ATTACHMENT_2.pdf

NOTICE TO BIDDERS

INVITATION TO BID

ANNUAL SCAFFOLDING REQUIREMENTS AND

MECHANICAL INSULATION INSTALLATION AND REPAIRS

At The

LAKELAND ELECTRIC POWER GENERATION FACILITIES

JULY 9, 2021

BID NO. 1218

Sealed bids will be received by the Purchasing Manager, City of Lakeland, Florida, 1140 East Parker Street, Lakeland, Florida 33801 until 2:00 p.m. – Friday – August 6, 2021. Bids received after this specified time and date will not be considered. The sealed bids will be publicly opened and read aloud on the same date and time in the office of the Purchasing Manager for the following:

Bid Documents may be accessed by visiting our Website at http://www.lakelandgov.net/purchasing or by contacting the City of Lakeland Purchasing Division @ (863) 834-6780. Bid Documents are Required for

Submittal. Any Respondent that Does Not Have a City of Lakeland Oracle iSupplier Number Should Visit the Above Website and Register as an Oracle Supplier.

THE CITY OF LAKELAND IS SEEKING BIDS FROM A QUALIFIED SCAFFOLDING AND INSULATION

CONTRACTOR TO SUPPLY THE SUPERVISION AND LABOR OF: SCAFFOLDING, MATERIALS, TOOLS, EQUIPMENT, VEHICLES, RIGGING, FIXTURES, BRACING, CRIBBAGE, AND EXPENDABLES; AND

REMOVAL, REPAIR AND INSTALL INSULATION OF PIPING, FITTINGS, VALVES, VESSELS,

DUCTWORK, BOILER WALLS AND OTHER EQUIPMENT THAT IS REQUIRED THROUGHOUT THE

YEAR. THE CONTRACTOR SHALL PROVIDE WITHOUT LIMITATION, ALL LABOR, MATERIALS,

EQUIPMENT, AND SUPERVISION TO PERFORM THE WORK SCOPE LISTED IN THIS

SPECIFICATION. ANY WORK OR MATERIALS NOT SPECIFICALLY DETAILED IN THIS

SPECIFICATION AND DOCUMENTS, BUT WOULD BE REQUIRED TO PERFORM THE WORK, SHALL

BE INCLUDED AS PART OF THE CONTRACTOR’S SCOPE. THESE ITEMS WILL BE INVOICED AT

THE TIME AND MATERIAL (T&M) RATES AWARDED THROUGH THIS BID.

THE BIDS SUBMITTED AND THE PURCHASE ORDER IF AWARDED SHALL BE IN COMPLETE

ACCORDANCE WITH, WITHOUT LIMITATION, THIS INVITATION TO BID, SPECIFICATIONS, ALL

CODES, REQUIREMENTS AND REGUALTIONS REFERENCED THEREIN.

Note: This Annual Service will be Effective with the Issuance of a Purchase Order through September 30, 2022 with an Option for Four (4), One (1) Year renewals upon mutual agreement.

Questions regarding this request for proposal should be in writing and should reference the above bid number.

Submit all questions to Ms. Linda Alspaugh, Purchasing Agent, via e-mail at purch@lakelandgov.net or fax

(863) 834-6777.

http://www.lakelandgov.net/purchasing

CLARIFICATION AND/OR EXCEPTIONS OF DOCUMENTATION

Bidders requiring clarification or having a dispute with these documents must advise the City Purchasing Division of the nature of the required clarification or basis of the dispute, in writing, no later than July 30, 2021. If no written contact has been made by this specified date, the Bidder waives the right to any future consideration and accepts the documents as published and/or revised by the City. Additionally, submitting a signed bid shall be construed as a total compliance statement. Note: Any use of brand names (manufacturer) in this invitation and specification is for Bidder convenience only and shall not limit this offering. Equal or better equipment and alternate bids may be given consideration.

FLORIDA PUBLIC RECORDS LAW

Bidder’s submittal information shall be subject to Chapter 119, Florida Statutes, generally known as the “Florida

Public Records Law.” This statute provides that all documents, papers, records and similar material produced or received by an agency or political subdivision of the State are subject to public inspection and review under reasonable conditions and at reasonable times. Accordingly, unless specifically exempted by law, all bids and materials received with bids, marketing information, quotations, proposals, specifications, correspondence, forms, contracts, bonds, financial statements, prospectus, corporate resumes, product summaries, lab reports, inspection and test reports and any other such material will be considered a matter of public record. The City and its staff cannot regard any document, information or data as proprietary or confidential unless so advised by the City

Attorney.

Additionally, should a Contractor enter into an Agreement with the City, the Contractor shall comply with Florida

Statute Chapter 119, the Florida Public Records Act as it relates to records kept and maintained by Contractor in performance of services pursuant to this Agreement. In accordance with Florida Statute §119.0701, the Contractor shall keep and maintain public records required by the City in performance of services pursuant to the contract.

Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided pursuant to Florida Statute Chapter 119 or as otherwise provided by law. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. Contractor shall, upon completion of the contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform services pursuant to the contract. If the

Contractor transfers all public records to the City upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the

Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.

IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION

OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY

TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT,

CONTACT THE CUSTODIAN OF PUBLIC RECORDS: KEVIN COOK -

DIRECTOR OF COMMUNICATIONS AT: PHONE: 863-834-6264, E-MAIL:

KEVIN.COOK@LAKELANDGOV.NET, ADDRESS: ATTN:

COMMUNICATIONS DEPARTMENT, 228 S. MASSACHUSETTS AVE.,

LAKELAND, FLORIDA 33801.

EXPARTE COMMUNICATION

Please note that to insure the proper and fair evaluation of a proposal the City of Lakeland prohibits exparte communication (i.e., unsolicited) initiated by the Respondent to the City Official or Employee evaluating or considering the bids prior to the time a bid decision has been made. Communication between Respondent and the mailto:KEVIN.COOK@LAKELANDGOV.NET

City will be initiated by the appropriate City Official or Employee in order to obtain information or clarification needed to develop a proper and accurate evaluation of the proposal. Exparte communication may be grounds for disqualifying the offending Respondent from consideration or award of the proposal, then in evaluation, or any future proposal.

INSURANCE AND SAFETY REQUIREMENTS

All insurance shall be secured from or countersigned by an agent or Surety Company recognized in good standing and authorized to do business in the State of Florida.

The Contractor shall, within ten (10) days of notification of award and prior to commencement of work, take out and maintain in full force and effect minimum insurance coverage as specified in the attached requirements. This insurance shall remain in force and effect throughout the duration of the contract.

A certificate of existing insurance coverage should be submitted with the proposal as proof of insurability. If the current coverage does not meet the BID requirements, then the Respondent should request an affidavit of insurability from the Respondent’s insurance agent that certifies the requirements can and will be met. Failure to provide adequate insurance coverage may be cause for disqualification as non-responsive to the BID requirements. The Contractor agrees to accept and abide by the City of Lakeland safety regulations in complete accordance with the attached requirements.

INDEMNIFICATION AGREEMENT

The Contractor agrees to indemnify and hold harmless the City of Lakeland in complete accordance with the attached requirements. This agreement shall be signed, notarized and returned with the BID submittal. Failure to provide the Hold Harmless Indemnification Agreement may be cause for disqualification as non-responsive to the BID requirements.

DRUG-FREE WORKPLACE CERTIFICATION

By submitting a proposal in response to this Request for Proposal, you are certifying that your company is a drug-free workplace in accordance with Florida Statute 287.087.

SUSPENSION AND DEBARMENT CERTIFICATION

By submitting a bid in response to this Invitation to Bid, you are certifying that your company, pursuant to 49 CFR

Part 29: (1) is not presently suspended or debarred as, and/or listed on the U.S. General Services Administration’s

System for Award Management (SAM) as such; and (2) will at all times remain eligible to bid for and perform the services subject to the requirements set forth herein and other applicable laws. Bidder agrees that any contract awarded to Bidder will be subject to termination by the City if Contractor or its subcontractors fail to comply or maintain such compliance.

PUBLIC ENTITY CRIMES

A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list.

CONFLICT OF INTEREST / STATEMENT OF NON-COLLUSION

The award hereunder is subject to Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, director, or agent who is also an employee of the City of Lakeland. Further, all respondents must disclose the name of any City of Lakeland employee who owns, directly or indirectly, an interest of five percent (5%) or more of the respondent’s firm or any of its branches.

The respondent shall certify that he/she has not, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the proposal and that the respondent is not financially interested in, or otherwise affiliated in a business way with any other respondent on the same land or improvements.

ADDENDA

It is the Respondent’s responsibility to contact the Purchasing Division prior to submitting a proposal to ascertain if any addenda have been issued, to obtain all such addenda and return executed addenda with the proposal.

The failure of a Respondent to submit acknowledgement of any addenda that affects the proposal price(s) may be considered an irregularity and may be cause for rejection of the proposal.

LOCAL VENDOR PREFERENCE

A copy of City’s Local Preference Policy, Ordinance No. 5850 dated November 16, 2020 is attached.

A Local Business shall be defined as a vendor, supplier or contractor that: (i) conducts business within the jurisdictional limits of Lakeland Electric’s service territory by providing goods, services or construction; (ii) maintains a physical business location within the jurisdictional limits of Lakeland Electric’s service territory in an area legally zoned for conducting such business; (iii) conducts business on a daily basis from the local business location; (iv) has conducted business from such location for at least twelve (12) consecutive months prior to the due date for the applicable bid or proposal; and (v) provides a copy of its local business tax receipt, if located within the City of Lakeland, or a copy of its Polk County local business tax receipt, if located outside of the City limits but within Lakeland Electric’s service territory.

BID PROTEST PROCEDURE

The City’s procedure on bid disputes is located in the City’s Purchasing Manual, and can be found at www.lakelandgov.net/purchasing.

TERMS AND CONDITIONS OF AGREEMENT

A copy of the agreement to be entered into with the successful Respondent will be negotiated, should the City select a respondent.

ORACLE iSUPPLIER AND SOURCING

In addition to accepting ‘hard copy’ competitive sealed bids, bids and qualifications, the City of Lakeland uses

Oracle’s iSupplier and Sourcing to administer the competitive solicitation process, including but not limited to soliciting quotes, sealed bids, bids, and qualifications, issuing addenda, posting results and issuing notification of an intended decision. Bidders are strongly encouraged to familiarize themselves well in advance of their intention of submitting a proposal to ensure familiarity with the use of Oracle iSupplier and Sourcing. The City shall not be responsible for a Bidder’s inability to submit a proposal by the end date and time for any reason, including issues arising from the use of Oracle iSupplier and Sourcing.

It is the sole responsibility of the Bidder to ensure that hard copies reach the Purchasing Manager, City of Lakeland, Florida, 1140 E. Parker St., Lakeland, Florida 33801, no later than the time and date specified in this solicitation.

BID SUBMITTAL

An original and three (3) copies (collated in sets) of the bid form supplied by the City of Lakeland and all required bid submittal data including any Respondent generated specifications, drawings, etc., shall be enclosed within a sealed envelope with the words, “Sealed Bid No. 1218 – Annual Scaffolding and Mechanical

Insulation” and the Respondent’s name and address clearly shown on the outside thereof. Submittals received http://www.lakelandgov.net/purchasing with less than the above mentioned or not submitted on the City of Lakeland Bid Sheets may be disqualified as non-responsive.

Mailed bids must be received in the office of the Purchasing Manager not later than the time set forth for bid opening. The City of Lakeland, Florida will not be responsible for any lost or late arriving bids sent via the U.S.

Postal Service or other delivery services.

The City of Lakeland at its sole discretion reserves the right to waive technicalities or irregularities, to reject any or all bids, and/or to accept that proposal which is in the best interest of the City. The award of this proposal, if made, may be based on considerations other than total cost and may be awarded based on various considerations, including without limitation; Respondent’s experience and/or qualifications, past experience, administrative cost, standardization, technical evaluation and oral and/or written presentations as required. The

City reserves the right to accept all or part, or to decline the whole, and to award this bid to one (1) or more

Respondents. There is no obligation to buy. The bid, if awarded, will be in the judgement of the City the most responsive to the City’s needs. The City of Lakeland encourages the use of minority and women-owned businesses as subcontractors or in joint venture arrangements.

City of Lakeland, Florida

Mark D. Raiford, CPPB

Purchasing Manager

BID SHEET:

SCAFFOLDING AND INSULATION

INSTALLATION AND REPAIR SERVICES

JULY 1, 2026

THIS BID SHALL BE VALID FOR NINETY (90) DAYS FROM DATE OF OPENING

Company Name _____________________________________________________________________________

*Company Address __________________________________________________________________________

City _________________________________ State __________________________ Zip ___________________

*If claiming Local Vendor Preference, a valid Local Business Tax Receipt must be provided at the time the response is submitted in order to qualify for such consideration.

Telephone (______) _________________________________ Fax (______) _____________________________

E-Mail Address _____________________________________________________________________________

The following Bid is in strict accordance with the City of Lakeland Invitation to Bid No. 1218, dated July 9, 2021, and all attachments as referenced therein:

This Bid shall be F.O.B. Delivered with Full Freight Allowed and a Total Firm Price for all of the work outlined in the attached specifications.

A. Pricing and Rates: See ATTACHMENT A & B

B. Please State the Name, Address and Telephone Number of the Branch Office that Serves the

Lakeland, Florida Area where Technical Expertise is Available.

Name Address Telephone

C. Additional Materials over and above the written Scope of Work shall be billed at Cost Plus ______

Percent (%) and substantiated with paid invoices.

Note: This is not a time and materials contract. The cost plus material rate will only be utilized for materials purchased outside of the written scope of work and Owner approved in writing prior to ordering.

Bid Sheet continued on the next page:

BID SHEET CONTINUED:

D. Rates for Each Classification of Labor (Please list below):

Note: These rates will only be utilized for work outside of the written scope of work that has been

Owner approved in writing prior to commencement.

Classification Straight Time Overtime

_____________________________ $ ____________/Hr. $___________/Hr.

_____________________________ $____________/Hr. $___________/Hr.

E. Please List All Anticipated Subcontractors:

Name of Company Address & Telephone Type of Craft

Bid Sheet continued on the next page:

BID SHEET CONTINUED:

F. Please List a Minimum of Three (3) Projects that Your Company Has Successfully Completed

Within the Past Three (3) Years which are of Equal Size, Scope, Magnitude and Complexity as the

Project to be Done for the City of Lakeland. This List shall be Specifically Prepared for this Bid

Submittal and Should Include the Name of the Entity and the Name and Telephone Number of a

Responsible Individual Qualified to Respond to Questions Concerning Your Company’s Abilities, Costs, Schedules, etc. Note: Prior successful accomplishment of such equal work will be a consideration in determining whether the Bidder is qualified to perform the work specified herein.

Company Name Contact Person Telephone Number

1. ___________________________ _________________________ _____________________

2. ___________________________ _________________________ _____________________

3. ___________________________ _________________________ _____________________

G. Schedule:

Services can begin in _______ calendar days after Notification of Award.

MECHANICAL INSULATION INSTALLATION AND REPAIRS

JULY 9, 2021

BID NO. 1218

Terms of Payment Offered ____________________________________________________________________

Note: Payment shall be made within forty-five (45) days of receipt of invoice in accordance with Florida

Statute §218.74, the Local Government Prompt Payment Act.

“I hereby certify that I understand and am aware that the City of Lakeland at its sole discretion reserves the right to waive technicalities or irregularities, to reject any or all bids, and/or to accept that bid which is in the best interest of the City. The award of this bid, if made, may be based on considerations other than total cost and may be awarded based on various considerations, including without limitation; Bidder’s experience and/or qualifications, past experience, administration cost, standardization, technical evaluation and oral and/or written presentations as required. The City reserves the right to accept all or part, or to decline the whole, and to award this bid to one (1) or more Bidders. There is no obligation to buy. The bid, if awarded, will be in the judgement of the City the most responsive to the City’s needs. The City of Lakeland encourages the use of minority and women-owned businesses as subcontractors or in joint venture arrangements.

If claiming Local Vendor Preference, I certify that the company satisfies each of the following criteria at the time of their submission of a response to the solicitation necessary to qualify as a “Local Business”: a vendor, supplier or contractor that: (i) conducts business within the jurisdictional limits of Lakeland Electric’s service territory by providing goods, services or construction; (ii) maintains a physical business location within the jurisdictional limits of Lakeland Electric’s service territory in an area legally zoned for conducting such business; (iii) conducts business on a daily basis from the local business location; (iv) has conducted business from such location for at least twelve (12) consecutive months prior to the due date for the applicable bid or proposal; and (v) provides a copy of its local business tax receipt, if located within the City of Lakeland, or a copy of its Polk County local business tax receipt, if located outside of the City limits but within Lakeland Electric’s service territory.”

Please put an “X” or mark N/A: ________ Local Business

Note: If claiming Local Vendor Preference, a valid Local Business Tax Receipt must be provided at the time the response is submitted in order to qualify for such consideration.

Company Name

Authorized Signature Date Signed

Name of Contact for Questions Telephone No. of Contact

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