Sol_140A0126Q0038.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

ADDENDA

140A0126Q0038

See Schedule See Schedule

BIA PACIFIC 00013

2800 COTTAGE WAY ROOM W2820

Contracting Office Sacramento CA 95825

07/23/2026 0900 PD

0044046886

Jodi Zachary 916-978-6005

A13 100.00

A13

Jodi Zachary

238220

$19

07/16/2026

0011284261

ADMINISTERED BY:

DOI, BIA PACIFIC

Contracting Office

2800 COTTAGE WAY ROOM W2800

Sacramento CA 95825

DELIVER TO:

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

BIA A10 FACILITIES

Bldg. 194, Proposal Avenue

PO Box E

FORT YATES ND 58538-0523 US

Service Contract Act WD # 2015-5379 is applicable to this RFQ

This RFQ is set-aside 100% for Indian Small

Business Economic Enterprises (ISBEEs).

Delivery: 08/31/2026

Period of Performance: 08/01/2026 to

08/31/2026

00010 The contractor shall furnish all labor, materials, tools, equipment, transportation, and supervision required to remove the failed

AHU controls and install a complete, updated, and properly functioning control system in accordance with the attached SOW.

Product/Service Code: J045

Product/Service Description:

MAINT/REPAIR/REBUILD

OF EQUIPMENT- PLUMBING, HEATING, AND WASTE

DISPOSAL EQUIPMENT

Document Number

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

Table of Contents

SECTION 1 Introduction

1.1 General

1.2 Award Type

1.3 Set Aside

1.4 North American Industry Classification System (NAICS) Code

1.5 Anticipated Period of Performance or Delivery Date

1.6 Service Contract Act Wage Determination

SECTION 2 Description/Specifications/Statement of Work

2.1 General Requirements

SECTION 3 General Terms and Conditions

3.1 FAR and DIAR Clauses

3.2 Custom Clauses

SECTION 4 Attachments SECTION 5 FAR and DIAR Provisions SECTION 6 Instructions to Quoters

6.1 Quotation Preparation Instructions

6.2 Quotation Due Date and Time

6.3 Quotation Contents

6.4 Contractor Inquiries

SECTION 7 Evaluation Factors for Award

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

SECTION 1 INTRODUCTION

1.1 GENERAL

This is a combined synopsis/solicitation for commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation.

Quotes are being requested and a separate written solicitation will not be issued.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) FAC 2026-01 March 13, 2026, Civilian Agency Acquisition Council (CAAC) Letter 2025-02 issued February 18, 2025, and Department of the Interior Acquisition, Arts, and Asset Policy (DOI-AAAP) 0210 v01.

To respond to this solicitation, you must be an authorized reseller of your quoted solution with an active SAM.gov profile in accordance with the U.S. Federal Transactions Standard.

1.2 AWARD TYPE

The Government contemplates awarding a Firm-Fixed-Price (FFP) Purchase Order.

1.3 SET ASIDE

This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

1.4 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE

The NAICS code for this requirement is 238330, Plumbing, Heating and Air-Conditioning, with a Small Business size standard of $19M.

1.5 ANTICIPATED PERIOD OF PERFORMANCE OR DELIVERY DATE

All services shall be completed by 8/31/2026.

1.6 SERVICE CONTRACT ACT WAGE-DETERMINATION

Wage Determination No.: 2015-5379, Revision No.: 28, Dated: 5/13/2026 is applicable to this requirement.

SECTION 2 DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

2.1 GENERAL REQUIREMENTS

All quotations must include full descriptions and specifications for comparison. If a product meets the required minimum specifications will be determined solely by the government.

See attached Scope of Work.

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

SECTION 3 GENERAL TERMS AND CONDITIONS

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

3.1 FAR AND DIAR CLAUSES

The following Federal Acquisition Regulations (FAR) and Department of the Interior Acquisition Regulation (DIAR) Clauses are applicable to this requirement:

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

• FAR Clauses: https://www.acquisition.gov/browse/index/far

• DIAR Clauses: https://www.acquisition.gov/diar

• RFO Deviation Clauses:

https://www.acquisition.gov/sites/default/files/page_file_uploads/RFO.pdf

Clause Title Date 52.204-13 System for Award Management – Maintenance (RFO

DEVIATION)

Mar 2026

52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.212-4 Contract Terms and Conditions—Commercial Products and

Commercial Services (RFO DEVIATION) Mar 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors RFO Deviation Apr 2026

52.240-91 Security Prohibitions and Exclusions (RFO DEVIATION) Mar 2026 52.244-6 Subcontracts for Commercial Products and Commercial Services RFO Deviation

May 2026

1452.280-2 Notice of Indian Economic Enterprise set-aside Feb 2021 1452.280-3 Indian Economic Enterprise subcontracting limitations Feb 2021

52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712)

52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/diar https://www.acquisition.gov/sites/default/files/page_file_uploads/RFO.pdf

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (31 U.S.C. 6101 note) (RFO DEVIATION) (May 2026)

52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (RFO DEVIATION) (May 2026).

52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)) (RFO DEVIATION) (Jan 2026).

52.222-3, Convict Labor (E.O.11755) (RFO DEVIATION) (MAY 2026).

52.222-19, Child Labor—Cooperation with Authorities and Remedies (E.O. 13126) (RFO

DEVIATION) (MAY 2026).

52.222-36, Equal Opportunity for Workers with Disabilities (29 U.S.C. 793) (RFO DEVIATION)

(MAY 2026).

52.222-41, Service Contract Labor Standards (41 U.S.C. chapter 67) (RFO DEVIATION) (MAY 2026).

52.222-42, Statement of Equivalent Rates for Federal Hires (29 U.S.C. 206 and 41 U.S.C.

chapter 67) (RFO DEVIATION) (MAY 2026).

52.222-50, Combating Trafficking in Persons (22 U.S.C. chapter 78 and E.O. 13627) (RFO

DEVIATION) (MAY 2026).

52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (RFO

DEVIATION) (MAY 2026).

52.222-62, Paid Sick Leave Under Executive Order 13706 (E.O. 13706) (RFO DEVIATION)

(MAY 2026).

52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) (42 U.S.C. 7671, et seq.) (RFO DEVIATION) (MAY 2026).

52.223-23, Sustainable Products and Services (7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l) (RFO DEVIATION) (MAY 2026).

52.225-1, Buy American-Supplies (Oct 2022) (41 U.S.C. chapter 83)

52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021)

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) (E.O. 13513).

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) (31 U.S.C. 3332).

52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108- 78 (19 U.S.C. 3805 note)).

52.252-6, Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter

1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

3.2 CUSTOM CLAUSES

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212- 4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

➢ Invoices will be paid upon approval and acceptance by the BIA Technical POC. IPP electronic invoices must have a hardcopy invoice with any supporting backup documentation attached.

➢ Invoices must include, as a minimum, the following information:

1. Order Number

2. Description of deliverables

3. Price of deliverables

4. Quantity of deliverables https://www.ipp.gov/

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

➢ The contractor is responsible for ensuring invoices submitted are accurate, complete and match the line items, amounts, rates etc. listed on the award.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3

- 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of custom clause)

Notice Regarding Late Delivery/Delayed Performance

The contractor will immediately notify the Contracting Officer in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

(End of custom clause)

Limitation of Government Liability

(a) In performing this contract, the Contractor is not authorized to make expenditures or incur obligations exceeding $____________(Completed Upon Award) dollars.

(b) The maximum amount for which the Government shall be liable if this contract is terminated is $____________ (Completed Upon Award) dollars.

(End of custom clause)

SECTION 4 ATTACHMENTS

1. Scope of Work, Air Handler Unit Controls Replacement, July 2026

2. Photos

3. Service Contract Act WD # 2015-5379

4. IEE Representation Form mailto:IPPCustomerSupport@fiscal.treasury.gov

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

SECTION 5 FAR AND DIAR PROVISIONS

FAR 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

• FAR Clauses: https://www.acquisition.gov/browse/index/far

• DIAR Clauses: https://www.acquisition.gov/diar

• RFO Deviation Clauses:

https://www.acquisition.gov/sites/default/files/page_file_uploads/RFO.pdf

Provision Title Date 52.203-18 Prohibition on Contracting with Entities that Require Certain

Internal Confidentiality Agreements or Statements-Representation Jan 2017

52.204-7 System for Award Management – Registration (RFO

DEVIATION)

Mar 2026

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (RFO DEVIATION)

Mar 2026

52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (RFO DEVIATION)

Mar 2026

1452.280-1 Notice of Indian Small Business Economic Enterprise Set-Aside Feb 2021

FAR 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations- Representation (RFO DEVIATION) (May 2026)

(a) Definitions. As used in this clause—

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

https://www.acquisition.gov/browse/index/far https://www.acquisition.gov/diar https://www.acquisition.gov/sites/default/files/page_file_uploads/RFO.pdf

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

(b) Government agencies are not permitted to use appropriated (or otherwise made available) funds for contracts with either an inverted domestic corporation, or a subsidiary of an inverted domestic corporation, unless the exception at 9.108-3(b) applies or the requirement is waived in accordance with the procedures at 9.108-5.

(c) Representation. The Offeror represents that-

(1) It □ is, □ is not an inverted domestic corporation; and

(2) It □ is, □ is not a subsidiary of an inverted domestic corporation.

(End of provision)

FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (RFO DEVIATION) (May 2026)

(a) The Government will not enter into a contract with any corporation that—

(1) Has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability, where the awarding agency is aware of the unpaid tax liability, unless an agency has considered suspension or debarment of the corporation and made a determination that suspension or debarment is not necessary to protect the interests of the Government; or

(2) Was convicted of a felony criminal violation under any Federal law within the preceding 24 months, where the awarding agency is aware of the conviction, unless an agency has considered suspension or debarment of the corporation and made a determination that this action is not necessary to protect the interests of the Government.

(b) The Offeror represents that–

(1) It is □ is not □ a corporation that has any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and

(2) It is □ is not □ a corporation that was convicted of a felony criminal violation under a Federal law within the preceding 24 months.

(End of provision)

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

DIAR 1452.233-2 Service of Protest Department of the Interior (Jul 1996) (RFO

DEVIATION)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Competition Advocate (addressed as follows) by obtaining written and dated acknowledgment of receipt from:

Bryan Harden, Competition Advocate bryan.harden@bia.gov

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(c) A copy of the protest served on the Competition Advocate shall be simultaneously furnished by the protester to the Department of the Interior Assistant Solicitor, Acquisitions and Intellectual Property, 1849 C Street, NW, Room 6511, Washington, DC 20240.”

(End of provision)

DIAR 1452.280-4 Indian Economic Enterprise Representation (FEB 2021)

(a) The offeror represents as part of its offer that it □ does □ does not meet the definition of Indian Economic Enterprise (IEE) as defined in DIAR 1480.201 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately in writing if there is any owner change affecting compliance with this representation.

(b) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

(End of provision) mailto:bryan.harden@bia.gov

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

SECTION 6 INSTRUCTIONS TO QUOTERS

6.1 QUOTATION PREPARATION INSTRUCTIONS

QUOTE PREPARATION COSTS

The CO is the only person who can legally obligate the Government for the expenditure of public funds. Costs shall not be incurred by recipients of this solicitation in anticipation of receiving direct reimbursement from the Government. It is understood that the submitted quote will become part of the official file without obligation to the Government.

The Government will not reimburse the offeror for any costs incurred for the preparation and submission of a quote in response to this solicitation.

ERRORS AND OMISSIONS

The offeror may determine or believe that the solicitation requirements or instructions contain errors, omissions, or are otherwise unsound. In such cases, the offeror shall immediately notify the CO in writing of such errors, omissions, or other issues. The offeror shall provide details and supporting rationale.

DISPOSITION OF UNSUCCESSFUL QUOTES

In accordance with FAR Subpart 4.8, “Government Contract Files”, the Government will retain the original copy of all unsuccessful submissions and quotes. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful submissions and quotes.

PROPRIETARY DATA CAVEAT

Offeror submitting proprietary data shall mark specific pages containing proprietary data with the following caveat.

“USE OR DISCLOSURE OF DATA CONTAINED ON THIS SHEET IS SUBJECT TO THE

RESTRICTION ON THE TITLE PAGE OF THIS QUOTATION”

AGREEMENT TO MANDATORY REQUIREMENTS

All the requirements specified in the solicitation are mandatory. By submitting a quote, the offeror is representing that they shall perform all of the requirements specified in the solicitation if awarded this contract.

ASSUMPTIONS, CONDITIONS, OR EXCEPTIONS

The offeror shall state assumptions, conditions, and exceptions (if any) that the offeror relied upon as a basis for their quote. For each exception, the offeror shall identify the requirement, term, or condition; cite the applicable solicitation paragraph and page number; state the reason for the exception; and provide any other information concerning the exception.

The offeror is advised that taking any exceptions to the specs, or solicitation requirements, or terms and conditions of the solicitation may have an adverse effect on the evaluation rating. The Government reserves the right to not accept any exceptions to this solicitation. If the Offeror does not state any assumptions, conditions, or exceptions, the Government assumes that the Offeror agrees to comply with the stated requirements, terms and conditions.

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

The quote shall be valid for a minimum of (30) calendar days after the due date for quotes.

The Government reserves the right to request additional information after receipt of Offeror’s quote.

6.2 QUOTATION DUE DATE AND TIME

Quote must be received on or before the date and time specified on the SF 1449.

Send quote attachments to: Jodi Zachary, Contracting Officer, jodi.zachary@bia.gov The subject line of the email should be as follows and include the RFQ number:

“Company Name Quote in Response to 140A0126Q0038”

*If within 24 hours after quote submission a quoter does not receive confirmation that their quote was received, it is the quoter’s responsibility to confirm that their quote is received by the designated recipient listed above. Confirmation should come directly from the designated recipient.*

6.3 QUOTATION CONTENTS

To participate under this acquisition all interested parties must submit a quote in accordance with the terms and conditions stated herein. The submission must include a minimum of (2) separate attachments:

PRICING ATTACHMENT(s) SHALL INCLUDE:

1. Complete Blocks 17a and 30a, b & c on page (1) of the SF-1449 and return.

Company Information:

Contractor Code: SAM Unique Identity ID (UEI) # Complete Business Mailing Address Contact Name, Phone Number & Email Address

2. Complete Block 24, on page (2) of the SF-1449, for line item 00010. An itemized price breakdown should be provided as an attachment.

3. Complete pages 10–11 of the solicitation provisions and return with your quote. The Offeror shall ensure their annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov are current as the responses within will be incorporated in the quotation received.

4. Completed copy of the IEE Representation Form.

5. If amendments are issued, complete Blocks 15A–C of the SF-30 for each amendment and return with the quote.

TECHNICAL ATTACHMENT(s) SHALL INCLUDE:

1. A detailed technical approach describing how they will diagnose, remove, and replace the controls.

2. Confirmation they can match the existing system brand (Honeywell) and integrate controls with a TRANE AHU.

3. Identification of proposed control hardware/software, including:

mailto:jodi.zachary@bia.gov https://www.sam.gov/

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

a. Brand and model

b. Compatibility statement with Honeywell

4. Staff qualifications, including resumes or certifications for technicians performing controls work (Honeywell/Trane experience preferred).

5. Plan for minimizing downtime, demonstrating ability to work in a 24/7 occupied detention environment.

6. At least 3 past performance examples of similar HVAC control system replacements within the last three years.

a. Description of work performed, brand integration, facility type, and complexity.

b. References with contact information.

c. Performance issues and resolutions, if applicable.

6.4 CONTRACTOR INQUIRIES

Any questions related to this requirement must be submitted to the email listed in Section 6.2, above no later than Monday, July 20, 2026, 12:00 PM Pacific Time.

SECTION 7 EVALUATION FACTORS FOR AWARD

(a) The Government will award a firm fixed price purchase order to the offeror with the lowest-priced, technically acceptable quote.

Only the lowest-priced offer is evaluated for technical acceptability. If it meets requirements, no other offers are reviewed; if not, the next lowest is checked, continuing until a technically acceptable offer is found. Technical criteria are judged as "acceptable" or "unacceptable."

The following areas will be evaluated:

PRICE EVALUATION

This criterion evaluates the total price for realism, reasonableness, and completeness, as well as alignment with contract requirements.

(a) Reasonableness: The proposed price must be fair and reflect market and requirement conditions.

(b) Completeness: All required pricing information must be provided to include an itemized breakdown of the lump sum.

(c) Price Realism: The Government may review a quote for prices that appear unrealistically low in comparison with the scope, Government estimates, market conditions, or the contractor’s stated approach, to ensure the offeror understands the requirements and can successfully perform.

TECHNICAL EVALUATION

(a) The Technical area will be evaluated on an “acceptable” or “unacceptable” basis.

(b) Technical Standards: To be considered acceptable, the quote must meet all minimum requirements listed above within the Technical Attachment section. Failure to meet any requirement may render the quotation Unacceptable and ineligible for award.

Document Title

Replace Air Handler Unit for Standing Rock Agency, ND Page

If quotes cannot be determined reasonably priced, no award shall be made.

The failure to submit any of the information requested in this RFQ may lead to the rejection of your quote without further consideration.

ALL QUOTES MUST BE SUBMITTED VIA EMAIL TO jodi.zachary@bia.gov, NO LATER THAN Thursday, July 23, 2026, 9:00 AM Pacific Time.

END

mailto:jodi.zachary@bia.gov