Scope of Services B-53527~2.docx

Project Title: Water Damage and Mold Remediation Services – Old FTP One South Location: Elgin Mental Health Center 750 South State Street Elgin, IL 60123

Solicitation Type: Request for Bid (RFB) Bid Number: 27-444DHS-MENTH-B-53527

Mandatory Pre-Bid Conference All prospective bidders are required to attend a Pre-Bid Conference scheduled for:

Date: Tuesday, August 04, 2026 Time: 10:00 AM

Location: Elgin Mental Health Center-FTP Building Lobby (Instructions below)

· Sign In Upon Arrival: All vendors must check in at the FTP Lobby and obtain a visitor badge or sticker.

· Proceed to Waiting Area: After signing in, head to the lobby’s designated waiting area. A staff member will meet you there and guide you to your destination.

Attendance is mandatory.

Bids submitted by vendors who do not attend will be considered non-responsive.

Winning bidder must self-perform 100% of the work in the RFQ. No subcontracting to secondary companies.

GOAL: Elgin Mental Health Center is seeking for a Vendor to provide all materials, equipment, supplies, labor, and other services as may be necessary to fulfill the requirements of the contract in a timely and appropriate manner. This includes, but not limited to, securing all permits, licenses, utility locating, etc. necessary for the performance of work identified in the scope of work. The purpose of this contract is to Remediate an approximately 3,900 square feet of space that got damaged by Roof Leaks from the Spring Storms that was caused by Racoons and damaged Fire Sprinklers.

1.1. SUPPLIES AND/OR SERVICES REQUIRED:

1.1.1. The Vendor shall provide all labor, materials, equipment, testing, and disposal services required to remediate water damage and mold according to Illinois regulations, industry standards (IICRC S500-standard for water damage restoration & S520- standard for mold remediation), and local building codes. Vendor must be licensed and insured.

1.1.2. The Vendor must Conduct a full on‑site assessment of all water‑damaged areas. Identify visible and hidden mold growth.

1.1.3. The Vendor must establish proper containment and take reasonable measures to prevent mold spores or debris from spreading and to protect unaffected areas from cross‑contamination. Follow OSHA safety protocols and PPE requirements. Comply with Illinois Department of Public Health mold guidelines.

1.1.4. Vendor must extract standing water using commercial extraction equipment. Install air movers and commercial dehumidifiers sized per IICRC (Institute of Inspection, Cleaning, and Restoration Certification) standards. Monitor moisture levels daily until materials reach acceptable dryness.

1.1.5. Vendor is responsible for removal and disposal of all debris, construction materials, etc. All disposals must comply with local waste regulations.

1.1.6. Vendor shall perform HEPA vacuuming of all affected surfaces. Removal of mold‑infected porous materials, Cleaning and scrubbing with EPA‑registered antimicrobial agents suitable for mold‑affected areas, air scrubbing with HEPA filtration, Mold‑stain removal where applicable. Full containment maintained until clearance testing passes.

1.2. VENDOR/STAFF SPECIFICATIONS:

1.2.1. The Vendor must provide all the services needed for this project.

1.2.2. Vendor’s staff/s shall observe and obey all traffic regulations of the Center. Vehicles in violation of Center regulations may be towed from facility at owner’s expense. The Vendor’s staff/s must properly sign in and out each day they are on site and must present a valid photo ID upon arrival. Access to the work area will only be granted to individuals who follow these requirements.

1.2.3. If any work is found to be unsatisfactory, the Vendor will be notified promptly and given the opportunity to make the necessary corrections at no additional cost.

1.2.4. Vendor agrees to remove any of its staff from work under this contract that the Facility finds unacceptable for duty, at the Facility’s request

1.2.5. Vendor’s vehicles, tools, and/or work supplies are to be secured at all times. No tools or materials are to be left unattended. A daily safety and security cleanup shall be performed by the Vendor at the close of each day prior to leaving the premises.

1.2.6. Unattended vehicles must be locked at all times and at no time should any vehicle be left unattended with motor running or the key in the ignition.

1.2.7. Vendor shall submit any and all documentation relating to this project to the Contract Monitor.

1.2.8. The Contract Monitor for this contract is the Chief Engineer and/or its designee.

Contact Information:

Chief Engineer: Brad Carroll at Bradley.Carroll@illinois.gov Business Office: Maureen Zamora at Maureen.Zamora@illinois.gov or Stacy Fleenor at Stacy.Fleenor@Illinois.gov image1.png