Section 4.3 Narrative Proposal Template~10.docx
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- Solicitation number
- HE-25-529
- Issued by
- California
About this file
This is a Narrative Proposal Template for the City of Long Beach's Reentry Services Program focused on Substance Use Treatment in California. The proposal template guides organizations in presenting their qualifications to provide specialized substance use treatment services to justice-involved individuals, particularly those with histories of incarceration who self-identify as needing treatment. The template requires proposers to provide organizational information including company details, federal tax identification, authorized representatives, and references demonstrating relevant experience. Proposers must describe their experience serving justice-involved and formerly incarcerated populations, outline their service delivery models, identify key staff with relevant lived experiences and language skills, and demonstrate capacity to manage operational cash flow under a cost-reimbursement basis. The proposal also requires organizations to detail their ability to participate in mandatory meetings and staffing levels at their Long Beach headquarters or satellite office.
The proposal template emphasizes method of approach, communications, reporting capabilities, and commitment to racial equity as evaluation criteria. Organizations must explain their client-centered service delivery models, approaches to ensure timely and quality services, recruitment and marketing processes, data collection and reporting systems, and experience with program evaluation and management. Proposers are required to describe their capacity to maintain records, respond to audits, and self-report on contract performance, as well as their plan for notifying the City of subcontractor payments. Additionally, the template evaluates organizational experience working with culturally and racially diverse populations, plans to improve racial equity, and engagement of individuals with lived experiences and racially diverse populations in organizational planning and decision-making processes. The template accommodates multiple organizational structures including non-profits, sole proprietorships, partnerships, corporations, and limited liability companies.
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4.3 Narrative Proposal Template
An editable version of the template below has been posted to Long Beach Buys. Proposers should complete the editable template and submit it as their narrative proposal.
Organizational Capacity & Experience
PROPOSER CONTACT INFORMATION
| Organization |
| Company Name |
Company Address
Federal Tax ID Number
Website
| Authorized Representative |
| Name |
Title
Email Address
Phone Number
| Other Point of Contact (if required) |
| Name |
Title
Email Address
Phone Number
PROPOSER CAPACITY & EXPERIENCE
| What type of enterprise is the organization? |
| ☐ Non-Profit |
☐ Sole Proprietorship
☐ General Partnership
☐ Corporation
State and Date of incorporation:
☐ Limited Liability Company
☐ Other _________________________________
REFERENCES
| Reference 1 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and End Dates
| Reference 2 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and
| Reference 3 |
| Company |
Project Manager
Phone Number
Project Description
Project Start and
SUB-CONTRACTOR CONTACT INFORMATION
Provide the following for all subcontractors included in this proposal.
| Organization |
| Company Name |
Company Address
| Authorized Representative |
| Name |
Title
Email Address
Phone Number
| Other Point of Contact (if required) |
| Name |
Title
Email Address
Phone Number
SUBCONTRACTOR CAPACITY & EXPERIENCE
| What type of enterprise is the organization? |
| ☐ Non-Profit |
☐ Sole Proprietorship
☐ General Partnership
☐ Corporation
State and Date of incorporation:
☐ Limited Liability Company
☐ Other _________________________________
Which specific requirements of this RFP will the subcontractor perform?
Please describe why the organization is qualified to provide the services described in this RFP (1-2 paragraphs).
Please describe the length of time the organization has been providing the services described in this RFP (1-3 sentences).
How many employees does the organization have nationally, locally, and residing in Long Beach?
Where are the representative(s) that would service the City’s account located?
Organizational Capacity and Experience
1. Describe your organization's experience in providing substance use treatment services to justice-involved individuals, particularly those with a history of incarceration, and outline the service delivery models or practices employed with this population. (5 paragraphs max)
2. Offer a general overview of the services your organization has provided to formerly incarcerated individuals in the past, including any subcontractors or community partnerships that will be leveraged to meet client needs. (5 paragraphs max)
3. Provide a brief overview of the key staff who will manage and achieve the project goals, highlighting relevant lived experiences, professional backgrounds, and language skills. (3 paragraphs max)
4. Describe your organization’s experience and capacity to manage operational cash flow while waiting for reimbursements on a cost-reimbursement basis. (3 paragraphs max)
5. State the number of employees based at your organization’s Long Beach headquarters or satellite office.
6. Outline your organizational capacity to participate in the mandatory meetings specified in the RFP. (1 paragraph max)
Method of Approach
1. Describe the service delivery models currently utilized by your organization. (1-2 paragraphs)
2. Explain how your organization plans to deliver client-centered services and ensure that clients receive appropriate and effective support tailored to their needs, such as language and ability considerations. (3 paragraphs max)
3. Explain your organization’s approaches to ensure program participants receive timely and effective quality services. (2 paragraphs max)
4. Explain your organization’s process for recruiting program participants and you marketing process. (3 paragraphs max)
Communications & Reporting
1. Detail your organization’s experience and capacity in data collection and reporting. (3 paragraphs max)
2. Summarize the steps you will take to promptly address any operational issues that arise during project implementation. (3 paragraphs max)
3. Explain the data and reporting systems that will be used for ongoing program evaluation, how this data can inform program management, and any previous experiences your organization has had with data utilization for management purposes. (2 paragraphs max)
4. Describe your organization’s ability to maintain records, respond to audit requests, and self-report on contract performance in a timely manner. (1 paragraph max)
5. The City requires that the Awarded Contractor provide proof of payment of any subcontractors used for this project. Please describe the plan for how the City will be notified of such payments. (1 paragraph max)
6. Detail how your organization will proactively identify and address any performance issues. (2 paragraphs max)
Commitment to Racial Equity
1. Describe your organization’s experience working with and serving culturally and racially diverse populations, and your commitment to promoting racial equity at all levels of program implementation. (3 paragraphs max)
2. Describe any plan and work that your organization has undergone to improve racial equity. (3 paragraphs max)
3. How are people with lived experiences and individuals from racially diverse populations engaged in your organization’s planning and decision-making processes? Describe the policies or practices in place that ensure the experiences of racially diverse communities are represented in your organizational infrastructure. (3 paragraphs max)
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