Scaffolding_and_Insulation_Services_at_Lakeland_Electric_Power_Generation_Facilities.pdf

REQUEST FOR PROPOSAL

2026-RFP-080

SCAFFOLDING AND INSULATION SERVICES AT LAKELAND

ELECTRIC POWER GENERATION FACILITIES

City of Lakeland

1140 E. Parker Street

Lakeland, FL 33801

RELEASE DATE: July 24, 2026

DEADLINE FOR QUESTIONS: August 13, 2026

RESPONSE DEADLINE: August 21, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/lakelandgov https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Lakeland

Scaffolding and Insulation Services at Lakeland Electric Power

Generation Facilities

I. NOTICE

II. INTRODUCTION

III. SCOPE OF WORK

IV. MINIMUM REQUIREMENTS

V. SELECTION CRITERIA

VI. INSURANCE AND SAFETY REQUIREMENTS

VII. SPECIFICATION OF SAFETY AND OCCUPATIONAL HEALTH

REQUIREMENTS

VIII. VENDOR QUESTIONNAIRE

IX. PRICING PROPOSAL

Attachments:

A - Indemnification 2026 Contractor

F - PSM - Contractor Audit Form

G - Human Trafficking Affidavit

H - COL po-terms-and-conditions_0725

I - Final 2026 City of Lakeland Standard Contract Form

J - ATTACHMENT 1 - Insulation Specs

Request For Proposal #2026-RFP-080 Title: Scaffolding and Insulation Services at Lakeland Electric Power Generation Facilities

1. NOTICE

Scaffolding and Insulation Services at Lakeland Electric Power Generation Facilities

FOR THE CITY OF LAKELAND

Friday, July 24, 2026

RFP No.2026-RFP-080

Sealed proposals will be received electronically by the Purchasing Manager via OpenGov, the City’s e-

Procurement Portal (“Portal”), until 2:00 pm – Friday, August 21, 2026. Proposals received after this specified time and date will not be considered. The sealed proposals will be publicly opened and read aloud on the same date and time in the office of the Purchasing Manager for the following:

RFP Documents may be accessed by visiting our Website athttps://procurement.opengov.com/portal/lakelandgov or by contacting the City of Lakeland

Purchasing Division @ (863) 834-6780.RFP Documents are Required for Submittal. Respondents are required to submit their response through the Portal. Respondents shall sign up on the Portal if an account does not exist.

THE CITY OF LAKELAND IS SOLICITING SEALED PROPOSALS FROM QUALIFIED VENDORS TO

PROVIDE:Scaffolding and Insulation Services at Lakeland Electric Power Generation Facilities.

THE PROPOSALS SUBMITTED SHALL BE IN COMPLETE ACCORDANCE WITH, WITHOUT LIMITATION, THIS REQUEST FOR PROPOSAL, THE ATTACHED CITY OF LAKELAND SPECIFICATIONS, ALL CODES AND

REQUIREMENTS REFERENCED THEREIN.

All Questions regarding this request for proposals shall be in writing and submitted electronically via the

Portal through the Question and Answer tab before 5:00 pm on Thursday, August 13, 2026. Responses will be released on the Question and Answer Tab.

1.1. CLARIFICATION AND/OR EXCEPTIONS OF DOCUMENTATION

Bidders requiring clarification or having a dispute with these documents must advise the City Purchasing

Division of the nature of the required clarification or basis of the dispute, in writing, no later than 5:00 pm on Thursday, August 13, 2026 via the Portal's Question and Answer tab. If no written contact has been made by this specified date, the Bidder waives the right to any future consideration and accepts the documents as published and/or revised by the City. Additionally, submitting a signed bid shall be construed as a total compliance statement. Note: Any use of brand names (manufacturer) in this invitation and specification is for Bidder convenience only and shall not limit this offering. Equal or better equipment and alternate bids may be given consideration.

https://procurement.opengov.com/portal/lakelandgov

1.2. FLORIDA PUBLIC RECORDS LAW

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE

PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF

PUBLIC RECORDS: KELLY S. KOOS – CITY CLERK AT: PHONE: 863-834-6210, E-

MAIL: cityclerk@lakelandgov.net, MAIL: ATTN: CITY CLERK 228 S.

MASSACHUSETTS AVE., LAKELAND, FLORIDA 33801.

In accordance with Florida Statute §119.0701, the Contractor shall keep and maintain public records required by the City in performance of services pursuant to the contract. Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided pursuant to Florida Statute Chapter 119 or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform services pursuant to the contract. If the Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.

1.3. EXPARTE COMMUNICATION

Please note that to insure the proper and fair evaluation of a proposal the City of Lakeland prohibits exparte communication (i.e., unsolicited) initiated by the Respondent to the City Official or Employee evaluating or considering the proposals prior to the time a bid decision has been made. Communication between Respondent and the City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposal. Exparte communication may be grounds for disqualifying the offending Respondent from consideration or award of the proposal, then in evaluation, or any future proposal.

1.4. BONDING

A certified check or bid bond shall accompany each submittal. The certified check or bid bond shall be for an amount not less than five percent (5%) of the price and shall be made payable to the Owner as a guarantee that the Respondent will not withdraw for a period of sixty (60) days after RFP closing time.

In the event the contract is awarded to the Respondent, he/she will, within ten (10) days thereafter, enter into a written contract with the City of Lakeland, or accept a City of Lakeland purchase order. The successful Respondent shall also furnish within ten (10) days; a PUBLIC CONSTRUCTION BOND IN

COMPLETE ACCORDANCE WITH SECTION 255.05 OF THE FLORIDA STATUTES in an amount equal to the contract price as a guarantee of good faith that the Respondent will execute the work in accordance mailto:cityclerk@lakelandgov.net with the terms of the contract and that the Respondent shall make payments for all labor, material and supplies used directly or indirectly for the work. Failure to do so will constitute forfeiture of the bid security as liquidated damages.

The Public Construction Bond shall be secured from and countersigned by an agency of a surety company recognized in good standing, licensed and authorized to do business in the State of Florida and found to be acceptable to the City of Lakeland.

1.5. INSURANCE AND SAFETY REQUIREMENTS

All insurance shall be secured from or countersigned by an agent or surety company recognized in good standing and authorized to do business in the State of Florida.

The Contractor shall, within ten (10) days of notification of award and prior to commencement of work, take out and maintain in full force and effect minimum insurance coverage as specified in the attached requirements. This insurance shall remain in force and effect throughout the duration of the contract.

A certificate of existing insurance coverage should be submitted with the proposal as proof of insurability. If the current coverage does not meet the RFP requirements, then the Respondent should request an affidavit of insurability from the Respondent’s insurance agent that certifies the requirements can and will be met. Failure to provide adequate insurance coverage may be cause for disqualification as non-responsive to the RFP requirements. The Contractor agrees to accept and abide by the City of Lakeland safety regulations in complete accordance with the attached requirements.

1.6. INDEMNIFICATION AGREEMENT

The Contractor agrees to indemnify and hold harmless the City of Lakeland in complete accordance with the attached requirements. This agreement shall be signed, notarized and returned with the RFP submittal. Failure to provide the Hold Harmless Indemnification Agreement may be cause for disqualification as non-responsive to the RFP requirements.

1.7. HUMAN TRAFFICKING -- F.S. 787.06(14)

In compliance with Section 787.06(14), Florida Statutes, the attached Affidavit must be completed by an officer or representative of a nongovernmental entity that is executing, renewing, or extending a contract with the City of Lakeland, Florida (the “Governmental Entity”). This attests under penalty of perjury that the nongovernmental entity does not use coercion for labor or services when a contract is executed, renewed or extended between a governmental entity.

1.8. DRUG-FREE WORKPLACE CERTIFICATION

By submitting a proposal in response to this Request for Proposal, you are certifying that your company is a drug-free workplace in accordance with Florida Statute 287.087.

1.9. SUSPENSION AND DEBARMENT CERTIFICATION

By submitting a bid in response to this Invitation to Bid, you are certifying that your company, pursuant to 49 CFR Part 29: (1) is not presently suspended or debarred as, and/or listed on the U.S. General

Services Administration’s System for Award Management (SAM) as such; and (2) will at all times remain eligible to bid for and perform the services subject to the requirements set forth herein and other applicable laws. Bidder agrees that any contract awarded to Bidder will be subject to termination by the

City if Contractor or its subcontractors fail to comply or maintain such compliance.

1.10. PUBLIC ENTITY CRIMES

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

1.11. CONFLICT OF INTEREST / STATEMENT OF NON-COLLUSION

The award hereunder is subject to Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, director, or agent who is also an employee of the City of

Lakeland. Further, all respondents must disclose the name of any City of Lakeland employee who owns, directly or indirectly, an interest of five percent (5%) or more of the respondent’s firm or any of its branches.

The respondent shall certify that he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the proposal and that the respondent is not financially interested in, or otherwise affiliated in a business way with any other respondent on the same land or improvements.

1.12. E-VERIFY CERTIFICATION

Vendor/Contractor shall utilize the U.S. Department of Homeland Security’s E-Verify system, in accordance with the terms governing use of the system, to confirm the employment eligibility of:

All persons employed by the Vendor/Contractor during the term of the Contract to perform employment duties within Florida; and

All persons, including subcontractors, assigned by the Vendor/Contractor to perform work pursuant to the Contract with the City.

1.13. VENDOR/CONTRACTOR CERTIFICATION REGARDING SCRUTINIZED

COMPANIES

Section 287.135, Florida Statutes, as may be amended, prohibits agencies or local government entities from contracting with companies for goods or services of $1,000,000.00 or more, that are on the

Scrutinized Companies with Activities in Sudan List, the Scrutinized Companies with Activities in the Iran

Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List or is engaged in a boycott of Israel and that it does not have business operations with Cuba or Syria.

As the person authorized to submit responses/bids on behalf of respondent/bidder, I hereby certify that the company identified above in the section entitled “Respondent Vendor Name” is not listed on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, the Scrutinized Companies that Boycott Israel List. I further certify that the company is not engaged in a boycott of Israel or has business operations in Cuba or Syria. I understand that pursuant to section 287.135 , Florida Statutes, as may be amended, the submission of a false certification may subject company to civil penalties, attorney’s fees, and/or costs.

1.14. SCRUTINIZED COMPANIES OR OTHER ENTITIES

Pursuant to Florida Statute §287.135(3)(b)2., as may be amended, the City may terminate its contract with Contractor if Contractor is found to have been placed on the Scrutinized Companies or Other

Entities that Boycott Israel or is engaged in a boycott of Israel.

1.15. PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING -- F.S. 287.05701

Bidders are hereby notified of the provisions of section 287.05701, Florida Statutes, as amended, that the City will not request documentation of or consider a Bidder's social, political, or ideological interests when determining if the Bidder is a responsible Bidder. Bidders are further notified that the City's governing body may not give preference to a Bidder based on the Bidder's social, political, or ideological interests.

1.16. ADDENDA

It is the Respondent’s responsibility to review all available project documents including Addenda, Notices and Questions & Answers prior to submitting a proposal. Respondent shall acknowledge all addenda electronically within their submission via the Portal.

The failure of a Respondent to submit acknowledgement of any addenda that affects the proposal price(s) may be considered an irregularity and may be cause for rejection of the proposal.

1.17. LOCAL VENDOR PREFERENCE

Please refer to the City’s Local Preference Policy, Ordinance No. 5912 dated January 3, 2022, located on the Purchasing Department page, www.lakelandgov.net.

A Local Business shall be defined as a vendor, supplier or contractor that: (i) conducts business within the jurisdictional limits of Lakeland Electric’s service territory by providing goods, services or construction; (ii) maintains a physical business location within the jurisdictional limits of Lakeland

Electric’s service territory in an area legally zoned for conducting such business; (iii) conducts business on a daily basis from the local business location; (iv) has conducted business from such location for at least twelve (12) consecutive months prior to the due date for the applicable bid or proposal; and (v) provides a copy of its local business tax receipt, if located within the City of Lakeland, or a copy of its

Polk County local business tax receipt, if located outside of the City limits but within Lakeland Electric’s service territory.

1.18. BID PROTEST PROCEDURE

The City’s procedure on bid disputes is located in the City’s Purchasing Manual and can be found at https://www.lakelandgov.net/departments/purchasing/bid-dispute-policy.

https://www.lakelandgov.net/ https://www.lakelandgov.net/departments/purchasing/bid-dispute-policy

1.19. TERMS AND CONDITIONS OF AGREEMENT

A copy of the agreement to be entered into with the successful Respondent is included with this RFP

Attached herein, should the City require such.

1.20. OPENGOV PROCUREMENT

The City of Lakeland uses OpenGov, the e-Procurement Portal (“Portal”), to administer the competitive solicitation process, including but not limited to soliciting quotes, sealed bids, proposals, and qualifications, issuing addenda, posting results and issuing notification of an intended decision. Bidders are strongly encouraged to familiarize themselves well in advance of their intention of submitting a proposal to ensure familiarity with the use of the Portal. The City shall not be responsible for a Bidder’s inability to submit a proposal by the end date and time for any reason, including issues arising from the use of the Portal.

1.21. RFP SUBMITTAL

Respondent shall complete all electronic sections of their response and submit a response before the due date and time identified in the Timeline of this solicitation. Electronic sections may comprise of but are not limited to Contact Information, Addenda Confirmation, Questionnaire, Pricing and Company

Profile.

The City of Lakeland at its sole discretion reserves the right to waive technicalities or irregularities, to reject any or all proposals, and/or to accept that proposal which is in the best interest of the City. The award of this proposal, if made, may be based on considerations other than total cost and may be awarded based on various considerations, including without limitation; Respondent’s experience and/or qualifications, past experience, administrative cost, standardization, technical evaluation and oral and/or written presentations as required. The City reserves the right to accept all or part, or to decline the whole, and to award this RFP to one (1) or more Respondents. There is no obligation to buy. The

RFP, if awarded, will be in the judgement of the City the most responsive to the City’s needs. The City of

Lakeland encourages the use of minority and women owned businesses as subcontractors or in joint venture arrangements.

City of Lakeland, Florida

2. INTRODUCTION

2.1. Summary

Lakeland Electric seeks proposals from qualified contractors to provide scaffolding, mechanical insulation installation, repair, maintenance, and removal services at Lakeland Electric power generation facilities,or other applicable use to the City of Lakeland .

Services shall be performed on an as-needed basis in support of routine maintenance, forced outages, planned outages, capital projects, inspections, and emergency response activities.

Facilities may include, but are not limited to:

• McIntosh Power Plant

• Larsen Power Plant

• Winston Peaking Station

• Other Lakeland Electric facilities as designated by OWNER

THIS RFP SHALL RESULT IN A ONE (1) YEAR CONTRACT WITH AN OPTION FOR FOUR (4), ONE (1) YEAR

RENEWALS UPON MUTUAL CONSENT.

2.2. Contact Information

Linda Alspaugh

Purchasing Agent

1140 East Parker Street

Lakeland, FL 33801

Email: linda.alspaugh@lakelandgov.net

Phone: (863) 834-8787

Department:

LE - Production - MPP

2.3. Timeline

The City Commission may not approve this purchase, or may ask that the plan be modified in some respect. The City may opt to modify and/or terminate the project described within the RFP.

The suggested deployment schedule contained within this RFP is subject to change based on the City’s needs and/or final scoping of the project through the contract negotiation phase.

Estimated Schedule

RFP release July 24, 2026 mailto:linda.alspaugh@lakelandgov.net tel:(863)834-8787

Pre-Proposal Meeting (Mandatory) August 7, 2026, 10:00am

McIntosh Power Plant, Unit 5 Assembly Room 3rd floor 3400 East Lake Parker Road, Lakeland, FL

33805 (enter through Gate 8 – 3 story building on the right )

RFP questions deadline August 13, 2026, 5:00pm

RFP proposal due date August 21, 2026, 2:00pm

3. SCOPE OF WORK

3.1. Description of Work

3.1.1 Work Authorization

OWNER will initiate work through a Purchase Order, Work Order, Task Authorization, or other written authorization.

CONTRACTOR shall reference the applicable OWNER work authorization number on all correspondence, daily reports, time sheets, and invoices associated with the Work.

Additional work beyond the authorized scope shall not proceed without prior approval from

OWNER.

3.1.2 Response Requirements

CONTRACTOR shall provide personnel, equipment, and materials necessary to support routine maintenance and emergency response requirements.

Response times shall be:

• Non-emergency work: within twenty-four (24) hours of notification unless otherwise agreed.

• Emergency work: within four (4) hours of notification.

CONTRACTOR shall maintain sufficient staffing, equipment, and scaffold inventory to satisfy these response requirements throughout the contract term.

3.1.3 Daily Coordination

CONTRACTOR shall coordinate all activities through OWNER’s designated representative.

CONTRACTOR shall provide daily progress updates during active work scopes and notify

OWNER upon arrival and departure from OWNER facilities.

3.2. Safety and Environmental Requirements

3.2.1 General Safety Requirements

CONTRACTOR shall comply with:

• OSHA requirements

• Applicable federal, state, and local regulations

• OWNER safety procedures

• Site-specific safety requirements

CONTRACTOR shall conduct daily job safety briefings and provide documentation upon request

All incidents, near misses, injuries, property damage, spills, and unsafe conditions shall be immediately reported to OWNER

3.2.2 Housekeeping

CONTRACTOR shall maintain work areas in a clean and orderly condition throughout execution of the Work

Materials, debris, and waste generated by CONTRACTOR activities shall be removed from the work area on a daily basis unless otherwise approved by OWNER

3.2.3 Hazardous Materials

CONTRACTOR shall provide Safety Data Sheets (SDS) for all hazardous materials brought onto

OWNER property

CONTRACTOR shall properly store, handle, and dispose of hazardous materials in accordance with applicable regulations

3.2.4 Scaffold Inspection and Tagging

All scaffolds shall be erected, inspected, tagged, and maintained in accordance with OSHA requirements

Upon completion of erection, and prior to each work shift during scaffold use, scaffolds shall be inspected by a competent person

Scaffold inspection records shall be maintained and made available to OWNER upon request

3.2.5 Confined Space Entry and Permitting

Lakeland Electric / City of Lakeland regards all confined spaces as permit-required confined spaces.

• CONTRACTOR shall provide confined space training certifications for all employees expected to enter, attend, supervise, or otherwise support confined space work

• CONTRACTOR and its employees shall comply with City of Lakeland confined space policies and procedures unless all of the following conditions are met:

o CONTRACTOR submits its confined space entry policies, procedures, and permit forms to OWNER for review o OWNER determines CONTRACTOR’S submitted procedures and permit forms are at least as rigorous as OWNER’S confined space entry requirements o CONTRACTOR provides its own confined space monitoring equipment, trained attendants, retrieval equipment, rescue provisions, and any other equipment required by CONTRACTOR’S procedures o CONTRACTOR provides inspection, testing, and calibration records for confined space monitoring and retrieval equipment upon request

3.2.6 Equipment Operation

CONTRACTOR shall provide copies of applicable equipment operation certifications, licenses, or training records for employees designated to operate equipment on OWNER property, including but not limited to:

• Forklifts

• Manlifts

• Scissor lifts

• Sky climbers / suspended access equipment

• Swing-stage equipment

CONTRACTOR shall ensure that all personnel operating equipment on OWNER property possess current certifications, licenses, or documented training, as applicable, and shall provide such documentation to OWNER upon request

3.3. Technical Requirements

3.3.1 Scaffolding Services

CONTRACTOR shall furnish all labor, supervision, scaffold materials, access equipment, fall protection equipment, and associated materials necessary to complete the Work unless otherwise specified by OWNER.

Scaffolds shall be designed and erected to safely support intended loads and shall comply with all applicable OSHA requirements.

Scaffolding services may include, but are not limited to:

• Boiler and HRSG scaffolding

• Turbine scaffolding

• Pipe rack scaffolding

• Valve access scaffolding

• Elevated work platforms

• Temporary access structures

• Interior HRSG scaffolding

• Exterior access scaffolding

• Confined-space scaffolding

• Specialty access systems

All scaffolding shall be erected, modified, maintained, and dismantled in accordance with applicable OSHA requirements and accepted industry standards.

Scaffold Design Requirements

Scaffolds shall be designed and erected to safely support intended personnel, tools, materials, and anticipated working loads.

Scaffolds shall provide safe access to the work location while minimizing interference with plant equipment, operations, maintenance activities, and adjacent work scopes.

Scaffold designs shall account for:

• Equipment geometry

• Piping interferences

• Access limitations

• Fall protection requirements

• Material handling requirements

• Simultaneous work activities

• Emergency egress requirements

Specialty scaffolds, suspended scaffolds, engineered scaffolds, or scaffolds exceeding OSHA prescriptive limits shall be designed, reviewed, and approved by a qualified person as required by applicable regulations.

Scaffold Erection and Dismantling

Scaffolds shall be erected and dismantled by trained and qualified personnel under the supervision of a competent person.

• CONTRACTOR shall coordinate scaffold erection and dismantling activities with OWNER to minimize interference with plant operations and concurrent work activities

• Scaffold components shall be maintained in good condition and shall be free of defects that could affect structural integrity or safe use

• Damaged scaffold components shall be removed from service immediately

Scaffold Access and Fall Protection

• Working platforms shall include guardrails, mid-rails, and toe boards where required by applicable regulations

• Safe ladder access shall be provided to all working levels

• Fall protection systems shall comply with OSHA requirements and shall be appropriate for the scaffold configuration and intended use.

Scaffold Inspection and Tagging

• All scaffolds shall be inspected by a competent person upon completion of erection and prior to initial use

• Scaffolds shall be re-inspected at intervals required by OSHA and whenever conditions exist that could affect scaffold integrity

• Scaffolds shall be tagged to indicate inspection status and suitability for use.

• Inspection records shall be maintained by CONTRACTOR and made available to OWNER upon request.

Emergency Response Capability

• CONTRACTOR shall maintain sufficient personnel, equipment, and scaffold inventory to support OWNER’S emergency response requirements

• At a minimum, CONTRACTOR shall demonstrate the ability to support simultaneous routine maintenance activities and emergency scaffold requests

• Upon request, CONTRACTOR shall provide documentation describing available scaffold inventory, local staffing resources, and emergency response capabilities.

Housekeeping

• CONTRACTOR shall maintain scaffold work areas in a clean and orderly condition

• Upon completion of scaffold dismantling, CONTRACTOR shall remove all scaffold materials, debris, and waste generated by CONTRACTOR activities unless otherwise directed by OWNER

Mechanical Insulation Services

CONTRACTOR shall provide all labor, supervision, insulation materials, jacketing materials, removable insulation systems, fasteners, weather barriers, accessories, equipment, and incidentals necessary to install, remove, repair, replace, and maintain mechanical insulation systems at OWNER facilities.

Mechanical insulation services may include, but are not limited to:

• Steam piping

• Feedwater piping

• Condensate piping

• Process piping

• Valves

• Strainers

• Flanges

• Turbine systems

• HRSG systems

• Vessels

• Heat exchangers

• Expansion joints

• Ductwork

• Miscellaneous plant equipment

Insulation Standards

Unless otherwise specified by OWNER, insulation thicknesses shall conform to the insulation schedules contained in the attached Insulation Thickness Tables for:

• Heat Retention

• Personnel Protection

Where specific applications are not identified within this specification, CONTRACTOR shall utilize the latest edition of the Midwest Insulation Contractors Association (MICA) Commercial and Industrial Insulation Standards as the governing standard.

Materials

Insulation materials shall be appropriate for the intended service temperature and operating environment.

Acceptable insulation materials may include:

• Mineral wool

• Calcium silicate

• Fiberglass

• Cellular glass

• Flexible elastomeric insulation

• Removable insulation blanket systems

Substitutions shall require OWNER approval.

All materials shall be new and free of damage.

Installation Requirements

Insulation shall be installed in accordance with:

• Manufacturer recommendations

• Applicable industry standards

• MICA standards

• OWNER requirements

Insulation systems shall be installed to provide a neat, professional appearance and shall be free of gaps, voids, compression damage, and excessive seams.

Insulation shall be adequately secured to prevent movement, sagging, separation, or deterioration during normal plant operation.

Jacketing and Weather Protection

Outdoor insulation systems shall include weather-resistant jacketing appropriate for the service environment.

Jacketing materials may include:

• Aluminum

• Stainless steel

• PVC

• Other approved materials

Jacketing shall be properly secured and sealed to prevent water intrusion.

Damaged jacketing identified during insulation activities shall be repaired or replaced.

Removable Insulation Systems

Where specified by OWNER, CONTRACTOR shall furnish and install removable insulation blankets for valves, flanges, expansion joints, turbine components, and other equipment requiring routine maintenance access.

Blankets shall be clearly labeled and designed for repeated removal and reinstallation.

Insulation Removal and Replacement

Existing insulation designated for removal shall be removed in a manner that minimizes damage to adjacent equipment and materials.

Insulation removed to facilitate maintenance activities shall be reinstalled or replaced as directed by OWNER.

CONTRACTOR shall properly contain and dispose of insulation waste materials generated by

CONTRACTOR activities.

Quality Requirements

All insulation work shall be performed by qualified insulation mechanics experienced in industrial and power generation applications.

OWNER reserves the right to reject workmanship that does not meet specification requirements or accepted industry standards.

Deficiencies identified by OWNER shall be corrected by CONTRACTOR at no additional cost to

OWNER.

Documentation

Upon request, CONTRACTOR shall provide:

• Material certifications

• Product data sheets

• Manufacturer installation instructions

• Warranty information

• Inspection records for materials incorporated into the Work.

3.4. Commercial Requirements

3.4.1 Work Authorization

OWNER will initiate work through a Purchase Order (PO), Work Order (WO), Task Authorization

(TA), or other written authorization.

CONTRACTOR shall not perform work beyond the authorized scope without prior approval from

OWNER.

Additional work identified during execution shall be promptly communicated to OWNER and shall not proceed until authorized by OWNER’S representative.

All correspondence, daily reports, time sheets, invoices, and supporting documentation shall reference the applicable OWNER authorization number.

3.4.2 Scheduling and Coordination

Work schedules shall be coordinated through OWNER’S designated representative.

CONTRACTOR shall provide sufficient manpower, supervision, equipment, and materials to support agreed-upon schedules.

OWNER reserves the right to prioritize, defer, suspend, or reschedule work based upon operational requirements, outage schedules, equipment availability, or emergent conditions.

CONTRACTOR shall promptly notify OWNER of any condition that may affect schedule, manpower availability, material availability, or successful completion of the Work.

3.4.3 Emergency Response Requirements

CONTRACTOR shall maintain staffing, equipment, and material availability sufficient to support

OWNER’S emergency response requirements.

Response times shall be:

• Non-emergency work: within twenty-four (24) hours of notification unless otherwise agreed.

• Emergency work: within four (4) hours of notification.

Failure to meet emergency response requirements may be considered in OWNER’S evaluation of contract performance and future contract renewals.

3.4.4 Labor Rates

Bidder shall provide hourly labor rates for:

• Superintendent

• Foreman

• Scaffolder

• Insulator

• Helper

Rates shall be provided for:

• Straight Time (ST)

• Overtime (OT)

• Holiday Time (HT), if applicable

Labor rates shall include all routine business expenses associated with providing labor under this Agreement, including supervision, administrative costs, insurance, payroll burdens, transportation, and profit.

3.4.5 Materials, Equipment, and Rental Charges

Bidder shall provide:

• Equipment markup percentage

• Material markup percentage

• Rental markup percentage

• Scaffold rental rates

Routine hand tools and equipment necessary to perform the Work shall be included in labor rates and shall not be billed separately

Specialty equipment, rental equipment, or non-routine support equipment may be billed separately only when approved in advance by OWNER

Materials and rental equipment shall be billed in accordance with the pricing schedules submitted with the Proposal.

Scaffold material rental charges shall be invoiced in accordance with the methodology submitted by Bidder in its Proposal. OWNER reserves the right to request supporting documentation substantiating scaffold inventory, rental periods, material quantities, and work order allocations for any invoice submitted under this agreement.

3.4.6 Daily Reporting

During active work scopes, CONTRACTOR shall provide daily documentation identifying:

• Personnel on-site

• Hours worked

• Work performed

• Equipment utilized

• Materials utilized

• Significant findings

• Schedule impacts

• Safety concerns

OWNER reserves the right to require additional reporting during outages, emergency work, or major projects.

3.4.7 Invoicing Requirements

Invoices shall clearly identify:

• Purchase Order number

• Work Order number

• Task Authorization number (if applicable)

• Dates worked

• Labor classifications

• Hours worked

• Materials furnished

• Equipment charges

• Rental charges

OWNER may reject unsupported, unauthorized, or improperly documented charges.

Supporting documentation shall be provided upon request.

3.4.8 Changes in Pricing

Pricing submitted in response to this solicitation shall remain firm throughout the initial contract term.

Requests for pricing adjustments during renewal periods shall be submitted in writing and shall be subject to OWNER review and approval.

Approved adjustments shall become effective only upon execution of the applicable renewal term.

3.4.9 Performance Review

OWNER reserves the right to evaluate CONTRACTOR performance throughout the contract term.

Performance evaluations may consider:

• Safety performance

• Quality of workmanship

• Schedule adherence

• Responsiveness

• Staffing adequacy

• Documentation quality

• Emergency response capability

• Contract administration

Performance history may be considered when exercising renewal options or awarding future work.

3.5. Division of Responsibilities

3.5.1 CONTRACTOR Responsibilities

CONTRACTOR shall provide all labor, supervision, materials, equipment, tools, transportation, consumables, documentation, and incidentals necessary to perform the Work unless specifically identified herein as an OWNER responsibility.

CONTRACTOR shall:

a. Furnish qualified personnel experienced in industrial scaffolding and mechanical insulation services.

b. Provide competent supervision for all Work activities.

c. Maintain sufficient staffing, equipment, and material inventory to satisfy routine maintenance, outage, and emergency response requirements.

d. Furnish and maintain scaffolding, insulation materials, tools, equipment, access equipment, fall protection equipment, and associated support materials necessary to perform the Work.

e. Coordinate daily work activities with OWNER'S designated representative.

f. Maintain work areas in a clean and orderly condition throughout execution of the Work.

g. Remove waste materials, debris, unused materials, and equipment generated by

CONTRACTOR activities.

h. Protect existing plant equipment, piping, structures, instrumentation, electrical systems, insulation systems, and adjacent work areas from damage.

i. Comply with all applicable OSHA requirements, environmental regulations, OWNER safety procedures, and site-specific requirements.

j. Provide daily reports, inspection records, time sheets, invoices, and supporting documentation as required by this Agreement.

k. Inspect and tag scaffolds in accordance with applicable regulations and maintain required inspection documentation.

l. Correct defective, incomplete, or non-conforming work at no additional cost to OWNER.

m. Maintain all required licenses, certifications, insurance, and permits necessary to perform the Work.

n. Immediately notify OWNER of unsafe conditions, equipment deficiencies, schedule impacts, material shortages, or other conditions that could affect successful completion of the Work.

o. Be responsible for damage resulting from CONTRACTOR activities.

3.5.2 OWNER Responsibilities

OWNER will:

a. Provide site access and coordinate facility entry requirements.

b. Provide Work Orders, Purchase Orders, Task Authorizations, or other written authorization necessary to initiate the Work.

c. Identify work priorities, schedules, and operational constraints.

d. Perform required lockout/tagout activities and equipment isolations necessary to support the Work.

e. Provide reasonable access to work locations.

f. Review and approve proposed scope changes, additional work, and schedule modifications.

g. Coordinate plant operations and concurrent work activities.

h. Provide available plant drawings, equipment information, and technical documentation reasonably required for execution of the Work.

i. Review and approve invoices in accordance with contract requirements.

j. Identify OWNER-furnished materials, equipment, or services, if applicable.

3.5.3 Shared Responsibilities

OWNER and CONTRACTOR shall cooperate to promote safe, efficient, and timely execution of the Work.

Both parties shall promptly communicate conditions affecting:

• Safety

• Schedule

• Equipment availability

• Material availability

• Access restrictions

• Scope changes

• Quality concerns

Neither party shall knowingly permit unsafe conditions or work practices to continue without corrective action.

Both parties shall support outage schedules, emergency response requirements, and operational priorities to the greatest extent reasonably possible.

3.6. Proposal Submittal Requirements

Proposal submittals shall include, at minimum, the following information and documentation.

Failure to provide the requested information may result in the Proposal being deemed non-responsive.

3.6.1 Required Forms and Pricing

Bidder shall submit:

• Completed Proposal

• Completed Pricing Sheets and Attachments

• Acknowledgment of all Addenda issued for this solicitation

• Proposed labor rates, material markups, equipment markups, rental markups, scaffold rental rates, and any other pricing schedules required by the solicitation

3.6.2 Scaffold Rental Methodology and Tracking

Bidder shall provide a detailed description of its methodology for assessing scaffold material rental charges throughout the term of the Agreement.

At minimum, the response will include:

• The basis upon which the scaffold material rental charges are calculated (e.g., material on-site, erected scaffold inventory, labor-based allocation, project allocation, or other)

• The point at which material rental charges begin and end

• A description of how scaffold material associated with each OWNER work order is identified, tracked and invoiced throughout the lifecycle of the work

• The frequency at which scaffold inventories are reviewed, reconciled and adjusted

• The methodology used to remove scaffold material from rental following dismantling

• A description of any technology-based inventory management, asset tracking, barcode, RFID, GPS, electronic tagging or similar system utilized to track scaffold material from delivery through dismantling

• Sample reports or screenshots, if available, demonstrating the information available to

OWNER regarding scaffold inventory, erected scaffold quantities, rental status and historical tracking

• The degree of visibility available to OWNER for verifying scaffold inventory, rental quantities and billing accuracy

3.6.3 Contractor Qualifications

• Company background and years in business

• Description of experience providing scaffolding and mechanical insulation services at industrial, utility, petrochemical, manufacturing, or power generation facilities

• Description of local office locations and available support resources

• Description of emergency response capabilities, including local staffing and equipment availability

• Identification of key personnel expected to support this Agreement

3.6.4 Experience and References

Bidder shall provide a minimum of three (3) references for projects of similar scope and complexity completed within the past five (5) years.

Reference information shall include:

• Customer name

• Project description

• Location

• Contact name

• Telephone number

• Email address

OWNER reserves the right to contact any reference provided by Bidder

3.6.5 Safety Qualifications

• Experience Modification Rate (EMR) documentation issued by Bidder's Workers'

Compensation insurance carrier for the previous three (3) calendar years

• OSHA 300A summaries and OSHA logs, if available

• Description of Bidder's safety program

• Description of employee training programs applicable to scaffolding and mechanical insulation activities

• Description of competent-person and qualified-person training applicable to scaffold activities

3.6.6 Staffing and Resource Availability

• Description of available workforce resources

• Description of scaffold inventory and material availability

• Description of emergency response capabilities

• Description of outage support capabilities

• Identification of any limitations that could affect Bidder's ability to support OWNER during simultaneous outages or emergency events

3.6.7 Subcontractors

Bidder shall identify all proposed subcontractors and describe the services to be performed by each subcontractor

• OWNER reserves the right to reject proposed subcontractors

• Subcontractors shall be subject to all requirements of this solicitation and resulting

Agreement

3.6.8 Insurance and Licensing

Bidder shall provide documentation demonstrating compliance with insurance requirements identified elsewhere in this solicitation.

Bidder shall provide copies of licenses, certifications, registrations, or other credentials required to perform the Work.

3.6.9 Human Trafficking Affidavit

Bidder shall complete, sign, notarize, and submit the Human Trafficking Affidavit included with this solicitation.

Failure to provide the required affidavit may result in Proposal rejection.

3.6.10 Contract Review and Exceptions

Bidder shall review:

• City of Lakeland Standard Contract

• City of Lakeland Standard Purchase Order Terms and Conditions

• Any additional contract documents included with this solicitation

Any requested revisions, exceptions, clarifications, or proposed red-line modifications shall be submitted with the Proposal.

Failure to identify requested revisions during Proposal submission may limit OWNER'S willingness to consider later contract modifications.

OWNER reserves the right to reject proposed exceptions or revisions that materially alter the intent of the solicitation.

3.6.11 Proposal Validity

Proposal pricing shall remain valid for a minimum period of ninety (90) calendar days following the Proposal due date unless otherwise stated by Bidder.

3.7. Integrated Industrial Maintenance Capabilities

In addition to the primary scaffolding and mechanical insulation services requested under this solicitation, OWNER may elect to award one or more optional specialty services offered by the successful Bidder.

• Bidder is not required to offer specialty services in order to be considered responsive to this solicitation

• Bidder may identify industrial specialty services that it is qualified to perform using its own personnel or affiliated business units. Examples include, but are not limited to:

o Industrial heat tracing o Protective coatings and linings o Cathodic protection o Industrial painting o Refractory services o Rope access services o Industrial cleaning o Corrosion mitigation o Specialty mechanical services o Specialty electrical services o Other related industrial maintenance services

For each specialty service offered, Bidder shall provide:

• A brief description of the service

• Relevant qualifications and experience

• Whether the service is self-performed or performed by an affiliated business unit

• The location from which the service is supported

• The pricing methodology applicable to the service (e.g., labor rates, negotiated lump sum, or time and material). See below example table:

OWNER reserves the right, but assumes no obligation, to utilize any specialty service offered under this Agreement when determined to be in OWNER'S best interest

Service Self Perform Affiliate Years Experience Typical Response Pricing Method

Heat Tracing □ □

Protective Coatings □ □

Cathodic Protection □ □

Rope Access □ □

Refractory □ □

Industrial Cleaning □ □

Industrial Painting □ □

Corrosion Services □ □

Other □ □

Specialty services identified by the Bidder may, at OWNER'S discretion, be incorporated into the resulting Agreement as optional service categories. Utilization of such services shall be subject to OWNER authorization, negotiated pricing where applicable, and all applicable procurement approvals. OWNER reserves the right to procure any specialty service independently under separate contract whenever determined to be in OWNER'S best interest.

The availability of specialty services shall not constitute a mandatory evaluation criterion, nor shall the absence of such services render a Proposal non-responsive

4. MINIMUM REQUIREMENTS

4.1. Mandatory pre-proposal meeting

Contractor must attend mandatory pre -proposal meeting - Failure to attend contractor submittal will be disqualified

5. SELECTION CRITERIA

It is the intent of the City of Lakeland to award the contract to a vendor based on:

No. Evaluation Criteria Scoring Method Weight (Points)

1. Technical Approach and Understanding of the

Work

• Understanding of power plant maintenance and outage support

• Scaffold and insulation methodology

• Execution planning

• Quality of proposal

• Integrated specialty service capabilities that may reduce mobilization and administrative costs and strengthen operational efficiency

Points Based 25 (25% of Total)

2. Contractor Qualifications and Relevant

Experience

• Similar generating stations

• Utility experience

• References

• Key personnel

Points Based 25 (25% of Total)

3. Resource Management and Contract

Administration

• Staffing

• Emergency response

• Scaffold inventory management

• Material tracking

• Rental methodology

• Reporting

• Invoice transparency

• Technology solutions

Points Based 20 (20% of Total)

4. Safety and Quality Management

• EMR

• OSHA history

• Competent persons

• QA/QC

Points Based 15 (15% of Total)

5. Pricing and Overall Value

• Labor rates

• Rental rates

• Markups

• Overall value to Lakeland

Points Based 15 (15% of Total)

6. INSURANCE AND SAFETY REQUIREMENTS

6.1. STATEMENT OF PURPOSE

The City of Lakeland (the “City”) from time to time enters into agreements, leases and other contracts with Other Parties (as hereinafter defined).

Such Agreements shall contain at a minimum risk management/insurance term to protect the City’s interests and to minimize its potential liabilities. Accordingly, the following minimum requirements shall apply:

6.2. CITY DEFINED

The term City (wherever it may appear) is defined to mean the City of Lakeland itself, its Commission, employees, volunteers, representatives and agents.

6.3. OTHER PARTY DEFINED

The term Other Party (wherever it may appear) is defined to mean the other person or entity which is the counter-party to the Agreement with the City and any of such Other Party’s subsidiaries, affiliates, officers, employees, volunteers, representatives, agents, contractors and subcontractors.

6.4. LOSS CONTROL/SAFETY

Precaution shall be exercised at all times by the Other Party for the protection of all persons, including employees, and property. The Other Party shall comply with all laws, rules, regulations or ordinances related to safety and health, and shall make special effort to anticipate and detect hazardous conditions and shall take such precautionary and prompt action where loss control/safety measures should reasonably be expected.

The City may order work to be stopped at any time, without liability, if conditions exist that present immediate danger to persons or property.