Attachment_B-Performance_Work_Statement_SB1341-16-RQ-1040.pdf

SB1341-16-RQ-1040

PERFORMANCE WORK STATEMENT for:

Perform Maintenance on Gates and Barriers

NATIONAL INSTITUTE OF STANDARDS & TECHNOLOGY

325 Broadway

Boulder, CO 80305

1.1. DESCRIPTION

Provide all labor, equipment, and materials to perform preventive/corrective maintenance on four traffic gates and two pop-up barriers at the front gate of the NIST, Boulder campus and one rolling gate at the Fort Collins site for a one-year period to comply with current standards on the National Institute of Standards and Technology (NIST) site cited here in this document.

Provide a quotation for four follow-on option years for the same scope of work. The work is to be performed in accordance with this Performance Work Statement (PWS).

The description, model, and location of the rolling gates and pop-up barriers are as follows:

Equipment List Item # Description Model Location

1 Traffic Gate Automatic Systems BL 229 NIST Boulder Front Gate

2 Traffic Gate Automatic Systems BL 229 NIST Boulder Front Gate

3 Traffic Gate Automatic Systems BL 229 NIST Boulder Front Gate 4 Traffic Gate Automatic Systems BL 229 NIST Boulder Front Gate 5 Pop-up Barrier Delta DSC 501 NIST Boulder Front Gate 6 Pop-up Barrier Delta DSC 501 NIST Boulder Front Gate 7 Rolling Gate LiftMaster SL585 NIST Radio Station, Fort Collins

The work will consist of the following:

1.1.1. Perform monthly preventive maintenance (PM) on gates

1.1.2. Perform yearly preventive maintenance (PM) on gates

1.1.3. Perform monthly preventive maintenance (PM) on pop-up barriers

1.1.4. Perform quarterly preventive maintenance (PM) on pop-up barriers

1.1.5. Perform yearly preventive maintenance (PM) on pop-up barriers

1.1.6. Perform quarterly preventive maintenance (PM) on rolling gate

1.1.7. Perform bi-annual preventive maintenance (PM) on rolling gate

1.1.8. Perform yearly preventive maintenance (PM) on rolling gate

1.1.9. Repair item or repair by replacement of items

The work will be described in detail in the following section 1.3, “Summary of the Work” and must be code compliant as described in section 1.4 “Reference Standards,” safe, accessible, and easily maintainable. This PWS has been written in a manner that will allow the bidder to prepare a cost estimate for each of the areas of work described in this document independently from each other.

The contractor is responsible for the following:

1.1.10. Performing the work as described in this PWS;

1.1.11. Performing a site walk to fully understand the work required and the local conditions;

1.1.12. Preparing and following a site specific safety plan to be reviewed and accepted by NIST Safety Staff;

1.1.13. Performing a daily Job Hazards Analysis (JHA) for maintenance activities;

1.1.14. Coordinating all work with the Contracting Officer’s Representative (COR).

1.2. SPECIAL REQUIREMENTS

1.2.1. Pre-proposal site visit required.

1.2.2. Coordination of daily vehicle traffic lane shut-downs for the maintenance work with the COR.

1.2.3. Post-award meeting required.

1.2.4. Provide repairs as separate line item in proposal.

1.3. SUMMARY OF THE WORK

1.3.1. General

1.3.1.1. Preventive maintenance and management shall include, but is not limited to the following:

1.3.1.2. Provide all labor, furnish and install materials, equipment and supplies to accomplish the preventive maintenance in accordance with the Performance Work Statement.

1.3.1.3. Delivery Schedule: This project must be completed 365 calendar days after NTP. With initial proposal and prior to commencement of work the contractor must provide a proposed PM schedule to the COR for acceptance.

Final schedule shall be agreed upon after NTP at post-award meeting.

1.3.1.4. Provide maintenance management and field supervision throughout the project duration.

1.3.1.5. Contractor must be familiar with the work required and local conditions affecting the work.

1.3.1.6. Ensure that the safety of the project is a top priority. Submit a site specific safety plan with project proposal prior to commencement of work to the COR for acceptance.

1.3.1.7. Ensure due diligence and timely delivery of the project.

1.3.1.8. Correct errors and deficiencies in the services provided.

1.3.1.9. Cooperate with NIST Police and Security regarding site security. Contractor is responsible for ensuring its personnel meet all site access requirements. Provide a list of all anticipated employees at least two weeks in advance of their arrival. All employees must fill out specified background check forms for review by NIST Security before security badges will be issued. These forms will be typed.

1.3.1.10. Maintain a record set of all inspections, or other authorizations necessary for the work to proceed.

1.3.1.11. If “Hot Work” will be performed the Contractor must pull a hot work permit through the COR twenty-four

(24) hours in advance of beginning associated work.

1.3.1.12. Notify the COR of the work progress.

1.3.1.13. The contractor is responsible for correcting any damage caused to the NIST Boulder site and field sites as a result of their maintenance work and returning the site to previous conditions at no cost to the Government.

1.3.1.14. The Contractor shall perform clean-up of work areas after preventive maintenance completed.

1.3.1.15. Contractor is responsible for scheduling work.

1.3.1.16. See COR for any conflicts associated with this Performance Work Statement, drawings and any appendixes.

1.3.2. Specification Section

1.3.2.1. Perform monthly preventive maintenance (PM) on gates includes the following:

1.3.2.1.1. Coordinating final date of monthly PM and personnel access with COR.

1.3.2.1.2. Coordinate traffic control during conduct of PM.

1.3.2.1.3. Conducting PM per Attachment C1 Monthly Gate PM Gate & Barrier PM's.

1.3.2.1.4. Provide PM results to the COR.

1.3.2.2. Perform yearly preventive maintenance (PM) on gates includes the following:

1.3.2.2.1. Coordinating final date of yearly PM and personnel access with COR.

1.3.2.2.2. Coordinate traffic control during conduct of PM.

1.3.2.2.3. Conducting PM per Attachment C2 Annual Gate PM Gate & Barrier PM's.

1.3.2.2.4. Provide PM results to the COR.

1.3.2.3. Perform monthly preventive maintenance (PM) on pop-up barriers includes the following:

1.3.2.3.1. Coordinating final date of monthly PM and personnel access with COR.

1.3.2.3.2. Coordinate traffic control during conduct of PM.

1.3.2.3.3. Conducting PM per Attachment C3 Monthly Pop-up PM Gate & Barrier PM's.

1.3.2.3.4. Provide PM results to the COR.

1.3.2.4. Perform quarterly preventive maintenance (PM) on pop-up barriers includes the following:

1.3.2.4.1. Coordinating final date of quarterly PM and personnel access with COR.

1.3.2.4.2. Coordinate traffic control during conduct of PM.

1.3.2.4.3. Conducting PM per Attachment C4 Quarterly Pop-up PM Gate & Barrier PM's.

1.3.2.4.4. Provide PM results to the COR.

1.3.2.5. Perform yearly preventive maintenance (PM) on pop-up barriers includes the following:

1.3.2.5.1. Coordinating final date of yearly PM and personnel access with COR.

1.3.2.5.2. Coordinate traffic control during conduct of PM.

1.3.2.5.3. Conducting PM per Attachment C5 Annual Pop-up PM Gate & Barrier PM's.

1.3.2.5.4. Provide PM results to the COR.

1.3.2.6. Perform quarterly preventive maintenance (PM) on rolling gate.

1.3.2.6.1. Coordinate final date of monthly PM and personnel access with COR.

1.3.2.6.2. Conducting PM per page 24 of Attachment C6 Lift Master Manual Gate & Barrier PM.

1.3.2.6.3. Provide PM results to the COR.

1.3.2.7. Perform bi-annual preventive maintenance (PM) on rolling gate.

1.3.2.7.1. Coordinate final date of quarterly PM and personnel access with COR.

1.3.2.7.2. Conducting PM per page 24 of Attachment C6 Lift Master Manual Gate & Barrier PM.

1.3.2.7.3. Provide PM results to the COR.

1.3.2.8. Perform yearly preventive maintenance (PM) on rolling gate.

1.3.2.8.1. Coordinate final date of yearly PM and personnel access with COR.

1.3.2.8.2. Conducting PM per page 24 of Attachment C6 Lift Master Manual Gate & Barrier PM.

1.3.2.8.3. Provide PM results to the COR.

1.3.2.9. Repair or repair by replacement includes the following:

1.3.2.9.1. Repair work on gates or pop-up barriers that may include small parts replacement (typically less than

$100.00).

1.3.2.9.2. Repair by replacement of major parts of the gates or barriers.

1.3.2.9.3. Four (4) hour response time to repair requests to begin diagnosis or repairs, twenty-four (24) hours per day, three-hundred and sixty-five (365) days per year.

1.3.2.9.4. Total repair services for a period of one year not to exceed $20,000, without modification to the contract.

1.3.2.9.5. Coordinate traffic control during repair activities.

1.4. REFERENCE STANDARDS

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits, and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

1.5. DELIVERABLE SCHEDULE

TASK SOW PARAGRAPH

REFERENCE

DELIVERY DUE DATE DELIVER TO WHO

TENTATIVE

SCHEDULE

1.3.1.3 WITH INITIAL PROPOSAL COR

FINAL SCHEDULE 1..3.1.3 10 DAYS AFTER PROJECT

AWARDED

COR

SITE SPECIFIC

SAFETY PLAN

1.3.1.6 10 DAYS AFTER PROJECT

AWARDED

COR

DAILY JHA’S 1.2.2 DAILY WHEN MAINTENANCE

BEGINS ON SITE

NIST SAFETY

REPRESENTATIVE AND

COR

END OF PERFORMANCE WORK STATEMENT

1.5. DELIVERABLE SCHEDULE