. Notify EPA’s On-Site Representative not less than fourteen (14) days in advance of proposed utility interruptions.

D. Nonsmoking Buildings: Smoking is not permitted within the buildings or within 70 feet of entrances, operable windows, or outdoor-air intakes.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations. These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

C. Drawing Coordination: Requirements for materials and products identified on Drawings are described in detail in the Specifications. One or more of the following are used on Drawings to identify materials and products:

011000 - 4

1. Terminology: Materials and products are identified by the typical generic terms used in the individual Specifications Sections.

2. Abbreviations: Materials and products are identified by abbreviations published as part of the U.S. National CAD Standard and scheduled on Drawings.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

ALTERNATES C-1980 – EPA - Cincinnati, OH

012300 - 1

SECTION 012300 – BID OPTIONS

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for bid options.

1.2 DEFINITIONS

A. Bid Option: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the EPA decides to accept a corresponding change, either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Bid options described in this Section are part of the Work only if enumerated in the Agreement.

2. The cost or credit for each bid option is the net addition to or deduction from the Contract Sum to incorporate bid option into the Work. No other adjustments are made to the Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the bid option into Project.

1. Include as part of each bid option, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of bid option.

B. Notification: Immediately following award of the Contract, notify each party involved, in writing, of the status of each bid option. Indicate if bid options have been accepted, rejected, or deferred for later consideration. Include a complete description of negotiated revisions to bid options.

C. Execute accepted bid options under the same conditions as other work of the Contract.

ALTERNATES C-1980 – EPA - Cincinnati, OH

012300 - 2

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 SCHEDULE OF BID OPTIONS

A. Bid Option 1: State addition to provide new fire service and complete sprinkler coverage for the AWBERC Child Care Center.

B. Bid Option 2: State addition to extend existing sprinkler system to the Environmental Chambers Area, the Elevated Platform Area and the Break Room of the Test and Evaluation Facility.

END OF SECTION 012300

CONTRACT MODIFICATION C-1980 – EPA - Cincinnati, OH 012600 - 1 PROCEDURES Fire Safety Corrections Project

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 DESCRIPTION

A. All work under this section to follow Contract Documents, unless noted or specified otherwise.

1.2 BULLETINS

A. If the EPA wishes to change the scope or the character of the Work, a Bulletin will be issued to the Contractor by the Contract Officer.

B. Upon receipt of the Bulletin, the Contractor shall, stop work on the section affected by the change set forth in the Bulletin. The Contractor shall submit in writing to the A/E Representative, his itemized quotation of the additional costs or credits, as the case may be, because of the proposed changes. The Contractor's quotation must be submitted within fifteen (15) calendar days after the receipt of the Bulletin, or within such less or further time the A/E Representative may allow in writing. The quotation must show itemized quantities, unit prices or direct cost plus percentage.

C. In case of utilizing the direct cost plus percentage method, direct cost quotations shall be accompanied with vouchers. One (1) copy of the Contractor's quotation for each Bulletin shall be submitted to the A/E Representative.

D. If the quotation is not acceptable to the A/E Representative, the Contractor will be informed in writing as to the procedure.

1.3 CONTRACT MODIFICATION

A. After the Contractor's quotation and a Bulletin has been accepted and approved by the EPA, and where there is an INCREASE, CREDIT OR NO CHANGE in the Contract Sum, a Change Order will be issued to the Contractor and the Contract Officer giving the Contractor the authority to proceed with the change in the designated work set forth.

B. Where the value of the change in the work is a decrease in the Contract sum, a

Credit Order will be issued to the Contractor by the Contract Officer giving the Contractor the authority to decrease the Contract sum and omit designated work as set forth in the Credit Order.

C. The amount of credit to be allowed by the Contractor to the EPA for any deletion or change which results in a net decrease in the Contract sum will be the amount of the actual net cost as confirmed by the Contract Officer. When both additions and credits covering related work or substitutions are involved in any one change, the allowance for overhead and profit shall be figured on the basis of the net increase, if any, with respect to that change.

CONTRACT MODIFICATION C-1980 – EPA - Cincinnati, OH 012600 - 2 PROCEDURES Fire Safety Corrections Project

1.4 CHANGE ORDERS

A. A Change Order is a written order to the Contractor signed by the Contract Officer, issued after execution of the Contract, authorizing a change in the Work or an adjustment in the Contract sum or the Contract time. The Contract sum and Contract time may be changed ONLY by a Change Order. A Change Order signed by the Contractor indicates his agreement therewith, including the adjustment in the Contract sum or the Contract time.

B. The EPA, without invalidating the Contract, may order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions, the Contract sum and the Contract time being adjusted accordingly. All such changes in the Work shall be authorized by Change Order, and shall be performed under ALL the applicable conditions of the Contract Documents.

C. Costs for Change Orders shall be calculated as the sum of hourly wages, material costs, overhead and profits. No lump sum submissions accepted.

D. Submission of a bid will indicate the Contractor's agreement to accept as a maximum the following terms upon which Change Orders shall be computed:

1. Allowances not to exceed 10% each for overhead and profit for the party performing the Work will be based upon the value of labor, material and use of construction equipment required to accomplish the change. As the value of the change increases, a declining scale will be used in negotiating the percentage of overhead and profit. Allowable percentages on changes will not exceed the following: 10% overhead and 5% profit on first $20,000; 7- 1/2% overhead and 5% profit on next $30,000; 5% overhead and 5% profit on balance over $50,000. Profit shall be computed by multiplying the profit percentage by the sum of the direct costs and computed overhead costs.

2. The Contractor's or upper tier Subcontractor's fee will be based upon the net increased cost to the Contractor or upper tier Subcontractor as applicable. Allowable fee on changes including overhead and profit will not exceed 10% on the first $20,000; 7-l/2% fee on next $30,000; and 5% fee on balance over $50,000. The contractor’s fee is taken in lieu of overhead and profit charges.

3. Not more than four (4) percentages, none of which exceed the percentage shown above, will be allowed regardless of the number of tiers of Subcontractors.

END OF SECTION 012600

PAYMENT PROCEDURES C-1980 – EPA - Cincinnati, OH

012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

B. Related Requirements:

1. Section 012600 "Contract Modification Procedures" for administrative procedures for handling changes to the Contract.

2. Section 013200 "Construction Progress Documentation" for administrative requirements governing the preparation and submittal of the Contractor's construction schedule.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets.

b. Submittal schedule.

c. Items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to the A/E Representative, EPA’s On-Site Representative, Contract Officer and Project Office at earliest possible date but no later than fourteen (14) days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one (1) line item for each Specification Section.

1. Identification: Include the following Project identification on the schedule of values:

a. Project name and location.

b. Name of EPA’s On-Site Representative.

c. EPA’s Contract Number.

d. EPA’s Task Order Number (if applicable).

e. Contractor's name and address.

f. Date of submittal.

012900 - 2

2. Arrange schedule of values consistent with format of AIA Document G703.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

a. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the schedule of values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

6. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the schedule of values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by the EPA’s Project Officer and paid for by the EPA.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between the EPA and Contractor. The period of construction work covered by each Application for Payment is the period indicated in the Agreement.

C. Application for Payment Forms: Use AIA Document G702 and AIA Document G703 as form for Applications for Payment or use forms acceptable to the EPA for Applications for Payment.

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. EPA will return incomplete applications without action.

012900 - 3

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders issued before last day of construction period covered by application.

E. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. Bond.

2. List of subcontractors.

3. Schedule of values.

4. Contractor's construction schedule (preliminary if not final).

5. Submittal schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Certificates of insurance and insurance policies.

F. Application for Payment at Substantial Completion: After completion of the punch list and agreement with the EPA’s Project Officer that the Project is complete, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

G. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706-1994, "Contractor's Affidavit of Payment of Debts and

Claims."

5. AIA Document G706A-1994, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707-1994, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT C-1980 – EPA - Cincinnati, OH

013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Requests for Information (RFIs).

2. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from EPA or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, and telephone number of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.4 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

013100 - 2

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for EPA and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Preinstallation conferences.

6. Project closeout activities.

7. Startup and adjustment of systems.

1.5 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. A/E Representative will return RFIs submitted to the A/E Representative by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name.

2. Project number.

3. Date.

4. Name of Contractor.

5. Name of A/E Representative.

6. RFI number, numbered sequentially.

7. RFI subject.

8. Specification Section number and title and related paragraphs, as appropriate.

9. Drawing number and detail references, as appropriate.

10. Field dimensions and conditions, as appropriate.

11. Contractor's suggested resolution. If Contractor's solution(s) impacts the

Contract Time or the Contract Sum, Contractor shall state impact in the RFI.

12. Contractor's signature.

013100 - 3

13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716 or software-generated form with substantially the same content as indicated above, acceptable to the A/E Representative.

D. A/E Representative Action: A/E Representative will review each RFI, determine action required, and respond. Allow seven (7) working days for A/E Representative’s response for each RFI. RFIs received by A/E Representative after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for coordination information already indicated in the Contract

Documents.

d. Requests for adjustments in the Contract Time or the Contract Sum.

e. Requests for interpretation of A/E Representative actions on submittals.

f. Incomplete RFIs or inaccurately prepared RFIs.

2. A/E Representative action may include a request for additional information, in which case A/E Representative time for response will date from time of receipt of additional information.

3. A/E Representative action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify EPA’s Contract Officer in writing within ten (10) days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log monthly. Use CSI Log Form 13.2B or Contractor’s software log with not less than the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of A/E Representative.

4. RFI number including RFIs that were dropped and not submitted.

5. RFI description.

6. Date the RFI was submitted.

7. Date A/E Representative response was received.

F. On receipt of A/E Representative action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify A/E Representative within seven (7) days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work and Proposal Request, as appropriate.

013100 - 4

1.6 PROJECT MEETINGS

A. General: As scheduled by the EPA’s On-Site Representative conduct meetings and conferences at determined location in Cincinnati, Ohio.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: A/E Representative will record significant discussions and agreements achieved and distribute the meeting minutes to everyone concerned, within five

(5) days of the meeting.

B. Preconstruction Conference: EPA’s Contract Officer will schedule and conduct a preconstruction conference before starting construction, at a time scheduled by the EPA’s Contract Officer.

1. Minutes: Entity responsible for conducting meeting and A/E Representative will record and distribute meeting minutes.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Coordinate with EPA’s On-Site Representative for scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related RFIs.

d. Related Change Orders.

e. Purchases.

f. Deliveries.

g. Submittals.

h. Possible conflicts.

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written instructions.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Testing and inspecting requirements.

s. Installation procedures.

013100 - 5

t. Coordination with other work.

u. Required performance results.

v. Protection of adjacent work.

w. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements, including required corrective measures and actions.

4. Reporting: Distribute minutes of the meeting to each party present and to other parties requiring information.

5. Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress Meetings: Conduct progress meetings at intervals determined by the EPA’s On-Site Representative.

1. Attendees: In addition to the EPA’s On-Site Representative , each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting.

Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule.

Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Progress cleaning.

10) Quality and work standards.

11) Status of correction of deficient items.

12) Field observations.

13) Status of RFIs.

013100 - 6

14) Status of proposal requests.

15) Pending changes.

16) Status of Change Orders.

17) Pending claims and disputes.

18) Documentation of information for payment requests.

3. Minutes: A/E Representative will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

CONSTRUCTION PROGRESS C-1980 – EPA - Cincinnati, OH DOCUMENTATION Fire Safety Corrections Project

013200 - 1

SECTION 013200 - CONSTRUCTION PROGRESS DOCUMENTATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for documenting the progress of construction during performance of the Work, including the following:

1. Contractor's construction schedule.

2. Construction schedule updating reports.

1.2 DEFINITIONS

A. Activity: A discrete part of a project that can be identified for planning, scheduling, monitoring, and controlling the construction project. Activities included in a construction schedule consume time and resources.

1. Critical Activity: An activity on the critical path that must start and finish on the planned early start and finish times.

2. Predecessor Activity: An activity that precedes another activity in the network.

3. Successor Activity: An activity that follows another activity in the network.

B. CPM: Critical path method, which is a method of planning and scheduling a construction project where activities are arranged based on activity relationships.

Network calculations determine when activities can be performed and the critical path of Project.

C. Critical Path: The longest connected chain of interdependent activities through the network schedule that establishes the minimum overall Project duration and contains no float.

1.3 INFORMATIONAL SUBMITTALS

A. Format for Submittals: Submit required submittals in the following format:

1. PDF electronic file.

B. Contractor's Construction Schedule:

1. Submit a working electronic copy of schedule, using software indicated, and labeled to comply with requirements for submittals. Include type of schedule (initial or updated) and date on label.

C. Construction Schedule Updating Reports: Submit with Applications for Payment.

013200 - 2

1.4 COORDINATION

A. Coordinate Contractor's construction schedule with the schedule of values, list of subcontracts, submittal schedule, progress reports, payment requests, and other required schedules and reports.

1. Secure time commitments for performing critical elements of the Work from entities involved.

2. Coordinate each construction activity in the network with other activities and schedule them in proper sequence.

PART 2 - PRODUCTS

2.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Time Frame: Extend schedule from date established for the Notice to Proceed to date of final completion.

1. Contract completion date shall not be changed by submission of a schedule that shows an early completion date, unless specifically authorized by Change Order.

B. Activities: Treat each story or separate area as a separate numbered activity for each main element of the Work. Comply with the following:

1. Activity Duration: Define activities so no activity is longer than twenty (20) days, unless specifically allowed by the EPA’s On-Site Representative.

2. Procurement Activities: Include procurement process activities for the long lead items and major items, requiring a cycle of more than sixty (60) days, as separate activities in schedule. Procurement cycle activities include, but are not limited to, submittals, approvals, purchasing, fabrication, and delivery.

3. Submittal Review Time: Include review and resubmittal times indicated in Section 013300 "Submittal Procedures" in schedule. Coordinate submittal review times in Contractor's construction schedule with submittal schedule.

4. Startup and Testing Time: Include no fewer than seven (7) days for startup and testing.

5. Substantial Completion: Indicate completion in advance of date established for Substantial Completion, and allow time for the EPA’s On-Site Representative’s administrative procedures necessary for certification of Substantial Completion.

6. Punch List and Final Completion: Include not more than thirty (30) days for completion of punch list items and final completion.

C. Constraints: Include constraints and work restrictions indicated in the Contract Documents and as follows in schedule, and show how the sequence of the Work is affected.

1. Phasing: Arrange list of activities on schedule by phase.

2. Work by EPA: Include a separate activity for each portion of the Work performed by EPA.

3. Work Restrictions: Show the effect of the following items on the schedule:

013200 - 3

a. Coordination with existing construction.

b. Limitations of continued occupancies.

c. Uninterruptible services.

d. Partial occupancy before Substantial Completion.

e. Use of premises restrictions.

f. Provisions for future construction.

g. Environmental control.

4. Work Stages: Indicate important stages of construction for each major portion of the Work.

D. Milestones: Include milestones indicated in the Contract Documents in schedule, including, but not limited to, the Notice to Proceed, Substantial Completion, and final completion, and the following interim milestones:

1. Start up and completion of each room.

E. Upcoming Work Summary: Prepare summary report indicating activities scheduled to occur or commence prior to submittal of next schedule update. Summarize the following issues:

1. Unresolved issues.

2. Unanswered Requests for Information.

3. Rejected or unreturned submittals.

4. Notations on returned submittals.

5. Pending modifications affecting the Work and Contract Time.

F. Recovery Schedule: When periodic update indicates the Work is fourteen (14) or more calendar days behind the current approved schedule, submit a separate recovery schedule indicating means by which Contractor intends to regain compliance with the schedule.

G. Computer Scheduling Software: Prepare schedules using current version of a program that has been developed specifically to manage construction schedules.

1. Use Microsoft Project, Primavera, Prolog, for Windows XP, Windows Vista, Windows 7 operating system as required by the EPA.

2.2 REPORTS

A. Site Condition Reports: Immediately on discovery of a difference between site conditions and the Contract Documents, prepare and submit a detailed report. Submit with a Request for Information. Include a detailed description of the differing conditions, together with recommendations for changing the Contract Documents.

013200 - 4

PART 3 - EXECUTION

3.1 CONTRACTOR'S CONSTRUCTION SCHEDULE

A. Contractor's Construction Schedule Updating: At monthly intervals, update schedule to reflect actual construction progress and activities. Issue schedule before each regularly scheduled progress meeting.

1. Revise schedule immediately after each meeting or other activity where revisions have been recognized or made. Issue updated schedule concurrently with the report of each such meeting.

2. Include a report with updated schedule that indicates every change, including, but not limited to, changes in logic, durations, actual starts and finishes, and activity durations.

3. As the Work progresses, indicate final completion percentage for each activity.

B. Distribution: Distribute copies of approved schedule to the EPA’s On-Site Representative, separate contractors, and other parties identified by Contractor with a need-to-know schedule responsibility.

1. When revisions are made, distribute updated schedules to the same parties.

Delete parties from distribution when they have completed their assigned portion of the Work and are no longer involved in performance of construction activities.

END OF SECTION 013200

SUBMITTAL PROCEDURES C-1980 – EPA - Cincinnati, OH

013300 - 1

SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, and other submittals.

B. Related Requirements:

1. Section 013200 "Construction Progress Documentation" for submitting schedules and reports, including Contractor's construction schedule.

2. Section 017823 "Operation and Maintenance Data" for submitting operation and maintenance manuals.

3. Section 017839 "Project Record Documents" for submitting record Drawings, record Specifications, and record Product Data.

4. Section 017900 "Demonstration and Training" for submitting video recordings of demonstration of equipment and training of EPA's personnel.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require the A/E Representative or EPA’s On-Site Representative’s responsive action.

B. Informational Submittals: Written and graphic information and physical samples that do not require the A/E Representative or EPA’s On-Site Representative’s responsive action. Submittals may be rejected for not complying with requirements.

1.3 ACTION SUBMITTALS

A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by the A/E Representative and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. EPA’s A/E Firm’s Digital Data Files: Electronic copies of digital data files of the Contract Drawings will be provided by A/E Representative for Contractor's use in preparing submittals.

013300 - 2

1. A/E Representative will furnish Contractor one set of digital data drawing files of the Contract Drawings for use in preparing Shop Drawings and Project record drawings.

a. Architect makes no representations as to the accuracy or completeness of digital data drawing files as they relate to the Contract Drawings.

b. Contractor shall execute a data licensing agreement in the form of an agreement form acceptable to the EPA and the EPA’s A/E firm.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. A/E Representative reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on A/E Representative receipt of submittal.

No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow fourteen (14) days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. A/E Representative will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow fourteen (14) days for review of each resubmittal.

D. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by the A/E Representative.

4. Transmittal Form for Electronic Submittals: Use electronic form acceptable to the A/E Representative, containing the following information:

a. Project name.

b. Date.

c. Name and address of the A/E Representative.

013300 - 3

d. Name of firm or entity that prepared submittal.

e. Names of subcontractor, manufacturer, and supplier.

f. Category and type of submittal.

g. Submittal purpose and description.

h. Specification Section number and title.

i. Specification paragraph number or drawing designation and generic name for each of multiple items.

j. Drawing number and detail references, as appropriate.

k. Location(s) where product is to be installed, as appropriate.

l. Related physical samples submitted directly.

m. Indication of full or partial submittal.

n. Transmittal number.

o. Submittal and transmittal distribution record.

p. Other necessary identification.

q. Remarks.

E. Options: Identify options requiring selection by the A/E Representative.

F. Deviations: Identify deviations from the Contract Documents on submittals.

G. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal.

2. Note date and content of revision in label or title block and clearly indicate extent of revision.

3. Resubmit submittals until they are marked with approval notation from the A/E

Representative’s action stamp.

H. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

I. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from the A/E Representative’s action stamp.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

1. Submit electronic submittals via email as PDF electronic files.

a. The A/E Representative will return annotated file. Annotate and retain one

(1) copy of file as an electronic Project record document file.

013300 - 4

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a.…